CITY OF RAGER NOTICE OF A REGULAR MEETING Notice is hereby given that a Regular Meeting of the Governing Body of the City of Ranger, Texas, will be held on. Monday, October 23, 2023 at 5:30 p.m. in City Hall, 400 West Main Street Ranger, Texas. The following subjects will be discussed, to wit: Agenda Item 01: Call to Order- Mayor Robinson Roll Call/Quorum Check Invocation of Prayer Pledge of Allegiance to the United States Flag Pledge of Allegiance to the Texas Flag Agenda Item 02: Citizen's Presentation-At this time, anyone on the list will be allowed to speak on any matter other than personnel matters or matters under litigation, for a length of time not to exceed THREE minutes. No Council/Board discussion or action may take place on a matter until such matter has been placed on an agenda and posted in accordance with law. Agenda Item 03: Announcements from City Council or Staft-Comments may be made by council or staff, BUT NO ACTION TAKEN on the following topics without specific notice. Those items include: Expressions of Thanks, Congratulations or Condolence; Information on Holiday schedules; Recognition of public officials, employees or citizens other than employees oro officials whose status may be affected by the council through action; Reminders of community events or announcements involving an imminent threat to the public health and Agenda Item 04: Discuss/Consider: approval of the city council meeting minutes for the safety of the people of the municipality. regular meeting on October 10, 2023. Agenda Item 05: Discuss/Consider: authorizing the City Manager to initiate the procurement of services to hire Langford Community Management Services, Inc. as the grant administration company for the preparation and submission of a grant application to the U.S. Forest Service for the Community Wildfire Defense Grant Program through the U.S. Department of Agriculture and for the implementation of wildfire protection project(s) (CWDG), if awarded. Agenda Item 06: Discuss/Consider: RESOLUTION NO. 2023-10-23-V: Al RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANGER, TEXAS, AUTHORIZING THE MAYOR AND/OR CITY MANAGER TO: ENTER INTO AN INTERLOCAL AGREEMENT WITH THE CITIES OF EASTLAND, CISCO, AND CARBON (CITIES) FOR THE IMPLEMENTATION PROJECT(S) ASSOCIATED WITH THE COMMUNITY WILDFIRE DEFENSE GRANT THROUGH THE UNITED STATES FOREST SERVICE (USFS) UNDER THE UNITED STATES DEPARTMENT OF AGRICULTURE (USDA)COMMUNITY WILDFIRE DEFENSE PROGRAM (CWDG). CITY OF RANGER COUNCIL MEETING AGENDA- OCTOBER 23,2023 CONTINUED Agenda Item 07: Discuss/Consider: regularly scheduled council meetings for the remainder of Agenda Item 08: Discuss/Consider: approval of the 2024 City of Ranger Holiday Schedule. Agenda Item 09: Discuss: update from the Eastland County Water Supply District Agenda Item 10: Discuss/Consider: Convene into executive session pursuant to Section 551.074, Texas Government Code, to deliberate the employment oft the City Manager. Agenda Item 11: Discuss/Consider: Convene into open session to take action as determined appropriate in the City Commission's discretion regarding the employment of the City Manager. Agenda Item 12: Discuss/Consider: Convene into executive session pursuant to Section 551.071, Texas Government Code, and Section 1.05, Disciplinary Rules ofl Professional Conduct, to consult with legal counsel regarding Eastland County Water Supply District Agenda Item 13: Discuss/Consider: Reconvene into open session to take action as determined in the City Commission' s discretion regarding Eastland County Water Supply District contracts, 2023. (Elected Ranger Directors). contracts, meetings, and election processes. meetings, and election processes. Agenda Item 14: Discuss/Consider: Adjournment I,t the undersigned authority, dol hereby certify that the above notice of meeting of the Governing Body oft the City of Ranger is a true and correct copy of said notice on the bulletin board at the City Hall of the City of Ranger, aj place convenient and readily available to the general public at all times, and notice was posted by 5:30 p.m., October 20, 2023 and remained posted for 72 hours preceding the scheduled time oft the meeting. Somer Lee Somer Lee, City Secretary NOTICE OF ASSISTANCE The City council reserves the right to convene into Executive Session concerning any oft thei items listed on this agenda under the authority oft the mayor, wheneveri itiso considered necessary and legally justified undert the Open! Meetings Act. Ranger City Hall and Council Chambers are wheelchair accessible and accessible parking spaces are available. Request fora accommodation ori interpretive services must ber made 48 hours prior tot this meeting. Please contact City Secretary's office at (254) 647-3522 fori information or assistance. This Notice was removed from the outside bulletin board on Page 2 of2 CITY OF RAPGER REGULAR MEETING MINUTES Al Regular Meeting of the Governing Body of the City of Ranger, Texas, was held on Tuesday October 10, 2023 at 5:30 p.m. in City Hall, 400 West Main Street Ranger, Texas. The following subjects were discussed, to wit: Honorable Terry Robinson CommissionerJoe: Sigler Commissioner Kevan Moize Commissioner Wendy Erwin Commissioner Samantha McGinnis City Manager Savannah Fortenberry City Secretary Somer Lee Honorable Tammy S. Archer COUNCIL MEMBERS AND CITY STAFF PRESENT: Mayor Place 1 Place 2 Place 3 Place 4 Agenda Item 01: Call to Order- Mayor Robinson Roll Call/Quorum Check- City Secretary, Somer Lee Invocation ofl Prayer- Mayor Robinson Pledge of Allegiance to United States Flag- Mayor Robinson Pledge of Allegiance to Texas Flag- Mayor Robinson Agenda Item 02: Citizen's Presentation: 1. Bryan Rogers announced there had' been a meeting at the city pool with an engineer, Jason Bowen, to help see what all needed to be done to get the pool fixed. Mr. Rogers also gave props to Jared Calvert for putting on the airshow. 2. Jared Calvert stated that there were 250 aircraft that visited the airshow from multiple different states. Mr. Calvert also stated that he believes because of dishonest propaganda made up by one commissioner, the citizens, taxpayers, and youth have all been harmed and the Commissioners are all fools. 3. Brenda Lombas stated her concerns with the recall petitions filed by Steve Gerdes involving Commissioner Moize and Commissioner McGinnis, as well as the lawsuit Agenda Item 03: Announcements from City Council or Staff- 1. City Manager, Savannah Fortenberry, announced that the Day of Champions would take place on October 14, 2023 from 8:00 am until noon and volunteers are needed. Ms. Fortenberry also stated that Stage 2 oft the drought is still in effect until further notice and citizens are urged to conserve water as much as possible. 2. Commissioner Sigler boasted on the improvements being made throughout the city against the faithful City Secretary, Somer Lee. and wanted to make it known that they were noticed and appreciated. CITY OF RANGER COUNCIL MEETING AGENDA OCTOBER 10, 2023 CONTINUED Agenda Item 04: Discuss/Consider: approval of the city council meeting minutes for the regular meeting on September 25, 2023, and the approval of the public hearing meeting minutes *Motion made by Commissioner Sigler to approve the minutes for the regular meeting on September 25, 2023 and the public hearing meeting minutes on September 25, 2023, and 2nd by Agenda Item 05: Discuss/Consider: Republic Sanitation bulk pickup starting October 16, 2023. *City Manager, Savannah Fortenberry, explained that the sanitation bulk pick up would begin October 16, 2023, and would continue every third Monday of each month thereafter. Ms. Fortenberry also stated the first nine months Republic Services would sweep the town by picking up any bulk items put out that do not exceed the 4x4x4 rule and weighs no more than 40lbs. After the initial nine months, the citizens will be required to call into city hall to be put on the Agenda Item 06: Discuss/Consider: update from the Eastland County Water Supply District *There were no representatives present for an update. Commissioner Moize provided council with al handout of the August 2023 financial information that he received from the ECWSD as requested. Commissioner Moize provided comments related to the information he received from Agenda Item 07: Discuss/Consider: approval of the annual renewal for the Eastland County- *Motion made by Commissioner Moize to approve the annual renewal for the Eastland County- City of Ranger Cooperative Dispatch Interlocal Agreement and 2nd by Commissioner McGinnis. Agenda Item 08: Discuss/Consider: approval of the annual renewal for the Eastland County- *Motion made by Commissioner Erwin to approve the annual renewal for the Eastland County- City of Ranger Cooperative Ambulance Service Contract. and 2nd by Commissioner McGinnis. Agenda Item 09: Discuss/Consider: approval to waive fees at the collection station for residential customers with an active utility bill on Saturday, October 14, 2023. *Motion made by Commissioner Moize to waive fees at the collection station for residential customers with an active utility bill on Saturday, October 14, 2023 and 2nd by Commissioner Agenda Item 10: Discuss/Consider: Stage two of the Drougt Contingency Plan. on September 25, 2023. Commissioner McGinnis. All Ayes and Motion Passed. bulk pick up list. No Action Taken. (Elected Ranger Directors). ECWSD. The comments are attached. City of Ranger Cooperative Dispatch Interlocal Agreement. Ayes: Moize, McGinnis, Sigler; Abstain: Erwin; Motion Passed. City of Ranger Cooperative Ambulance Service Contract. All Ayes and Motion Passed. Erwin. All Ayes and Motion Passed. *City Manager, Savannah Fortenberry, informed that the city is still under stage two drought and iti is very important that all water usage be reduced by 20%. The 20% reduction was not met in the month of September. No Action Taken CITYOF RANGER COUNCIL MEETING AGENDA OCTOBER 10,2023 CONTINUED Agenda Item 11: Discuss/Consider: second and final reading of Ordinance No. 2023-10-10-E: an ordinance by the city commission of the City of Ranger, Texas, amending the city'sexisting ordinances by amending and establishing fees for certain licenses, permits, and other services provided by the city of ranger; including findings of fact and proper notice and hearing; repeal previous ordinances or parts of ordinances in conflict with this ordinance; providing aj penalty clause; providing severability clause; effective date and open meeting clauses; and providing for *City Manager, Savannah Fortenberry, stated the requested changes from the previous meeting *Motion made by Commissioner Erwin to approve the second and final reading of Ordinance No. 2023-10-10-E; and 2nd by Commissioner Moize. All Ayes and Motion Passed. Agenda Item 12: Discuss/Consider: Resolution No. 2023-10-10-U:ar resolution of the city council of the City of Ranger authorizing the Mayor and/or City Manager/Administrator to enter into an interlocal agreement with Eastland County for the submission of an application, and with selection, the development and completion ofa a Community Wildfire Protection Plan (CWPP) through the United States Forest Service (USFS) under the United States Department of Agriculture (USDA)Community Wildfire Defense Program (CWDG). related matters. had been made on page four. *Motion made by Commissioner McGinnis to approve Resolution No. 2023-10-10-U: and 2nd by Agenda Item 13: Discuss/Consider: approving the Interlocal Agreement to participate in the *Motion made by Commissioner Moize to approve the Interlocal Agreement to participate in the Eastland County Community Wildfire Protection Plan (CWPP) and 2nd by Commissioner Agenda Item 14: Discuss/Consider: Consent Items; the Approval of Monthly Department Reports: Commissioner Moize. All Ayes and Motion Passed. Eastland County Community Wildfire Protection Plan (CWPP). McGinnis. All Ayes and Motion Passed. Finance Report- Director Carol Stephens Library Report- Librarian Diana McCullough REDC 4A Report- President Marla' Tovar REDC 4B1 Report- President Marla' Tovar Municipal Court Report- Judge Tammy Archer Fire/EMS Report- Chief Darrel Fox Policel Department- Chief Moran Animal Control/Code Enforcement- Trace Douglas Public Works Report- Steven Burch Commissioner Moize stated that he would like to see a REDC report with financial totals *Motion made by Commissioner Sigler to approve the monthly department reports and 2nd by Agenda Item 15: Discuss/Consider: Convene into executive session at 5:58pm pursuant to Section 551.071, Texas Government Code, and Section 1.05, Disciplinary Rules of Professional Conduct, to consult with legal counsel regarding Eastland County Water Supply District with CD's included from the REDC at next months meeting. Commissioner Moize. All Ayes and Motion Passed. contracts, meetings, and election processes. CITYOF RANGER COUNCIL MEETING MINUTES-C OCTOBER 10, 2023 CONTINUED Agenda Item 16: Discuss/Consider: Reconvene into open session at 6:46pm to take action as determined in the City Commission's discretion regarding Eastland County Water Supply District contracts, meetings, and election processes. *Commissioner Moize made ai motion to table Agenda Item 16 until the next meeting to give the city attorney more time to review and look at options and 2nd by Commissioner Sigler. All Ayes and Motion Passed. Agenda Item 17: Discuss/Consider: Adjournment- 7:09p.m. *Motion made by Commissioner Sigler to adjourn and Commissioner Erwin 2nd the motion. All Ayes and Motion Passed. These minutes were approved on the 234 day of October, 2023 CITY OF RANGER, TEXAS Terry Robinson, Mayor ATTEST: Somer Lee, City Secretary Page 4 of4 ECWSD 2308 budget review The title of" Budget Performance" (B1) is not quite clear ifiti is an overall Budget or specifically the Operational Budget. Since it does not include all revenue and debt issues, it appears that itisa partial Operational Budget Performance. Partial, because it does not include the complete operational budget. It also includes debt revenue; but, not debt expenses. A quick review of the bottom line (B2), does not yield a usable evaluation. With a YTD Net Ordinary Income of $709,000, it would appear that the district is on a path to over $1,000,000 in net income. This misrepresents the performance due to the $394,797 in debt income B5 ( lines 4070 -4080), The water sales budget (B3) of $1,695,000 aligns with the 2023 budget (see the next page); however the Expense Budget (B4) is short by $255,000 which include FFB loan payments, Membrane reserves and Unbudgted reserves. This is perhaps the correct Expense Budget since Note that line items 4010-4060 (B6) $112,504 are not budgeted. It should also be noted that these items are supposed to offset the city's cost according to the contract. It appears that the district Removing the debt income (B7), the true Total income is $1,278,377 and not $1,673,173 Other than the missing Budgeted expense items of $255,000 mentioned above, the Interest Expense (B8)(line item 6224) of $141,404, should be deducted because it is not an operational expense. The Correct. Adjusted Total Expense (B9) is $822,672 and the Correct Net Ordinary Income (B10) is $455,705. Since this represents 8 of the 12 months of income, the Projected Year end Net Income (B11) is $683,557 or another $227,852. This represents 47% of the current budget. yet does not include the debt expense. these expense are not operational, nor allowed by the contract. just adds this revenue to the ever increasing surplus. Surplus The term reserve is not defined in the contract nor does it occur ini the contract. Total Current Assets (S1) is $7,454,873. This represents Liquid assets. Of this number $5,089,609 (highlighted lines) represents current bonds and associated restricted assets. This leaves a remainder 52)of$2,365,264 in surplus funds. Add to this the projected additional surplus of With the continued over budgeting and acquired debt without the city approval and the significant surplus, Irenew my previous recommendation that the ECWSD water rate should not increase, but $227,852 and the Accumulated Year End Surplus will be $2,593,116. rather be decreased by 50%. CITY OF RAGER 400 West Main St (254) 647-3522 Phone Ranger, TX' 76470 (254) 647-1407 Fax Terry Robinson- Mayor Savannah Fortenberry - City Manager Somer Lee - City Secretary Joe Sigler Commissioner Place 1 Wendy Erwin Commissioner Place 3 October 20, 2023 To Whom It May Concern, Kevan Moize Commissioner Place 2 Samantha McGinnis Commissioner Place 4 On October 12, 2023, the City of Ranger opened sealed Proposals from Administration Firms for USDA-FS-CWDG - Wildfire (Implementation Project(s)) grant administration and project management. At that time there was only one submission received by the Ranger City Manager for this request for proposals. The firm that submitted their proposal was Langford Community Management Services. After reviewing their proposals and pricing and knowing that Langford Community Management Services had previously provided very valuable services to the City of Ranger at a fair price and with no negative feedback from any City staff that worked directly or indirectly with Langford Community Management Services, it was determined that hiring them would bei ini the best interest of the City of Ranger. Thisi information was presented to the Ranger City Council on October 23, 2023 and was granted approval from the City's Council tol hire Langford Community Management Services to complete the application and administration services for all USDA-FS-CWDG applicable project(s) related to the City of Ranger. There are no score sheets for submitting vendor proposals because only one firm submitted an administration proposal to the City of Ranger. Regards, Savannah Fortenberry City Manager City of] Ranger, Texas RESOLUTION NO. 2023-10-23-V A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANGER, TEXAS, AUTHORIZING THE MAYOR AND/OR CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE CITIES OF EASTLAND, CISCO, AND CARBON (CITIES) FOR THE IMPLEMENTATION PROJECT(S) ASSOCIATED WITH THE COMMUNITY WILDFIRE DEFENSE GRANT THROUGH THE UNITED STATES FOREST SERVICE (USFS) UNDER THE UNITED STATES DEPARTMENT OF AGRICULTURE (USDA) WHEREAS, the Community Wildfire Defense Program, or CWDG, is intended to help at-risk local WHEREAS, the cities, pursuant to the authority found in Chapter 791 Government Code, Interlocal Cooperation Contract, have determined that providing wildfire protection is beneficial to thel health, welfare WHEREAS, Eastland County can apply for a grant of up to $10,000,000.00 from the United States Forest Service under the Community Wildfire Protection Plan Grant Program to develop and complete a WHEREAS, the cities agree it is beneficial to share the responsibility of providing this Community WHEREAS, the City of Ranger wishes to enter into an Interlocal Agreement with the cities of Eastland, Cisco, and Carbon for the implementation of project(s) associated with the Community Wildfire Defense NOW THEREFORE, BEI ITI RESOLVED BY THE CITY COUNCIL OF RANGER, TEXAS: 1. That the Mayor and/or City Manager is hereby authorized to enter into an Interlocal Agreement COMMUNITY WILDFIRE DEFENSE PROGRAM (CWDG). communities plan for and reduce the risk of wildfire; and and safety of the residents oft the service area oft the cities; and Community Wildfire Defense Grant (Implementation Projects); and Wildfire Defense Grant Project(s)covering the said cities; and Grant; with the cities. 2. That thel Interlocal Agreement attached to this Resolutioni is hereby approved. PASSED AND APPROVED THIS THE: 231d day of October, 2023. Terry Robinson, Mayor Somer Lee, City Secretary INTERLOCAL AGREEMENT City of Cisco, City of Ranger, City of Eastland & City of Carbon Texas Community Wildfire Defense Grant (mplementation Project) THE STATE OF TEXAS S Eastland County Cities of Cisco, Eastland, Ranger and Carbon, TX S THIS AGREEMENT made and entered into by and between Eastland County cities: City of Cisco, City of Eastland, City of Ranger and City of Carbon, TX acting by and through City of Cisco's City Manager as the project lead and in conjunction with the Interlocal Agreement duly passed by Eastland County Commissioners' Court pursuant to a WHEREAS, said City, pursuant to the authority found in Chapter 791 Government Code, Interlocal Cooperation Contracts, have determined that providing wildfire protection is beneficial to the health, welfare and safety of the residents of the service area of Cities;and WHEREAS, County can apply for a grant of up to $10,000,000.00 from the United States Forest Service under the Community Wildfire Protection Plan Grant Program to develop and complete a Community Wildfire Defense Grant (Implementation Projects) and WHEREAS, said Cities agree iti is beneficial to share the responsibility of providing this Community Wildfire Defense Grant project(s) covering the said cities; resolution duly passed by and agree and covenant. as follows: NOW THEREFORE, the cities agree as follows: I. City of Cisco shall apply fori funding, and with selection, serve as the grantee fori the Community Wildfire Defense Grant (Implementation Project) funds awarded by the United States Forest Service and maintain all program and financial records as may be required by United States Forest Service. City of Cisco shall be subject to audit II. The cities have contracted with qualified grant adminstratonplamning organization III. The cities shall, witht thea assistance of grant administrator, participate, review and approve IV. This Agreement shall be for a term of three years or for the duration of the Cities' requirements of the State. firm to serve as the project grant administrator and planner. the CWDG projects as funded under the grant. contract with the United States Forest Service. EXECUTED THIS DAY OF 2023. Page 1 of2 CITY Of Cisco City Manager/Autnonzed Representative CITY Of Ranger City Manager/Authorized Representative CITY Of Eastland City Manager/Autnonzed Representative CITY Of Carbon City Manager/Authonzed Representative Page 2 of2 2 DB N Q 8 E / N a V / - CJ 1 11 E C o City of Ranger 2024 Holiday Schedule January 1,2024 January 15, 2024 February 19, 2024 March 29, 2024 May 27, 2024 June 19, 2024 July 48 &5, 2024 September 2, 2024 October 14, 2024 November 11, 2024 November 27-29, 2024 December 25-27, 2024 *Employee Birthday Monday Monday Monday Friday Monday Wednesday Thursday & Friday Monday Monday Monday Wednesday-Friday Wednesday-Friday As approved by Supervisor New Years Day Martin Luther King, Jr's Day President's Day Good Friday Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Christmas