SCOCK GLASCOCK! LORI BOYEN Chairman RHONDA PHILLIPS Clerk JEFFERY CHALKER Commissioner- District 1 AUTUMN USRY MILBURN Commissioner- District2 SCOTT V. LAMB Commissioner- District3 JOEI L. DIXON Commissioner- District4 ascockcounvpacon 64 WARREN STREET POST OFFICE BOX66 . GIBSON, GEORGIAS 30810 . (706)598-2671 GLASCOCK COUNTY BOARD OF COMMISSIONERS MINUTES OF THE REGULAR MEETING HELD' TUESDAY, DECEMBER 3, 2024, AT 7:00. P.M. GLASCOCK COUNTY COURTHOUSE The Glascock County Board of Commissioners met in regular session on Tuesday, December3 3, 2024, at 7:00 P.M. in the Glascock County Courtroom. Present at the meeting were: Chair Lori Boyen; Commissioner Joe Dixon, Commissioner Autumn Milburn, Road Superintendent Mike Lyons; Sheriff Jeremy Kelley; Probate Judge Johnny Pearson; Senior Center Director Juanice Gordy; Fire Chief Mark Shelton; Clerk Rhonda Phillips and guests. Commissioner Scott Lamb was absent from the meeting. Chairman Boyen called the meeting to order, gave the invocation, and led the pledge of Chair Boyen asked for an amendment oft the agenda to add budget amendments for 2024, add an appointment for the Development Authority, and add an Executive Session to discuss allegiance. personnel. A motion made by Commissioner Dixon and seconded by Commissioner Milburn to Approval of minutes from previous month of November was deferred to the January NOVEMBER FINANCIAL REPORTS: Financial reports for November were deferred SBA DISASTER LOAN INFORMATION: Brian Beard, Public Affairs Specialist with SBA, was present to discuss low interest loans for those suffering loss from Hurricane Helene approve the amended agenda. Motion carried. meeting. toJ January as bank statements and reconciliation unavailable in time for the meeting. and noted he worked alongside FEMA. 2024 BUDGET AMENDMENT: Chair Boyen noted that the Senior Center food budget has increased due to the increase in attendance. The budget amount is $22K and at the end of October cost was $48K. The budget needs to be increased by $31K. The budget for Transit will need to increase by $14K. DOT insurance on vans is budgeted at $2K and cost is $16K. The Page 11 additional $14K will reflect the difference. The County has toj pay: for halfa and get reimbursed on the backside. The budget for the Road Department will decrease by $40K as more of Road expenses is being paid out OfTSPLOST. Chair Boyen also noted that the Administrative budget A motion was made by Commissioner Milburn and seconded by Commissioner Dixon to will decrease by $5K. approve the 2024 budget amendments. Motion carried. DEVELOPMENT AUTHORITY APPOINTMENTS: Chair Boyen presented reappointments for the Development Authority for 2025 as follows: Miranda Youngblood, Richard Cooper, Jeff Billips, Lori Boyen, Gary Kitchens and Allison Blair. A motion was made by Commissioner Dixon and seconded by Commissioner Milburn to approve the appointments of Miranda Youngblood, Richard Cooper, Jeff Billips, Lori Boyen, Gary Kitchens and Allison Blair for the Development Authority for 2025. Motion carried. BOARD OF TAX ASSESSORS' APPOINTMENT: Chair Boyen noted William "Billy" Wasden will vacate the Board of Tax Assessors as he assumes the role of County Commissioner on January 1, 2025. Chair Boyen recommended Benny Walden to fill the unexpired term of William "Billy" Wasden to be effective January 1,2025 - August 18, 2028. A motion was made by Commissioner Milburn and seconded by Commissioner Dixon to appoint Benny Walden to fill the unexpired term of William "Billy" Wasden for the Board ofTax Assessors for a term January 1,2025 -4 August 18. 2028. Motion carried. BOARD OF ELECTIONS: Chair Boyen stated Board of Registrars will cease to exist and will become Board of Elections. Resignations from members oft the Board of Registrars were received yesterday to include Kathy Chalker, Elizabeth Hadden, and Brandi Pearson. New Board of Election members to be effective tomorrow, are Renae Kelley for a term expiring 12/31/28, Gwyn Couch for a term expiring 12/31/27, and Lisa Manniello for a term expiring 12/31/27. A motion was made by Commissioner Chalker and seconded by Commissioner Milburn to approve the appointments for Board of Elections as follows: Renae Kelley for a term expiring 12/31/28, Gwyn Couch for a term expiring 12/31/27, and Lisa Manniello for: a term expiring 12/31/27. Motion carried. 2025 BUDGET: Chair Boyen stated she spoke with the County Attorney regarding a mistake she made in the budget regarding the Board of Elections. The Chair stated she had divided the $25,140 by two instead of three. Each BOE member should be $8,380 instead of $12,570. The Election Supervisor receives $70 day if work Election Board meetings, a supplement of $4,700 that will come from the previous Election Superintendent's salary and a total of$8,380 for those working early voting, etc. The new total budget for Board of Elections is $43,743.83. Page 12 Chair Boyen noted that total expenses for next year will be $2,525,644.9land estimated revenue is $2,398,473.00 and will use Fund Balance of$127,171.91 to balance the budget. Last year there was $1.4M in the Fund Balance. A motion was made by Commissioner Dixon and seconded by Commissioner Milburn to amend the 2025 budget to reflect the above changes to the Board of Elections. Motion carried. COPIER CONTRACT: New quotes were obtained from three different companies for the copier contract which expires with RICOH in late December of 2024. The quotes were given for a 5-year lease. The monthly quotes received were RICOH, $726.14, Pollock, $671.00 using RICOH copiers, and DOE from Thomson using Kycera copiers at $660.00 per month. The Board discussed each and acknowledged no surrounding counties are using DOE but are using Pollock. Commissioner Dixon noted he has worked with Pollock in the past and they are very responsive. A motion was made by Commissioner Dixon and seconded by Commissioner Milburn to approve and accept the contract with Pollock for $671.00 monthly. Motion GMASS 3-YEAR CONTRACT: Chair Boyen noted the Tax Commissioner had asked for some dates to be added to the contract and that was done. Chair Boyen stated this is a three- year contract and no other company around is doing this. The cost of the three-year contract is $45,285 year. Chair Boyen noted the new Board can determine if they want to have the County Chair Boyen noted that Charles Health also recommended Pollock. carried. flown. A motion was made by Commissioner Milburn and seconded by Commissioner AMBULANCE UPDATE: Chair Boyen noted there is no update since the Work Session. She noted emails have been received from AT&T and Verizon and State 911 talking HURRICANE HELENE: Chair Boyen stated she continues to work with FEMA. The debris company asking if County considering working on waterways. The deadline was for November 29 but was told could probably still get in if wanted. The removal of fallen and hanging trees over right-of-way that are on private property has been approved for removal. When 100% reimbursement stops, the County can stop the process. The end date is. January 10, and new Board can make decision about moving forward if needed. They have been working mostly in the Edgehil/Mitchell area and are bringing in more debris trucks and bucket trucks. Road Superintendent stated the crews needed to complete the paved and dirt roads and private Chalker to approve the three-year GMASS contract. Motion carried. with them. property before moving to water cleanup. DEPARTMENT REPORTS: FIRE DEPARTMENT: Fire Chief Shelton asked Chair Boyen if Glascock received the grant for the Firetruck and was informed the County did not. Page 13 MISCELLANEOUS: Chair Boyen noted she would email DOT regarding Barford Road bridge as was supposed to be completed by now. The right-of-way scheduled meeting in Chair Boyen stated that Transit is using company out of Dublin for drug testing and the charges for the service and mileage is high. Chair Boyen stated that the new Board might want to Chair Boyen noted the Waste Management contract expires next year and Board may Commissioner Milburn thanked Commissioner Chalker and Chair Boyen for their years PUBLIC COMMENT: Questions regarding Snider Road were addressed and Road Superintendent Lyons noted he would go and look at road. It was noted that a dump truck had messed up the ditch. Chair Boyen noted the incoming Board would discuss Snider Road issues. Chair Boyen stated there will be 736 addresses served by Comcast grant. It was noted that no one in the Bastonville area would be served and that Windstream won the auction for that area and the County has not heard anything from them. It was noted that Zoom had expressed interest just before the hurricane hit. Chair Boyen stated she would follow up with Comcast in September and is behind schedule; maybe will complete in 2025. look at a closer group next year and noted there is one in Thomson. want to consider looking at) Ryland. ofs service. the next few days. Public asked about the downed lines and ift they would be picked up. Chair Boyen stated that they possibly would come back. Public expressed concerns with Verizon and AT&T service in and out. Public thanked Commissioner Lamb, Commissioner Chalker and Chair Boyen for their Vice-Chair Milburn asked that Chair Boyen recuse herself from the Executive Session. A motion made by Commissioner Milburn and seconded by Commissioner Dixon to A motion made by Commissioner Dixon and seconded by Commissioner Milburn to An motion was made by Commissioner Lamb and seconded by Commissioner Dixon to have the Vice Chair sign an affidavit stating one personnel issue discussed in A motion was made by Commissioner Dixon and seconded by Commissioner service. enter Executive Session. exit Executive Session. Executive Session with no action taken. Chalker to adjourn the meeting. Page 14 GLASCOCK COUNTY BOARD OF COMMISSIONERS Chairman A CL Chalker, Commissioner Scott V. Lamb, Commissioner (absent) CanA Dixon, Cosunissioner %2 (QLVONu Autumn Usry Milburn, Commissioner Blakspk Rhonda Phillips, County Clerk Page 15