2025JAN17 PM3:30 FILED FORR RECORD KRYSTAL VALDEZ ELLIS COUNTY GLEAK UNTY RANDYSTINSON Commissioner Pct. #1 LANE GRAYSON Commissioner Pct. #2 TODD LITTLE County Judge KRYSTAL VALDEZ Ellis County Clerk LOUISP PONDER Commissioner Pct. #3 KYLEBUTLER Commissioner Pct. #4 NOTICE OF REGULAR MEETING ELLIS COUNTY COMMISSIONERS COURT Notice is hereby given that a meeting of the Ellis County Commissioners Court will be held on Tuesday, January21,2025,; at 2:00 p.m. in the Commissioners Courtroom (2nd floor) of the Historic Ellis County Courthouse, located at 101 W. Main Street, Waxahachie, Texas. A quorum of the Court will be physically present. During this meeting time, the following will be discussed and considered: OPENING COURT The County Judge will call the meeting to order, declare quorum if present, and declare that notices have been legally posted, pursuant to the Open Meetings Act, Government Code Chapter! 551. MOTION TO OPEN MEETING INVOCATION AND PLEDGE OF ALLEGIANCE - Precinct 2 Commissioner Lane Grayson PUBLIC COMMENT: - Members of the public will have the opportunity: to make their comments at the time the agenda item is being addressed. CONSENT. AGENDA: - Consideration and action: Administrative Consent: A.1 Approval of regular bills, payroll, and officers' reports. - County Treasurer Cheryl Chambers A.2 Approval of the November 2024 monthly Treasurer's Report, pursuant to Texas Local Government A.3 Approval of the Commissioners Court regular meeting minutes from January 7th, 2025.-C County Clerk A.4 Acceptance of the County Auditor's November 2024 monthly report, pursuant to Texas Local Code $114.044. - County Treasurer Chery! Chambers Krystal Valdez Government Code $114.025. - County Auditor. Staci Parr Ellis County Commissioners' Court Meeting. January21-,2025 www.co.ells-t.us A.5 Acceptance of the County Auditor's December 2024 monthly report, pursuant to Texas Local A.6 Acceptance of the December 2024 cash audit reports, pursuant to Texas Local Government Code A.7 Approval of the December 2024 monthly report for the Justice of the Peace, Precinct 1, pursuant to Texas Local Government Code $114.044. - The Honorable Chris Macon, Justice of the Peace, Precinct 1 A.8 Approval of the December 2024 monthly report for the Justice of the Peace, Precinct 2, pursuant to Texas Local Government Code $114.044. - The Honorable Jackie Miller, Jr., Justice of the Peace, Government Code $114.025. - County Auditor: Staci Parr $115.002. - County Auditor. Staci Parr Precinct2 A.9 Approval of the December 2024 monthly report for the. Justice of the Peace, Precinct 4, pursuant to Texas Local Government Code $114.044. = The Honorable Butch Bryant, Justice of the Peace, Precinct4 A.10 Approval of the Department of Development'si monthly financial report for December 2024, pursuant A.11 Approval of the Engineering Department's monthly financial report for December 2024, pursuant to Texas Local Government Code $114.044. - Interim Engineering Department Director Alberto Mares A.12 Acceptance of the 2024 Racial Profiling Report for the Ellis County Sheriff's Office, which has been electronically submitted to the Texas Commission on Law Enforcement. - Sheriff Brad Norman A.13 Approval of a severance agreement and general release between Ellis County and Ms. Kellye Hughes. A.14 Acceptance of position bonds for Emergency Services District #9 (Palmer). - Fire Marshal Tim Birdwell A.15 Acceptance of the application to appoint Robert Louis Russ, Jr. to Emergency Services District #3 (Italy) for at two-year term beginning on. January 21s, 2025 and ending December 31st, 2026. - Fire Marshal to Texas Local Government Code $114.044. - Department of Director Alberto Mares CountyJ Judge Todd Little Tim Birdwell A.16 Acceptance of the applications to appoint Richard Chamberlain, James Patrick Mach, Troy. Jones, Cody Trojacek, and Abby Bradbury to Emergency: Services District #11 (Alma) for a one-year term beginning January 215t, 2025 through December 315t, 2025. - Fire Marshal Tim Birdwell Financial Consent: F.1 Accept a miscellaneous reimbursement as unanticipated revenue. Request special budget of unanticipated revenue: Increase 001-0010-508090 (Auto Repairs) by $179.12 Pursuant to Texas Local Government Code $111.01.08, unanticipated revenue certified by County Auditor. - County Auditor Staci Parr Ellis County Commissioners' Court Meeting. January21-,2025 www.co.ellis.txus 2 F.2 FY25 Line-Item Transfer. - CountyJudge Todd Little Decrease 001-0140-508310 (Administrative Judicial) by $1,779.83 Decrease 001-0140-507080 (Comprehensive Insurance) by $24,220.17 Increase 001-0140-508060 (Organizational Dues) by $6,000.00 Increase 001-0140-508040 (Postage) by $20,000.00 F.3 FY25 Line-Item Transfer. - CountyJ Judge Todd Little Decrease 001-0390-508110 (Auto Purchase/Insurance) by $74.00 Decrease 001-0390-508730 (Maint/Rsp Ofc Equip) by $1,500.00 Decrease 001-0390-508350 (Training) by $1,700.00 Increase 001-0390-508050 (Conference) by $3,274.00 F.4 FY25 Line-Item Transfer. - Sheriff Brad Norman Decrease 001-0015-505020 (Salaries - Full Time) by $400,000.00 Increase 001-0015-505022 (Overtime Pay) by $400,000.00, Decrease 001-0360-508110 (Auto Purchase) by $208.00 Increase 001-0360-508840 (Auto Insurance) by $208.00 F.5 FY25 Line-Item Transfer. = County Attorney Lindy Beaty REGULAR AGENDA-Dscussion, Consideration and Action Department of Development: 1.1 Discussion, consideration, and action to abandon and vacate a t 2,500-foot section of Amber Lane located east of Wiggins Road and west of Smith Road, Maypearl, Road and Bridge Precinct No. 4. 1.2 Discussion, consideration, and action authorizing the County. Judge to execute a quitclaim deed for at 2,500-foot section of Amber Lane located east of Wiggins Road and west of Smith Road, Maypearl, Road and Bridge Precinct No.4. 1.3 Discussion, consideration, and action to ratify staff action on a preliminary plat of Whispering Creek Preserve. The t 125.838-acre site is located at the southwest intersection of Youngblood Road and FM 878, situated ini the S.S. Wilson Survey, Abstract No. 1141, Waxahachie, Road and Bridge Precinct No. 1. 1.4 Discussion, consideration, and action to ratify staff action on ai final plat of Lopez Estates, Lots 1-6, Block A. The: t 43.153-acre site is located at the northeasti intersection of Skrivanek Road and Chmelar Road, situated in the R. De La Pena Survey, Abstract No. 3, ini the extraterritorial jurisdiction (ETJ) of the City of Ennis, Road and Bridge Precinct No. 1. 1.5 Discussion, consideration, and action to ratify staff action on a final plat of Mathews Manor, Lot: 1, Block 1. The: t 5.00-acre site is located: t 1,100 feet east of the intersection of Dunaway Road and Greathouse Road situated in the Thomas Shockley Survey, Abstract No. 1020, Waxahachie, Road and Bridge Precinct No. 3. Ellis County Commissioners' Court Meeting. January 21*,2025 www.co.ellis.tus 3 1.6 Ratify staff action on an amending plat of Orange Tree Acres, Lot 1, Block A. The +3 3.464-acre site is located: t! 555 feet south of the intersection of Joe' Wilson Road and Hidden Valley Lane, in the extraterritorial jurisdiction (ETJ) of the City of Ovilla, Road and Bridge Precinct No. 4. Purchasing: 2.1 Discussion, consideration, and action to advertise and solicit a request for application (RFA)f fora county depository in accordance with Texas Local Government Code Chapters 116 and 117. 2.2 Discussion, consideration, and action on an interlocal agreement between the Town of Flower Mound and Ellis County in accordance with the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code. 2.3 Discussion, consideration, and action to purchase a 2024, 299D3 XE Compact Track Loader from Holt Cat using Sourcewell Contract #020223-CAT in an amount of $115,980.00 for Road & Bridge Pct. 4. 2.4 Discussion, consideration, and action on a material price increase from Vulcan Materials Company for 2.5 Discussion, consideration, and action on a material price increase from Vulcan Materials Company for 2.6 Discussion, consideration, and action to purchase a BV5030 Compact X-Ray Inspection system for the Justice of the Peace Precinct 2 Facility in an amount of $43,017.17 from Linev Systems, Inc., using Crushed Limestone, RFB-2022-016. Washed Pea Gravel, RFB-2022-017. BuyBoard Contract #669-22 using the Courthouse Security fund. 2.7 Discussion, consideration, and action to approve a professional engineering services agreement with Birkhoff, Hendricks & Carter, L.L.P.f for an amount not to exceed $50,000.00. Administrative: Motion to Enter Public Hearing P.1 Public hearing regarding ordering an election to be held on May 3rd, 2025 to confirm the creation of Ellis County Emergency Services District #12 and to authorize the imposition of a tax not to exceed the rate allowed by Section 48-e, Article III of the Texas Constitution. - Elections Administrator. Jana Onyon Motion to Exit Public Hearing 3.1 Discussion, consideration, and action ordering an election to be held on May 3rd, 2025 to confirm the creation of Ellis County Emergency Services District #12 and to authorize the imposition of a tax not to exceed the rate allowed by Section 48-e, Article III oft the Texas Constitution. - Elections Administrator Jana Onyon 3.2 Discussion, consideration, and action on a memorandum of understanding (MOU) with The Heights Ellis County Family Resources regarding a grant for the provision of SANE clinic services. - County. Judge Todd Little Ellis County Commissioners' Court Meeting January 21", 2025 www.co.elis-tx.us 4 3.3 Discussion, consideration, and possible action to amend thel Ellis County Animal Control Ordinance. -CountyJudge Todd Little MOTION' TO ENTER EXECUTIVE SESSION The Commissioners' Court of Ellis County reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss any oft the matters listedi in this agenda, in the orderd deemed appropriate, as authorized by Texas Government Code Chapter 551, to seek the advice of its attorney and/orother attorneys representing Ellis County on any matter in which the duty of the attorney to the Commissioners Court under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly 4.1 Pursuant to Texas Government Code $551.071 (1), consultation with legal counsel regarding pending or contemplated litigation concerning TCEQ matters, specifically pending Texas Pollutant Discharge Elimination Systems permits (TPDES) and pending petitions for the creation of Municipal Utility conflicts with Texas Government Code Chapter 551, or as otherwise may be permitted under Chapter 551. Districts (MUD's). 4.2 Pursuant to Texas Government Code $551.071 (2), consultation with legal counsel regarding the notice 4.3 Pursuant to Texas Government Code Section 551.072, deliberate the purchase, exchange, lease, or value of real property if the deliberation in an open meeting would have a detrimental effect on the oftermination from SPCA of Texas received. January 14, 2025. position of the governmental bodyi in negotiations with at third person. ADJOURNMENT OF EXECUTIVE SESSION ADIOURNMENT OF REGULAR MEETING Signed the 17th of January, 2025- Cha Todd Little, Ellis County. Judge I,t the undersigned, County Clerk Ellis County, do hereby certify that the above Notice of Meeting of the Ellis County Commissioners' Courti isatrue and correct copy of said Notice, thatIreceived: said! Notice, andi it was postedatthe doors of thel Ellis County Courthouse, ay place readily accessible to the general public at all times on1 the 17th ofJ January, 2025at3:30_pm. pDVal Krystal Valdez, County Clerk Ellis County Commissioners' Court Meeting January21-,2025 www.co.ells-tK.Us 5