Town of Sedgwick Meeting Agenda Monday, January 13, 2025, 6:00PM Public Comments Information Ify you wish to address thel Board ofTrustees, there is a' "Comment from thel Public" scheduled time. Comments on Agenda items will be allowed following thej presentation or Board deliberation. Your comments willl bel limited to three (3) minutes and can only speak once on any motion or agenda item. Monthly staff reports to the board are not open for comments. Call to Order and Pledge Allegiance II. Approve the Agenda II. Approval of Minutes from last Meeting(s) IV. Approval of Bills V. Comments from the public VI. Monthly Reports Clerk'sOffice 1 Update on Resolution on 24-9 ii. DOT-WPCI & Clearing House Mayor Board ofTrustees VII. New Business Dan Pederson- - Minor Mil Levy change on our budget (15 one not correct) Rhonda Gram - Monthly Updates from Sedgwick County Chamber Resolution 25-2-A Appointing Kim Quayle as signatory on all accounts Renewal of Peak North Holdings Retail Marijuana License Renewal of High Plainz Strains Retail Marijuana License VIII. Old Business - None IX. Executive Session (Ifr needed) X. Call to Adjourn SEDGR dee SEAL der bLBse Individuals with disabilities needing auxiliary aid(s) may request assistance by contacting Heather Moore, Town Clerk, Phone (970) 463-8814, or FAX (970) 463-5537. At least a 48 hour advance notice prior tot the scheduled meeting would be appreciated: sot that arrangements can be made tol locate the requested auxiliary aid(s). Un-official December 09, 2024 Town of Sedgwick Record of Proceedings December 9th, 2024 Members Present: Danny Smith, Dale Jones, Roger Munson, Traci Sanchez, Peggy Owens, Bailey Nail, Darrin Tobin Employees Present: Heather Moore, Kim Quayle Call to Order: The Town Board: met in regular session. A quorum was verified, and the meeting was called to order at 6:00 pm by Mayor Danny Smith Roll Call Mayor Danny Smith Here Traci Sanchez Here Peggy Owens Here Dale. Jones Bailey Nail Roger Munson Darrin Tobin Here Here Here Here Approval of Agenda Motion: Approval of Agenda Approval of Minutes Darrin Tobin made a motion to approve thea agenda; Traci Sanchez seconded, all in favor; none opposed, motion carried. 3Spelling corrections and corrected ai name on ai motion. Motion: Approve the minutes motion carried. Dale. Jones made at motion to approve ther minutes with corrections; Tracy Sanchez seconded, all: in favor; none opposed, Bills (Published in Julesburg Advocate) Motion: Bills Roll Call Vote Tracy Sanchezi made at motion toj pay the bills, Roger Munson seconded. (Roll Call: All Voted for, None Against): motion carried. Presentation from Interested Parties to be on the Board. and would like tol be ai member of the Board. No other interested parties Martin "Jamie" Anchondo presented his residency timei in Sedgwick of10 years, raising his family, Trustee Resignation Motion: motion carried. Motion: Darrin Tobin submitting resignation due to accepting position as County Commissioner Traci Sanchez made ai motion to accept Darrin Tobin's resignation; Roger Munson seconded, alli in favor; none opposed, Dale. Jones made ai motion to appoint Martin "Jamie" Anchondo onto thel Board ofTrustees; Peggy Owens seconded, allin favor; none opposed, motion carried. Page 1 of4 Un-official December 09, 2024 Mayor Danny Smith conducted the Oath ofOffice Clerk's Office Heather Moore turned in her resignation as Town Clerk, to be effective in the middle of January. Spoke with Kim Quayle, Deputy Clerk about taking over as "Town Clerk". Requesting hours for the Town Clerk tol be full-time at $18.00 hr, Heather stated she willl be available contractually any time after training to continue We will POST the open! position for Deputy Clerk/Utility Clerk, starting wage discussion agreed to $15.00 To We are still waiting for approval ofc our rate: increases for approval oft the sewer project loan, I've assisting when needed. $16.00 Per hour with the hopes of$15.50. emailed them several times trying to get information. Motion: Motion: Motion: Traci Sanchez made a motion to accept. Heather Moore'si resignation effective middle of January and willj provide contracted services as needed. in the future. Roger Munson seconded, Jamie, Bailey, Peggy in favor; Dale. Jones opposed, motion carried. Dale. Jones made ai motion to appoint Kim Quayle effective. January 2025 full time at $18.001 hr., Rogerl Munson seconded, all Dale. Jones made ai motion tol hire al Deputy Clerk/Utility Billing at $15.00-$ $16.00 hr., Roger Munson seconded, all in favor; inf favor; none opposed, motion carried. none opposed, motion carried. Maintenance (Danny spoke for Maintenance) Still cutting trees and picking up Trash around' Town. Mayors Report Ireceived a call from a gentleman offering to remove the stumps at. Jailhouse Park for $300.00. o Board members deliberated and decided this was not ai necessity at this time. Cindy Rutkoski volunteered to open up thel Museum from time to time. Waiting for a good snow to burn the tree piles. Board ofTrustees Roger Munson Ijust want to let the Board know Sedgwick County has a woodchipper on Big Iron up for auction. Public Comments - reminded they will have 3mins. None New Business Rhonda Graham - Spoke about adding Sedgwick County to the Statewide Road and Bridge future Projects. Renewal of] Retail Liquor License for Sedgwickl Liquor o No issues or complaints have been reported. Page 2of4 Un-official December 09, 2024 Motion: opposed, motion carried. Dale. Jones made ai motion toi renew thel Retail Liquor License for Sedgwick) Liquor, Peggy Owens seconded, alli in favor; none Renewal of Liquor License for RD'sl LLC dba The Bar ) Noi issues or complaints havel been reported. Motion: Dale. Jones made ai motion to renew thel Liquor License for RD'sl LLC dba' Thel Bar, Roger Munson seconded, all in favor; none opposed, motion carried. Resolution 25-1 - Setting meeting dates and holidays. Motion: Tracy Sanchezi made ai motion to adopt) Resolution 25-1 for 2025 meeting dates and holidays, Peggy Owens seconded, alli in favor; none opposed, motion carried. Old Business Board Meeting Attendance Requirements. The Clerk did verify suchi requirements int the code book or. Board: members handbook. After thel Board deliberated, they felt there is to be no action taken at this time. 2025 Budget Dan Pederson Imade the requested changes from thel last meeting. He asked the Board ift they have any additional changes or additions. Resolution 24-11 - Adopt Budget Voted for, None Against): motion carried. Resolution 24-12-A Adopt Milll Levi Motion: Peggy Owens made ar motion to adopt the Resolution 24-11, to adopt 2025 budget., Roger Munson seconded, (Roll Call: All The mill levy was. higher than 5.5% allowed and we'll be taking a temporary credit. Motion: Traci Sanchez made a motion to adopt Resolution 24-12 to Certify the Milll Levi at 15.713mill, less the credit., Dale. Jones seconded, (Roll Call: All Voted for, None Against): motion carried. Resolution 24-13-Appropriate thel Funds Motion: Traci Sanchez: made a motion to adopt Resolution 24-13 to. Appropriate Funds., Dale Jones seconded, (Roll Call:. All Voted for, None. Against) motion carried. Page 3 of4 Un-official December 09, 2024 Regular Meeting Adjourned: Motion: At6:45pm, Dale. Jones made a motion to adjourn, Tracy Sanchez seconded, all werei in favor, none apposed motion carried. Mayor Attest: Town Clerk SEAL Page 4 of4 3:17PM 01/06/25 Accrual Basis Town of Sedgwick Trial Balance As of December 31, 2024 Dec31,24 Debit Credit 87.09 402,410.14 26,793.54 12,454.96 91,821.03 40,037.01 1,179,038.81 1,242,463.23 1,343,955.05 1,531,130.43 238.98 5,870,430.27 1021 Cash on Hand 1022. Points West Bank Checking 1029. Savings:1030 Points' West:1031 9240 1029. Savings:1034- Cashi in Savings Lottery 1029. Savings:1040 Points West Bank:1043- Water Surcharge Account 1029. Savings:1050 Equitable Savings:1051 05-4505160 1070 COLOTRUST:1071 General Fund #2. Water Plus 1070 COLOTRUST:1072- General Fund #4- General Plus 1070. COLOTRUST:1073 General Fund #3- CIP Plus 1070. COLOTRUST:1074- General Fund #1- Sewer CIP 1081. Cash -County Treasurer TOTAL 0.00 Page 1 3:17 PM 01/06/25 Accrual Basis Town of Sedgwick Profit & Loss December: 2024 Dec 24 Ordinary! Income/Expense Income 4122. Current PropertyTaxes 4142. Specific Ownership Taxes 4152- Interest on Taxes 4172. Sales" Tax 4212. Cigarette Tax 4222. Road and Bridge 4232. Motor' Vehicle 4300 Utilities Clearing 4323. Water Sales 4333. Sewer Sales 4386. Trash Collections 4392. Other Income 4392.1 Occupation Tax 4392.2. Excise Tax 4392.3. State of Colorado 4392.4. * Lodging' Tax Total 4392. Other Income 4393. Other Income 4412. Highway Use Tax 4422. License Fees 4514. Lottery Proceeds 4802. Interest Income 4803. Interest Income 4806- Interest Income. TF 4999. Uncatagorized Income Total Income Gross Profit Expense 82.97 67.75 5.73 14,886.27 9.07 8.06 83.82 -1,218.36 5,567.03 3,786.75 2,492.25 50,488.57 560.15 19,030.94 48.00 70,127.66 10.00 1,253.03 1,267.50 497.02 21,121.76 234.88 30.19 200.00 120,513.38 120,513.38 1.93 296.10 2,221.50 1,050.00 580.07 258.66 956.27 593.30 506.06 144.22 0.00 184.35 1,713.95 816.34 0.00 126.75 250.80 0.00 40.03 7,530.18 4,332.09 2,920.62 5,312.24 325.18 20,460.34 114.98 6002. County Treasurer's Fees 6032. Office Expense- GG 6042- Professional Services- GG 6052. Insurance and Bonds GG 6062. Supplies and Maintenance- GG 6072. Telephone GG 6092. Miscellaneous- -GG 6102. Utilities- - TH-GG 6142. Street Lighting 6162. Street Maintenance 6262- Harvest Festival 6462- Supplies and Maintenance Park 7063. Supplies & Maintenance Water 7073. Utilities- Water 7163. Supplies and Maintenance- Sewe 7173- Utilities- Sewer 7346- Landfill- -Trash 7366- Supplies and Maintenance Tras 7800. Salaries Clearing 7806. Salary-Ed Smith. Jr. 7809- Salary-Richard MI Kehm 7815- Salary-Heather Moore 7820- Salary- Kim E Quayle 7825. Salary-Eduardo Sanchez 7800- Salaries Clearing- Other Total 7800 Salaries Clearing 7990- Supplies and Maint.- Clearing Page 1 12:10PM 01/10/25 Num TOTAL IRS TOTAL Aflac TOTAL 13471 Luna's TOTAL Town of Sedgwick Check Detail Memo December 10, 20241 through January 13, 2025 Name Highline Electric Ass'n Account 1021- Cash onk Hand 6102- Uillies-TH-GG 1022 Points West Bank Ch... 7995. Payroll Taxes- Clearing 1022. Points West Bank Ch.. 7800. Salaries Clearing 1022. Points West Bank Ch... 6092. Miscellaneous- -GG 1022. Points West Bank Ch... 6032. Office Expense GG 6162. Street! Maintenance 1022 Points West Bank Ch... 7806. Salary-Eds Smlth. Jr. 7995. Payroll Taxes- Clearing 7995 Payroll Taxes Clearing 1022. Points West Bank Ch... 7809. Salary-Richard MK Kehm 7995. Payroll Taxes- Clearing 7995. Payrolll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payrolll Taxes Clearing 1022. Points West Bank Ch... 7815. Salary-Heather Moore 7995. Payroil Taxes- Clearing 7995. Payrol Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes- Clearing 1022. Polnts West Bank Ch... 7820. Salary- Kim E Quayle 7995. Payroll Taxes Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes Clearing Paid Amount NewT Town- 822186 Auto Withdraw Autol Withdraw -30.00 -30.00 -2,603.79 -2,603.79 -325.18 -325.18 -956.27 -956.27 -296,10 -144.22 -440.32 -43.26 -39.95 -4,097.03 Aflac Insurance (Partial Paidi by Town) Aflac insurance (Partial Paid by Town) Towns Christmas Party Towns Christmas Parly 13473 Points West Cardmember... Postage and Office Supplies Street Patching Payroll Gross Payroll Social Security Mediclad Payroll Gross Payroll Social Security Medicare Federal Colorado) W/H AFLAC Payroll Gross Payroll Social Security Mediciad Federal Colorado AFLAC Payroll Payroll Social Security Medicare Federal Colorado AFLAC TOTAL 13474 Edward D Smith TOTAL 13475 Richard M.K Kehm TOTAL 13476 Heather M. Moore -3,306.96 -2,643.45 TOTAL 13477 Kim E. Quayle -2,228.46 -2,067.52 TOTAL -1,554.01 Page1 12:10PM 01/10/25 Num 13478 Eduardo Sanchez Town of Sedgwick Check Detail Memo December 10,2024 through January 13, 2025 Name Account 1022. Points West Bank Ch... 7825. Salary-Eduardo: Sanch.. 7995. Payroll Taxes Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes Clearing 7995. Payroll Taxes -Clearing 1022- Points West Bank Ch.., 7825. Salary-Eduardo Sanch... 7995. Payroll Taxes Clearing 7995. Payroll Taxes- Clearing 7995. Payroll Taxes Clearing 7995. Payrolll Taxes- - Clearing 1022- Points West Bank Ch... 7063. Supplies & Maintenan... 7063. Supplies &N Maintenan... 1022- Points West Bank Ch... 6052. Insurance andE Bonds : 6052. Insurance: andE Bonds - 1022. Points West Bank Ch... 6072. Telephone- -GG 1022 Points West Bank Ch... 7896. Insurance Clearing 7896. Insurance Clearing 1022. Points West Bank Ch... 7073. Utilities- Water 7994. Utilities- Clearing 6102. Utilities- -TH-GG 6102. Utilitles -TH-GG 7073- Utilities- -Water 6142. Street! Lighting 7173- Utilities Sewer 6102- Utlties-TH-GG 6102. Utilities- TH-GG 1022. Points West Bank Ch... 7990. Supplles and! Maint. 1022. Points West Bank Ch.., 6032. Office Expense-GG PaldA Amount -3,109.47 Payroll Gross Payroil Social Security Medicare Federal Colorado AFLAC Payroll Gross Payroll Social Security Medicare Federal Colorado TOTAL -2,453.75 -1,046.25 -931.21 -400.00 -80.95 -460.95 -1,121.60 -71.60 -1,193.20 -258.66 -258.66 -3,810.91 -1,293.34 -5,104.25 -225.68 -72.38 -83.96 -132.92 -161.92 -260.47 -63.71 -40.00 -68.09 -1,109.13 -123.57 -123.57 -40.00 -40.00 Page2 13479 Cylinda J Rutkoski TOTAL 13480 AC-DC Water Works LLC ORC Services ORCI Monthly Contract Services Testing Samples, Water Tower repairs, Generatorr repairs. TOTAL 13481 CEBT TOTAL 13482 CenturyLink TOTAL 13483 CIRSA TOTAL Employee Health! Insurance January Parial-(didnthave: exact amount yet.) 334021765 Phonei lines andF Faxl line Properly/Casually Quarterly payments for 2025 Workman-Comp Quarterly payments for2 2025 13484 Highline Electric Ass'n Water Pump -66552 New Shop- 8280879 New7 Town- 822186 Museum- 8426371 Pumpt #2-40915 Streetl Lights -41680 Sewer- 62657 Rodeo Grounds Community Center TOTAL 13485 IDEALI Linens & Uniform TOTAL 13486 Journal Office TOTAL Community center! Linens and rugsf for Town Hall Copyr machine fees 12:10PM 01/10/25 Num TOTAL 13490 Kelly,P.C. TOTAL TOTAL TOTAL Town of Sedgwick Check Detail Memo December 10, 2024 through January 13, 2025 Name Account 1022. Points West Bank Ch... 6062. Supplies and! Mainten... 1022. Points West Bank Ch... 1022- Points West Bank Ch... 6042. Professional Services. : 1022. Points West Bank Ch... 6462. Supplies andN Mainten... 1022. Points West Bank Ch... 6062. Supplies andN Mainten... 6062. Supplies and Mainten... 1022. Points West Bank Ch... 7063. Supplies & Maintenan... 1022. Points West Bank Ch... 7990. Supplies and! Maint.- : 7990. Supplies and Maint.- -.. 1022 Points West Bank Ch... 6062. Supplies and! Mainten... 6062. Supplies and Mainten... 1022. Points West Bank Ch... 7346 Landfill-Trash 1022. Points West Bank Ch... 6032 Office! Expense- -GG Paid Amount 13487 Julesburg Family Market Accountif 8814 Bottled Water -9.38 -9.38 -279.50 -279.50 -2,200.00 -2,200.00 -184.35 -184.35 -475.00 -475.00 -950.00 -20.00 -20.00 -14.29 -100.69 -114.98 -16.99 -18.45 -35.44 -250.80 -250.80 -74.24 -74.24 Legal Fees RegularE Board Meeting, cails for) jobp posting and RV Ordin... 6042. Professional Services. : 13491 Liittjohann Kauffman &P... 13492 Marick's Waste Disposal 13493 Miller Septic Service Prep 2025E Budget Potty Cleaning Septicl lfts station Septic! lfts station TOTAL TOTAL 13494 Northeast coloradol health... Bacteria" Test Water Bacteria" Test 13495 S&WA Auto Supply TOTAL Bolts Washers, Clamps, Radiator cap Oi, filters foroil change andt tune up. Batter 13496 Sedgwick County Lumber rebard capf for Museum Flag Concrete mix Landfill Fees TOTAL TOTAL 13498 Sterling Trophy Shop TOTAL 13497 Sedgwick County Sales Landfill Fees Honored Citizens Harvest Fest Clock forH Heather's Departure Page 3 : 5 1 Lu 3 % / - 6J & 0)x9l0xl0)xi0 5 TOWN OF SEDGWICK RESOLUTION 25-2 A RESOLUTION OF THE BOARD OF TRUSTEES OF THE TOWN OF SEDGWICK, SEDGWICK COUNTY, COLORADO ESTABLISHING PERSONAL RESPONSIBLE FOR AND AUTHORIZED ASSIGNATORS ON ALL FINANCIAL ACCOUNTS HELD BY SAID TOWN. WHEREAS, at this Regular Meeting held the 13th day ofJ January 2025;itis HEARBY RESOLVED BY1 THE BOARD OF TRUSTEES AS FOLLOWS: 1. Newly authorized persons to serve as signatory's on all financial accounts held by the Town of Sedgwick are hereby appointed asi follows: Printed Name Kim E. Quayle Signature 2. The remaining authorized people serving as signatories on all financial accounts are 3. All other not named persons shall be removed from all accounts, this included Heather Danny Smith, Dale Jones and Peggy Owens. Moore, effective immediately. INTRODUCED, READ, ADOPTED AND APPROVED BY THE BOARD OF TRUSTEES OF THE TOWN OF SEDGWICK, SEDGWICK COUNTY, COLORADO AT A REGULAR MEETING HELD THIS 13th DAY OF JANUARY 2025 Mayor Attest: Seal CHAMBER COMMERCE OF SCG First, I, Rhonda Graham, would like toi thank all oft the 2024 Sedgwick County Chamber members! Without you and all yourh help, we could not have accomplished what we did. And what did we do? 2024Acompishments: Easter Ham Drawing - Gave away 10 hams. Scholarships - Awarded 2 scholarships: 1f for Julesburg High School and ifor Revere May Day Cake & Ice Cream - Hosted a delightful event for Assisted Living Residents. Pony Express BBQ - Featured the Native American Dancers for outstanding Cruise Night - Provided entertainment and a bar, making the event memorable. Falll Festival - Organized a fun-filled day with pumpkins, food, games, prizes, and Cookies & Cocoa with Santa & Free Movie - Spread holiday cheer to families and High School. entertainment. community spirit. children. Parade ofLights - Assisted in organizing and ensuring its success. ProjectAngelTree - Served 86 children, 19 Assisted Living residents, and 5 AIMar Chamber Bucks Campaign - Raised and distributed $131,500 to boost local Shop Local Bags - Received a grant for reuseable shop local bags. residents. spending. Advertising Board - Our Big Purchase for the year - Terry Hinde designed a advertising board for Chamber members to advertise on out at the DragStrip. All advertising is free on this board and must have advertising to Rhonda on Wednesday We are proud of these accomplishments and are committed to continuing and expanding these events in 2025 toi make Sedgwick County a thriving and enjoyable place for everyone. We're always brainstorming newideas to encourage. local shopping and engagement. ifyoul have any suggestions, please share them with us-your input as business owners and supporters is prior to the races. invaluable. Membership Dues for 2025: Brick-and-Mortar Businesses: $150.00 Non-Profit Organizations & Home-Based Businesses: $50.00 Our monthly meetings are held on the first Thursday of each month at: 12:00 noon at the Sedgwick County Community Center. Well rotate. lunch among D&J, Luna's, Lucy's & Mamacita's. New this year for our meetings we will be trying out Google, 9 fori those of you who are unable to attend personally. This way we cover more ofthe county Meeting updates and other communications will be sent via email, sO please ensure we. have your current email address. Note: Our email address is sedgcochamber@gmail.com, Please fill out the attached form on the second page and return it with your check made payable We deeply appreciate your continued support. Without you, these projects and events wouldn't be possible. Ifyoul have any questions or concerns, please don'thesitate to contact me anytime. and get a wider input ofideas. to the Sedgwick County Chamber. Keep thei first page for your records. Sincerely, Rhonda Graham 970-647-5110 Sedgwick County Chamber President Return' This Portion with Dues Name of Business_ Mailing Address_ Contact Person Contact Phone Number Email Address_ Brick and Mortar Business $150.00 Non-Profit Organization or Home-Based Business $50.00 Remember ALL help is needed and wanted for any Chamber activity! Please make checks payable to: Sedgwick County Chamber PO Box 222 Julesburg, CO 80737