ALL BUSINESS ITEMS MUST BE SCHEDULED ON THE AGENDA THE WEDNESDAY PRIOR TO' THE TOWN MEETING IN ORDER TO BE HEARD. Prior to the Regular Monthly there will be a "Citizens Public Forum" to Discuss and Explain the Water Service Line Inventory" Letter Required by EPA/MDE TOWN MEETING AGENDA January 27, 2025 7:00 PM 1.) Call to Order -Pledge of Allegiance 2.) Minutes ofl Meeting of December 16, 2024 3.) Treasurer's Report of] Balances of General and Utility Accounts 4) Public Safety Report a.) Fire/EMS Report b.) Police Report c.) Code Enforcement Report 5) Town Manager Report SOS Quarterly Report on WTP Operations 6) Town Engineer Report - Robert Duma 7) Old Business: 8) New Business -Motion to Approve the Re-Appointment of Dwayne Mattox as a member of the Town's Planning/Zoning Commission for a term ofFive (5): years Consideration For Approval of Resolution #2025-01 "A Resolution to Establish an Increase in the Town's Water Usage Ratel by 10% each year for a Five (5): year period As Required by the Maryland Department oft the Environment/MDE" 9.) Town Commisson/Commite Reports and Commissioner/Public Comments 10.) Adjournment of Meeting. Next Meeting Date- February 24, 2025 There will be a closed executive session to consideral legal/personnel matter Please note that Under Public Comments, limit all public comments to three (3) minutes or less, any written material may be presented to the Town Commissioners. Any derogatory remarks, personal attacks, obscene language, or disruptive behavior will not be tolerated and will upon order from the Presiding Officer be grounds for removal of thei individual from the meeting. January 16, 2025 Re: Notification ofWater Service Line Material Dear Water Customer: Your water service line has been classified as an Unknown Lead Status. The Town of Pittsville has completed its initial Lead Service Line Inventory, as mandated by the EPA's Lead and Copper Rule Revisions, and the State of Maryland. This inventory required the identification of the water service line material for the entirety of each service line, from the water main int the road to each residence/building. Each service line has split ownership; the Town owns and maintains the water service line up to and including the water meter, typically installed near the property line. Each property owner has private ownership of the water service line running on private property, from the water meter to their Please note that the Town water system tests annually for lead in the public water system, and the Town has not had issues with lead contamination over acceptable limits. Lead contamination is typically a result ofr materials and components int the privately owned plumbing system. Please refer toi the attached Annual residence/building. Drinking Water Quality Report for additional information. Health Effects ofLead: Exposure to lead in drinking water can cause serious health effects in all age groups. Infants and children can experience decreases in IQ and attention span. Lead exposure can lead to new learning and behavior problems, or exacerbate existing learning and behavioral problems. The children of women who are exposed to lead before, or during pregnancy can have increased risk of these adverse health effects. Adults can have increased risks of heart disease, high blood pressure, kidney or nervous system problems. The CDC recommends that people can reduce their exposure to lead in drinking water by drinking or using only tap water that has been run through a "point of use" filter certified as NSF/ANSI Standard 53 Property Owners can notify the Town for assistance with identifying the materials in their private portion oft the water service line. Residents/Property, Owners must notify the Town after identifying the material oftheir private service line, along with providing adequate supporting documentation and/or photographs. If the private service line material is found to be lead, Property Owners can apply to Maryland Department of the Environment for financial assistance with replacing the private portion of the water for lead removal and NSF/ANSI Standard 42 for particulate removal. service line. 1982, after the State of Maryland banned lead pipes. There are no The Town's water system was built in of the system. It is the responsibility of the Property concerns with lead in the Town-owned portion of the lead or galvanized steel service lines. If the Property Owner to replace the privately owned portion the private portion ofa a lead or galvanized steel service Owner plans to replace, or has already replaced line, the property owner must notify the Town for reporting The Town of Pittsville will schedule a "public issues or questions, our water customers may have. hours. you the Town Hall at 410-835-8872 during normal business to the State of Maryland. information". meeting on January 21,2025 at TAaASR mandated EPA/MDE program, and to address any 6:30 pm in Town Hall to explain the purpose of this Should need further information, please contact appreciates your interest and understanding in this matter. The Town of Pittsville SEANI MCHUGH a President Town Commissioners, File (Lead Service Inventory List Program) Town Clerk MARYLAND LOCAL GOVERNMENT INVESTMENT POOL/MLGIP As of10. Jan 25 INTEREST RATE: 4.46 % as of 10. Jan 25 INVESTMENT INCOME/FY25 Year To Date/YTD General Fund: $24,672.21 Water Fund: $7,401.65 Sewer Fund: $17,270.13 Grand Total: $49,343.99 Monthly $4,152.98 $1,245.89 $2,907.08 $8,305.95 Total Interest Income since Inception (18 Apr 23): $182,663.83 Wes Moore Governor Aruna Miller Lieutenant Goverrior Paul. J.) Wiedefeld Secretary William Pines, P.E. Administrator MOr MARYLAND DEPARTMENT OF TRANSPORTATION STATE HIGHWAY ADMINISTRATION December 27, 2024 Ms. Kathy Schemm Clerk-Treasurer Town of Pittsville P.O. Drawer A 7505 Gumboro Road Pittsville, MD21850 Dear Ms. Schemm: RE: Highway UserRevénue Revised Estimates Fiscal Years 2025 and 2026 Fos The Maryland Department ofTransportation has revised the estimated Highway User Revenues (HUR) for Fiscal Year 2025 and Fiscal Year 2026. Thisrevision was based on an updated revenue forecast. The revised HUR estimates for Town of Pittsville for Fiscal Years 2025 and 2026 are $154,952.18 and $175,667.22, respectively. Please note that these estimates are based on the most recent registration and mileage data on file. Ifa change to this data is anticipated for Fiscal Year 2026, you may want to adjust Please note that legislation enacted during the 2018 Session of the Maryland General Assembly altered the manner in which the State provides highway user revenues to localities. Beginning in FY 2020, these funds will be provided through capital transportation grants instead of providing a portion of the Gasoline Motor Vehicle Revenue Account (GMVRA)revenues. The distribution methodology based on Ifyou have any questions or require further assistance, please feel free to contact John Hayford at your internal HUR estimate accordingly. registrations and lane miles remains the same. (410): 545-5535 or me at (410)545-5507. Sincerely, ferin Scott Jerin Scott, Manager Accounting Operations Division Office of Finance Cc: Shirley Kou, MDOTTSO Okey I.C Odinammadu, MDOT SHA John Hayford, MDOT SHA 707 North Calvert St., Baltimore, MD 21202 I 410.545.0300 I 1.800.323.6742 I Maryland Relay TTY 800.735.2258 I roads-marylond.gov FW: Donation Request - Pittsville School Band Boosters From: To: Subject: Date: Ana Ketterman <aketterman@pitsvllemd.gov> Dlueneni@peopepecom Duenen@peopepccom FW: Donation Request - Pittsville School Band Boosters Jan 18, 2025 11:15A AM Attachments: Donation letter request 2025.pdf Ana Ketterman, Town Treasurer Town ofPittsville 410-835-8872 From: Nicole Ondo condontoleegmal.om, Sent: Thursday, January 16, 20259:48AM To: Town Hall tomnaleptswlemdgon Subject: Donation Request Pittsville School Band Boosters Some people who received this message don't often get email from ondonicole@gmal.com Learn why this is important Dear Pittsville Committee, Ihope this message finds you well. My name is Nicole Ondo and l'am the treasurer of the Pittsville School Band Boosters. We reaching out to request your financial support for our 2nd Annual Quarter Auction which will be held on March 15, 2025. The quarter auction that we hosted last year was a huge success and we could not do it without local vendors and other communi members. Many of the items were donated but the band boosters still had to pay for supplies, concessions and other items to mak a great event for our wonderful Pittsville school and town! We are asking for your financial support to assist with our event to offset some of the expense. Ihave attached our donation letter which has more details about what the proceeds will benefit. We look forward to your Pittsville support! Thank you, Nicole Ondo 410.251.6651 Pittsville Band Boosters c/o Ken Dasher Pittsville Elementary-Middle School 34404 Old Ocean City Rd. Pittsville, MD: 21850 410-677-5811 Dear Community Members, The Pittsville Band Boosters is ar nonprofit organization composed of band parent volunteers who work together to support the Pittsville Elementary and Middle School Band. The Band Boosters fundraise to provide the band students, of grades 51 to 8, with uniforms, instrument repair, travel expenses to various parades and band competitions, and other expenses throughout the school year that aid in the Pittsville In March, the gth grade band members are going to New York City to attend the Broadway musical, Aladdin. This show will allow the students to see first-hand the talents and dedication that goi into a musical career and give them a real-world experience of a Broadway show, that they might not The Band Boosters group would like to cover the cost oft the buses for this trip to New' York City, so the band students will only have to pay for the show ticket. We will be! having a Quarter Auction Fundraiser on March1 15, 2025 to help pay for the cost oft the bus and we are looking fori items to raffle off that night. Would your organization consider donating something to help our cause? Would your organization donate funds to help offset the transportation cost oft this trip? band program. otherwise receive. On behalf of the Pittsville Band Boosters, we appreciate any contribution you make that will help make this trip possible for the school's band students. Donations could be mailed tot the above address, tot the attention of Ken Dasher. Ifa donation can't be mailed, we would be happy to picki it up. Please just contact one oft ther names attached and we would bel happy to stop and picki it up. Thank you for your Ify youl have any questions, please contact Crystal Jones @ 443-783-1357, Kristy Hurd @ 870-820-6768 support! or Ken Dasher @ 443-944-1912. Thank you, Gphegn Crystal Jones Pittsville Band Booster President Pittsville Band Boosters Non-profit ID: EIN 81-1493689 Wonderful Willards Benefit Auction From: To: Subject: Date: Wonderful Willards PTA wwlardspa@gmal.com bueneni@peopepccom Wonderful Willards Benefit Auction Jan 24, 2025 11:49AM Attachments: Auction Donation Letter.pdf Good Afternoon, Thank you for speaking with me this morning in regards to our upcoming benefit auction on Saturday, March 8th. I've attached the donation letter we spoke about earlier, to this email. Ifyou have any questions at all please do not hesitate to contact me. Thank you again for your continued support! Anastasia Kessler, WWPTA President WILLARDS ELEMENTARY SCHOOL PTA 36161 Richland Rd. Willards, MD 21874 Anastasia Kessler, President Stacy Smith, Secretary Emily Kehl, Vice President Chelsea Trimmer, Treasurer Dear Sponsor, The Willards Elementary PTA is preparing for our Annual Benefit Auction Fundraiser. This event will be held on Saturday, March 8, 2025, at Willards Elementary School. The main function of the PTA is to provide our children with the highest quality oflearning materials possible. All of the money earned is directly spent on enhancing our students' education. Our main goal for this function is to be ablei to fund field day, including shirts, food and fun for all 350 students. We are requesting donations from local businesses to help us with this fundraising event. In return, we will advertise that your business made a donation towards our event. Packages will be created for the live and silent auctions. Any contributions will be extremely appreciated. Please help us make this event a success. Donations may be sent to the address with: Attn: PTA Donation Committee 36161 Richland Rd. Willards, MD 21874. Ifthe item cannot be mailed please call and we would be happy to pick up the donation. Feel free to contact Anastasia Kessler 443-493-0415 or Stacy Smith 410-430-2349 for donation pick up or any questions. Thank you for your support and generosity. Sincerely, Anastasia Kessler Wonderful Willards PTA President RESOLUTION #: 2025-01 WHAT: Resolution # 2025-01 is a "Resolution of the President and Commissioners of the Town of Pittsville To Establish An Increase in the Town's Water Usage Rates by 10% Each Year For Al Period Of Five Years As Required By the Maryland Department of the Environment/MDE" WHY: Several years ago, the Town of Pittsville's Water Treatment Plant/WTP experienced several equipment/mechanical issues with the operation of the WTP. Though those problems did not cause any health defining issues, the Town Commissioners with the guiding advice of the Town's Engineering firm, Davis Bowen & Friedel addressed the problems correcting several with the Town's own local funds to the amount of $400,000. However, after further examination and review of the entire WTP infrastructure by the Town Engineer and MDE, the Town Commissioners decided to pursue a complete "upgrade" to the WTP which began in 2019. This has finally culminated in a well designed, thorough project that addresses many of the concerns that were exhibited back in 2019. The Town applied to MDE for grant funding and received approval fori the following: 1) MDE GRANT: $968,000.00 2) MDE LOAN FORGIVENESS: $459,308.00 (which will become a grant over 10 years time) Also, the Town Manager and Town Engineer worked together to apply for and the Town was approved fora COMMUNITY DEVELOPMENT BLOCK GRANT/CDBG from the Maryland Department of Community Development/Housing (DHCD) int the amount of $800,000 which is the very maximum aj jurisdiction is All of the above funding sources received will cover the entire expense of the project entitled" PITTSVILLE WTP PHASE IV UPGRADE which totals $2,719,016.00 In a "nutshell" the Town has received 85% of the cost of the project in grants or loan forgiveness eliminating a tremendous financial burden on However, there is still needed to obtain the remaining $459,308.00 that will be provided by MDE, BUT In order for the Town to be approved for the "low" interest loan of $459,308.00 MDE is requiring the Town Commissioners adopt RESOLUTION #2025-01 that will establish an increase int the Town's water usage rates to have the financial resources to pay back the loan. This was a very long, time consuming discussion between the Town Commission President, Town Manager, and Town Treasurer to try to convince the "powers that be" at MDE that the Town DID NOT NEED to increase water usage rates because we were able to pay on the loan without doing so! Unfortunately, after a very spirited defense of our case, MDE informed the Town that IF the water usage rates were NOT increased, then the Town would NOT receive approval for the loan NOR receive the loan forgiveness offer made earlier. 3) MDE LOAN: $459,308.00 (a very low interest loan) eligible to receive. the Pittsville water usage consumer! here is where RESOLUTION #2025-01 is required! REASON FOR FINAL DECISION The Town Manager and Town Treasurer advised the Town Commission President and thus, the Town Commissioners, that though the Town was in a good position to pay on the loan, the additional $459,308 that would need to be absorbed from town funds was just a' "bridge too far"! Thus, the "reason" and "need" to adopt RESOLUTION #2025-01. WHEN RESOLUTION #2025-01 is scheduled for consideration of adoption at the next Town Meeting to be held onl Monday, January 27, 2025 commencing at 7:00 pm in Town Hall. Though it will be effective the date of passage, the increase approved will not be effective until. July 1, 2025, ANDI be reflected in the utility billing beginning October 1, 2025! WHATI IF THE RESOLUTION #2025-01 is NOT approved? IFRESOLUTION #2025-01 is not approved, then MDE will not grant the Town the additional $918,616 needed for the project, forcing the Town Commissioners to look for another source of funding to cover the "lost" revenue which will end up being another loan with an interest rate very much higher than the one being offered by MDE. In order to pay on this loan, it will still require an increase in rates way more than being proposed in RESOLUTION: #2025-01 TOWN OF PITTSVILLE RESOLUTION #2025-01 A RESOLUTION OF THE PRESIDENT AND COMMISSIONERS OF THE TOWN OF PITTSVILLE TO ESTABLISH AN INCREASE IN THE TOWN'S WATER USAGE RATE BY 10% EACH YEAR FOR A PERIOD OF FIVE YEARS AS REQUIRED BY THE MARYLAND DEPARTMENT OF THE WHEREAS, the Town of Pittsville has embarked on a major capital improvement project to fully upgrade and replace antiquated equipment within its Water Treatment Plant/WTP in a project WHEREAS, the Maryland Department of the Environment/MDE has been fully involved in assisting the Town with administrative and financial assistance in providing much needed guidance on the construction steps necessary and required to bring this much needed project WHEREAS, the Town Commissioners of Pittsville are committed to ensuring that their citizen constituent/consumers are provided the best quality of water the WTP can produce, and WHEREAS, the "Pittsville WTP Phase IV Upgrade" project will cost $2,719,016.00 to complete of which the Town has secured 85% in grant funding for the project with only 15% of the remaining cost to be funded by a loan from the Maryland Department of the WHEREAS, in order to receive approval of the loan, the Maryland Department of the Environment/MDE is requiring the Town to increase its water usage rates by 10% each year for WHEREAS, the Town Commissioners and' Town Administration have for several months been in negotiation with the Maryland Department of the Environment/MDE concerning the NOW, THEREFORE, BE IT HEREBY RESOLVED that effective July 1, 2025 and beginning with the utility billing of October 1, 2025 the water usage rates for the Town of Pittsville will be SECTION I. Water Usage rates to increase by 10% each year for a period term over five (5) years SECTION II. That this increase is mandated and a requirement of the Maryland Department of the Environment/MDE in order for the Town of Pittsville to be approved and receive a very low Interest loan to complete the financing of the "Pittsville WTP Phase IV Upgrade ENVIRONMENT/MDE called the "Pittsville WTP Phase IV Upgrade", and tof fruition, and Environment/MDE, and aperiod of five (5) years in order to afford the loan and accept the offer, and determined water usage rate increase increased per the following: effective. July 1, 2025 commencing with the October 1, 2025 utility billing. BE IT FURTHER RESOLVED that this resolution once adopted will become effective immediately with the billing process to take place as stated in SECTIONIof this resolution ATTEST: Erica M. Witz, Town Attorney Sean McHugh, President Town Commissioners Roland Adkins, Vice President John Palmer, Town Commissioner Bethany Miller, Town Commissioner David Carozza, Town Commissioner