Agendal Regular Meeting. January 21,2025 City ofPoteet 491 Avenue H, City Hall Tuesday January 21,2025 6:30F P.M. Agenda Time: Regular Meeting oft the City Council - CALLTO ORDER A. Determination of Quorum B. Pledge of Allegiance C.I Invocation II. CITIZEN COMMENTS (3 MINUTE LIMIT) Speakers need to complete the supplied form prior to this meeting. Any person who makes personal, disrespectful, or slanderous remarks, or who become boisterous while addressing the council or attending a council meeting shall be removed from the building ifso, directed by the Mayor or Mayor Pro-Tem ifthe Mayor is absent or at the request oft the majority ofthe council. Please be advised that comments will have no action and no discussion at this meeting. (Attorney General Opinion JC-0169). (A speaker signed up may not cede time to another speaker to continue speaking Ordinance # 12012014-01.) III. STAFF REPORTS A. Finance B. Library C. Municipal Court D.F Police Department E. Public Works F. Fire Department IV. CITY ADMINISTRATOR REPORT A. 2025 General Election Important dates for May 3, 2025 B. 2025 Cowboy Breakfast - January 24th C. Update on City Yard upgrades D.Update on PSI Project E. Cold weather preparations update 1Page Non-Piscrimination Statement "Thisi institutioni isa ane equal Opportunity provider and employer. Ifyouy wisht tof filea a Civill Rights program complaint ofd discrimination, completet thel USDA Program Discrimination Complaint Form found online at http/wwvaser.usda: gov/complaint filing cust.htm!, or at: any USDA office, or call (866) 632-9992 tor request the form. You may also writea a letter containing all of the information requestedi in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Secretary at (830)742-3574. Notification 48 hours prior to the meeting will enable the City to make reasonable Adjudication, 14001 Independence. Avenue, S.W., Washington, D.C. 20250-9410, byf fax (202) 690-7442, ore email atp program.i intakeusdagoy." Revised. January 2014 arrangements to ensure accessibility to this meeting. 28CFR35.102.-35.104, ADA Title II) Agendal Regular Meeting. January: 21,2025 F. Mass Text Message System G.Update on Bakke Development H. Community Spotlight-1 January - Councilman Nick Vasquez V. APPROVAL OF MINUTES A. Approve. Minutes of the December 17, 2024 Regular Meeting Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominguez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) VI. NEW BUSINESS A. Discussion and possible action on approving a variance at 1125AveLorOninamnce # 06022020- 01 Section 4.01 (d), 10 year rule. (Alex Herrera, Home Owner) Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councimember Henry Dominguez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) B. Discussion and possible action on Innospec Oilfield Services donating and planting an Oak Tree at Poteet Canyon Park. (Jeff Rankin, Innospec Oilfield. Services) Motion 2nd For Against Abstain Councimember Nicholas Vasquez Non-Discrimination! Statement 2Page "This institution isa ane equal Opportunily provider and employer. Ifyous wish tof filea Civill Rights program complaint of discrimination, complete the USDAI Program] Discrimination Complaint Form found online at htplAwwvaser.usdag gov/complaint filing cust. html, or at any USDA office, or call (866) 632-9992 tor request the form. You may also writea a letter containing all oft the information requested int thef form. Sendy your completed complaint form orl letter tou us by mail at U.S. Department of Agriculture, Director, Office of In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Secretary at (830)742-3574. Notification 48 hours prior to the meeting wille enable the City to make reasonable Adjudication, 14001 Independence. Avenue, S.W., Washington, D.C. 20250-9410, byf fax (202)6 690-7442, ore email: atp poprminak-isngor: arrangements to ensure: accessibility to this meeting. 28CFR35,102-35,104 ADA Title II Revised. January 2014 Agenda Regular Meeting. January21,2025 Councilmember Henry Dominguez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) C. Discussion and possible action on approving Resolution #01212025-01R Ordering the 2025 City ofPoteet General Election. (Abigayle Frautschi, Cily, Secretary) Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominguez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor. Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) D. Discussion and possible action on approving an Alarm / Surveillance Company for the City of Poteet City Hall, Library, and Police Department. (Melissa Popham, City Administrator) Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominquez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) E. Discussion and possible action on awarding Construction Services Contract in the amount of $253,603.80 to RAM Utilities, LLC: for Poteet's TxCDBG School Drive Sanitary Sewer Main Replacement Project CDV23-0445 (Robert. Buentello, Public Works). Motion 2nd For Against Abstain 3Page Non-I Discrimination Statement "Thisi institutioni isa ane equal Opportunity provider ande employer. Ifyous wisht tof filea a Civill Rightsp program complaint of discrimination, complete thel USDAI Program Discrimination Complaint Form found online atb httpwww.a ascr. usda. gov/complaint filing cust. html, or at any USDA office, or call (866) 632-9992 to request the form. You may also writea a letter containing all oft the information requested int thef fomm. Send your completed complaint fom orl letter to us by mail at U.S. Department of Agriculture, Director, Office of In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Secretary at (830)742-3574. Notification 481 hours prior tot the meeting wille enable the City to make reasonable Adjudication, 14001 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442, ore email: atp program.i intakeusda.gov: - Revised. January 2014 arrangements to ensure accessibility to this meeting. 28CFR35.102-35,104 ADA Title II) Agenda Regular Meeting. January 21,2 2025 Councilmember Nicholas Vasquez Councilmember Henry Dominquez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) F. Discussion and possible action on advertising for bids for fencing" at 577 W. Ave E, City Yard. (Robert Buentello, Public Works) Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominquez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) G. Discussion and possible action on approving holidays for Friday December 26, 2025 and Friday January 2, 2026. (Denise L. Sanchez, Mayor) Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominquez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) H. Discussion and possible action on 2024 Racial Profiling Report. (Bruce Hickman, Chiefof1 Police) Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominquez Non-Discrimination! Statement 4Page "This institution is an equal Opportunity provider and employer. Ifyouy wish tof filea a Civil Rightsp program complaint ofd discrimination, completet the USDA Program Discrimination Complaint Form found online at htp/wywaser.usda: gov/complaint filing cust. htm!, or at any USDA office, or call (866) 632-9992 to request thef form. You may also write: a letter containing all oft thei information requested in the form. Send your completed complaint form orl letter tou us by mail at U.S. Department of Agriculture, Director, Office of In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Secretary at (830)742-3574. Notification 48 hours prior to the meeting will enable the City to make reasonable Adjudication, 14001 Independence. Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442, ore emaila at program.i intake@usda. gov. - arrangements to ensure accessibility to this meeting. 28CFR35.102-35.104 ADA Title IIj Revised] January 2014 Agendal Regular Meeting. January 21, 2025 Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) I.Discussion and possible action on approving Resolution # 01212025-02R authorizing the submission of a grant to the office of the Governor for Justice Assistance Grant (JAG). (Bruce Hickman, ChiefofPolice) Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominquez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) J. Discussion and possible on approving Resolution # 01212025-03R authorizing the submission of a grant to the office of Governor for Project Safe Neighborhood Grant (PSN). (Bruce Hickman, ChiefofPolice) Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominquez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) K. Discussion and possible action on approving Resolution # 01212025-04R authorizing the submission of a grant to the office of the Governor for Body Worn Camera Grant. (Bruce Hickman ChiefofPolice) Motion 2nd For Against Abstain 5Page Non-Diserimination Statement "Thisi institutioni is ane equal Opportunity provider: ande employer. Ifyouy wisht to filea Civil Rightsp program complaint ofd discrimination, completet thel USDAI Program! Discrimination Complaint Form found online at http//www.a ascr. usda.govicomplaint filing cust.htm!, or at any USDA office, or call (866) 632-9992 tor request the form. Your may also write a letter containing allo oft the information requested ini the fomm. Send your completed complaint form orl letter to us by mail at U.S. Department of Agriculture, Director, Office of In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Secretary at (830) 742-3574. Notification 48 hours prior to the meeting will enable the City to make reasonable Adjudication, 14001 Independence Avenue, s.W., Washington, D.C. 20250-9410, by fax (202)6 690-7442, or email atp program.i intakeusda.gov: - arrangements to ensure accessibility to this meeting. 28CFR35,102.35.104, ADA Titlel II) Revised] January 2014 Agendal Regular Meeting January 21, 2025 Councilmember Nicholas Vasquez Councilmember Henry Dominquez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) L. Discussion and possible action on approving Resolution # 01212025-05R authoring the submission of a grant to the office of Governor for Rifle-Resistant Body Armor Grant. (Bruce Hickman, ChiefofPolice) Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominquez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) M. Discussion and possible action on providing an overnight center (City of Poteet building) during nights when temperatures are at or below freezing. (Candace. Perez, Councilwoman PL.4) Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominquez Councimember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) N. Discussion and possible action on reviewing and lowering the permit fees collected by the City of Poteet for residents and non-profit 501 c3 organizationschurches, not to include fire inspection and health and safety permits. (Candace Perez, Counciloman PL.4) Motion 2nd 6IPage Non-Diserimination Statement "Thisi institutioni isa ane equal Opportunity provider: ande employer.. Ifyouy wish tof filea Civill Rightsp program complaint of discrimination, complete the USDA Program Discrimination Complaint Form found online atl htp./wvaser.usdas gov/complaint filing cust.h htm!, or: at any USDA office, or call (866) 632-9992 to request thef form. You may also write a letter containing all oft thei information requested int thef form. Send your completed complaint form orl letter to us by mail at U.S. Department of Agriculture, Director, Ofice of In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Secretary at (830)742-3574. Notification 48 hours prior to the meeting will enable the City to make reasonable Adjudication, 1400 Independence. Avenue, S.W., Washington, D.C. 20250-9410, byf fax (202)6 690-7442, or email atp program.i intake@usda.s gov. - arrangements to ensure accessibility to this meeting. 28CFR35.102.35.1047 ADA Title II) Revised. January 2014 Agendal Regular Meeting January 21,2025 For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominquez Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) 0. Discussion and possible action on approving attendance of the 2025 Washington Trip for Mayor, City Council and staff. (Melissa. Popham, City Administrator) Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominguez Councilmember. Jermey Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) VII. EXECUTIVE SESSION The City Council of the City of Poteet will convene into closed door session to discuss matters authorized by the Texas Government Code Section 551.071 consultation with the. Attorney, and Texas Government Code Section 551-074 Personnel Matters A. Personnel Matters, City Administrator Melissa Popham The City Council ofthe City of] Poteet will reconvene into open session to consider and possibly take appropriate action on the closed-door session item(s) A. Discussion and possible action on personnel matters, City Administrator Melissa Popham Motion 2nd For Against Abstain Councilmember Nicholas Vasquez Councilmember Henry Dominquez Non-Discrimination Statement 7Page "Thisi institution is ane equal Opportunity provider ande employer. Ifyou wish tof filea Civill Rights program complaint ofd discrimination, complete the USDAI Program Discrimination Complaint Form found online at http/www.a ascru sda. gov/complaint filing cust.htm!, or at any USDA office, orc call (866) 632-9992 tor request thef form. You may also write a letter containing all oft thei information requested int thef form. Send your completed complaint form or letter to us by mail: at U.S. Department of Agriculture, Director, Ofice of In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Secretary at (830)742-3574 Notification 48 hours prior to the meeting wille enable the City to make reasonable Adjudication, 14001 Independence Avenue, S.W., Washington, D.C.: 20250-9410, by fax (202)690-7442, or email atj program.i intak-Qusdagoy." Revised. January 2014 arrangements to ensure accessibility to this meeting. 28CFR35.1023510AADA Title II) Agenda Regular Meeting. January 21,2025 Councilmember Jeremy Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) VIII. COUNCIL COMMENTS. A. Councilmember Nick Vasquez B. Councilmember Henry Dominguez C.C Councilmember Jeremy Fernandez D. Councilmember Candace Perez E. Mayor Pro Tem Crystal Bautista F. Mayor Denise Sanchez IX. ADJOURNMENT Time: 2nd Motion For Against Abstain Councilmember Nicholas Vasquez Councimember Henry Dominguez Councilmember. Jermey Fernandez Councilmember Candace Perez Mayor Pro Tem Crystal Bautista Mayor Denise L. Sanchez (Present but not voting) I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board at City Hall of the City of Poteet, Texas, a place convenient and readily accessible to the general public at all times and said Notice was posted on the following date and time; and remained sO posted continuously for at least 721 hours preceding the scheduled time of said meeting. Abigayle R. Frautschi, Secretary City d Posted by City Secretary Abigayle R. Frautschi, on this 17th day of January, 2025 at 35 P.M. Thel Poteet City Council reserves the right to adjourn into Executive Session at any time to discuss any oft the matters listed on the agenda, as authorized by Texas Government Code 551.071 (Consultation with Attorney), 551.072 (Deliberations about Reall Property), 551.0763 (deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). 8Page Non-Discrimination! Statement "Thisi institutioni is ane equal Opportunity provider and employer. Ifyouy wish tof filea a Civil Rightsp program complaint ofd discrimination, completet thel USDA Program Discrimination Complaint Form found online al http/www.a ascr. usda. gow/complaint filing cust. html, or at any USDA office, or call (866) 632-9992 tor request. the form. You may also writea letter containing all oft thei information requestedi in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Secretary at (830) 742-3574. Notification 48 hours prior to the meeting will enable the City to make reasonable Adjudication, 14001 Independence Avenue, S.W., Washington, D.C. 20250-9410,1 byf fax (202) 690-7442, ore email: at program.i intak-usda.gov." Revised) January 2014 arrangements to ensure accessibility to this meeting. 28CFR35,102-35.104, ADA Title IIj