City of Kingsville, Texas AGENDA CITY COMMISSION MONDAY, JANUARY 13, 2025 REGULAR MEETING CITY HALL HELEN KLEBERG GROVES COMMUNITY ROOM 400 WEST KING AVENUE 5:00 P.M. - Regular Meeting Live Videostream: tps/wwfaehokcom/siyolngyilets Preliminary Proceedings. OPEN MEETING MINUTES APPROVED BY: Chorlic Charlie Sosa Interim City Manager NVOCATION/PLEDGE OF ALLEGIANCE - (Mayor Fugate) Sosa byw. OF PREVIOUS MEETING(S) Regular Meeting - December 9, 2024 II. Public Hearing - (Required by Law)." III. Reports from Commission & Staff.2 None. "At this time, the City Commission and Staff will reportlupdate on all committee assignments which may include but is not limited to the following: Planning & Zoning Commission, Zoning Board of Adjustments, Historical Board, Housing Authority Board, Library Board, Health Board, Tourism, Chamber of Commerce, Coastal Bend Council of Governments, Conner Museum, Keep Kingsville Beautiful and Texas Municipal League. Staffreports include the following: Building & Development, Code. Enforcement, Proposed Development Report; Accounting & Finance - Financial Services- Information, Investment Report, Quarterly Budget Report, Monthly Financial Reports; Police & Fire Department Grant Update, Police & Fire Reports; Street Updates; Public Works- miscellaneous park projects, Admnstraton-Worsnop Schedule, Interlocal. Agreements, Public Information, Hotel Occupancy Report, Quiet Zone, Proclamations, Health Plan Update, Tax Increment Zone Presentation, Main Street Downtown, Chapter 59 project, Financial Advisor, Water And' Wastewater Rate Study Presentation. Noi formal action can Building Maintenance, Construction Updates; Park Services grant(s) update, be taken on these items at this time." IV. Public Comment on Agenda Items.3 1. Comments on all agenda and non-agenda items. V. Consent Agenda Notice to the Public Page 1of4 AGENDA- KINGSVILLE CITY COMMISSION January 13,2 2025 The following items are of a routine or administrative nature. The Commission has been furnished with background and support material on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without. being discussed separately unless requestedi by a Commission Memberi in which event the item or items will immediately be withdrawn fori individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining CONSENT MOTIONS, RESOLUTIONS, ORDINANCES AND ORDINANCES FROM items will be adopted by one vote. PREVIOUS MEETINGS: (At this point the Commission will vote on all motions, resolutions, and ordinances 1. Motion to approve final passage of an ordinance amending the zoning ordinance by changing the zoning map in reference to Jesse 2, Lot 9, 10, (1.64 acres) also known as 1101S S. US Hwy 77, Kingsville, Texas from C2 (Retail District) to C4 (Commercial District); amending the comprehensive plan to account for any deviations from the existing 2. Motion to approve final passage of an ordinance amending the zoning ordinance by granting a Special Use Permit for case wash use in C2 (Retail District) at College AC, Block 11, Lot E100' SE/4, also known as 600 West Corral Ave., Kingsville, Texas; amending the comprehensive plan to account for any deviations from the existing comprehensive plan. 3. Motion to approve final passage of an ordinance amending the Fiscal Year 2024-2025 Budget to accept and expend the State Energy Conservation Office (SECO) Award for lighting in and around the Recreation Hall at Dick Kleberg Park. (Grant award accepted on 4. Motion to approve final passage of an ordinance amending the Fiscal Year 2024-2025 Budget to appropriate funding for Tourism dog park. (Tourism Director). 5. Motion to approve final passage of an ordinance amending the City of Kingsville Code of Ordinances Chapter XV, Article 1-Building Regulations, Section 13-Purpose and Authority for Third Party Plan Review and Inspection Services. (Director of Planning and not removed for individual consideration) comprehensive plan. (Director of Planning and Development Services). (Director of Planning and Development Services). 11/25/24) (Parks Director). Development Services). REGULAR AGENDA CONSIDERATION OF MOTIONS, RESOLUTIONS, AND ORDINANCES: VI. Items for consideration by Commissioners." 6. Consideration and approval of ar resolution authorizing the Cityt tos submit an application to the FEMA Assistance to Firefighters Grant requesting grant funding for an ambulance on behalf of the Kingsville Fire Department with an anticipated cash match. (Fire Chief). 7. Consider introduction of an ordinance amending the Fiscal Year 2024-2025 Budget to 8. Consideration and approval of a resolution authorizing adoption and approval of the Kroger Texas Settlement Agreement and execution of related documents for the opioid settlement. (settlements with other defendants approved on 9/13/21 and 3/27/23) (Police 9. Consideration and approval of a resolution authorizing the Chief of Police to enter into al Memorandum of Understanding between the City of Kingsville Police Department and appropriate funding for Fire Department training. (Fire Chief). Chief). Flock Safety for law enforcement access. (Police Chief). Page2of4 AGENDA- KINGSVILLE CITY COMMISSION January 13, 2025 10. Consider introduction of an ordinance amending the City of Kingsville Code of Ordinances Chapter l-Administration, Article 8-Records Management, providing for Section 10-Fingerprint and Background Check Fees and for Section 11-Subpoena Duces 11. Consideration and approval of RFP#25-04 fort the Purchase and Installation ofH Kennels for the Animal Shelter (at the City of Kingsville Health Department), as per staff 12. Consideration and approval of a. resolution authorizing the Mayor to execute applications to the Texas Department of Transportation for the 2025 Transportation 13. Consideration and approval of a resolution authorizing the Mayor to execute an Advanced Funding Agreement (AFA) with the Texas Department of Transportation for TASA Program Project for a City-Wide Non-Motorized Transportation Plan. (from 2023 14. Consideration and approval of a resolution authorizing the City Manager to execute Change Order #1 to PM Construction and Rehab LLC for the GLO CDBG Mitigation Contract No. 22-082-016-D218 Project 5: E. Lott Ave. Sanitary Sewer Improvements Project. (Bid 24-04; Contract was awarded on March 25, 2024) (City Engineer). 15. Consider introduction of an ordinance amending the Fiscal Year 2024-2025 Budget to appropriate additional funding for City Wide Miscellaneous Concrete and Drainage 16. Consideration and approval of a resolution authorizing the Mayor to execute a Professional (Engineering) Services Agreement with International Consulting Engineers for LowV Water Crossing Repairs and Improvements. (awarded RFQ No. 25-01 for Professional 17. Consider introduction of an ordinance amending the Fiscal Year 2024-2025 Budget to appropriate funding for Planning Department inspection services. (Director of Planning and 18. Consideration and approval of award of informal request for proposal to an executive search firm to assist with filling the City Manager position. (Mayor Fugate). 19. Consideration and approval of a resolution authorizing the Mayor to enter into an agreement for executive recruitment services for the City Manager position. (Mayor 20. Consideration and approval of a resolution appointing two representatives and two alternate representatives to the Coastal Bend Council of Governments. (to add interim city 21. Consideration and approval of a resolution authorizing the sale of the City's real property located at 811 East Vela Street, Kingsville, Texas, also known as Sims 2, Block 4, Lot 1-3, S/2 4 & S %5 5, while retaining a utility easement. (Item first presented on Tecum and Zoning Verification Fees. (Police Chief/City Attorney). recommendation. (Purchasing Manager). Alternatives Set-Aside (TASA) Program. (City Engineer). TxDOT TASA Program) (City Engineer). mprovements-Phase 3. (City Engineer). Engineering Services on 11/25/24). (City Engineer). Development Services). Fugate). manager) (Com. Alvarez). 11/25/24) (Director of Planning and Development Services). VII. Adjournment. No person's comments shall exceed 5 minutes. Cannot be extended by Commission. No person's comments shall exceed 5 minutes without permission of majority of Commission. Comments are limited to 3 minutes per person. May be extended or permitted at other times in the meeting only with 5 affirmative Commission votes. The speaker must identify himself by name and address. Page 3of4 AGENDA- KINGSVILLE CITY COMMISSION January 13, 2025 Items being considered by the Commission for action except citizen's comments to the Mayor and Commission, no comment at this point without 5 affirmative votes of the Commission. NOTICE This City of Kingsville and Commission Chambers are wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 361/595-8002 or FAX 361/595-8024 or E-Mail malenuelatcityefsingville.com for further information. Braille Is Not Available. The City Commission reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Government Code, Section 551-071 (Consultation with Attorney), 551-072 (Deliberations about Real Property), 551-073 Deliberations about Gifts and Donations), 551-074 (Personnel Matters), 551.076 Deliberations about Security Devices), 551-086 (Certain Public Power Utilities: I,t the undersigned authority do hereby certify that the Notice of Meeting was posted on the bulletin board at City Hall, City of Kingsville, 400 West King Avenue, Kingsville, Texas, a place convenient and readily accessible to the general public at all times and said Notice was posted on the January 9, 2025, at 2:30 P.M. and remained sO posted continuously for at least 72 hours Competitive Matters), and 551-087 (Economic Development). following date and time: proceeding the scheduled time of said meeting. mapValwml Mary Valenzuela, TRMC, City Secretary City of Kingsville, Texas This public notice was removed from the official posting board at the Kingsville City Hall on the following date and time: City Secretary's Office City of Kingsville, Texas By: Page4 4of4 AGENDA- KINGSVILLE CITY COMMISSION January: 13,2025 MINUTES OF PREVIOUS MEETING(S) DECEMBER 9, 2024 A REGULAR MEETING OF THE CITY OF KINGSVILLE CITY COMMISSION WAS HELD ON MONDAY, DECEMBER 9, 2024, IN THE HELEN KLEBERG GROVES COMMUNITY ROOM, 400 WEST KING AVENUE, KINGSVILLE, TEXAS AT 5:00 P.M. CITY COMMISSION PRESENT: Sam R. Fugate, Mayor Edna Lopez, Commissioner Norma N. Alvarez, Commissioner Hector Hinojosa, Commissioner Leo Alarcon, Commissioner CITY STAFF PRESENT: Mark McLaughlin, City Manager Mary Valenzuela, City Secretary Courtney Alvarez, City Attorney Kyle Benson, IT Director Emilio Garcia, Health Director Rudy Mora, City Engineer Erik Spitzer, Director of Economic & Development Services Juan J. Adame, Fire Chief Diana Gonzalez, Human Resources Director Alicia Tijerina, Special Events Coordinator Susan Ivy, Park Director Bill Donnell, Public' Works Director Deborah Balli, Finance Director Leticia Salinas, Accounting Manager Nick Chapa, IT Charlie Sosa, Purchasing Manager John Blair, Police Chief Mike Mora, Capital Improvements Manager Kwabena Agyekum, Senior Planner - Preliminary Proceedings. OPEN MEETING Mayor Fugate opened the meeting at 5:00 p.m. with all five commission members present. The invocation was delivered by Ms. Courtney Alvarez, City Attorney, followed by the Pledge of INVOCATION/PLEDGE OF ALLEGIANCE - (Mayor Fugate) Allegiance and the Texas Pledge. MINUTES OF PREVIOUS MEETING(S) Regular Meeting - November 25, 2024 Motion made by Commissioner Lopez to approve the minutes of November 25, 2024 as presented, seconded by Commissioner Hinojosa. The motion was passed and approved by the following vote: Lopez, Alvarez, Hinojosa, Alarcon, Fugate voting Motion made by Commissioner Lopez to approve the minutes of December 5, 2024 as presented, seconded by Commissioner Alvarez. The motion was passed and approved by the following vote: Alvarez, Hinojosa, Alarcon, Lopez, Fugate voting "FOR". Special Meeting - December 5, 2024 "FOR". I. Public Hearing - (Required by Law)." Page: lof7-Derember9,2024 1. Public hearing to consider amending the zoning ordinance by changing the zoning map in reference to Jesse 2, Lot9, 10,(1.64a acres) also known as 1101S.US Hwy 77, Kingsville, Texas from C2 (Retail District) to C4 (Commercial District); amending the comprehensive plan to account for any deviations from the existing comprehensive plan. (Director of Planning and Development Services). Mayor Fugate opened this public hearing at 5:04 p.m. He further announced that this is a public hearing and if anyone would like to speak on behalf oft this item they may do sO now with ai five-minute limit. The City Commission cannot extend additional time. Mr. Erik Spitzer, Director of Planning and Development Services, stated that Mr. Ross West, applicant/owner, approached his department on October 22, 2024, requesting approval of re-zoning the parcel of land located at 1101 S. US Hwy 77 from C2 (Retail) to C4 (Commercial) for a Provisioning and Recreational Sporting Goods Sales Facility. This parcel of land is currently zoned C2 (Retail). There are two Provisioning and Recreational Sporting Goods Sales businesses at this location, (a) apply for a Special Use Permit or (b) apply to re-zone. Mr. West has chosen to apply for a re-zone. The Planning and Zoning Commission meeting was held on December 4, 2024, where they voted to approve the re- zoning. Staff mailed 19 notice letters to neighbors within the 200-foot buffer and the city There being no comments or further discussion, Mayor Fugate closed this public hearing 2. Public hearing to consider amending the zoning ordinance by granting a Special Use Permit for case wash use in C2(Retail District) at College AC, Block11,LotE100 SE/4, also known as 600 West Corral Ave., Kingsville, Texas; amending the comprehensive plan to account for any deviations from the existing comprehensive Mayor Fugate opened this public hearing at 5:05 p.m. He further announced that this is a public hearing and if anyone would like to speak on behalf of this item they may do so now with at five-minute limit. The City Commission cannot extend additional time. Mr. Spitzer stated that Mr. Baltazar Ramierz, applicant/owner, approached the department on October 31, 2024, requesting a Special Use Permit for a self-serve carwash located at 600 West Corral, currently zoned as C2 (Retail). This parcel of land presently has an existing self-serve carwash at this location that is not in use. A carwash is permitted in C2, provided that a Special Use Permit is approved. Staff mailed 13 notice letters to neighbors within the 200-foot buffer and the city received no feedback. The Planning and Zoning Commission met on December 4, 2024, and approved the Special Use Permit. There being no comments or further discussion, Mayor Fugate closed this public hearing received no feedback. at 5:05. plan. (Director of Planning and Development Services). at 5:07. III. Reports from Commission & Staff.2 "At this time, the City Commission and Staff will report/update on all committee assignments which may include but is not limited to the following: Planning & Zoning Commission, Zoning Board of Adjustments, Historical Board, Housing Authority Board, Library Board, Health Board, Tourism, Chamber of Commerce, Coastal Bend Council of Governments, Conner Museum, Keep Kingsville Beautiful and Texas Municipal League. Staffreports include the following: Building & Development, Code Enforcement, Proposed Development Report; Accounting & Finance-Financla Services Information, Investment Report, Quarterly Budget Report, Monthly Financial Reports; Police & Fire Department - Grant Update, Police & Fire Reports; Street Updates; Public Works- miscellaneous park projects, Admnsiraton-Worsnop Schedule, Interlocal. Agreements, Public Information, Hotel Occupancy Report, Quiet Zone, Proclamations, Health Plan Update, Tax Increment Zone Presentation, Main Street Downtown, Chapter 59 project, Building Maintenance, Construction Updates; Park Services grant(s) update, Page2of7- December 9,2 2024 Financial Advisor, Water, And Wastewater Rate Study Presentation. No formal action can Mr. Mark McLaughlin, City Manager, thanked staff for their participation in the festivities that took place this past weekend. Mr. McLaughlin also gave an update on the 8" water Ms. Courtney Alvarez, City Attorney, reported that the next scheduled meeting is set for January 13, 2025. The deadline for staff to submit their agenda items for this upcoming meeting is January 3, 2025. Ms. Alvarez further reported that City Offices will be closed on the following days for the upcoming holidays, Tuesday, December 24th, and Wednesday, December 25, 2024; December 31, 2024, and January 1, 2025. Commissioner Lopez addressed Mr. McLaughlin by stating that she would like to express her deep gratitude for his dedicated work in assisting Kingsville to move forward and for always upholding laws that the commission passed and overseeing all governmental be taken on these items at this time. main break on Senator Carlos Truan. procedures. She thanked him for his leadership and wished him well. IV. Public Comment on Agenda Items.3 1. Comments on all agenda and non-agenda items. No public comments were made. V. Consent Agenda Notice to the Public The following items are of a routine or administrative nature. The Commission has been furnished with background and support material on each item, andlor it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commission Member in which event the item ori items will immediately be withdrawn fori individual consideration ini its normal sequence after the items not requiring separate discussion have been acted upon. The remaining CONSENT MOTIONS, RESOLUTIONS, ORDINANCES AND ORDINANCES FROM items will be adopted by one vote. PREVIOUS MEETINGS: (At this point the Commission will vote on all motions, resolutions, and ordinances Motion made by Commissioner Lopez to approve the consent agenda as presented, seconded by Commissioner Alarcon. The motion was passed and approved by the following vote: Hinojosa, Alarcon, Lopez, Alvarez, Fugate voting "FOR". 1. Motion to approve final passage of an ordinance of the City Commission of the City of Kingsville, Texas, pursuant to Chapter 311 of the Texas Tax Code, creating Tax Increment Financing Reinvestment Zone Number Three, City of Kingsville, 2. Motion to approve final passage of an ordinance amending the Fiscal Year 2024- 2025 Budget to setup budget for rolled over purchase orders. (Finance Director). 3. Motion to approve final passage of an ordinance amending the Fiscal Year 2024- 2025 Budget to appropriate funding received on the sale oft the Old Hospital Property. (in the 400 Block of West Caesar Ave.; sale was approved on 10/28/24 via Resolution not removed for individual consideration) Texas. (Economic Development Director). #2024-88). (Finance Director). Page 3of7- December 9,2 2024 4. Motion to approve final passage of an ordinance amending the Fiscal Year 2024- 2025 Budget to appropriate funding for emergency plumbing repairs to Fire Station 5. Motion to approve final passage of an ordinance amending the Fiscal Year 2024- 2025 Budget to accept and expend the Border Zone Fire Department Grant Award 6. Motion to approve final passage of an ordinance amending the Fiscal Year 2024- 2025 Budget to appropriate funding for the purchase of IBC Books for the Planning 7. Motion to approve final passage of an ordinance amending the Fiscal Year 2024- 2025 Budget to appropriate funding for the inspection work by Bureau Veritas for the Planning Department. (Director of Planning & Development Services). 8. Motion to approve final passage of an ordinance amending the Fiscal Year 2024- 2025 Budget to accept and expend the OGG Grant Award for the Body Worn Camera 9. Motion to approve final passage of an ordinance amending the Fiscal Year 2024- 2025 Budget to accept and expend the Local Border Security Program Grant Award 10. Motion to approve final passage of an ordinance amending the Fiscal Year 2024- 2025 Budget to accept and expend the Patrick Leahy Bulletproof Vest Grant 11. Motion to approve final passage of an ordinance amending the Fiscal Year 2024- 2025 Budget to accept and expend the Operation Lone Star Grant Award #4385703 #2. (Purchasing Manager). #5106101 for Fire Rescue Equipment. (Fire Chief). Department. (Director of Planning & Development Services). Grant Program #5094901. (Police Chief). #2994110 for Police overtime. (Police Chief). Program. (Police Chief). for various Police Department expenditures. (Police Chief). REGULAR AGENDA CONSIDERATION OF MOTIONS, RESOLUTIONS, AND ORDINANCES: VI. Items for consideration by Commissioners. 12. Consider introduction of an ordinance amending the zoning ordinance by changing the zoning map in reference to Jesse 2, Lot9, 10,(1.64 acres) also known as 1101 S.US Hwy 77, Kingsville, Texas from C2 (Retail District) to C4 (Commercial District); amending the comprehensive plan to account for any deviations from the existing comprehensive plan. (Director of Planning and Development Services). 13. Consider introduction of an ordinance amending the zoning ordinance by granting a Special Use Permit for case wash use in C2 (Retail District) at College AC, Block 11, Lot E100' SE/4, also known as 600 West Corral Ave., Kingsville, Texas; amending the comprehensive plan to account for any deviations from the existing comprehensive plan. (Director of Planning and Development Services). Introduction item. Introduction item. 14. Consideration and approval of a resolution authorizing the Mayor to execute a Master Agreement for Professional Services (Engineering) with Garver, LLCf for the WaterSMART Drought Response Grant administered by the U.S. Bureau of Reclamation for water system improvements. (Request for Qualification (RFQ# #25- 02) awarded on 10/28/24) (City Engineer). Page 4of7- December 9,2 2024 Mr. Rudy Mora, City Engineer, stated that staff is seeking for approval to award a Master Agreement of Professional Services to Garverwhich was selected through RFQ 25-02, for the design and rehabilitation of critical water infrastructure. The project scope includes Rehab Water Well #14; New Water Well #20; Rehab Water Well #22; Rehab Water Well #24; and New 0.5MG Elevated Storage Tank at' Water Well #25. Mr. Mora stated that staff recommended approving the Master Agreement of Professional Services between the City Motion made by Commissioner Alarcon to approve the resolution authorizing the Mayor to execute a Master Agreement for Professional Services (Engineering) with Garver, LLC for the WaterSMART Drought Response Grant administered by the U.S. Bureau of Reclamation for water system improvements. (Request for Qualification (RFQ#25-02). awarded on 10/28/24), seconded by Commissioner Alvarez. The motion was passed and approved by the following vote: Alarcon, Lopez, Alvarez, Hinojosa, 15. Consideration and approval of a resolution authorizing the Mayor to execute Work Order No.1 to the Master Agreement for Professional Services Engineering) with Garver LLC for the WaterSMART Drought Response Grant administered by the U.S. Bureau of Reclamation for water system improvements. (Project No. 2401597). Mr. Mora stated that this contract covers essential services to ensure efficient and compliant project delivery including Project Maintenance & Coordination; Planning and Conceptual Phase; TCEQ Permitting; Preliminary Desing Phase; Final Design Phase; Bidding Services; Construction Administration Services; and Post Construction/Close Out Motion made by Commissioner Alvarez to approve the resolution authorizing the Mayor to execute Work Order No.1 to the Master Agreement for Professional Services (Engineering) with Garver LLC for the WaterSMART Drought Response Grant administered by the U.S. Bureau of Reclamation for water. system improvements. (Project No. 2401597), seconded by Commissioner Lopez. The motion was passed and approved by the following vote: Lopez, Alvarez, Hinojosa, 16. Consideration and approval of a resolution authorizing the City Manager to enter into an Agreement by and between Vested Networks and the City of Kingsville. Mr. Kyle Benson, IT Director, stated that this item authorizes approval of the replacement of desk phones, including service for all City of Kingsville locations, excluding the Kingsville Police Department (KPD), with hardware and service provided by Vested Network. The city's current phone solution is a hybrid system that consists of on-premises phone equipment that services City Hall, Public Works, and Municipal Court/Utility Billing as well as cloud-based phones at all other locations excluding KPD. The cloud phone provider at the other locations has announced increased costs while also experiencing significant issues with services resulting in multiple prolonged disruptions to phone service at several locations. Monthly recurring cost for service for 112 lines is $2,531.00. This is a lesser amount than what is currently being paid to Foremost Technologies and Mitel, now a Motion made by Commissioner Hinojosa to approve the resolution authorizing the City Manager to enter into an Agreement by and between Vested Networks and the City of Kingsville. telecommunication services at certain city facilities), seconded by Commissioner Lopez. The motion was passed and approved by the following and Garver in the amount of $1,894,805. Fugate voting "FOR". (City Engineer). Services. Alarcon, Fugate voting "FOR". telecommunication services at certain city facilities)T Director). RingCentral Company, for service. vote: Alvarez, Hinojosa, Alarcon, Lopez, Fugate voting "FOR". Page5o of7- December 9,2 2024 17. Consider introduction of an ordinance amending the Fiscal Year 2024-2025 Budget to accept and expend the State Energy Conservation Office (SECO)A Award for lighting in and around the Recreation Hall at Dick Kleberg Park. (Grant award 18. Consider authorizing use of Tourism ARP Funds for the Tourism dog park. Mrs. Alicia Tijerina, Special Events Coordinator, stated that Tourism is working to improve the aesthetics of the Visitors Center off the highway and. would like to complete the job before the opening oft the Fuel America next door and the centennial celebrations at Texas A&M niversty-Kingsvlle. Additionally, to salvage two mature trees on site and make use of the adjoining space between Fuel America and Tourism facilities, staff would like to install a small dog park to draw visitors to our space to market upcoming events and our community. Tourism would like to use the remaining balance of ARPA funds and additionally request a budget amendment to cover the costs associated with this project. The total request is for $26,556.72, which is the remaining funds in the Tourism ARPA Motion made by Commissioner Lopez to authorize the use of Tourism ARP Funds for the Tourism Dog Park, seconded by Commissioner Hinojosa. The motion was passed and approved by the following vote: Hinojosa, Alarcon, Lopez, Alvarez, 19. Consider introduction of an ordinance amending the Fiscal Year 2024-2025 Budget to appropriate funding for Tourism dog park. (Tourism Director). accepted on 11/25/24) (Parks Director). Introduction item. (Tourism Director). Funds. Fugate voting "FOR". Introduction item. 20. Consider introduction of an ordinance amending the City of Kingsville Code of Ordinances Chapter XV, Article 1-Building Regulations, Section 13-Purpose and Authority for Third Party Plan Reviewand Inspection Services. (Director of Planning and Development Services). Introduction item. 21. Consideration and approval of a resolution designating the authorized signatories for financial, health trust plan, and other items of city business from the Motion made by Commissioner Lopez to approve the resolution designating the authorized signatories for the financial, health trust plan, and other items of city business from the City Manager to the Interim City Manager, seconded by Commissioner Alvarez and Commissioner Alarcon. The motion was passed and approved by the following vote: Alarcon, Lopez, Alvarez, Hinojosa, Fugate voting 22. Consideration and approval of Interim City Manager compensation. (Mayor Motion made by Commissioner Lopez to approve an additional stipend of $7,000.00 per month, over the original salary, to the Interim City Manager, plus the same dollar amount of car allowance thati the current City Manager receives, and not the amount that was approved at the previous meeting, seconded by Commissioner Alvarez. The motion was passed and approved by the following vote: Lopez, Alvarez, Hinojosa, City Manager to the Interim City Manager. (City Manager). "FOR". Fugate). Alarcon, Fugate voting "FOR". Page 60 of7- December 9,2 2024 Mr. Mark McLaughlin, City Manager, made the following outgoing comment: thanked the commission for allowing him to address them at what is to be his last city commission meeting. Mr. McLaughlin: statedi that al lot goesi intowhat he wanted to say, but he has toned itd down toj just a couple of minutes. He further commented that many people have asked him, whether he was at HEB, Walmart, gas pumps or out getting lunch the question of what's going on or what happened. He stated that his response toi those questions was that it was a business decision, which is what it is. The tone was set on the night of November 12, 2024, when three of the commission members elected not to approve his contract, and to this day, he still does not know why, but that is water under the bridge now. He stated that he and his wife and mentors whom he highly looks up to, both in the military and city management mentors who have served as city managers for over 32 years, called and discussed the potential outcomes. When you realize that there is a bond, trust, and confidence between a city manager and city commission, when things like this happen, in his opinion it is fractured, and he has elected to make a business decision to move on. He stated that he wanted everyone to hear that, it was a business decision, and it was in the best interest of himself, his wife, and his family. McLaughlin further commented that he did submit his resignation on November 18, 2024. Hei further addressed the staff by stating the following: Staff is what made this job great. It was an honor to serve here, with no doubt. Whoever comes in next is inheriting one oft the best staffs he has ever worked with. They are inheriting a fantastic budget and processes to make sure we don't get offt the trail. This staff has been extremely professional with him and have taught him a lot. He hopes that he has imparted some wisdom on them. Staff has supported him in the good times and rough times. He further stated that staff is an expert in their field of work and by no means is he an expert in anything that staff does. This staff is better than any staff he has ever worked with. This staff made the job fun and he hopes that his next staff is just as good as this current staff. He stated that he gets a lot of praise from community members, but he reminds them that it's not him, it's the staff that makes things happen. This city has seen more done in the past five years than any other five years in the history of this city, and that's all because of this staff. Mr. McLaughlin stated that one of his Presidents of all time was Calvin Coolidge who had a saying Press On". Press on will solve and will always solve problems of the human race. McLaughlin stated that his note toi the city department heads is Press On. They will continue the great work that is asked upon them, with no doubt on his mind. He further addressed the City Commission by stating that it has been an honor to: serve this city, not once but twice. There was al loti in the decision int the determination to leave and it was mainly because of staff. Mr. McLaughlin stated that he will look back at this place very fondly where he can drive to this town, as he has been doing for over 20 years, and he will look around and say "We did that". He further stated that he wishes the city all the best ofl lucki in the search fori the next city manager. The way that the commission presents themselves going forward will make a huge difference on how that search goes. Mr. McLaughlin further stated that he would like to close with this, there is no ill feelings about leaving the city, don't hold any grudges. This was a great job and he loved every bit ofit and he will really miss the staff. Years and years down the road, he doesn'treally think anyone will remember him or what he did or said, but he hopes that staff and those that work for them will remember that he treated them well. Mr. McLaughlin thanked the commission for his time here and offered them one piece of advice, "Press On". VI. Adjournment. There being no further business to come before the City Commission, the meeting was adjourned at 5:44 p.m. Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary Page7of7-Decembers 9,2 2024 CONSENT AGENDA AGENDA ITEM #1 Actibn Mem - N Rezone Planning and Development Services 410 WI King Kingsville,' TX7 78363 PH: 361-595-8055 MEMO Date: To: From: Subject: December 4th, 2024 Mark McLaughlin (City Manager) Erik Spitzer (Director ofPlanning and! Development Services) The City of] Kingsville Planning and Development Services Department is seeking approval from. the City Commissioners and Mayor to re-zone: aj parcel ofland located at 1101 USI HW' 771 fora future Provisioning and Recreational Sporting Goods Sales" facility to be called "Westican Outdoors." Summary: Ross West, applicant/owner, approached the Planning Department on October 22nd, 2024, requesting approval ofr re-zoning the parcel of land located at 1101 S US HWY 77 from C2 (Retail) to C4 (Commercial) for a Provisioning Background: This parcel of land is currently zoned C2 (Retail); there are two options to open a Provisioning and Recreational Sporting Goods Sales" business at this location: (a). Apply for a Special Use Permit or (b) apply to re-zone. The Planning and Zoning Commission meeting, was held on December 4t, 2024, with 61 members in attendance. Members deliberated over the request to re-zone the parcel of land located at 1101 SU US HWY 77: from C2 (Retail) to C4 (Commercial) for a "Provisioning and Recréational Sporting Goods Sales" business. 19 Notice Letters were sent out to Thel Planning and Zoning Commission board members voted to approve thei re-zoning of the property described above. A recorded vote of all members present was taken and board members Rev. Idotha Battle, Debbie Tiffee, Mike Klepac, and Recreational Sporting Goods Sales" Facility. Mr. West has chosen to apply for a re-zone. neighbors within the 200 feet buffer and the city received noi feedback. Krystal Emery, Brian Coufal and the Chairman, Steve. Zamora, all voted "YES." The meeting was adjourned by 6:30j p.m. The department continues tor recommend approval. Director of] Planning and Development Services Erik Spitzer 1 Acrion Tem : Rezonk Planning and Development Services 4101 WI King Kingsville, TX7 78363 PH:361-595-8093- CITY Kngsville MEMO Date: To: From: Subject: November. 22nd, 2024 Mark McLaughlin (City Manager) Erik Spitzer (Director of] Planning and Development Services) Ross West, applicant/owner, requesting approval ofl Re-Zoning of1101 S US HWY 77 from C2 (Retail) to C4 (Commercial) for a "Provisioning and Récreational Sporting Goods Sales" Facility. Ross West, applicant/owner, approached the Planning Department on October 22md, 2024, requesting approval of re-zoning the parcel of land located at 1101 S US HWY 77 from C2 (Retail) to C4 (Commercial) for a "Provisioning and Recreational Sporting Goods Sales" Facility. The department has reviewed the application and is recommending approval. Erik Spitzer Director of Planning and Development Services 1 7. CITY OF KINGSVILLE PLANNING AND: ZONING DIVISION MASTER LAND USE APPLICATION email: ol@atyehaingwle.com /Phone (361)595-8055 Kisle PROPERTY INFORMATION: (Please PRINTOrTYPE) Project Address 4015 us Hy72 Nearest "fAlaniko,?? Legal Description. Lot 9andoof Jesse Addichon Ao.T (Proposed): Subdivision. Name_ Existing Zoning Designation Lot Block C2 Future Land Use Plan Designation C4 OWNER/APPLICANT INFORMATION: (Please PRINTO orl TYPE) Applitcant/Authorized. Agent. Ross West Phone 361-522-8722 Email Address (for project correspondence ngaln Mailing Address_ 1400 E Lorrel AA City Kingsulle State_ TX Zip78363 Property Owner Sephaake /Ross (Best Phone 361502-6702 FAX Email Address (for project correspondence ony:weshcaa Audgsegaalon Mailing Address 1400 E Correl AvcGy. Kingsulle State _p78363 Select appropriate process for which approval is sought. Attach: completed checklists with this application. Annexation Request Administrative. Appeal (ZBA). Comp. Plani Amendment Request. - Re-zoning Request. SUP Request/Renewal, Zoning' Variance Request (ZBA). PUD Request No Fee $250.00 $250.00 $250 $250 $250 $250 Preliminary Plat Final Plat Minor Plat Re-plat Vacating Plat Development: Plat_ Subdivision Variance Request Feel Varies Feel Varies $100.00 $250.00 $50.00 $100.00 $25.00ea Please providea a basic description of they proposed project: baiplas hhsanl fah psthoor shoe Ihereby certify that lam the owner and /or duly authorized agent of the owner for the purposes oft this application. Ifurther certifyt that! Ihave read and examined this application and knowi the: same to be true and correct. Ifany oft thei information provided on this application isi incorrect the permit or approval may! ber revoked. Applicant's Signature_ uut Property Owner's Accepted! by: This available our form Date: 1o/aal2y Date:_ 10100104 Date: 2506r2024 on website: htps/wow.atyohangwle-om/ceparmennganédeetelopmentsenices/ 8. Last. revised 10. Jun. 2024 10/22/24, 3:42.PM about:blank AProperty Details Account. Property ID: Type: Property Use: Location Situs Address: Map ID: 10013 R Geographic ID: 136900209000192 Zoning: 1101 S US HWY 77; TX B1 Mapsco: Legal Description: AbstractSubdivision: S369 Neighborhood: Owner Owner ID: Name: Agent: JESSE 2, LOT 9, 10, ACRES 1.64. 69843 WEST STEPHANIE Mailing Address: ETVIR WELDON ROSS WEST CORPUS CHRISTI, TX 78415 2242CR53 100.0% % Ownership: Exemptions: For privacy reasons not all exemptions are shown online. PropertyValues improvement Homesite Value: Improvement Non-Homesite Value: $0(+) $0(+) 9. 1/5 about:blank 10/22/24, 3:42PM about:blank Land Homesite Value: Land Non-Homesite Value: Agricultural Market Valuation: $0(+) $52,480(+) $0(+) Market Value: $52,480(=) $0() Agricultural Value Loss:e Appraised Value: HS Cap Loss: e Circuit Breaker: e $52,480( (=) $0() $14,692() Assessed Value: Ag Use Value: $37,788 $0 : : Information provided for research purposes only. Legal descriptions and acreage amounts are for Appraisal District use only and should be verified prior to using forl legal purpose and or documents. Please contact the Appraisal District to verify all information for accuracy. 10. aboutblank 2/5 10/22/24, 3:42 PM APropertyLand about:blank Eff Front Depth 0.00 Type. Description Acreage Sqft Eff 0.00 Market Value $52,480 Prod. Value. $0 C4 C4 1.64 71,438.40 11. 3/5 aboutblank 10/22/24, 3:42F PM about:blank IP Property Roll Value History Year Improvements Land Ag Appraised HS Cap Assessed Market Valuation Loss 2024 2023 2022 2021 2020 2019 2018 2017 2016 $0 $52,480 $0 $31,490 $0 $31,490 $0 $31,490 $0 $31,490 $0 $31,490 $0 $31,490 $0 $31,490 $0 $31,490 $0 $52,480 $0 $31,490 $0 $31,490 $0 $31,490 $0 $31,490 $0 $31,490 $0 $31,490 $0 $31,490 $0 $31,490 $0 $37,788 $0 $31,490 $0 $31,490 $0 $31,490 $0. $31,490 $0 $31,490 $0 $31,490 $0 $31,490 $0 $31,490 RProperty Deed History Deed Type Description Grantor Grantee Volume Page. Numk Date OT OT Other Other UNKNOWN JESSE EA JESSE E EA JESSE IRENE M JESSE RICHARD RUTKOSKI ULYSIA OT Other JESSE IRENE M EMIL 9/10/1996 WDVL WARRANTY JESSE 135 556 DEED LEIN EMIL W/ENDOR'S RICHARD 12. aboutblank 4/5 10/22/24, 3:42 PM aboutblank 4/22/2022 GWD GENERAL RUTKOSKI WEST 3301 WARRANTY ULYSIA STEPHANIE DEED 13. 5/5 aboutblank wmyaylarsaNi GceNasVa 1728 Ixa a an a au 19y CUKN Da 14. VoS! H AKLVASTS OREIXI 51 6901 E-Y ams 15. MARTa AH 1-V $800duo MISH a6 16. L MEVERE LAH 3-Y Ssooauo MAISM @ 17. sylie Food Slore 1l! cterinary Hospitai Ave EGaesarAve ECaesarAVe: E'CaesaAve October 22; 2024 1:4,514 0 0.03 0.07 0.05 0.1 0.13mi 0.2km Esri Community Maps Contributors, Texas Parks & Wildife,, e OpenStreelMap, Microsoft, CONANP, Esri, TomTom, Garmin, Foursquare, SafeGraph, GeoTechnologles, Inc, METINASA, USGS, EPA, NPS,US CensusE Bureau, USDA,USFWS, Maxar 18. R2 RI TXCodec K<M nju - LL C5 112524,2:32PM QAa ofOrdinances CH I1 A9 Temporary carnival (14 days 200f ft. setback from residential property) Provisioningand recreational sporting ggoods sales including boats and vehicies S P P S P P Shooting galleries and pistol [ranges] (indoor) Souvenir, curio Automobile RelatedUses S P P S P Carwash P S P P P S P P P Auto sales, repairsincluding motorcycles Auto paint and body shop Drag strip, race track Gasoline service station Gasoline sales Commercial parking structure auto only Truck storage Used auto parts, sales, indoors aboutblank S P P P S S P P P P S P P P P S P P P 5 S P P P S P P P P 6/14 19. 200-FT Buffer at Prop ID: 10013 94914 23269 95702 E 24026 16440 24795 17203 25550 17961 10261 18745 9010 19609 91798. 26023 49761 16673-72033 24266 20569 96922 42828 23493 21303 15148 93667 22784 22058 94344 94460 21957 22840 93538 15246 21193 23595 92722 16024 20448 24368 24549 96973 10908 25303 17723 90013 95012 Legend Propi ID 10013-1101 SUSH HWY77 Propl ID 10013: 200 FTBuffer Ownership-Labeled by Property ID Drawn! By: R. PICK Last Update: 10/23/2024 withi itsP ProplD. 19062 Souree: Esa, Maxes Eerthstar Kingsville THSMAPISFORVISIALT DISÇLAMER: ONLY, THE CONTANINACCURACES: INFORMATIONONT THIS ORE SHEET! ERRORS. MAY THECIYO OFH KINGSVILLEISNOT COTADIEPNEUPPOMANY RESPONSIELEIFTHE! INFORMATION ORANY OTHERP PURPOSE. CITY OF KINGSVILLE ENGINEERING DEPARTMENT 400 WI King Ave; Kingsville, TX78363 Ofice: (361)5 595-8007 Fax: (361)5 595-8064 20. Note: Ownershipislabeled DESIGN, CONSTRUCTION, PLANNING, BUILDING, Arturo Alvarez. Jr (Life Est) Leticia Gonzalez ETAL 201 Billy Evans Kingsville, TX78363 #24026 Victor MI Moctezuma Jr ETUX. Jenny Cantu 830S24St Kingsville, TX 78363 #16440 Wileyl REVOCLIving Trust Arthur S4 &. Jadith CWiley( (TR) 2808 Weslayan DR Denton, TX76210 #24795 John N. Joslin ETUX Amelia A 910S24"St Kingsville, TX78363 #17203 Tina Vaklin 1715N Nancy Kingsville, TX78363 #25550 Tadeol Reyna 1325 Michael St Kingsvlle,TX78363 #17961 Jake) BE Harris Lacey! NI Harris 930 $24St Kingsville,' TX 78363 #10261 Sashal M Casanova 1002S24"St Kingsville,1 TX78363 #18745 W&1 ME Holdings LLC 621 General Cavazos BLVD Kingsville,' TX' 78363 #11010 Leopoldo Garcia m 21021 ECaesar Ave Kingsvile,TX78363 #15112 JK Sons LLC 1029 SHWY: 77 Kingsville, TX78363 #23647 Pingree: 20001 Reall Estatel Holdings LLC 600 Corporate Park Drive ST. Louis, MI 63102 #17723 Norma Garza 11108) Lost] Maples TRL Austin, TX' 78748 #25303 Norma Garza 11108 Lost Maples TRL Austin,7 TX78748 #16973 Christopher Garza 901S24St Kingsville, TX78363 #21303 Edward Garcia ETUX Anna Lisa 909S24"St Kingsville, TX78363 #13657 Jose Santiago Soto ETUX Caryleen 915S24"St Kingsville,' TX 78363 #22058 Jesus DI Herrera Jr ETUXI Nelda 929S24hs St Kingsville, TX78363 #14460 Jesus DI Herrera Jr ETUXI Nelda 929S24'St Kingsville,' TX7 78363 #22840 21. PUBLICI HEARING NOTICE The Planning & Zoning Commission oft the City. of Kingsville willl hold a Public Hearing Wednesday, December 4, 2024, at6:00 p.m. wherein the Commission will discuss and/or take action on the: following,item and: at which time alli interested persons willl bel heard: Ross West, applicant/ownér; requesting approval of Re-Zoning from C2 (Retail) to C4 (Commercial) ofJesse2 2,1 Lot9,10, Acres 1.64, also known as 1101 SUS HWY77, The: meeting willl bel held at City Hall, 400 West King Ave, Kingsville, Texas int thel Helen Kleberg Groves Community Room. Ifyoul have any questions about items on the agenda, Kingsville, TX 78363. please contact the Planning Department at (361)595-8055. PUBLIC HEARING, NOTICE The City Commission of the City of Kingsville will hold a Public Hearing Monday, December 9, 2024, at 5:00 p.m. wherein the City Commission will discuss the: following Ross West, applicant/owner; requesting approval of Re-Zoning from C2 (Retail) to C4 (Commercial) ofJesse 2, Lot9, 10, Acres 1.64, also known as 1101 SUSI HWY77, The meeting will bel held at City Hall, 400 West King Ave, Kingsville, Texas int the Helen Kleberg Groves Community Room. Ifyou have any questions about items on the item and at which time all interested persons willl bel heard: Kingsville, TX 78363. agenda, please contact the City Secretary at (361)595-8002. NOVEMEER21,2024 Years COMTAUIDRONPCEI NEWS BEKNGSLEREPRo 11 wdl. misloners with an uplate ave andringher Jandfallenk KPD Benys. She lonally ctample iveands City CONTAIDIRONACEI days from This Mclaughlinsalifhev they able ctyhanging". antedu makeindear sicayspahisfutare. hesaid. In ather business a the Awiltergsivoalike come and # meciing. threr final plais haadty-eye callarenforcement illbingjuarplieyw Sub- tbeirs superyisor, who She edded that cthave pordet. divipn in Kingivlle thenhave? 4hours deckle wpuhamlhrakDR) yours server gning approved.1 They plausfor Unit oatheleespprowal. offiker, and thal Hcrors Thisiverys good," Com. provides Wallacesid, 9.53 acrefnalp plat nil3 misioner Edna Lopez said. tralning sald since the church began. end the 1225 acre plal "Timaliforit:" ponders, they didnt ofUnit Aeren alia approved During public comment days vehen 1-01 voles. Commissioner three dtizens spoke out Himoaanke-mieme Hinojoraw wasnotp for anlingwhattheyo cemsidered and everyane knows exsctly Hatictibacflkeis-ting lackofurgents whathapwpi'casir Commisioners also leauhed animals in the city. In! his repoct. Mclaughlin proredbya--o Fepemingmemhmaie: hedbeins inal Services. Jepariment Pastalc ariers, they thgoandralingath hankagiving lopurues sz0po0grant. re dange Khagbuilding no chty mach, from He. del that aews IheASPCA. adplannedtore esurfacepor An ameaiment W the Welisteribeiven min allowing for andunkashedd mental hbi leave by cty Viki Benys, sepresentlng soneliackofimhsirr. discuss rith employees was unanimously Bls lieves, provived cum- without aboal and dL day They cen id'sg ganes,f shp suctlonss Nirgo:. Wallace said hey play people from alla over Texas and The bingoron-siopfrom? 2pm. o6pn. Theyp plays specialg games fors special pcizes amyotherway" Untebrinksald. (alues grester tlun $100) eery! 15n minutes Win hiakalagbutailitanin ssomdhingaswiosye backs. the gics slways) kept cience: took really mjoy playing work and dedication from more friendships. mahPeralessaid. Rtralypadiokast Jaylah Colderas said she hallenge! lurs wer madeil 2024. champlon, just being ahle lovesihesport. roknowt tharwe wont amazing" Ninosald. friends, "kyrasnt what becume my Af- ed. ter) hainga Injury PUBLICI HEARINGI NOTICE TheP Planning&z Zoning Commissionofthe CiyofKingsvilley willl holda Public! Hearing Wednesday, Deuember4 4,2014,a6 6:00p pm, whercin! the Commissions willd discuss and/or taken actiono ant the followingi itema andat whicht timea alli interestedp personss willbeh heard: Baltazar Ramirez, mpplicantowner: requestingnSpeciall Use Permit foraCarwashi in C2( (Retal)ofCollege/ AC,E Block 11,LotE EI0O'SE/4, also knownn ns6 600V West Carral Ave, Kingsville, TX7 78363, Then meetings will be! held at City Hall. 400 West King Ave, Kingsville, Texas in the Helen Kleberg Groves Community Room. IFyou have any questions about items on then agenda, please contet theP Planning Department (361)595-8055. PUBLICI HEARING! NOTICE Pacycmasimana-cw: ofKingsvilley willh holdaPubtic! Hearing Monday, December 9, 2024, at5 5:00p p.m. whereint the City Commission willd discuss the followingi itema andatw whichg times alll Interested persons willbeh heard: Baltazar Ramirez, applleant/owner; nqueitingaSprslal Use Permit fora Carwash! Inc C2(Retall)o ofCollegeA AC, Block: 11,Lot E100'S SE/4; alsok known: as600V West Corral Ave, Kingsville, TX7 78363. Then mecting will beh heldat City! Hall, 4001 West King/ Ave, Kingsville, Texasi int theH Hclen Klebery Groves Community Room, Ifyouh havo any questions abouti items ont the: agenda. pleasec contnet thec Cilys Secretnrynt neverbeen,l tates. uhingmetobehtier. The Arrest COwwuDmDratt. havi gn dad, Leroy, and unck, Xavier, appen. Thopetheymskell Hen remainsinthes Kleberg $25,000.. nore am excited hefu lderassid. Slale, back Savan- couchs meo ont thist team. Be lerhddfihewhalafow bap-yamihfapyny sized the continned dedica "The glils an my lcam VIL sport, hungy County jail on charges of Chkf lohn Dlalr empla tyofthecmmuniy. ming Suate champs was Neessen, Chevrole in June Fuentes bond for the tonofkPDollic icersandtheir thehd carge hasb bemn setat wiftr respanse aprotertlocal DEST RUDY'S *Aska abouto ours affordable maintenancep plans forapest-reahome 365daysayear. BEES AND FLEAS CALLTODAY FORAN ESTIMATEI pests. 595-B Palatyourthamly-mdpts) withour 816H1PSinet safeande effertiver pesto contralsolutions Kiagw,TX7a363 againsttheses andetherp potantlally TPCLA13343 harfulhousahold; PUBLIC HEARINGI NOTICE (361)595-8002. PUBLICI HEARING NOTICE TheF Planningà &z Zoning Commissiond ofheChyofKingnville: willh holda! TheF Planninga &2 ZoningCommissione ofthe Cityo ofKingsvilley willl holda Public Hearing Wednesday, December4 4,2 2024, a16 6:00p p.m, whercin thel Public Hcaring Wednesday, December 4.2 2024, at6 6:00p p.m. whercint the Commission willd discussa and/ort take action onthef followingi itcma andat Commission willd discuss and/or takea action onthef followingi ilems andal Ross West, applieantlowner; requesting approval pfRe-Zoning from Brenda Rlos, applicantlowner; requesting Special Use Permit for C2 (Retally to C4( (Commercial) of Jesiez, Lot9,10, Aeres 1:64,als0 childcarei in! home! InRI (Single Family)o ofA Anglewood, Block 3,Lot Ther rtceting willl heh helda at City Hall. 400 West) King Avc, Kingsville, Ther mecting willb be held at Cilty Hall. 400 Westk King Ave, Kingsville, Texas in the Helen Kleberg. Groves Conmunity Room. if you have Texas int the Helen Kleberg Groyes Community Room. IF: have any questions about items on the: agenda, please contact the Planning any questions abouti items on the agenda, please contact the you Planning C-HC willh holdaPublic Hearing TheCliyCommisione ofi heCiyofkingville willholdaPublicl Monday, December9 9, 2024, at 5:00 p.m. whereint the City Commission Monday, December9,2 5:00p p.m. whereint the City. Hearing C20 (Rétall)t toC4 (Commercial) ofJ Jesse ZLot9, I0,A Acres 1.64, also Brenda Rios, mpplicant/owner; requesting a Specin! Use Permit for Then meering will beh held: at City Hall, 400 West! King Ave. Kingsville, Then mecting willb bel helda at City! Hall,4 400 Westk King Ave. Kingsville, Texasi int the! Helen Klebery Groves Community Room. lfyouh have: any! Texasi inthe! Helen Kleberg Groves Communily! Room. questions: abouti itemso ont the agenda.p pleasce contact theCitys Sccretaryat questionst abouti items ont then agenda, pleasec contact! the Citys Ifyoul Secretaryn havea sny nt which! limed al! interestedp personsy willb behcard:: knowns as TI01S USHWV77, Kingaville, TX7 78363, Deparmenta(361)s 595-8055. willb behenrd: : which! lime alli interestedy personst willbeheard: 12,alsok knowna as 1515Lewls St, Kingsville,' TX 78363: Deparumenta at(361)595-8055, PUBLICE HEARING NOTICE willd discusst thef followingi itema anda al whicht time alli interested persons Rossy West, applicant/owner; requesting approval ofRe-Zonfog from willb beheard: known as IIOISUSH HWY77. Kingsville,7 TX78363. PUBLICHEARING: NOTICE 2024,a15 willd discuss thef followingi itema andatw which time alli intenested persons childeare! Inl home inRI (Single Family)o of Anglevood, Block3,Lot 12,mlsok knowna as 1515L Lewis St, Kingsville, TX7 78363. Commission (361)595-8002. (361)595-8002. 22. ORDINANCE #2024- AMENDING THE ZONING ORDINANCE BY CHANGING THE ZONING MAP IN REFERENCE TO JESSE 2, LOT 9, 10, (1.64 ACRES) ALSO KNOWN AS 1101 S. US HWY 77, KINGSVILLE, TEXAS, FROM C2 (RETAIL DISTRICT) TO C4 (COMMERCIAL DISTRICT); AMENDING THE COMPREHENSIVE PLAN TO ACCOUNT FOR ANY DEVIATIONS FROM THE EXISTING COMPREHENSIVE PLAN; AND PROVIDING FORI PUBLICATION. WHEREAS, the Planning Commission has forwarded to the City Commission its reports and recommendations concerning the application of Ross West ownerlapplicant, for amendment to the zoning ordinance and zoning map oft the City of Kingsville; WHEREAS, with proper notice to the public, public hearings were held on Wednesday, December 4, 2024 during a meeting of the Planning and Zoning Commission, and on Monday, December 9, 2024 during a meeting of the City Commission, at City Hall, in the City of Kingsville, during which all interested persons were allowed to appear and be WHEREAS, the item was APPROVED with a 6-0 vote of the Planning Commission WHEREAS, the City Commission has determined that this amendment would bést serve public health, necessity, and convenience and the general welfare of the City of NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY SECTION 1. That the Zoning Ordinance of the City of Kingsville, Texas, is amended by changing the zoning of. Jesse 2, Lot 9, 10, (1.64 acres) also known as 1102 S. US Hwy. 77, Kingsville, Texas, from C2-Retail District to C4-Commercial District, as more specifically described on the Zone Change Map, attached as Exhibit. A. SECTION: 2. That the official Zoning Map oft the City of Kingsville, Texas, is amended to reflect the amendments to the Zoning Ordinance made by Section 1 of this ordinance. SECTION 3. That the Zoning Ordinance and Zoning Map of the City of Kingsville, Texas, as amended from time to time, except as changed by this ordinance and any SECTION 4. That to the extent that these amendments to the Zoning Ordinance represent a deviation from the Comprenensive Plan, the Comprehensive Plan is amended to conform to the Zoning Ordinance, as amended by this ordinance. SECTION 5. That all ordinances or parts of ordinances in conflict with this ordinance are heard; and regarding the requested rezone with no abstentions; and Kingsville and its citizens. OF KINGSVILLE, TEXAS: other ordinances adopted on this date, remain in full force and effect. hereby expressly repealed. 1 SECTION 6. That publication shall be made in the official publication of the City of Kingsville as required by the City Charter oft the City of Kingsville. INTRODUCED on this the 9th day of December 2024. PASSED AND APPROVED on this the 13th day of January 2025. Effective Date: THE CITY OF KINGSVILLE Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED: Courtney Alvarez, City Attorney 2 AGENDA ITEM #2 Hehionlen:4 Planning and Development Services 410 WI King Kingsville, TX 78363 PH: 361-595-8055 Kie MEMO Date: To: From: Subject: December 4h, 2024 Mark McLaughlin (City Manager) Erik Spitzer (Director of] Planning and Deyelopment Services) The City ofKingsville. Planning and Development Services Department is seeking approval from the City Commissioners and Mayor for a Special Use Permit to open upas self-serve carwash" business located at 600 West Corral, aj parcel ofland zoned as C2 (Retail). Summary: Baltazar Ramirez, applicant/owner, approached the Planning Department on October 31s, 2024, requesting a Special Use Permit for aself-serve carwash located at 600 West Corral, currently zoned as C2 (Retail). This parcel ofl land currently has an existing self-serve carwash at this location that is not in use. Background: A carwash is permitted! in C2 (Retail), provided a Special Use Permit is approved. The Planning and Zoning Commission meeting was. held on. December 4t, 2024, with 6n members in attendance. Members deliberated over thes request to open a self-serve' "carwash" business at ai residence located at 600 West Corral, a parcel of land zoned as C2 (Retail). 13 Notice Letters were sent out to neighbors within the 200 feet buffer and the city The Planning and Zoning Commission board members voted to approve the Special Use Permit requested above. A recorded vote of all members present was taken and board members Rev. Idotha Battle, Debbie Tiffee, Mike Klepac, received no feedback. Larry Garcia, Brian Coufal, Krystal Emery and the Chairman, Steve Zamora, all voted' "YES." The meeting was adjourned by 6:30 p.m. The department continues to recommend approval. Director ofl Planning and] Development Services Erik Spitzer Pction Tem: suP Planning: and Development Services 410W1 King Kingsville, TX 78363 PH:361-595-8093 grry Kingsyille MEMO Date: To: From: Subject: November 22"d, 2024 Mark McLaughlin (City Manager) Erik Spitzer (Director of Planning and Development Services) Brenda. Rios, applicant/oyner, requesting a Special Usel Permit for a *Day Nursery" at a residence located at 1515Lewis Street, a parcel ofl land zoned as R1 (Single Family). Brenda Rios, applicant/owner, approached the Planning Department on October 22nd, 2024, requesting a Special Use Permit for a' "Day Nursery" at ai residence located at 1515 Lewis Street, aj parcel ofland zoned as. RI A"Day Nursery" is permitted in R1 (Single Family), provided a Special Use Permit is approved. Ms. Rios commented that pick upa and drop off parking will noti impact neighbors. Thè expected number of (Single Family). customers/children is four (4). The department! has reviewed the application and is recommending approval. Erik Spitzer Director of Planning and Development Services 24. CITY OF KINGSVILLE PLANNING AND ZONING DIVISION MASTER LAND USE APPLICATION email: nsols@cityofkingsvlle.com/Phone (361)595-8055 CrY Kingsville PROPERTY! INFORMATION: (Please PRINTOrTYPE) Project Address/515 Lewis St. (Proposed) Subdivision Name_ Onglesood Existing Zoning Designation RL Nearest Intersectione CarlsTrunn Blud. Lot_12 Block_3 Legal Description Anglewnnd, Block - 3 Lot 13 OWNER/APPLICANT INFORMATION: (Pleasel PRINT orTYPE) Applicant/Authorized. Agent. Brendo Rios Future Land Use Plan Designation, Hone Davyot Phone 979-704-1457 Email Address (for project correspondence wbrnslalaegal. coro Mailing Address 515 Lewsis St. cyKingsulle State TY Zip78363 Property OwinerlDaudy Brendo Kns Phone FAX_ Email Address (for project correspondence only): briclalaagmhl.cm. Mailing Address 515 LeuisSt. GyKangsville State_ T_p.78343 Select appropriate process for which approval iss sought. Attach completed checklists with this application. Annexation Request. Administrative. Appeal (ZBA). Comp. Plan Amendment. Request. Re-zoning Request SUP Request/Renewal, Zoning Variance Request (ZBA). PUD Request, Nol Fee $250.00 $250.00 $250 $250 $250 $250 Preliminary Plat. Final Plat. Minor Plat. Re-plat Vacating Plat Development! Plat Subdivision Variancel Request. Fee Varies Fee Varies $100.00 $250.00 $50.00 $100.00 $25.00ea Pleasé provide al basic description ofthe proposed project: Home Daycare (Stote licensed) Ihereby certifyt that! lam the owner and lor duly: authorized agent oft the owner for the purposes oft this application. Ifurther certifythat Ihave read and examined this application and know the same tol be true and correct. If any oft the information provided on this application is incorrect the permit or approval may be revoked. Applicant's Signature_ Buds C.Rim. Property Owner's bprs Rur Accepted by: Dateupl224 Date.1D/3424 Date:z3oc 2024 This form available on our website:! wady.trevisa/pEEREAMAEPABPeEeNEN7 Lasti revised 10. Jun 2024 25. 10/23/24, 8:15AM aboutblank Property Details Account Property ID: Type: Property Use: Location Situs Address: Map ID: 11734 R Geographic ID: 103600312000192 Zoning: 1515 LEWIS, B2 Mapsco: Legal Description: Abstractsubdlvsion: S036 Neighborhood: Owner Owner ID: Name: Agent: Mailing Address: ANGLEWOOD, BLOCK 3, LOT 12 63276 RIOS DAVIDL ETUX BRENDA. A 1515 LEWIS ST KINGSVILLE, TX 78363 100.0% HS- % Ownership: Exemptions: For privacy reasons not all exemptions are shown online. PropertyValues Improvement Homesite Value: $195,120 (+) 26. aboutblank 1/4 10/23/24,8:15AM about-blank Improvement Non-Homesite Value: Land Homesite Value: Land Non-Homesite Value: Agricultural Market Valuation: $0(+) $16,210(+) $0(+) $0(+) Market Value: $211,330() Agricultural Value Loss:e $0() Appraised Value: HS Cap Loss: @ Circuit Breaker: e $211,330(-) $77,180() $0() Assessed Value: Ag Use Value: $134,150 : $0 Information provided forr research purposes only. Legal descriptions and acreage amounts are for Appraisal District use only and should be verified prior tousing for legal purpose ande ore documents. Please contact the Appraisal District to verify alli information for accuracy. 27. 214 aboutblank 10/23/24, 8:15AM aboutblank APoparvyimpoemn-aaire Type: RESIDENTIAL Living Area: 1775.0 sqft Value: $195,120 Type MA OPMA PCMA AGMF PGOLA2 SWF Description MAIN AREA Class CD MM5 Year Built 1978 1978 1978 1978 2018 1978 SQFT 1775 135 68 616 280 510 * FV AProperlyland Type Description Acreage Sqft Eff Front Depth Eff Market Value $16,210. Prod. Value $0 A1 A1. 0.23: 10,128.75 81.03 125.00. 28. aboutblank 3/4 10/23/24, 8:15AM aboutblank NProperty Roll Value History Year Improvements Land Market Valuation Ag Appraised HS Cap Assessed Loss 2024 2023 2022 2021 2020 2019 2018 2017 2016 $195,120 $16,210 $120,110 $16,210 $99,930 $16,210 $83,910 $16,210 $87,930 $16,210 $87,930 $16,210 $134,640 $16,210 $134,040 $16,210 $134,040 $16,210 $0 $211,330 $77,180 $134,150 $0, $136,320 $15,175 $121,145 $0 $116,140 $0 $100,120 $0 $104,140 $0 $104,140 $0 $150,850 $0 $150,250 $0 $150,250 $6,008 $110,132 $0 $100,120 $0 $104,140 $0 $104,140 $0 $150,850 $0 $150,250 $0 $150,250 AProperty! Deed History Deed Type Description Grantor Grantee Volume Page Number Date OT Other UNKNOWN KRAMER EDWARD D 3/15/2017 WDVL WARRANTY KRAMER RIOS 309560 DEED W/VENDOR'S D LEIN EDWARD DAVIDL S 29. 4/4 about:blank E3 R4 mH CI S P! s S P P 112524.2:32FM R1 R2 R2A Kingsville, TXCoded ofOrdinances 22 C3CI413 As, Convent, monastery or other dwelling for pursuit of group religious ideals Private country club 4V Day nursery or kinder Fairground/Rodeo Lodge or Club Home, halfway house, or other group dwelling for alcoholic, narcotic, psychiatric patients or felons and delinquents Hospital (acute care) Nursinghome S S P. S S S PP P P P P P s P P P P P P P P P S S S S P P S P S P S S S P ss S P P. P P P P Institutions of religious or philanthropicnature Libraryartgallery, museum Park, playground, Public administration office Home: fort the aged S S s P P Pi P S P PP P P P P P P P P si is P P - P P P P P P P S S P P P P Private school, college or S s university aboutblank 30. 3/14 200-FT Buffer at Prop ID: 11734 4297 102015 24493 45063 18686 10939 49446 460Gw 45064 25239 16912 24500 16156 ShreyDi 17900 264815 90412 18899 18660 41455 19691 11962 17147 91734. 25713 24733 46384 20240 54 23726 21018 93330 21786 15382 96627 22971 94592 22206 28783 Legend Prop ID 11734-15151 Lewis St Prop ID 11734: 2001 FTBuffer Ownership-Labeled byF Property ID Drawn By: R.PICK with! itsP PropID. DISCLAIMER: THISMAPISFORVESUALE PURPOSESONLY. HEINFORMATIONONT THISE SHEET MAY RESPONSBLEIFT THE ORANYO CITY OFKINGSVILLE ENGINEERING. DEPARTMENT 400WKingA Ave;! Kingsville, TX78363 Office: (361)595-8007 Fax: (361)595-8064 Last Update: 10/23/2024 CONTAINE THECIYOFH NACCURACIES KINGSVILL ORE SNOT ERRORS. Note: Ownershipislabeled DESIGN. CONTAINEDH ÇONSTRUCTION, HEREINISL PLANNING, USEDFORANY BUILDING, asvi 31. Melinda Annel Brou 1513 Virginia Kingsville, TX 78363 #18899 Alonzol B Vidal 215E County) Road 2205 Kingsvile,TX78363 #11155 Fabian Gomez ETUX Angela 1521 Virginia Kingsville, TX 78363 #19691 John RI Fluman 1526 Virginia ST Kingsville, TX 78363 #16384 Miguel Esparza ETUXI Monical NI Rivas 1522 Virginia Kingsville, TX7 78363 #24733 Jacko Oliver 1518 Virginia ST Kingsville, TX78363 #17141 Dawson Mortensen-Chowr 1514 Virginia, AVE Kingsville, TX: 78363 #25481 Kenneth Yandell ETUXI Rital Lynn 1510 Virginia ST Kingsville, TX78363 #17900 Luis Miguel Gonzalez ETUX Sabreena Daun 1506 Virginia Kingsville, TX 78363 #10201 William BI Rauch ETUXI Pamelal K 1505Lewis! ST Kingsile,TX78363 #18685 32. Gregory Wollenzien ETUX Autumn M 1504Lewis Kingsville, TX 78363 #10939 Doris Rosemary Huskey 1521 Lewis ST Kingsville,! TX 78363 #20240 Zhuofan Zhang 1525Lewis ST Kingsw/lle,TX7363 #12543 Ralph Alfred Perez Sr ETUXI Marilyn 15291 Lewis ST Kingsville,' TX 78363 #21018 AlbertoParee: m 15301 Lewis Kingsvile,TX78363 #22971 Guadalupe Fernandez ETUXLeonor 1526Lewiss ST Kingsville,' TX 78363 #15382 Corina Gutierrez 1522 Lewis ST Kingsville, TX78363 #23726 Johnny Soliz ETUXI Margarita 15181 Lewis ST Kingsville, TX 78363 #16156 Shelly Seann Maher AKA Shelly Deann Chambers 1514Lewis ST Kingsville, TX78363 #24500 Brandon) P Stewart 1510 Lewis ST Kingsville, TX 78363 #16912 William BI Rauch ETUXI Pamelal K 1505) Lewis ST Kingsville, TX 78363 #18685 David Christopher 1506Lewis Kingsville, TX78363 #25239 William RI Durrill EST Robert Anderson 6158 South (INDI EXEC) Upper) Broadway Corpus Christi, TX 78401 #19259 PUBLIC HEARING NOTICE The Planning & Zoning Commission oft the City ofl Kingsville willl hold a Public Hearing Wednesday, December 4, 2024, at 6:00 p.m. wherein the Commission will discuss and/or take action on the following item and at which time alli interested persons will be heard: Brenda Rios, applicant/owner; requesting a Special Use Permit for childeare: in home in R1 (Single Family) of Anglewood, Block 3, Lot 12, also known as 1515 Lewis St, The meeting will bel held at'City Hall, 400 West King Ave, Kingsville, Texas ini thel Helen Kleberg Groves Community Room. Ifyou have any questions about items on the agenda, The City Commission of the City of Kingsville will hold a Public Hearing Monday, December 9, 2024, at 5:00 p.m. wherein the City Commission will discuss the: following Brenda. Rios, applicant'ower; requesting a Special Use Permit for childcare inl home in R1 (Single Family) of Anglewood, Block 3, Lot 12, also known as 1515 Lewis St, The meeting will bel held at City Hall, 400 West King Ave, Kingsville, Texas ini the Helen Kleberg Groves Community Room. Ifyou have any questions about items on the Kingsville, TX 78363. please contact the Planning Department at. (361)595-8055. PUBLIC HEARING NOTICE item and at which time all interested persons will bel heard: Kingsville, TX78363. agenda, please contact the City Secretary at (361)595-8002. NoVEMBER2 21,2 2024 Years COMTIREDPRONTACII NEWS TREK KASVLLER RecoRo 11 City CAVIRUEDPRONPNaT anuld dicuss with his wife SEAS unanimously 813 Heroes, prrilel cem- lorvanishouls "pprovedasuell, enssioncrs wah an spdate leure athapgashtmghr: Milauphinsidifhewar loielfaranydly ate husbandandfatenk KPD who be OificerSherman! Benyz calabereguiriani imdinsplpialyorenw- She slu the ge!! ouri- charifhechoset torestgn.he tiomally traumaliaing Sepimnbermastticr oukd" porsan An example woul be biggrs? pne yet," festuring table ilylunging" shooting. ur lsyalfmasiPiem uskeicir empleyeen Shezddelthatin) Norem- deah while he her, anyelomhisfature. meno- n other badness the culdbe swellasteallinglo- meeting. thuer fnal plals dllareihatemmseflam thefalures Soaiersel their seperrier, She durd hatz ablesth divson In Kingaille Wete' henlsve leclde sapedhuntiVaRVDK appvoved.1 Thep ontheleeseapprens atheer, and th BI Heroes conlalting! HPares,the Thiisserye good, Con- alo poviles "cyipment. ecre fnap plat ofUak; misioner Eulus Leper Aud. counseling" for tnstraponders iy dunt were all upprosed During puhlle cumment days shen 1-0 vutes. Commistuner three citlris ned inojasa proent dingwh and Indres Exretly he Tur hing datsedionchhemating ackafurgentrespe Commisionrs also leashed: animals been,t prdlya -0 votel fort the lepresent Servxes department loc!USP lastpl kinganthe dol Thankagiiag S2n.00grant.se- ring no cilyr mach, from CreNs theASICA. An amendment the allawg andu eberg,tsnell i leave The madell 2024. cogaltioan from thiy Vestern! Duncrfaliomithesais comingrereks. family Greg alia docs s hont famly ant communiy Mallaasakl pk. dude frech! eera rinis Aferlani ienlancehaveati cheyra dayoffun. They keyShonrprapan larget), checountrysi Kisgsnes.f fshp ponl. alousa anl! binges, il hey play people from all Tezas u'7 The bingono lbeyplaya pechl gamts prizes anyotherwy" (values galert than $100) evry 5n minutes Win COxtPALIDPROMPACEIO Molsalabotalitemto waxmsdhyasyusre backs, they girisa nlways Brpt school wallbeamaring. riencc. ionkalotofhard laglouball-llaleti shomedutomken Lery, Enl unde, Xavler, brought me mch more friendships. mahPemleisssid. just amaing'Ninesakt. thalakatdffimanl since the dnch began, end the 1723acre finalp pht "limellforu." Viki Benys, reptesenting teally enjoy playing work and dediration fiom best paril tshavngmyd ds, Arrest COMnRUDRONAGAT running budk Savan- coach meont tlustem. Be- "ksheffirsalitaslom lunhymdtiaiclppty sizedithe cantinuel dechca State champs KS Neessen Chevnalet In June Purnte's lund far the thmaixPDaficmemihet: County jall ua charges ad Chief Joha Balr empha- tyufthecmmenty Jaylah Caldera saidl so lecomer PUBLIC MEARINGNOTICE ThePlonning ZaiagCommiasiendr.inyvile: willh holdn Public! Haring Wednesday. December 4.: 3024, a6:00 pm. wherein thel Commission wille discuss andart token action on thef followingi itemo ondu! whicht timed alli interestedp personsy willb beheard: Baltazar Ramirez, appllenntowmer: requestingas Speciall Use Permit foraCarwash! inc C2 (Retall)o ofCollegeA AC, Block 11,LotE E100" SEI4. aisok knownas6 600 West Corra!A Avc, Kimgsville,TX7 78363. Ther meetingy will beh heldo at City Hall, 4001 West King Ave, Kingsvilte, Texas in the Helen Kleberg Groves Community Room. If you havel any questians abour itcms ont thea agends, please contact the Planning Departmente at(361)5 595-8055. PUBLICE HEARING! NOTICE TheCilyg Chmntseufa-Cyepsondn willh holdaF Public! Hearing! Monday, Decembers 9, 2024. at: 5:00p pm. wherint the Ciy Commissiun willd discuss thef followingi ileno anda aty whicht timer alli interusted persons willb bel heard:. Balfuzar Ramirez. applicantowner: requestings Specia! User Permit fora Carwashl In C2( (Retall)o arCollegeAC, Block 1,Lot E100"SEN, alsok knowna as6 600V West Corrai Ave, Kingsville, TX7 78363. Ther mecling willl bel held: nt City! Hall, 4001 West! King Ave, Kingsville, Texasi int the Helen Klehey Groves Community Room. Ifyouh hsvea any questions abouri itcmso oni thea agendn, pleaso contactu theCiySerelaryat fhek charge hasb beens stat firepansiapurslaal theklebherg $15,000.. bunesses, ensaringthessfe- RUDY'S *Aska abouto oura affordable mainlerancep plans forapestirehoma 365daysayear. BEES AND FLEAS CALLTODAY FORAN ESTIMATEI 595-BLAY As Protectyourk lamllys andpats withour BISI1eGet srfes andefecivepustcantois solulons Kingre,TX7S pistsammicharpae, TPCL-13343 hamtulhgusholdpasis SErwigMasi.Balap: PUBLICI HEARINGI NOTICE (361)595-8002. PUBLICHEARINGI NOTICE TheP Planning&Z Zoning Commissiono ofthe CiyofKingsville willh holda ThePlnning. Zoning Cammisiomonl-Ciyofk Kingsvillew willl holda Publie Hearing Wednesday, December4, 2024, ar6:00 pm. whercin thej Public Hcariag Wednesday, December4,2 2024,a16 6:00p p.mL. whereint the Commission willd discuss andiortaken actiona as thef follovwingit itema andat Commissionv willd discuss and/ort tokeaction un thef followingi itemo andat Ross! West,? applienntlowner, requesting approvalof Re-Zoning from Brende Rlos, applicantlowner requesting a: Specia! Use Permir far c2 (Retail) toC4( (Commercial) ofJesse 2,Lt9, 10,Aeres 1.64,also childeare in hiome InRJ (Simple) Famly)o of Anglewood, Block; 3. Lot! Texns in the Helen Klebery Groves Communily Room. Ify you lave Thei meeting willb beh helda atCity! Hall, 400 West King Ave. Kingsville, any questions about items ont thes agenda, please contnett the Planning! Texes in the Helen Klcbery Groves Community Room. Ifyou have Monday. December 9. 2024, nt5 5:00p p.m whercint the City Commission -CA holdaPublicH Hearing will discuss thef followingi itema andat whichf fime: alli interested persons Monday, December9 9. 2024, at5 5:00p pm. wherein the Ciy Commission C2( (Retall) to CI( (Commercial) ofJrsse2 2,Lot9, 10,Acres 1.64,Ris0 Brenda Rlas, spplicant/owner rquesting a Speria! Use Permit for Texavi inthe Helen Klcberg Groves Community Room. Ifyoul lavea any The: mecting willb be! heldi ar City Hall,4 400 West King Ave, Kingsville, questionsa abouti itemso on! thez agenda, pleased contocttho Ciys Secretaryar Texasi inthe! Helen! Kleberg Groves Communily! Room. Ifyou! lnved any whicht timed alli interestedy personyy willbeheard: knona as 110ISUSHWY7 77, Kingsville, TX7 78363. Then meeting will! bel held at City Hall, 4001 West King/ Ave, Kingsville, Departmenta at(361)595-8055. PUBLICI HEARINGI NOTICE Fy-wCTra wiloldsPalie-euing willbehenrd: Ros: West, mpplicantlewner, requestingspproval ofRe-Zoning! from willbeheard: knowns as 1101 SUSH HWY77, Kingsville, TX7 78363. Ther mecting willl bel helda at City! Hall, 4001 West King Ave, Kingsville. whicht timea alli interestedp persons, willbeh heord:. i2, alsok knownn as 1515L LevlsSL, Kignille. TX 78363, any questions about items en the ngenda, please contct the Plenning Departmenta at(361)595-8055. PUBLICHEARINGI NOTICE vill discuss. the.f folloiingi item andg at whicht time alli interested persons chidcre in homei ini RI (Single. Familys ofAngleveod, Block3Loi 12alsok knoiwna as SLSKBSTRI 78363. questions pbauti ienso ont ther agenda, pleased contnct sheCitys Secretaryat (361)595-8002. (361)595-8002. 33. ORDINANCE NO. 2024- AMENDING THE: ZONING ORDINANCE BY GRANTING A SPECIAL USE PERMIT FOR CAR' WASHUSE INC2 (RETAIL DISTRICT). AT COLLEGE AC,BLOCK11, LOTE100' SE/4, ALSOKNOWN. AS 6001 WEST CORRAL AVE., KINGSVILLE, TEXAS; AMENDING THE COMPREHENSIVE PLAN TO ACCOUNT FOR ANY DEVIATIONS FROM THE EXISTING COMPREHENSIVE PLAN; PROVIDING FOR PUBLICATION. WHEREAS, the Planning Commission has forwarded to the City Commission it's reports and recommendations concerning the application of Baltazar! Ramirez, owner/applicant, for WHEREAS, the property is currently zoned C2-Retail District and it is desired fori the area WHEREAS, the City Code. of Ordinances, ChapterXV-Land Usage, Appendix A-L Land Use Categories states that in C2 a special use permit is required to have a car wash; and WHEREAS, the City of Kingsville Code of Ordinances section 15-6-142 regulates special WHEREAS, with, proper notice to the public, public hearings were held on Wednesday, December 4, 2024, during a meeting of the Planning Commission, and on Monday, December 9, 2024, a public hearing was held during ameeting oft the City Commission, in the Helen Kleberg Groves Community Room/Commission Chambers, at City Hall, in the City of Kingsville, during which alli interested persons were: allowed to appear and bel heard; WHEREAS, a majority of the Planning and Zoning Commission voted 6-0: to APPROVE, WHEREAS, the City Commission has determined that this amendment would best serve public health, necessity, and convenience and the general welfare oft the City of Kingsville amendment toi the zoning map oft the City of Kingsville; to be used for a car wash, while its prior use was a car wash; use permits; and and with 0 abstentions, the requested special use permit; and and its citizens. NOW, THEREFORE, BEITO ORDAINED BY THE CITY COMMISSION OF THE CITY OF SECTION1. Thati the Zoning Ordinance ofthe City ofk Kingsville, Texas, is amended: anda Special Use Permit is granted fora a Carl Wash oni the premises known as College AC, Block 11, Lot E100'SE/4, also known as 600 West Corral Ave., Kingsville, Texas, as more KINGSVILLE, TEXAS: specifically describe on site plan attached as Exhibit. A. 1 SECTION 2. Thati the Special Use Permitgranted in Section 1 ofthis Ordinancel is subject the following conditions: 1. ALLOWED. USE: The only uses authorized by this Special Permit other than the 2. STATELICENSE: The premises or operatorwill be licensed or registered by the 3. TIMELIMIT: This Special Permit is good fort the duration ofthel business fromi the date of this ordinance unless the property is not. being used for the purpose outlined in permitted "C2" Retail District use is as a Car Wash. State of Texas, if needed, to have such a car wash. Condition 1 or any other conditions have not been complied with. 4.SPECIAL CONDITION: The applicant shall obtain all required background checks, business licenses and have and cooperate with all annual fire safety, health, and sanitation inspections, or other inspections required fort this type of use byt the City ofk Kingsville or any State or Federal requirement, in order to maintain compliance with federal, state and city SECTION 3. That the official Zoning Map of the City of Kingsville, Texas, is amended to reflect the amendment toi the Zoning Ordinance made by Section 1 of this ordinance. SECTION. 4. That the Zoning Ordinance and Zoning Map oft the City of Kingsville, Texas, as amended from time to time, except as changed by this ordinance and any other SECTION5. That tot thee extent that this amendment tot the Zoning Ordinance representsa deviation from the Comprehensive Plan, the Comprehensive Plan is amended to conform SECTION6. That all ordinances or parts of ordinances in conflict with this ordinance are SECTION 7. That publication shall be made in the official publication of the City of regulations for the facility. ordinances adopted on this date, remain ini full force and effect. tot the Zoning Ordinance, as amended by this ordinance.. hereby expressly repealed. Kingsville as required by the City Charter of the City of Kingsville. INTRODUCED on this the 9th day of December, 2024. PASSED AND APPROVED on this the. 13th day of January,2025. Effective Date: 2020 THE CITY OF KINGSVILLE 2 Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED AS TO.FORM: Courtney Alvarez, City Attorney 3 AGENDA ITEM #3 BA-SecD granl City of Kingsville Parks & Recreation TO: Mayor and City Commissioners CC: Mark McLaughlin, City Manager FROM: Susan Ivy, Parks Director DATE: November 14, 2024 SUBJECT: Request for approval of State Energy Conservation Office (SECO) award and authorize City Manager to sign contract for same. Manager Mark McLaughlin to sign same. Summary: We are asking for Commission to approve the $25,000 award from SECO and authorize City Background: Kingsville Parks and Recreation has applied for and been awarded the sum of $25,000 through the Texas State Comptroller's office and the State Energy Conservation Office (SECO). The grant is a reimbursement; grant and there is no match required. These Grant funds are awarded for the purpose of changing out the old lighting in and around the Recreation Hall at Dick Kleberg Park to use a more efficient source such as LED Lighting. A quote we received from Mia Electric was used to apply for the grant and a copy ofi iti is attached. This project would increase funding available to complete the lighting project proposed by Financial Impact: $25,000. Recommendation: City staff recommends that the City Commission approve the SECO grant award and authorize City Manager Mark Mclaughlin to sign same. From: Mia Electrical. Services P.O. Box701 Kingsville, Tx7 78364 361-228-0506 TECL26788 To: City of Kingsville Parks Dept. P.O. Box 512 Kingsville, Tx7 78364 Date: 8/8/24 Quote: #102604 Job Name: Rec Halll Lighting Ihere by submit specifications and estimates for: 1) Installing (12) LED: 2X4 FLATPANEL SWITCHABLE LUMENS (3833-6027) COLOR (35K 4K: 5K) 80 CRI: 120V-277V 0-10V Dimming 2.) Installing surface RAB GUS4-50W/D10: SURFACE WRAP4 4FT5 50W! 5000K 0-10V DIM 120-277V WH1 fixtures in back areal low 3.)1 Installing (1): 2x4 FLATPANELS SWITCHABLE LUMENS (3833-6027) COLOR (35K 4K5 5K) 80 CRI: 120V-277Vwhite: fixturei in the 4.)1 Installing (1): 2x4 FLATP PANEL SWITCHABLE LUMENS (3833-6027) COLOR (35K 4K! 5K) 80 CRI 120V-277V white fixture int the front storage room and (2) LTH CPX2 2X2. ALO7: SWW7 M41 LED2 2X2: SWITCHABLE LUMENS (2300-4200): SWITCHABLE COLOR TEMP (35K-50k) int thel back part ofs storage room. Will need to re-dot the grids to be ablet to accomdate the new fixtures. 6.) Install (6) LUMARKO CLCS17S 10IN SMLI LED SURFCE MNT CANPYSLCTV WATAPSOMALMISSSDA800 whitet fixtures int the mains slope ceiling with dimming switches. ceiling and int the (3) rear storages rooms. Kitchen area. 5.) Will use the existing 120vv wiring, but: run new low-voltage wiring fort the dimming oft the hall lights. 7.) Install (5) Acuity Brand ATBL cobra headi fixtures on (4)! light poles around parking lot. Ihereby propose tot furnish labor and material-complete with the above specifications, fort the: sum of Twenty" Thousand. Six Hundred Fifty Dollars) with payments made ast follows: 120V-277V! DRKE BRNZ int thei front canopy. Total- $20,450.00 Full payment oncej jobi is completed. Allr materiali is guaranteed tob bea as specitied. All work to be completedi ina a workmanlike manner: accordingi tos standard practices. Anya alter- ations or deviations trom: above: specifications involvinge extray will be executed only upony written request orders, and willl become an extra charge over and above this estimate. All agreements contingent upons strikes, accidents, or delay beyond our control." This proposali iss sub- ject to acceptance within! 30 days andi isv void thereafter: att the option oft the undersigned. Jose Andrade-Owner Acceptance of Proposal The: above prizes, specifications and conditions are hereby accepted. You are authorized to do worka as specified. Payments will be made as outlined above. Accepted: Date: "Regulated by7 Thel Texas Department ofl Licensing and Regulation, P.O. Box: 12157, Austin, Tx78711, 1-800.803-9202512-46512463-6599;wehsite: smasABiwomaNN RESOLUTION #2024- A - RESOLUTION ACCEPTING SECO GRANT AWARD AND AUTHORIZING THE CITY MANAGER TO ACT ON THE CITY'S BEHALF WITH SUCH PROGRAM; AND WHEREAS, the Kingsville Parks Department was recently notified that it had been awarded a State Energy Conservation Office (SECO) grant through the Texas State WHEREAS, the purpose of grant funds is changing out the old lighting in and around the Recreation Hall at Dick Kleberg Park to use a more efficient source such a LED PROVIDING FOR AN EFFECTIVE DATE. Comptroller in the amount of $25,000; and Lighting; and WHEREAS, there is no cash match tied to the use of these funds; WHEREAS, the use of the funds is a benefit to the citizens of this City as well as the NOW, THEREFORE BE IT RESOLVED by the City Commission of the City of department. Kingsville, Texas: I. THAT the City accepts the $25,000 grant award from the Texas Comptroller of Public Accounts for SECO funds to be used for changing out the old lighting in and around the Recreation Hall at Dick Kleberg Park to use a more efficient source such a LED Lighting and authorizes the City Manager to act ont the City's behalf with such grant and funds. II. THAT this Resolution shall be and become effective on or after adoption. PASSED AND APPROVED by a majority vote of the City Commission on the 25th day of November 2024. Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED ASTOI FORM: Courtney Alvarez, City Attorney ORDINANCE NO. 2024- AN ORDINANCE AMENDING THE FISCAL YEAR 2024-2025 BUDGET TO ACCEPT AND EXPEND THE STATE ENERGY CONSERVATION OFFICE (SECO) AWARD FOR LIGHTING IN AND AROUND THE RECREATION HALL. AT DICK KLEBERG PARK. WHEREAS, it was unforeseen when the budget was adopted that there would be a need for funding for these expenditures this fiscal year. I. BE IT ORDAINED by the City Commission of the City of Kingsville that the Fiscal Year 2024- 2025 budget be amended as follows: CITY OF KINGSVILLE DEPARTMENT EXPENSES BUDGET AMENDMENT - BA#18 Dept Dept Name No. Revenues 4503 Parks Expenditures 4503 Parks Account Name Account Number Increase Budget Budget Decrease Fund075 State Ehergy/Conseration: Office/(SECO) State Grants 72010 71201 $25,000 $25,000 Parks Capital Projects [To amend the City of Kingsville FY 24-25 budget to accept and expend the State Energy Conservation Office (SECO) award for lighting in and around the Recreation Hall at Dick Kleberg Park. Funding will come from the grant award for the stated purpose.] II. THAT all Ordinances or parts of Ordinances in conflict with this Ordinance are repealed to the extent of such conflict only. III. THAT if for any reason any section, paragraph, subdivision, clause, phrase, word or provision of this ordinance shall be held invalid or unconstitutional by final judgment of a court of competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, phrase, word or provision of this ordinance, for it is the definite intent of this City Commission 1 that every section, paragraph, subdivision, clause, phrase,. word or provision hereof be given full force and effect fori its purpose. IV. THAT this Ordinance shall not be codified but shall become effective on and after adoption and publication as required by law. INTRODUCED on this the 9th day of December 2024. PASSED AND APPROVED on this the 13th day of. January 2025. EFFECTIVE DATE: Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED AS TO FORM: Courtney Alvarez, City Attorney 2 AGENDA ITEM #4 Duager Pwe ngsville CITY. OF KINGSVILLE P.O. BOX1458- - KINGSVILLE, TEXAS-78364 Date: November 27,2024 To:. City Commission via Cityl Manager Mark McLaughlin CC: Courtney: Alvarez, City Attorney; Mary Valenzuéla, City Secretary; From: Janine Reyes, Director ofTourism Services Summary: Tourism is woikingtoimprove the: aesthetics ofthe Visitors Center offt the highway and would like to' complete thej job prior to: the opening of the Fuel. America next door and the centennial celebrations at' Texas AMMUmilensip-inguill. Additionally, in order to salvage two mature trees on site and make use: of adjoining space between Fuel America and' Tourism facilities, we: would like to install a small dogpark to draw.visitors- to our space to markêt upcoming events and our community: Tourism would like to, use the remaining balance of ARPA funds and additionally request abudget amendment to cover thé costs associated with this project. Design and quotes. are Financial Impact: Total requesti is $26,556.72.. The breakdown. is as follows: Dog Park Fencing from S&J Fence Co Materials: $5,004.56 Dog Park. Fencing Installation from S&J Fence Co: $5,887:50 7piece-Vest) In Show Kiti from. The Park and Facilities: $7,188.00 Level Site for preparation of] Dog) Park: $2,850.00 attached. Signage to Promote Upcomingl Events/Other Dog Park/Hotel Options: $2,000.00 Recommendation: Staiffrecommends that Commission approve exhauisting the $26,556.7Premaining in" Tourism, ARPA funds for this Dog Park project. Equipment Install: $3676.66 Date- Paid Calculated: ARPAI Beginning Balance Wayfinding Signs Wayfinding Signs WOST Air Show. WOST Air Show reversal Train Dépot Painting Tourism Couchs Set Tourism Couch Set Freight Promotional Photo Frames DIC Conceptual Design LED Sign Deposit. LED Sign! Final Payment LED Sign Install $174,533.00 $10,000.00 Design/Deposit $39,458.00 Fabrication $25,000.00 $25,000.00 $12,500.00 $8,100.00 $675.00 $9,383.28 $46,390.00 $9,485.00. $9,485.00 $2,500.00 Jan-23 Sep-23 Mar-21- Mar-21 Jul-22 Jun-22 Oct-22 Mar-23 Aug-23 Jul-23. Fall 2023 Fall2 2023 Total. Remaining Anticipated Projects Cartoom Map Butterflygarden: sun shades Mural Mini Dog Park Total if approved -$26;556.72 EST EST EST $26,556.72. EST $0.00 - EVASOAGESOAORABIKDSOISA3NISUA RTADOGARLNDSOLEA ASTNOL INENU ZAVE Janine Reyes From: Sent: To: Subject: Janine, 1. Fence 2. Dog Equip. $7,188.00 3. Level Site $2,850.00 4. Installation$3,675.00 5. Sign TotalCost $26,555.00 Charlie Sosa Cos@dgplaigwlecom Wednesday, November. 27, 2024 10:49 AM Janine Reyes Dog Park Herei ist the cost oft the proposed dog parka attourism, $10,842.00 $2.000.00 S&JFENCE CO. 361-885-0503 wwwSlencpco.com 1825NorthPadre) Island Drive Gorpus Christi; TX. 78408 BIDPROPOSAL Cityofk Kingsville Attn: Charlle Sosa 1501.NorthUS77 Kingsville,TX 361-455-7746 October 28, 2024. Estimator: Adrian Elwin' Contact: 361-442-3518 Description: Install 340' ofi néw' 4't talll black vinyl-coatéd! gh-commercials grade chain link fencé, Fericet to include (2)4 wide singles swing gates set on 27/8" OD-x:SS40 posts. Gate framest to! be 1:5/8" ODx. .065", gates tol be, équipped with (2) 90-degreet hinges (non-self closing), and (1)pad-lockable fork. per gate.. Allg gaté and terminal posts tol bes seth In minimum: 36"c çoricrete footings anda alll line posts tobes set inir minlmum 30" concrete: footings withar max spacing of 10. Client to clear all fencel Iines of all vegetation; trees, anid objects priort to S&J start of project. Thls bid! Is good for 30 days unless otherwise specifled In writing by S&J Fence Co. Materials furished by S&J: 27/8 OD vinylc coatedt terminal &: gate posts SS40 17/8" ODV vinyli coatedi lnep posts-. .065" 1-5/8" ODN vinyl coated topr ral-.065 13 gauge vinyl coated chain link fàbric, 99 ga. Finish, 2" mesh 9.gauge vinylo coated bottom tensiona wire (2)4 4' wide vinyl coateds single swingg gates, with hardware All necessary: concrete Labort fumished by S&: Sales: Taxi( @ 8.25% (Matérials Only): TOTALO CHARGES: $5,004.56 $5,837.50 $0.00: $10,842.06 Terms: Signedi icontract ork Hardcopy PO tos schedule; inivoiced at completion- (net 30). This pricéi includésad discount for payment by dash for check; add296ifpayingt bycredi/debit card. Thankyou fort the opportunityto bid onyour fence project.. Youw will find that S&J will deliver. exceptional service: anda a'quality product. Wel lookforward to your business! To acceptthist bid, please signt below and emailt to elwin@sjencero.com: ort mail to't the address above. Signed Owneri or Agent Date lhavei read andà agreet tos S&JFence: Co. Terms and Conditions. Initial wwws/enoeco.com.temlemsan.condtons) Employer TaxID.#27-0587418 Highland Products Group/The Park Gatalog 931 Village. Blvd Ste 905-354 West Palm Beach, FL33409 Phone:561-620-7878 malrisegtsparanegomn Shpto ATALOG theparkm Quote#104258 Sales Rep: Carrie Gcorgopoulos Email: meUwukcdalwy.com Phone: 6SS-447-2-101 Ext 60307 8363 61595-8007 Apr1B20241 San 7Plece! Bestin Show! Kit Color Playtul-Red: and Blye Quote Notes: M8/12,2024.290): 439-1035-2547844 1 $7,897.00 $7,188.00 $709.00 $7,188:00 TotaDiscount $709.00- Subtotal $7,188.00 ShppingHahdling $0,00 Tax $0,00: Grand Totai $7,188.00 PAY NOW WITHACREDIT CARD Quote Expiration Date: May 12,2024 FXOURQUOTEHASBARED: PLEASEC CONTACT TOIRSUSHPERNESBNITAE PAYMENT IPEEMENPN Thls quote comes with our BESTPRICE GUARANTEEI lfwe are notyour lowest. délivered quote fore equivalentp product, wey willl BEATE! (Excluslons Any: questions contactu usa at888-447-2401 erCameghepanaacg.am mayapply) TERMS CONDMTONS SHIPPING: loztiencascmmerdalt truck AdalionaiDelvarys Sorvicas Service:T Thiss service Totify Defiveriesa aremaded duringn rommalbusiness Bam-SanMoadsy-F Friday. Unbscthemaitensted. spsageagusindudias standardd defiveryaniy.s Slandaridelverys Curgssarelaraigated dveynanycmmeral logdihedelvery. Customersn responstatyiopoules adequatep personnela and/or equineattunipadt tarives. The delivery, avallableforp purchaseat ttmes order placenen Delvery Service" Shipping Service custome Shipment ovidedb rtten Returns: delect. Onginal mppag charge andireofdamages. Payment Emallfaxiusy Purchasec rden Forcel Majeura: NoPanytothis Including. SigaHere with campasieswhatraEsmEe orprocess cerdintormacionn secure environmerthic datas securitys ThePark Cataleg cannor accepte credird cardp payment! Inlornationula ther causet hesprazdinge beyoadu thec controlel party. Duringsn PIAYCORE Budingcommunilest though play&re recrealion" To Whom] ItMay Concern: This! isi inr response toyour requestf forav W-9 from as singlet member LLC, disregarded fori incomet tax purposes. Allr receipts and federalt taxes! fort thise entitya are reported on aconsolidatedi taxi return under Playcore Group,! Inc&s Subsidiaries, federal identification number (FEIN) 82-2297804,2 anda ass such, wev will notr requirea1099 issued: sincev wea areal U.S. corporation. Please findt thet following enclosed documents: AW-9 for Playcore Group, Inc & Subsidiaries with FEIN 82-2297804. Lines 5, 6,and7alll listt thel business address, name, and FEINC ofthe disregardedLLC Asidei from makinga1 1099 determination for federali income tax, thel LLC's name: and: address: shouldh beused for allother business purposesi including, butr notlimited to:i invoicing, licensing, signing /executing contracts, creating Shoulds youl have any questions regardingt the: attached, please dor noti hesitate to entity, customer/ /vendora accounts, etc. reach out toc ouro department at! fax@playcore.com. Sincerely, Scott Hooker Senior TaxA Accountant shgaler@phycre.com PLAYCORE 5440 Chestnut! Street Chattanooga, TN37402 1-877-762-7553 www.playcore.com ORDINANCE NO. 2024- AN ORDINANCE. AMENDING THE FISCAL YEAR 2024-2025 BUDGET TO APPROPRIATE WHEREAS, it was unforeseen when the budget was adopted that there would be a need for FUNDING FOR THE TOURISM DOG PARK. funding for: these expenditures this fiscal year. I. BE IT ORDAINED by the City Commission of the City of Kingsville that the Fiscal Year 2024- 2025 budget be amended as follows: CITY OF KINGSVILLE DEPARTMENT EXPENSES BUDGET AMENDMENT - BA#20 Dept Dept Name No. Fund 205-1 Tourism ARP Expenditures 1071 Tourism Account Name Account Number Increase Budget Budget Decrease : Machinery & Equipment 71200 $26,556.72 [To amend the City of Kingsville FY 24-25 budget to appropriate funding for the Tourism Dog Park from the Tourism ARP Fund 205. This will exhaust all ARPf funding allocated for Tourism.] I. THAT all Ordinances or parts of Ordinances in conflict with this Ordinance are repealed to the extent of such conflict only. III. THAT if for any reason any section, paragraph, subdivision, clause, phrase, word or provision of this ordinance shall be held invalid or unconstitutional by final judgment of a court of competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, phrase, word or provision of this ordinance, for it is the definite intent of this City Commission that every section, paragraph, subdivision, clause, phrase, word or provision hereof be given full force and effect for its purpose. IV. THAT this Ordinance shall not be codified buts shall become effective on and after adoption and publication as required by law. INTRODUCED on this the 9th day of December 2024. PASSED AND APPROVED on this the 13th day of January 2025. EFFECTIVE DATE: Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED AS TO FORM: Courtney Alvarez, City Attorney 2 AGENDA ITEM #5 Planning and) Development Services 410 WI King Kingsville, TX 78363 PH: 361-595-8055 Kie MEMO Date: To: From: Subject: November: 27h, 2024 Mark McLaughlin (City Manager) Erik Spitzer (Director of Planning and Development Services) The City of] Kingsville Planning and Development Services Department is seeking approval from the City Commissioners and Mayor to charge customers Third-Party Inspection! Fees when the City isu unable to perform these inspections Summary: The Department of Planning and Development Services currently has an existing contract with a Third-Party Building Inspection Company ("Bureau Veritas") to conduct both residential and commercial inspections when workload surpasses local department capacity. The Planning Department currently has no dedicated inspector and no funds allocated within FY 2025 tol hire ai new inspector. To ensure the proper fees are: recouped when inspections are completed by the. Third-Party company, the Planning Department will collect the "Third-Party". company inspection fees upfront from the customer + a 10% administrative fee before an inspection or re-inspection will be scheduled by the City of Kingsville Planning Department. Proposed New Ordinance: Sec. 15-1-13a Purpose and authority for third party inspection services. Thei purpose oft the procedurés enumerated in this section is to provide the city with the ability forj pre-qualifying companies to perform residential and commercial building inspections established: by code. This section' shall be applicable to the city's selection. of third-party inspection companies under the authority oft the City Manager. Specifically, the city, by and through the City Manager, shall select a third-party: inspection company solely. on the basiso of qualifications. The: City Manager, through the Pre-Oualification Procedure enumerated herein, shall review a company's qualifications.: In addition. this section does'i not applyt to thel hiring of such companies by-the cityto provide sèrvices relating, to potential litigation orto. provide sèrvices ancillaryto compliance with local, statè, or federal laws. Such hiring shallbe done in consultation: with the City: Attorney. and in accordance: with the applicable requirements ofl local staté. or federal law. Alli inspection fèes charged by at third party company (with which the city has an existing contract)willbe paid for upfront by the customer seeking ani inspection plus a 10% administrative fee (e.g. company." X charges $125.00 fora a-single electrical final inspection of a commercial structure; the City-of] Kingsville Planning Department willcharge the customer $137:50 before the inspection is scheduled with the third-party company). The Building Official will always (except in an emergency) complete the following inspections: (1)approval to disconnecthre-comnedt electric power td structures, both residential and commercial (2) certificates of occupancy for both residential and commercial structures! Financial Impact: Third-Party Plan Inspection fees will be collected upfront from the customer to ensure solvency within thel Planning Department's* Professional Services" budget line item. Recommendation: Staffrecommends: approving this new ordinance. Erik Spitzer Director ofl Planning and Development Services ORDINANCE NO. 2024- AMENDING THE CITY OF KINGSVILLE CODE OF ORDINANCES CHAPTER XV, ARTICLE 1-BUILDING REGULATIONS, SECTION 13-PURPOSE AND AUTHORITY FOR THIRD PARTY PLAN REVIEW AND INSPECTION SERVICES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING FOR AN EFFECTIVE DATE AND PUBLICATION. WHEREAS, this Ordinance was revised on September 23, 2024 via Ordinance #2024-69 for revision of third party plan review service fees; WHEREAS, the City desires to contract with a Third-party for certain building inspection services for both residential and commercial inspections; WHEREAS, this Ordinance is necessary to protect the public safety, health, and NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE welfare ofi the City of Kingsville. CITY. OF KINGSVILLE, TEXAS: THAT Sections 15-1-13 of Article 1: Building Regulations of Chapter. XV, Building Code, of the Code of Ordinances of the City of Kingsville, Texas, shall be amended to read as follows: $15-1-13 PURPOSE AND AUTHORITY FOR THIRD PARTY PLAN REVIEW AND INSPECTION SERVICES. A) The purpose of the procedures enumerated in this section is to provide the city with a selection procedure for pre-qualifying companies to perform the services of plan review under the provisions established by the Code. This section shall be applicable to the city's selection of third party plan review companies under the authority of the Building Official. Specifically, the City, by and through the Building Official, shall select a third party plan review company solely on the. basis of qualifications. The Building Official through the Pre-Qualification Procedure enumerated herein' shall review a company's qualifications. In addition this section does not apply to the hiring of such companies by the City to provide services relating to potential litigation or to provide services ancillary to compliance with local, state, or federal laws. Such hiring shall be done in consultation with the City Attorney and in accordance with the applicable requirements of local, state, or federal law. All plan review fees charged by a third party company (with which the City has an existing contract) will be paid for upfront by the customer seeking a plan review plus a 10% administrative fee (e.g.: çompany "X" charges $1,500 for a plan review fee of a single family residence; the City's 10% of that is $150, sO the City of Kingsville Planning Department will charge the customer a total of $1,650, which must be received before the plans are sent to the third- B) The purpose ofthe. procedures enumerated: in this section is top provide the.city-with the: abilityfor plequalredcompanes to performresidential and commercial building inspections: established by code. This section shall be applicable: to the city's selection of third-party inspection companies under the authortvyofthe/Civl Manager: Specifically. thecity. byand through the City Manager, shall select a third-party inspection company: solely on the basis of qualifications: The City Manager, through the Pre-Qualification: Procedure enumerated: herein. shalls review a company's qualifications: In-addition.: this section does not apply.to.the hiring of suchs companies byther cityt to provide services relating to potential litigation or to. provide services ancillary.to compliance withlocal. state, or federal laws. Suchhiring shallbe done in.consutation-witht the PAltomsanihasadanes with the applicable requirements oflocal, state, or federal law Allinspection: fees charged by ai third party company: (with which the city has an existing contract) will be paid" for upfront by.the customer: seeking an-inspection: plus a 10% administrative feei (e.g.. company: X" charges $125.00 for a single electrical final inspection of a commercial structure; the City of Kingsville Planning Department will charge the customer. $137:50 beforet the inspectionis scheduled with the tnic-patycompanvs The Building Official willa always (except in an emergency/compete the following insperctonsDapprora to disconnectre-connect electric powerto structures, both residential and commercial: (2) certificates of occupancy for both residential and party company for review). commercial structures II. THAT. all Ordinances or parts of Ordinances in conflict with this Ordinance are repealed to the extent of such conflict only. HI. THAT if for any reason any section, paragraph, subdivision, clause, phrase, word or provision of this ordinance shall be held invalid or unconstitutional by final judgment of a court of competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, phrase, word or provision of this ordinance, for it is the definite intent of this City Commission that every section, paragraph, subdivision, clause, phrase, word or provision hereof be given full force and effect fori its purpose. IV. THAT this Ordinance shall be codified and become effective on and after adoption and publication as required by law. INTRODUCED on this the gth day of December, 2024. PASSED AND APPROVED on this the 13th day of. January, 2025. Effective Date: Sam Fugate, Mayor ATTEST: Mary' Valenzuela, City Secretary APPROVED AS TO FORM: Courtney Alvarez, City Attorney REGULAR AGENDA AGENDA ITEM #6 City of Kingsville Department Name TO: Mayor and City Commissioners CC: Charlie Sosa, Interiem City Manager FROM: Juan J. Adame, Fire Chief DATE: December 23, 2024 SUBJECT: Assistance to Firefighters Grant (AFG) Request Summary: The Kingsville Fire Department is requesting approval to apply for the FY 2025 Assistance. to Firefighters Grant to request funding for a new ambulance. The total grant request is for $372,215.00. Background: The Assistance to Firefighters Grant (AFG) was created to assist departments with the purchase of necessary equipment. Currently, the fire. department: has one reserve. medic that is a 2007 model; the two front line units are 2017 and 2019 models. If we are awarded the grant the department will replace the 2007 unit. Financial Impact: The AFG grant requires the city to provide a 10% cost share of $33,837.73. The remaining $338,377.27 would be provided through federal resources. The AFG is a reimbursement type grant. We are requesting $372,215.00 in costs for ambulance construction and purchase. Recommendation: The fire department is requesting a resolution approving the submission of application and, if awarded, acceptance of the AFG in the amount of $372,215.00. Kingsville TEXAS RESOLUTION # 2025- A RESOLUTION AUTHORIZING THE CITY TO SUBMIT AN APPLICATION TO THE FEMA ASSISTANCE TO FIREFIGHTERS GRANT REQUESTING GRANT FUNDING FOR AN AMBULANCE ON BEHALF OF THE KINGSVILLE FIRE DEPARTMENT WITH AN ANTICIPATED CASH MATCH. WHEREAS, the City Commission of the City of Kingsville finds it in the best interest of the citizens of Kingsville that the Kingsville Fire Department participate in an application for grant monies from the FEMA Assistance to Firefighters Grant for a new ambulance WHEREAS, the City's Fire Department has one reserve medic unit from 2007 and two front line units from 2017 and 2019, sO the new medic unit would replace the outdated WHEREAS, the FEMA. Assistance to Firefighters Grant has a cash match and the City's anticipated portion of the cash match if all items are awarded is estimated to be $33,837.73, which is proposed to come from the City's FY24-25 General Fund budget (likely from the budget amendment reserve line item or the unappropriated GF fund WHEREAS, the City Commission of the City of Kingsville through this resolution has authorized the Fire Chief to submit the grant and administer the grant and necessary (estimated to cost approximately $372,215.00); and 2007 unit for a total grant request of $338,377.27; and balance) if approved; and paperwork if the grant is awarded to the City; NOW THEREFORE, BE IT RESOLVED by the City Commission of the City of Kingsville, Texas: I. THAT the City Commission approves the submission of a grant application to the FEMA Assistance to Firefighters Grant for a new ambulance on behalf of the City of Kingsville Fire Department, with a total anticipated cash match of $33,837.73 from the City if the item is awarded. II. THAT the City Commission authorizes the Fire Chief to submit the grant and the Fire Chief to administer the grant and necessary paperwork. III. THAT this Resolution shall be and become effective. on or after adoption. PASSED AND APPROVED by a majority vote of the City Commission the. 13th day of January, 2025. Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED AS TO FORM Courtney Alvarez, City Attorney 2 AGENDA ITEM #7 City of Kingsville Department Name TO: CC: FROM: DATE: SUBJECT: Summary: Mayor and City Commissioners Mark McLaughlin, City Manager Juan J. Adame, Fire Chief December 11, 2024 Fire Department Budget Amendment Request The Kingsville Fire Department is requesting a budget amendment to expend $2,656.69 from unappropriated fund 10 balance for Training & Travel Fund. Background: The Law Enforcement Officer Standard-Fire fund awarded to the Fire Department several years ago. These funds are earmarked for fire department training. Financial Impact: Recommendation: The fire department is requesting a budget amendment in the amount of $2,656.69. The fire department recommends approval of this budget amendment request. ingvillea ORDINANCE NO. 2025- AN ORDINANCE AMENDING THE FISCAL YEAR 2024-2025 BUDGET TO APPROPRIATE GRANT FUNDING FOR FIRE DEPARTMENT TRAINING. WHEREAS, it was unforeseen when the budget was adopted that there would be a need for funding for these expenditures this fiscal year. I. BE IT ORDAINED by the City Commission of the City of Kingsville that the Fiscal Year 2024- 2025 budget be amended as follows: CITY OF KINGSVILLE DEPARTMENT EXPENSES BUDGET AMENDMENT - BA#23 Dept Dept Name No. Expenditures 2200 Fire Account Name Account Number 31600 Budget Increase $2,656.69 Budget Decrease Fund 010 - Law. Enforcement Officer Standards-Fire Training & Travel [To amend the City of Kingsville FY 24-25 budget to appropriate grant funding for Fire Department training. Funding for this request will come from the unappropriated fund balance of Fund 010.] II. THAT all Ordinances or parts of Ordinances in conflict with this Ordinance are repealed to the extent of such conflict only. III. THAT if for any reason any section, paragraph, subdivision, clause, phrase, word or provision of this ordinance shall be held invalid or unconstitutional by final judgment of a court of competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, phrase, word or provision of this ordinance, for it is the definite intent of this City Commission that every section, paragraph, subdivision, clause, phrase, word or provision hereof be given full force and effect for its purpose. IV. 1 THAT this Ordinance shall not be codified but shall become effective on and after adoption and publication as required by law. INTRODUCED on this the 13th day of. January 2025. PASSED AND APPROVED on this the 27th day of. January 2025. EFFECTIVE DATE: Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED AS TO FORM: Courtney Alvarez, City Attorney 2 AGENDA ITEM #8 City of Kingsville Police Department TO: CC: FROM: DATE: Mayor and City Commissioners Charlie Sosa, Interim City Manager John Blair, ChiefofPolice 1/6/2025 SUBJECT: Request for Additional Funding Allocation under the Opioid Settlement. Summary: The City ofKingsville, as aj participating subdivision int the Texas Opioid Settlement, has receiyed funds designated for abatement programs addressing the opioid crisis., To enhance our response capabilities and maximize the impact of these funds, the Police Department requests approval to submit' Texas Settlement Subdivision Participation and Release Form to the Texas Opioid Council. The opioid crisis has had a significant impact on public safety and community across. the country to include Kingsville. Settlements from major opioid distributors and manufacturers, including McKesson, Cardinal Health, Johnson &. Johnson, and others, have provided funding opportunities for local governments to: mitigate these effects. Through participation in the settlement, the City is eligible to apply for supplemental funding for opioid abatement programs, including prevention, Financial Impact: An additional funding request to the Opioid Council could secure resources Background: education, treatment, and enforcement initiatives. to expand abatement efforts, such as: Targeted enforcement to curbi illegal opioid distribution. Community education campaigns. There is no financial obligation to the City, as these funds are drawn from the national settlement trust allocated to Texas. Recommendation: The Police. Department recommends authorizing the ChiefofPolice to prepare and submit ai formal request to the Texas Opioid Council for additional funding. EXAS RESOLUTION #2025- A RESOLUTION OF THE CITY OF KINGSVILLE AUTHORIZING ADOPTION AND APPROVAL OF THE KROGER TEXAS SETTLEMENT AGREEMENT AND EXECUTION OF RELATED DOCUMENTS FOR THE OPIOID SETTLEMENT. WHEREAS, the City of Kingsville obtained information indicating that certain drug companies and their corporate affiliates, parents, subsidiaries, and such other defendants as may be added to the litigation (collectively, Defendants") have engaged in fraudulent andlor reckless marketing and/or distribution of opioids that WHEREAS, these actions, conduct and misconduct have resulted in significant WHEREAS, on May 13, 2020, the State of Texas, thorough the Office of the Attorney General, and a negotiation group for Texas political subdivisions entered into an Agreement entitled Texas Opioid Abatement Fund Council and Settlement Allocation Term Sheet (hereafter, "the Texas Term Sheet") approving the allocation WHEREAS, on September 13, 2021, the Kingsville City Commission approved Resolution #2021-59 to authorize adopting and approving the Texas Term Sheet for WHEREAS, on March 27, 2023, the Kingsville City Commission approved Resolution #2023-22 to authorize adopting and approving the Texas Term Sheet for the Opioid Settlement as it stood at that time, which included some pharmacies and a Settlement Allocation Term Sheet (hereafter, "the Texas Term Sheet") approving the allocation of any and all opioid settlement funds within the State of Texas. The WHEREAS, since that time additional defendants, primarily additional pharmacies (Krogers and others), have been added to the suit and thorough the Office of the Attorney General, a negotiation group for Texas political subdivisions entered into a Kroger Texas Settlement Agreement on behalf of Texas political subdivisions, which the City can participate in by authorizing execution of the Settlement Subdivision Participation And Release Form (hereafter, "the Participation and Release Form") approving the allocation of any and all opioid settlement funds within the State of Texas. The Participation and Release Form is attached hereto as Exhibit "A" for WHEREAS, Special Counsel and the State of Texas have recommended that the City of Kingsville City Commission support the adoption and approval of the Participation and Release Form for the Kroger Texas Settlement in its entirety. have resulted in addictions and overdoses; financial costs to the City; of any and all opioid settlement funds within the State of Texas; the Opioid Settlement as it stood at that time; Texas Term Sheet, as of that date, was approved by the City; consideration of approval by the City; 1 NOW, THEREFORE BE IT RESOLVED that we, the City Commission of the City of 1. Support the adoption and approval of the Kroger Texas Settlement in its entirety; Kingsville, Texas: and 2. Find as follows: a. There is a substantial need for repayment of opioid-related expenditures and payment to abate opioid-related harms in and about the City of b. The Kingsville City Commission supports in its entirety and hereby adopts the allocation method for opioid settlement proceeds as set forth in the STATE OF TEXAS AND TEXAS POLITICAL SUBDIMISIONS OPIOID ABATEMENT FUND COUNCIL AND SETLLMENT ALLOCATION TERM SHEET and the KROGER TEXAS SETTLEMENT, SUBDIMISION PARTICIPATION AND RELASE FORM, attached hereto as Exhibit A. The City Commission understands that the purpose of this Participation and Release Form is to permit collaboration between the State of Texas and Political Subdivisions to explore and potentially effectuate resolution of the Opioid Litigation against Pharmaceutical Supply Chain Participants as defined therein. We also understand that an additional purpose is to create an effective means of distributing any potential settlement funds obtained under this Participation and Release Form between the State of Texas and Political Subdivisions in a manner and means that would promote an effective and meaningful use of the funds in abating the The Kingsville City Commission supports the approval and participation. in the Subdivision Participation and Release Form ("Kroger Texas Settlement"), all of which are attached hereto, and authorizes the Mayor Kingsville; and opioid epidemic in this City and throughout Texas; and tos sign. 3. Declare this Resolution shall be and become effective on or after adoption. PASSED AND APPROVED by a majority vote of the City Commission on the. 13th_ day of January, 2025. Sam R. Fugate ATTEST: Mary Valenzuela, City Secretary APPROVED AS TO FORM: Courtney Alvarez, City Attorney 2 ExhibitA A TEXASSETILEMENT SUBDIVISION PARTICIPATION AND RELEASE FORM Political Subdivision: Authorized Official: Address 1: Address 2: City, State, Zip: Phone: Email: Texas The governmental entity identified above ("Texas Political Subdivision"), in order to obtain and in consideration for the benefits provided to the' Texas Political Subdivision pursuant to the Kroger Texas Settlement Agreement and Full Release of All Claims dated October 30.2024 ("Kroger Texas Settlement"), and acting through the undersigned authorized official, hereby elects to participate in the Kroger Texas Settlement, release all Released Claims against all 1. The Texas Political Subdivision above is aware of and has reviewed the Kroger Settlement Agreement, understands that all terms in this Participation and Release Form have the meanings defined therein, and agrees that by executing this Participation and Release Form, the Texas Political Subdivision elects to participate in the Kroger Texas Settlement and become a Participating Texas Political 2. The Texas Political Subdivision shall immediately cease any and all litigation activities as to the Released Entities and Released Claims and, within 14 days of executing this Participation and Release Form, its counsel shall work with Kroger's counsel to dismiss with prejudice any Released Claims that it has filed. 3. The Texas Political Subdivision agrees to the terms of the Kroger Texas Settlement pertaining to Texas Political Subdivisions as provided therein. 4. By agreeing to the terms oft the Kroger Texas Settlement and becoming a Releasor, the Texas Political Subdivision is entitled to the benefits provided therein, including, ifapplicable, monetary payments beginning after the Effectivel Date of the Release. 5. The Texas Political Subdivision agrees to use any monies it received through the Kroger Texas Settlement solely for the purposes provided therein. Released Entities, and agrees as follows. Subdivision as provided therein. A-1 6. The Texas Political Subdivision submits to the exclusive jurisdiction and authority of the Texas Consolidated Litigation Court as defined in the Kroger Texas Settlement. For the avoidance ofdoubt, nothing contained int this Participation and] Release Form, or the Kroger Texas Settlement, constitutes consent to jurisdiction, express or implied, over the' Texas Political Subdivision or its selected counsel tot thej jurisdiction ofany other court (including without limitation MDL2804, thel MDL28041 Feel Panel, the MDL 2804 Enforcement Committee, or the Court in which any Texas Consent 7. The Texas Political Subdivision, as a Participating Texas Subdivision, has the right to enforce the Kroger Texas Settlement in the Texas Consolidated Litigation Court 8. The Texas Political Subdivision, as a Participating Texas Subdivision, hereby becomes a Releasor for all purposes in the Kroger Texas Settlement, including but not limited to all provisions of Section V (Release), and along with all departments, agencies, divisions, boards, commissions, districts, instrumentalities ofa any kind and attorneys, and any person in their official capacity elected or appointed to serve any oft the foregoing and any agency, person, or other entity claiming by or through any ofthe foregoing, and any other entity identified: in the definition ofReleasor, provides for a release to the fullest extent ofi its authority. As a Releasor, the Texas Political Subdivision hereby absolutely, unconditionally, and irrevocably covenants not to bring, file, or claim, or to cause, assist or permit to be brought, filed, or claimed, or to otherwise seek to establish liability for any Released Claims against any Released Entities in any forum whatsoever. The releases provided for in the Kroger Texas Settlement are intended by the Parties to be broad and shall be interpreted sO as to give the Released! Entity the broadest possible bar against anyl liability relating in any way to Released Claims and extend to the full extent of the power of the Texas Political Subdivision to release claims. The Kroger Texas Settlement shall be a 9. The Texas Political Subdivision hereby takes on all rights and obligations of a Participating Texas Subdivision as set forth in the Kroger Texas Settlement. 10. In connection with the releases provided for in the Kroger Texas Settlement, each Texas Political Subdivision expressly waives, releases, and forever discharges any and all provisions, rights, and benefits conferred by any law of any state or territory of the United States or other jurisdiction, or principle of common law, which is similar, comparable, or equivalent to $ 1542 of the California Civil Code, which Judgment is filed) for any purpose whatsoever. as provided therein. complete bar to any Released Claim. reads: General Release; extent. A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release that, ifl known by him or her, would have materially affected his or her settlement with the debtor or released party. A-2 A Releasor may hereafter discover facts other than or different from those which it knows, believes, or assumes to be true with respect to the Released Claims, but each Texas Political Subdivision hereby expressly waives and fully, finally, and forever settles, releases and discharges, upon thel Effective Date, any and all Released Claims that may exist as ofs such date but which Releasors do not know or suspect to exist, whether through ignorance, oversight, error, negligence or through no fault whatsoever, and which, ifknown, would materiallyaffect: the Governmental Entities' 11.The Texas Political Subdivision acknowledges, agrees, and understands that the Maximum Texas Settlement Amount tol bej paid under the Kroger Texas Settlement for the benefit oft the Participating Texas Political Subdivision, is less than or equal to the amount, in the aggregate, of the Alleged Harms allegedly suffered by the governmental entity, constitutes restitution and remediation for damage or harm allegedly caused by Kroger in order to restore, in whole or part, the governmental entity to the same position or condition that it would be in had it not suffered the Alleged Harms; and constitutes restitution and remediation for damage or harm allegedly caused by the potential violation of a law and/or is an amount paid to 12. Nothing herein is intended to modify in any way the terms of the Kroger Texas Settlement Agreement, to which the Texas Political Subdivision hereby agrees. To the extent this Participation and Release Form is interpreted differently from the Kroger Texas Settlement, the Kroger Texas Settlement controls. Ihave all necessary power and authorization to execute this Participation and Release decision to participate in the Kroger Texas Settlement. come into compliance with the law. Form on behalf oft the Texas Political Subdivision. Signature: Name: Title: Date: A-3 AGENDA ITEM #9 City of Kingsville Police Department TO: CC: FROM: DATE: Mayor and City Commissioners Charlie Sosa, Interim City Manager John Blair, Chief of Police 12/30/2024 SUBJECT: Request for Resolution to Enter into Agreement with Flock Safety Summary: The Kingsville Police Department seeks. approval to enter into an agreement with Flock Safety to utilize its safety systems and LiveView technology leveraged by Lowe's. This collaboration will enhance the department's capabilities in preventing and investigating criminal activity within our community. Background: Flock Safety systems provide cutting-edge technology, including license plate recognition and real-time data sharing, that significantly bolster investigative processes. Access to. Lowe's-owned Flock safety systems and/or LiveView will enable the department to document and track criminal activities effectively. All usage oft this technology will strictly comply with established policies to ensure it is used solely for bona fide investigations, with access limited to authorized This agreement aligns with the department's mission to leverage innovative tools for public safety while maintaining transparency and accountability. Lowe's reserves the right to terminate access ift the technology is misused, ensuring robust oversight ofthe partnership. personnel under audit trails provided by the Flock Safety platform. Financial Impact: Recommendation: There is no financial obligation associated with this agreement. We recommend authorizing the Chief ofPolice to execute an agreement with Flock Safety, granting access tol Lowe's-owned safety systems and/or LiveView technology. Your support will enable the department to adopt modern solutions to enhance public safety efforts inl Kingsville. K inosvillea EXAS RESOLUTION #2025- A RESOLUTION AUTHORIZING THE CHIEF OF POLICE TO ENTER INTO A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF KINGSVILLE POLICE DEPARTMENT AND FLOCK SAFETY FOR LAW ENFORCEMENT ACCESS; REPEALING ALL CONFLICTING RESOLUTIONS AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Kingsville ("City") promotes the health and safety of the community and supports City departments in efforts to partner with other agencies to improve communication strategies and services for citizens; WHEREAS, the City's Police Department has worked to develop a Memorandum of Understanding with Flock Safety Group d/b/a "Flock Safety" for Law Enforcement Access to enhance the Department's capabilities in preventing and WHEREAS, the proposed collaboration is designed to significantly strengthen WHEREAS, there is no discernable financial impact to the City under the terms WHEREAS, the Chief of Police would be the authorized signatory for the investigating criminal activity within our community; the Department's investigative reach and efficiency; ofi the Memorandum of Understanding; Kingsville Police Department's participation in the agreement. BE IT RESOLVED by the City Commission oft the City of Kingsville, Texas: I. THAT the Chief of Police is authorized and directed as an act of the City of Kingsville, Texas to enter into a Memorandum of Understanding with Flock Safety for Law Enforcement Access, in accordance with Exhibit A hereto attached and made a part hereof. II. THAT all resolutions or parts of resolutions in conflict with this resolution are repealed to the extent of such conflict only. 1 HI. THAT this Resolution shall be and become effective on and after adoption. PASSED AND APPROVED by a majority vote oft the City Commission on the 13thday of January 2025. Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED AS TO FORM: Courtney Alvarez, City Attorney 2 fyock safety MEMORANDUM OF UNDERSTANDING This Data Sharing Memorandum ofUnderstanding (hereinafter "MOU") is entered into by and between Flock Group, Inc., d/bla "Flock Safety", with aj place oft business at 1170 Howell Mill Road NW Suite 210, Atlanta, GA 30318 ("Flock") and Kingsville PD with a place of! business at 1700 EI King Ave, Kingsville, Texas 78363 ("Customer") (each a "Party", and together, the Whereas, Customer desires to access Flock'st technology platform and Flockose (together, the "Flock Services")i in order to view and search still images and associated information (e.g., metadata, geo-location of devices, time stamp, and vehicle description) captured by Flock's Whereas, Flock desires to share Captured Data with Customer in accordance with the applicable "Parties"). devices ("Captured Data") for the Purpose (defined below). retention requirements, pursuânt to the following terms and conditions: 1.Definitions. 1.1."Authorized User" means employees, agents, or officers ofCustomer accessing or 1.2. "Flock IP" means the Flock Services, Flock's proprietary software, hardware, and any intellectual property. or proprietary. information therein or otherwise provided to 1.3. "FlockOs Essentials Tier" means access to Flock's cloud-based public safety platform, which includes real-time hotlist alerts and search vehicle evidence from a nationwide network of license plate reader cameras. FlockOSB Essentials Tier includes 1.4. "FlockOs Community Tier" means access to. Flock's cloud-based public safety platform, which includes limited access to community devices, such as Home Owner Associations, businesses, law enforcement, and school safety customers, within thel local city or county they serve. FlockOSe Community Tier does not include national access to using the Flock Services for the Purpose. Customer and/or its Authorized Users. access to Flock'snational law enforcement network of devices. Flock's law enforcement network of devices. 2. Purpose. Customer shall use. Flock Services solely for the awareness, prevention, and prosecution of crime, bona fide investigations and evidence gathering by law enforcement to. the 3. Term. This MOU will commence upon execution by both Parties and shall continue until terminated by either Party pursuant to Section 12 ("Termination for Convenience"). 4. Trial Period. For the first ninety (90) days ofthe Term ("Trial Period"), Customer will have complimentary access to FlockOS Essentials Tier. After the Trial Period, Customer will be extent permitted by law ("Purpose"). fl'ock safety automatically downgraded to Flockos*Community Tier unless the Parties mutually execute a 5. Access Rights to Flock Services. Flock grants to Customer a non-exclusive, non-transterable, revocable right to access the features and functions oft the Flock Services during the Term, solely for use by Authorized Users. Customer shall undertake reasonable efforts to make all Authorized Users aware oft the provisions ofthis MOU and shall cause. Authorized Users to comply with such provisions. Customer shall bei responsible for all acts and omissions of Authorized Users. 6.R Restrictions on Use. Customer will not permit any Authorized Users or any third party to: (i) copy or duplicate any oft the Flock Services; (ii) decompile, disassemble, reverse engineer or otherwise attempt to obtain or perceive the source code from which any software component of any ofthe Flock Services is compiled ori interpreted; (iii) modify, alter, or tamper with any oft the Flock Services, or create. any derivative product from any oft the foregoing; (iv) interfere or attempt to interfere in any. manner with the functionality or proper. working of any oft the Flock Services; (v): remove, obscure, or alter any notice of any intellectual property or proprietary right appearing on or contained within any oft the Flock Services; or (vi) assign, sublicense, sell, resell, lease, rent or otherwise transfer or convey, or pledge as security or otherwise encumber, Customer's rights. Customer may only access Captured Data and Flock Services to perform the Purpose, as described in Section 2. Parties shall comply with all applicable local, state and 7. Service. Interruption. Flock Services may be interrupted in the event that: (a) Flock's provision of Flock Services to Customer or any Authorized User is prohibited by applicable law; (b) any. third-party services required for Flock Services are interrupted; (c)ifFlock reasonably believe Flock Services are being used for malicious, unlawful, or otherwise unauthorized use; (d) there is a threat or attack on any ofthe Flock IP by a third party; or (e) scheduled or emergency maintenance ("Service Interruption"). Flock will make commercially reasonable efforts to provide written notice of any Service Interruption to Customer, toj provide updates, and to resume providing access to Flock Services as soon as reasonably possible after the event giving rise to the Service Interruption is cured. Flock will have no liability for any damage, liabilities, losses (inçluding any loss of data or profits), or any other consequences that Customer or any 8. Service Suspension. Flock may temporarily suspend Customer's and any Authorized User's access to any portion or all oft the Flock IP or Flock Services if: (a) there is a threat or attack on any oft the Flock IP by Customer; (b) Customer's or any Authorized User's use ofthe Flock IP disrupts or poses a security risk to the Flock IP or any other customer or vendor ofFlock; (c) Customer or any Authorized' User uses the Flock IP: for fraudulent or illegal activities; (d) Customer has violated any term oft this provision, including, but not limited to, utilizing Flock Services for anything other than the Purpose; or (e). any. unauthorized access tol Flock Services 9. Ownership. Flock retains all right, title and interest in and to the Flock Service, Flock IP, and its components or data provided by Flock to Customer. Customer further acknowledges that Flock retains the right to use the foregoing for any purpose in] Flock's sole discretion. Except as paid subscription agreement. federal laws, regulations, policies and ordinances. Authorized User may. incur as a result ofa Service Interruption. through Customer's account. fl'ock safety provided herein, Customer acknowledges that it neither owns nor acquires any rights, title or interest in Flock IP or Captured Data. IfCustomer or Authorized User provides any suggestions or other information relating to the subject matter hereunder, Customer or Authorized User hereby assigns to Flock all right, title and interest (including intellectual property rights) with respect to or resulting from any oft the foregoing. There are no implied rights. 10. Warranty. Flock Services are provided "As Is".F Flock disclaims all warranties, express or implied, including, but not limited to, implied warranties ofmerchantability and fitness fora a. 11. Financial Implications to Customer. No financial commitment by Customer is required to 12. Termination for Convenience. Either Party may terminate this MOU fori its convenience at its sole discretion by providing thirty (30) days prior written notice of termination, effective immediately after such notice. Upon termination ofthis MOU, Customer will immediately cease 13. Indemnification. Each Party to this MOU shall assume the responsibility and liability for the acts and omissions ofits own employees, deputies, officers, or agents, in connection with the use ofFlock Services. To the extent permitted by law, Parties shall indemnify and hold harmless each other against any suits, claims, actions, complaints, or liability of any kind, which relate to the use of or reliance on Flock Services. For tort liability purposes, no participating Party shall be considered the agent oft the other participating Party. Each Party to this MOU shall be liable (ifat all) only for the torts ofits own officers, agents;, or employees. Under: no circumstances shall this particular purpose as to Flock Services and Captured Data. access the Flock Services or Captured Data under this MOU. all use of] Flock Services. MOUI be interpreted to create aj partnership orj joint venture. 14. Limitation ofLiability. 14.1.. Limitation on Direct Damages. TOTHE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, INI NO EVENT SHALL FLOCK, ITS OFFICERS, DIRECTORS, AGENTS, EMPLOYEES OR REPRESENTATIVES BE: LIABLE: FOR. ANY AMOUNT GREATER THAN $100 IN UNITED STATES CURRENCY, WITHOUT REGARD' TO WHETHER SUCH CLAIM IS BASED IN CONTRACT, TORT (INCLUDING NEGLIGENCE OR STRICTLIABLITY), PRODUCTLIABILITY OR 14.2. Waiver of Consequential Damages. INNO EVENT SHALL FLOCK ORITS LICENSORS OR SUPPLIERS BE: LIABLE FOR ANY INDIRECI,SPECIAL PUNITIVE OR CONSEQUENTIAL DAMAGES, INCLUDING, WITHOUT LIMITATION, LOSS OF DATA OR LOSS OF PROFITS, WITHOUT REGARDTO WHETHER SUCH CLAIM IS. BASED IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT. LIABILITY OR OTHERWISE, EVEN IF FLOCKHAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. OTHERWISE. 15. Confidentiality. fyock safety 15.1. Obligations. During the performance ofs services and Customer's use oft the Flock Services under this Agreement it may be necessary for a Party to provide the other with certain information considered to bej proprietary or confidential by the disclosing Party. The disclosure of such confidential information shall be subject to the following terms and conditions. 15.1.1. Confidential Information". shall mean any material, data, systems, procedures and other information of or with respect to disclosing Party that is not be accessible or known to the general public, including information concerning its hardware, business plans or opportunities, business strategies, finances, employees, object code, source code, formulae, algorithms, financial data, clients, employees, software development plans, software support and third-party proprietary or other information that disclosing Party treats as confidential. The receiving Party shall not use, publish or divulge any Confidential Information oft the disclosing Party except (i) in connection with receiving Party's provision ofs software and services pursuant to this Agreement, (ii) to receiving Party's officers, directors, employees, agents and contractors who need to know such information to enable receiving Party toj provide software and services pursuant to this Agreement, or (ii) with the prior written consent of disclosing Party, provided that disclosing Party may withhold such consent in its sole discretion. 15.1.2. Each Party shall protect the other's Confidential Information with the same degree of care normally used to protect its own similar Confidential Information, but in no event less than that degree of care that ai reasonably prudent business person would use to protect such information. The obligations of each Party toj protect Confidential Information received from the other Party shall not apply toi information that is publicly known or becomes publicly known through no act or failure to act on the part oft the recipient. All provisions ofthis MOU concerning this section herein, shall survive any, termination of this MOU. 15.2. Exclusions. Confidential Information shall not include any information that is (i) already known to the: receiving Party at the time oft the disclosure; (ii) publicly known at the time oft the disclosure or becomes publicly known through no wrongful act or failure oft the receiving Party; (ii) subsequently disclosed to the receiving Party on ai non-confidential basis by ai third-party not having a confidential relationship with the other Party hereto that rightfully acquired suchi information; or (iv) communicated to at third party by the receiving Party with the express written consent oft the other party hereto. A disclosure of Confidential Information that is legally compelled tol be disclosed pursuant: to. a subpoena, summons, order ord otherj judicial or governmental process or the Freedom ofInformation Act or. Public Records Request shall not be considered al breach ofthis MOU; provided the receiving Party provides prompt: notice of any such subpoena, order, or the like to the other Party SO that such Party will have the opportunity to obtain aj protective order or otherwise oppose the disclosure. 16. Entire Agreement. This MOU is complete and contains the entire understanding between the Parties relating to the provision ofl Flock Services, the sharing of Captured Data, and fyock safety Confidential Information by and between Flock and Customer. This MOU supersedes any and all other agreements between the Parties. This Agreement is non-assignable by either Party. 17. Severability. Nothing is this MOU is intended to conflict with or violate State or. Federal laws, regulations, policies, etc. Ifat term or provision oft this MOU isi inconsistent with a law or authority, then that term or provision shall bei invalid, but the remaining terms and provisions shall remain in full force and effect. Ifany provision oft this MOUis found to be unenforceable, unlawful, or void, the provision shall be deemed severable from the MOU and shall not affect the 18. Miscellaneous. All notices under this Agreement will be in writing and will be deemed to have been duly given when received, if personally delivered; when receipt is electronically confirmed, iftransmitted by email; the day after it is sent, ifs sent for next day delivery by recognized overnight delivery service; and upon receipt, ifs sent by certified or registered mail, return receipt requested. All notices will be provided to the email or mailing address listed in this Agreement. This MOU shall be governed by the laws oft the state. in which the Customer is located, excluding its conflict oflaws rules. The parties agree that the United Nations Convention for the International Sale of Goods is excluded in its entirety from this MOU. IN WITNESS WHEREOF, Flock and the Customer have caused this MOU to be signed on the validity of the remaining provisions. date. set: forth below and be effective on the last date specified below. FLOCK GROUP,INC. Kingsville PD By: Name: Title: Date: By: Namé: Title: Date: . AGENDA ITEM #10 City of Kingsville Police Department TO: CC: FROM: DATE: Mayor and City Commissioners Charlie Sosa, Interim City Manager John Blair, Chief of] Police 12/30/2024 SUBJECT: Request for Ordinance tol Establish Fingerprint and Background Check Fee. Summary: Thel Kingsville Police Department respectfully seeks. the City Commission's approval to adopt an ordinancé enabling the assessment ofa Fingerprint and Background Check Fee. This fee, as presented during the recent budget discussions, is necessary to cover the operational costs associated with providing fingerprinting and background check services to the public. The Kingsville Police Department routinely provides fingerprinting and background check services for various purposes, including employment, licensing, and other legal requirements. Currently, these services are offered without a fee, creating a financial burden on the Background: department's resources. The proposed ordinance would establish a nominal fee to offset the costs of materials, equipment maintenance, and personnel time involved in these services.. Implementing this fee aligns with the department's commitment to providing high-quality services while ensuring fiscal responsibility. Financial Impact: The adoption ofthis ordinance will generate ai newi revenue stream to support departmental operations without imposing additional tax burdens on residents. Recommendation: We request the adoption of an ordinance allowing the City of] Kingsville to assess a Fingerprint and Background Check Fee as outlined. Your support in this matter will help ensure that the Kingsville Police Department can çontinue toj provide efficient and sustainable services to the community. *Kinosvillea TEXAS S à a e 1 e o M - a a 7 1 8 de D0 6 DE 10 8 8 I a E e a 2 E e 3 6 e f 8 B - a 2 De de - B 8 8 * a r I B A 9 2 N E € - 5 22 o 8 E 7 E : S e - 3 E A 3 3 Ln 3 8 e C 9 a de D0 2 - 2 3 d0 2 3 : r - I A - ORDINANCE # 2025 AMENDING THE CITY OF KINGSVILLE CODE OF ORDINANCES CHAPTER III- ADMINISTRATION, ARTICLE 8-RECORDS MANAGEMENT, PROVIDING FOR SECTION 10-FINGERPRINT AND BACKGROUND CHECK FEES AND FOR SECTION 11-SUBPOENA DUCES TECUM AND ZONING VERIFICATION FEES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH, AND PROVIDING FOR AN EFFECTIVE WHEREAS, the City Commission of the City of Kingsville needs to amend its Code of Ordinances from time to time for statutory compliance and to address issues that arise; WHEREAS, there has been an increase in processing fingerprint and background checks for individuals by the Police Department and in processing subpoenas duces tecum by various departments, which is taking additional staff time for these services sO that fees WHEREAS, the provisions herein are necessary to promote and protect the health, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF DATE AND PUBLICATION. and should be charged to recoup that; safety, and welfare of the public and to comply with State Law. KINGSVILLE, TEXAS: I. THAT Article 8: Records Management of Chapter III- Administration, of the Code of Ordinances of the City of Kingsville, Texas shall be amended to read as follows: Article 8- Records Management 3-8-10. - Fingerprint & Background Check Fees. A. The charge for processing each background check shall be $6.00 per report number and $3.00 per duplicate report number. The fee shall be collected prior to completing and releasing such records. The fee shall be waivedf for governmental agencies acting in an official capacity. 1 B.s The charge for processing each fingerprint card shall be $25.00 per card and $10.00 for duplicate cards from the same appointment: The fee shall be collected prior to completing and releasing such records. The fee shall be waived for governmental agencies acting in an official capacity. 3-8-11.- Subpoena Duces Tecum & Zoning Verification Fees. A. The charge for processing a subpoena duces tecum and affidavit shall be B. The charge for processing a zoning verification letter shall be shall be $10.00 $15.00 fori each subpoena. for each letter. II. THAT all Ordinances or parts of Ordinances in conflict with this Ordinance are repealed to the extent of such conflict only. III. THAT if for any reason any section, paragraph, subdivision, clause, phrase, word or provision of this ordinance shall be held invalid or unconstitutional by final judgment of a court of competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, prase, word or provision of this ordinance, for it is the definite intent ofti this City Commission that every section, paragraph, subdivision, clause, phrase, word orp provision hereof be given full force and effect for its purpose. IV. THAT, as required by the Open Meetings Act, it is officially found and determined that the meeting at which this Ordinance is passed was open to the public and that the public notice of the time, place and purpose was given. V. THAT this Ordinance shall be codified and become effective on and after adoption and publication as required by law. INTRODUCED on this the. 13th day of January 2025. 2 PASSED AND APPROVED on this the 27th day of January 2025. Effective Date: Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED AST TO FORM: Courtney Alvarez, City Attorney 3 AGENDA ITEM #11 City of Kingsville Purchasing Department TO: CC: FROM: DATE: SUBJECT: Summary: Animal Shelter. Background: Mayor and City Commissioners Charlie Sosa Interim City Manager Charlie Sosa, Purchasing Manager December 26, 2024 RFP: 25-04 Purchase and Installation of Kennels for Animal Shelter This item authorizes the Interim City Manager to accept a proposal from Direct Animal Products of Boyd, Texas 76023 for RFP 25-04 Purchase and Installation of Kennels for We published a Request for Proposals #25-04 Purchase and Installation of Kennels for. Animal Shelter in the newspaper on November 28,2024, and December 5, 2024, Request for Proposals were accepted until 2:00 PM on December 10, 2024. Three responses were received from Tri-Star Vet of Boyd, Texas, Direct Animal Products of Boyd, Texas and DC Export of Houston Texas. Bids received ranged from $135,640.00 to $187,232.00. The apparent responsive low bidder was Direct Animal Products in the amount of $135,640.00. Please refer to the bid tabulation attached. Financial Impact: 121-5-4400-71300. Recommendation: The total amount of $135,640.00 will be funded through Budgeted ARP Funds GL account Staff recommends the Interim City Manager to accept proposal from Direct Animal Products of Boyd, Texas 76023in the amount of $135,640.00 for RFP 25-04 Purchase and Installation of Kennels for Animal Shelter. CITY OF Kngsville P 53 3 1 df AGENDA ITEM #12 City of Kingsville Engineering Dept. TO: CC: FROM: DATE: Mayor and City Commissioners Charlie Sosa, Interim City Manager Rutilio P. Mora Jr, P.E., City Engineer January 13, 2025 SUBJECT: Consider a Resolution authorizing Participation in the Federal Transportation Alternative Set-Aside Program (Preliminary Application) through the Texas Department of Transportation (TXDOT). Summary: On January 3, 2025, Texas Department of Transportation (TXDOT), issued the 2025 Transportation Alternatives (TA) Call for Projects. The application is a two-step process. Step 1 - Project Sponsors submit Preliminary Application(s) (PA) by February 2025. Step 2 - Project Sponsors submit Detailed Application(s) (DA) by June 2025. If funds are awarded, the City would be notified in the Fall of 2025. See below. TxDOT's 2025 TA Call for Projects Schedule (tentative) October-1 December2 2024- - Gett the word out January2025- - Call for Projects opens February 2025-E Preliminary Applications due June 2025-I Detailed Applications due October 2025 = Anticipated Commission award TxDOT's 2025 TACall: for Projects Open to all areas ofthe state regardless ofsize Up to $250Mto be made available Includes large projects, quick- turnaround improvements, and non-infrastructure awards The project(s) would typically be funded by. both federal. (80%). and local (20%) funds. Local funds should not be required since. the City's local fund match can be covered: by CITY Kngyille V City of Kingsville Engineering Dept. Transportation Development Credits (TDCs). This year the grant also considers an Eligible TA Project Activities include bicycle infrastructure improvements, shared use paths, sidewalk improvements and infrastructure-related projects to improve safety for Project Evaluation and Selection Criteria includes Safety, Project Readiness, Geographic Equity, Connectivity & Accessibility, Community Support & Planning and Demand. Allowable Costs eligible for federal reimbursement include Project Construction, Preliminary Engineering and design, including. preparation of construction plans, specifications and estimates, Environmental Documentation, Planning activities and Right-of-way acquisition. on a case -by-case basis as approved by TxDOT. Costs not eligible for federal reimbursement include Planning Activities, Environmental Mitigation, Utility Adjustments, Landscape Improvements and Land Acquisition. The City may submit two (2) applications in 2025. Two project locations the city may General Cavazos/Bramha Blvd/E. Escondido Road lighting, sidewalk, pedestrian E. Ceasar Ave. between 6th Street and Highway 77 - Bicycle, Sidewalk, Ramps and Attached is Exhibitland2, ar map indicating the proposed improvements to each area. The city also applied to 2023 TA Call for Project and was awarded $1,000,500 through the Transportation Alternatives Set Aside funding at a 0% match. The scope of work focused on City-wide Non-motorized Transportation Plan (NMTP) that included a study adjustment factor for inflation. non-motorized transportation. focus on are: bridge and bike lane improvements Crosswalk Improvements. Background: for the following: General Safety Action Plan Vision Zero Plan Safe Route to School Plan ADA Transition Plan Regional Pathway Trails The city also applied to 2021 TA Call for Projects and was awarded $1,248,433 through the Transportation Alternatives Set Aside funding at a 0% match. The scope of work CITY Kngylle City of Kingsville Engineering Dept. focused on Memorial Middle School and Harrel Elementary School and includes sidewalks, shared use paths and buffered bike lanes. The project will construct a 6-foot-wide sidewalk and buffered bicycle lanes along S Armstrong St,a 10-foot-wide shared use path and a 6-foot-wide sidewalk along W. Johnston Ave, and a 10' wide shared use path along Caesar Ave. Intersection improvements include high-visibility crosswalks and curb ramps. The city also applied to 2019 TA Call for Projects and was awarded $689,793 through the Safe Routes to School funding at a 0% match. The scope of work included sidewalks on both north and south side of Kenedy Avenue between 14th Street between 20th Street, sidewalks on both north and south side of Lott Avenue between 14th Street and 20th Street. sidewalk on the east side of 17th Street between Henrietta Avenue and Kenedy Avenue, sidewalk on the west side of 19th Street between Henrietta Avenue and King Avenue, and sidewalk on the west side of 20th Street between Kenedy Avenue and Lott Avenue. Financial Impact: Recommendation: There is no financial impact in submitting the preliminary application. Staff recommends applying to the Transportation Alternatives Set-Aside Program 2025 Call for Projects on the recommended locations. Exhibit 1 - General Cavazos, Brahma and Escondido Attachments: Exhibit 2 - Caesar Ave. Resolution 2025 - KESe 1 LAILLDIL L. ruipul LULIVIL 11/LCI ILULIVED LULJ General Cavazos Blvd, S. Brahma Blvd, Escondido Rd Proposed Bus Stop/Shelter Wal-Mart Proposed 5' Wide Sidewalks Proposed 5' Wide Shared UsedE Bike Path Proposeds Shared Use Bridge-600F Ft 10'V Wide Shared UsedE Bike! Path Proposed! 5' Wide Sidewalks 9 Proposed! 5' Wides Sidewalks Proposed 10' Wide Separated Bikel Lanes Legend Dick Kleberg Park. Proposed Bus Stop/ /Shelter Creeks Proposed Shared Use Bridge JProposed: Sidewalks &Bikel Lanes CityLimits Ownership 0.25 DISCLA AIMER: THISA MAPISFORV VISUALI PURPOSES ONLY. THEI INFORMATION ONT THISS SHEETN MAY CONTAINI INACCURACIES ORE ERRORS, THE CITY OF NOT IFT THE! ORANYO OTHERP PURPOSE. Drawn By: R. PICK Last Update: 1/2/2025 fora additionall information. CITY OFKINGSVILLE ENGINEERING DEPARTMENT 400WKingA Ave; Kingsville, TX7 78363 Office: (361) 595-8007 Fax: (361)5 595-8064 Cy Kngsville Note: Seea attachedd documents DESIGN, CONTAINEDH CONSTRUCTION, PLANNING. FORA BUILDING, ANY - 8 3 8 A / - a E € Page: 1/1 RESOLUTION NO. 2025- RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE APPLICATIONS TO THE TEXAS DEPARTMENT OF TRANSPORTATION FOR THE 2025 TRANSPORTATION ALTERNATIVES SET-ASIDE (TASA) PROGRAM. WHEREAS, on January 3, 2025, the Texas Department of Transportation (TXDOT) issued the 2025 TASA Call for Projects, which is a two-step process that consists of: Step 1-Project sponsors submit Preliminary Applications (PA) by February 2025, and Step 2-Project sponsors submit Detailed Applications (DA) WHEREAS, if funds are awarded, the City would be notified in the Fall of 2025 whether its project(s) for design and construction of ADA sidewalks, shared-use paths, lighting, bridges, sidewalks, bike lanes, crosswalks, and ramps; and WHEREAS, two projects are proposed for application in 2025 to focus on: (1) General Cavazos/Brahma Blvd/E. Escondido Road- lighting, sidewalk, pedestrian bridge and bike lane improvements, and (2) E. Caesar Ave. between 6th Street and Highway 77-bicycle, sidewalk, ramps, and crosswalk improvements; WHEREAS, the TASA funds typically require a local cash match but that can be covered by Transportation Development Credits, sO no cost should be required by the City. This year the grant also considers an adjustment factor for inflation. As the Project Sponsor, the City of Kingsville would be responsible for all non- WHEREAS, the governing body of the City of Kingsville desires to reaffirm its support of the Projects and approves and authorizes the submission of NOW, THEREFORE BE IT RESOLVED by the City Commission of the City of by June 2025; reimbursable costs and 100% of overruns, ifany; applications to the TxDOT 2025 TASA for the proposed projects. Kingsville, Texas: I. THAT the City Commission authorizes the Mayor to execute applications to the TxDOT 2025 TASA Program for the two Projects stated above. II. THAT the Mayor, or his designee, is hereby authorized and directed to act on the City's behalf in all matters pertaining to these applications. II. THAT this Resolution shall become effective upon adoption. PASSED AND APPROVED by a majority vote of all members of the City Commission of the City of Kingsville on the 13th day of January, 2025. Sam R. Fugate Mayor ATTEST: Mary Valenzuela City Secretary APPROVED AS TO FORM: Courtney Alvarez City Attorney 2 AGENDA ITEM #13 City of Kingsville Engineering Dept. TO: CC: FROM: DATE: Mayor and City Commissioners Charlie Sosa, Interim City Manager Rutilio P. Mora Jr, P.E., City Engineer January 13, 2025 SUBJECT: Consider approving an Advanced Funding Agreement (AFA) for a Transportation Alternatives Set-Aside (TASA) Program Project from the Texas Department of Transportation (TXDOT) for a Planning Study Regarding City-Wide Non-Motorized Transportation Plan. Summary: We are, seeking approval of the Advanced Funding Agreement (AFA) with TXDOT. On December 5, 2024, City received an (AFA) for City-Wide Non-Motorized Transportation Plan (NMTP). The Texas Transportation Commission passed Minute Order No. 116575 awardingfundingi for this planning study on October 26, 2023. The project federal funding is $1,000,500.00. No City match is required. The city will be responsible for any cost overruns on the project. The planning study includes the following: Hot Spot Crash Analysis Systemic Analysis Geometric improvement Analysis Safe Route to School Transportation Plan Roadway, Audit Non-motorized Transportation Inventory Other recommendations include but not limited to the following: General Safety Action Plan Vision Zero Plan Safe Route to School Plan ADA Transition Plan. Regional Pathway Trails Construction Cost Estimates B - KISe City of Kingsville Engineering Dept. This study will aid a tool for addressing concerns in the city and assisting in acquiring more transportation safety grant. Background: On December 2, 2022, Texas Department of Transportation (TXDOT) issued the 2023 Transportation Alternatives (TA) Call for Projects. The application is a two-step process. Step 1 - Project Sponsors submit Preliminary Application(s) (PA) by January 27, 2023. Step 2 - Project Sponsors submit Detailed Application(s) (DA) by June 5, 2023. If funds are awarded, the City would be notified int the Fall of 2023 forTAF FY2022 through FY2025. The project(s) would typically be funded by both federal (80%) and local (20%) funds. Local funds are not required since the City's local fund match will be, covered by Transportation Development Credits (TDCs). This year the grant also considers an Eligible TA Project Activities include bicycle infrastructure improvements, shared use paths, sidewalk improvements and infrastructure-related projects to improve safety for Project Evaluation and Selection Criteria includes Safety, Project Readiness, Geographic Equity, Connectivity & Accessibility, Community Support & Planning and Demand. Allowable Costs eligible for federal reimbursement include Project Construction, Preliminary Engineering and design, including preparation of construction plans, specifications and estimates, Environmental Documentation, Planning activities and Right-of-way acquisition on a case -by-case basis as approved by TXDOT. Costs not eligible for federal reimbursement include Planning Activities, Environmental Mitigation, Utility Adjustments; Landscape Improvements and Land Acquisition. The City may submit three(3) applications in 2023. Three project locations the city may adjustment factor for inflation. non-motorized transportation. focus on are: East Escondido Road lighting & bike lane improvements City-wide Transportation Study that includes use of bicycle/pedestrian counters, along with plans for: CITY Kigle City of Kingsville Engineering Dept. City-wide bike parking installations, high visibility crosswalk installations and traffic calming activities directly supporting active transportation networks Development of Active Transportation Non-Infrastructure projects (non- motorized transportation networks) such as Safe Routes to School, pedestrian, bicycle, safety action, and ADA transition plans Gillette Middle School/Harvey Elementary School/Jubilee Academies and Kleberg Early Literacy & Continuing Education Center Pedestrian Sidewalk Bridge & (i.e. mini roundabouts, curb extensions/bulbouts) Crosswalk Improvements Financial Impact: Transportation Development Credits (TDC) are being utilized in place of the city's participation in the amount of $200,100.00. If project costs are above the application amount of in the city would be responsible. Recommendation: Staff recommends approving the Advanced Funding Agreement for the City-Wide Non- Motorized Transportation Plan through the Transportation Alternatives Set-Aside Program Project and authorizing the mayor to sign the. Agreement. Attachments: Resolution 2025- Advanced Funding Agreement for a TASA Program Project CITY NIN RESOLUTION NO. 2025- RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN ADVANCE FUNDING AGREEMENT (AFA) WITH THE TEXAS DEPARTMENT OF TRANSPORTATION FOR TASA PROGRAM PROJECT FOR A CITY-WIDE NON-MOTORIZED TRANSPORTATION PLAN. WHEREAS, on December 2, 2022, the Texas Transportation Commission issued the 2023 Transportation Alternatives Set Aside Program (TASA) Call for Projects, with the preliminary applications due by January 27, 2023 and detailed applications due by June 5, 2023 and the City submitted three applications in 2023 (1. East Escondido Road lighting and bile land improvements; 2. City-wide Transportation Study; and 3. Gillette Middle School/Harvey Elementary Schooll Jubilee Academies and Kleberg Early Literacy & Continuing Education Center WHEREAS, on December 5, 2024, the City received an Advanced Funding Agreement (AFA) for a City-Wide Non-Motorized Transportation Plan in the WHEREAS, the TASA funds do not require a local match. However, as the Project Sponsor, the City of Kingsville would be responsible for all non- WHEREAS, the governing body of the City of Kingsville desires to reaffirm its support of the Project and approve and authorize the execution of an Advance NOW, THEREFORE BE IT RESOLVED by the City Commission of the City of Pedestrian Sidewalk Bridge & Crosswalk Improvements); amount of $1,000,500.00 with no city cash match required; reimbursable costs and 100% of overruns, ifany; Funding Agreement (AFA) with TxDOT for the awarded Project. Kingsville, Texas: I. THAT the City Commission authorizes the Mayor to enter into and execute an AFA with TxDOT for this Project, as per the agreement attached hereto. II. THAT the Mayor, or his designee, is hereby authorized and directed to act on the City's behalf in all matters pertaining to this contract. III. THAT this Resolution shall become effective upon adoption. 1 PASSED AND APPROVED by a majority vote of all members of the City Commission of the City of Kingsville on the 13th day of January, 2025. Sam R. Fugate Mayor ATTEST: Mary Valenzuela City Secretary APPROVED AS TO FORM: Courtney Alvarez City Attorney 2 TXDOT: CCSJ# AFACSJS 0916-02-026 Project Name Federal Highway Administration: CFDAI No. CFDA1 Title 0916-02-026 AFAID Z00009349 20.205 Highway Planning and Construction AFA: Not Used For Research & Development District# 16- CRP Code Chart 64# 22350-Kingsville City-Wide Plan Non-Motorized Transportation STATE OF TEXAS COUNTY OF TRAVIS S S NON-CONSTRUCTION ADVANCE FUNDING AGREEMENT FOR A TRANSPORTATION ALTERNATIVES SET-ASIDE (TASA) PROGRAM PROJECT Utilizing State Transportation Development Credits TXDOT-Selected Off-Systén This Advance Funding Agreement for a Transportation Alternatives Set-Aside (TASA) Program Project ("Agreement') is made between the State of Texas (State), acting througrthe Texas Department of Transportation, and the City of Kingsville (Local Govefamenpctingi through its duly authorized officials. WITNESSETH WHEREAS, federal law establishes implement its public purposes, and for transportation improvements to WHEREAS, the Texas Transportation Codepsection 201.103 establishes that the State shall design, construct and operate a system.ofh highwaysi in cooperation with local governments, and Section 222.052 authorizes the Texas Transporation Commission to accept contributions from political subdivisions for developmenta and construction of public roads and the state highway system within the WHEREAS, Federal law, 23 USC5134 and 49 USC $5303, requires that State and Metropolitan Planning Organizations (MPOs)dévelop transportation plans and programs for urbanized areas of WHEREAS, Federal and state laws require local governments to meet certain contract standards relating to the management and administration of State and federal funds, and WHEREAS, the Texas Transportation Commission has codified 43 TAC, Rules 15.50-15.56 that describe federal, state, and local responsibilities for cost participation in highway improvement and WHEREAS, the rules and procedures for the Transportation Alternatives Set-Aside Program (TASA) are established in 23 USC $133(h), and 43 Texas Administrative Code, Part 1, Chapter 11, WHEREAS, the Local Government prepared and submitted to the State or Metropolitan Planning Organization (MPO) a project nomination package for TASA funding consideration, which is briefly a political subdivision, and Texas, and other transportation projects, and Subchapter G, $$11.400- - 11.418, and described as City-wide Non-Motorized Transportation Plan (Project), and Page 1 of 14 AFA NonConstruction' TASA: Rev. 2/23/2024 TxDOT: CCSJ# AFACSIs 0916-02-026 Project Name Federal Highway Administration: CFDAI No. CFDA1 Title 0916-02-026 AFAID Z00009349 20.205 Highway Planning and Construction District# 16- CRP Code Chart 64# 22350-Kingsville Plan City-Wide Non-Motorized" Transportation AFA Not Used For Research & Development, WHEREAS, the Texas Transportation Commission (Commission) passed Minute Order Number 116575 (MO) dated October 26, 2023 awarding funding for TASA projects in the TASA Program Call WHEREAS, the governing body oft the Local Government has approved entering into this Agreement by resolution or ordinance dated fenter date of resolution), which isaitached to and made aj part of this Agreement as Attachment C, Resolution, Ordinance, or Commissioners Court Order. A map showing the Project location appears in Attachment A, Scope ofWork,mcais attached to and made a part of oft the State, including Project, and this Agreement, and NOW, THEREFORE, the State andi the Local Goverpentagree as follows: AOCENNZ 1. Period of Agreement and A. This Pateme Agreement Deconsigciveen: signed by the last party whose signing makes the Agreement fully executed ThisAgreement: shall remain in effect until the close of ordinary business Octob64-202)9 2. Scope of Work andseof Project A. The scopeorwork isthe project purpose as detailed in Attachment A, Scope of Work (Attachment A): The purpose of the project is to develop a city-wide non-motorized transportali@aplant to evaluate areas for infrastructure needs, such as sidewalk gaps, roadway audireghnanagement plan, ADA improvements, signage and striping, lighting, signal tiing adjustments, and audible signs. This will include a planning study for Safe Routes to'Schools plan, Pedestrian Plan, Bicycle Transportation Plan, safety action for pedestrians and bicyclists, active transportation plans, traffic calming device B. Any project changes proposed must be submitted in writing by Local Government to State. Substantive changes may also require an amendment to this Agreement and the approval of the FHWA, State, MPO, or the Commission. Any changes undertaken without written approval and amendment of this Agreement mayj jeopardize not only the federal funding for the changes, but the federal funding of the entire Project. recommendations, and ADA transition plans 3. Project Sources and Uses of Funds The total estimated cost oft the Project is shown in Attachment B, Project Estimate and Source of Funds (Attachment B), which is attached to and made a part of this Agreement. A. IfLocal Government will perform any work under this Agreement for which reimbursement will be provided by or through the State, the Local Government must complete training. Iff federal funds are being used, the training must be completed before federal spending authority is obligated. Training is complete when at least one individual who is working actively and directly on the Project successfully completes Page 2 of 14 AFA NonConstruction TASA Rev. 2/23/2024 TxDOT: CCSJ# AFACSIs 0916-02-026 Project Name Federal Highway Administration: CFDAI No. CFDAT Title 0916-02-026 AFAID Z00009349 20.205 Highway Planning and Construction AFA Not Used For Research & Development: District# 16- Code Charte 64# 22350-Kingsville CRP Plan City-Wide Non-Motorized Transportation and receives a certificate for the course entitled "Local Government Project Procedures and Qualification for the Texas Department of Transportation" and retains qualification in accordance with applicable TXDOT procedures. Upon request, Local Government shall provide the certificate of qualification to State. The individual who receives the training certificate may be an employee of Local Government or an employee of a firm that has been contracted by Local Government to perform oversight of the Project. State in its discretion may deny reimbursement if Local Government has not continuously designated in writing a qualified individual to work actively on or to directly B. The expected cash contributions from the federal govêrnment, the State, the Local Government, or other parties are shown in Attachment B. The State will pay for only those Project costs that have been approved byneexas Transportation Commission. For projects with federal funds, the State andthe federhgovernment will not reimburse the Local Government for any work performed before thefederal spending authority is formally obligated to the Project by the Federal Highway Administration (FHWA). State and the Federal Government will motreimburse Local Government for any work performed outside the Performance PeriodAiterf federal funds have been obligated, State will send to Local Governmenta copy ofthe formal documentation showing the obligation of funds including es-bntoNaion, Local Government is responsible for 100 percent oft thecpsiérampwork, performed under its direction or control before the edegpgdng@.lhony, is formally obligated. D. The Project budget and'source offunds estimate based on the budget provided in the application is includedi inAtéchment B. Attachment B shows the percentage and estimated dollar amountsto be contributed to Project by state and local sources, as well as the maximmaountg federal TASA funds assigned by the Commission or MPO in consultatignwith State. ThisAgreement may be amended from time to time as required ton meet tnefunding commitments based on revisions to the TASA, FPAA, or other State will be responsiblé for securing the federal share of funding required for the development ofeProject, in an amount not to exceed 80 percent of the actual cost of the work up to the'amount of funds approved for Project by the Texas Transportation Commission or MPO in consultation with State. Federal funds will be reimbursed on a cost basis. Project costs incurred prior to issuance of the SLOA are not eligible for F. The Local Government will be responsible for all non-federal or non-State participation costs associated with the Project, unless otherwise provided fori in this Agreement or approved otherwise in an amendment to this Agreement. For items of work subject to specified percentage funding, the Local Government shall only in those instances be responsible for all Project costs that are greater than the maximum State and federal participation specified in Attachment B and for overruns in excess of the amount specified in Attachment B to be paid by the Local Government. If the Project was State- selected, the State may apply a portion of any excess program funds to cover all or a portion of any overrun based on criteria provided by 43 Tex. Admin. Code $11.411(d). G. The budget in Attachment B will clearly state alli items subject to fixed price funding, specified percentage funding, and the periodic payment schedule, when periodic oversee the Project. federal documents. E. reimbursement. payments have been approved by the State. Page 3 of 14 AFA NonConstruction TASA Rev. 2/23/2024 TxDOT: CCSJ# AFACSJs 0916-02-026 Project Name Federal Highway. Administration: CFDA No. CFDAT Title 0916-02-026 AFAID Z00009349 20.205 Highway Planning and Construction District# 16- CRP Code Chart 64# 22350-Kingsville City-Wide Plan Non-Motorized Transportation AFA Not Used For Research & Development. H. When fixed price funding is used, the Local Government is responsible for the fixed price amount specified in Attachment B. Fixed prices are not subject to adjustment unless (1) further definition of the Local Government's requested scope of work identifies greatly differing costs from those estimated; (2) work requested by the Local Government is determined to be ineligible for federal participation; or (3) the adjustment Within 90 days following execution of this Agreement, the Local Government shall remit its local match as specified in Attachment Bi for State's estimated oversight and Int the event State determines that additional funding/required by Local Government at any time during Project, State will notify Local Government in writing. Local Government is responsible for the percentage ofjtheauthorized Project cost shown in Attachment B and 100 percent of any overruns abovethef federally authorized amount. Local Government will make payment to State within 30 dàys from receipt of State's Whenever funds are paid by Local Goverhmentto State under this Agreement, Local Government will remit a warrant made payablé to the Texas Department of Transportation". The warrant wilpadepositèdly: State and managed by State. Funds Upon completion of Project, StateUéro-a final accounting of Project costs. Any funds due to Local Goverment, State, or the Federal Government will be promptly paid M. Ini the event Projectisn not çompleted,State may seek reimbursement from Local Government oft the exgenged federalf funds. Local Government will remit the required N. The state agditor maconduçt an audit or investigation of any entity receiving funds from thecslate directiyOndelthe. Agreement ori indirectly through a contract or subcontractlunder the Agreement. Acceptance of funds directly under the Agreement or indirectly through a contract or subcontract under this Agreement acts as acceptance of the authority of thesstate auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. O. State will not pay interest on any funds provided by Local Government. P. State will not execute the contract for development of Project until the required funding has been made available by Local Government in accordance with this Agreement. Q. Local Government is authorized to submit requests for reimbursement by submitting the original of ani itemized invoice in a form and containing all items required by State no more frequently than monthly, and no later than 90 days after costs are incurred. If Local Government submits invoices more than 90 days after the costs are incurred, and iff federal funding is reduced as a result, State shall have no responsibility to reimburse R. IfLocal Government is an Economically Disadvantaged County (EDC) or the State or MPO selected project meets the State's or MPO's criteria to receive Transportation Development Credits in lieu of providing a cash local match, and the State has approved adjustments to the standard financing arrangement, this agreement reflects is mutually agreed to by the State andi the Local Government. I. J. development cost. written notification. K. L. may only be applied by State to Project by the owing party. funds to Statewithin 60days from receipt of State's notification. Local Government for those costs. those adjustments. Page 4 of 14 AFA NonConstruction TASA Rev. 2/23/2024 TXDOT: CCSJ# AFACSJs 0916-02-026 Project Name 4. Federal Highway Administration: CFDAI No. CFDA1 Title 0916-02-026 AFAID Z00009349 20.205 Highway Planning and Construction District# 16- CRP Code Chart 64# 22350-Kingsville City-Wide Plan Non-Motorized Transportation Termination of the Agreement AFA Not Used For Research & Development A. This Agreement may be terminated by any oft the following conditions: 1. By mutual written consent and agreement of all parties; By any party with 90 days written notice; or be paid by the breaching party. 2. 3. By either party, upon the failure oft the other party to fulfill the obligations as set forthi in this Agreement. Any cost incurred due to such breach of contract shall B. Ifthe potential termination of this Agreement is due to the failure of Local Government to fulfill its contractual obligations, State will notify Local Government that possible breach of contract has occurred. Local Government, sfould make every effort to remedy the breach within a period mutually agreed upon byboth parties. C. The Agreement may be terminated by the Statebecause the parties are not able to execute a mutually agreeable amendment when the Costs for Local Government requested items increase significantly, detemination thatlocal government requested work is ineligible for federal or state costparticipation, or a more thorough definition of the Local Government's proposed workeeopafentifes greatly differing costs from those estimated. The State will reimbursélocal Government remaining funds to the D. IfLocal Government withdraws rom Project aftepthis Agreement is executed, Local Government shall be responsible for alldrectjand indirect Project costs as identified by the State's cost accountiogystemipu with 2 CFR Part 200 recapture requirements. E. A project may be eliminated from theTASA program as outlined below. If Project is eliminated for any ofthese réasons, ths Agreement will be appropriately terminated. A project may be eliminatedfrom theprogram, and this Agreement terminated, if: 1. LocalBovermenals: to satisfy any requirements of the program rules cited in 43Texas Administrâtiye Code, Part 1, Chapter 11, Subchapter G, $$11.400 - 2. Themmplementation of Project would involve significant deviation from the activiies.prop6sed in the nomination form and approved by the Texas Transporâtiont Commission or MPO in consultation with State. Local Government withdraws from participation in Project. State determines that federal funding may be lost due to Project not being 5. Funds are not appropriated, in which case this Agreement: shall be terminated immediately with no liability to either party. Payment under this Agreement beyond the current fiscal biennium is subject to availability of appropriated Al professional services contract has not been awarded or development has not been initiated within three years after the date that the Commission or MPO selected the project or by a date determined by the state and agreed to by the 7. Local Government fails to attend progress meetings at least twice yearly, as F. State, at its sole discretion, may terminate this Agreement if State does not receive Local Government within ninety(0.days ohtenmination; 14418. 3. 4. implemented and completed. funds. 6. Local Government. scheduled by State. project invoice from Local Government within 270 days of FPAA. 5. Amendments AFAI NonConstruction TASA Page 5 of 14 Rev. 2/23/2024 TXDOT: CCSI# AFACSJS 0916-02-026 Project Name Federal Highway Administration: CFDAI No. CFDA1 Title 0916-02-026 AFAID Z00009349 20.205 Highway Planning and Construction AFA Not Used/ For Research & Development District# 16- CRP Code Chart 64# 22350-Kingsville City-Wide Plan Non-Motorized Transportation This Agreement may be amended due to significant changes int the work, the amount of funding requiredi to complete Project, or the responsibillties oft the parties. Such amendment must be made through a mutually agreed upon, written amendment that is executed by the parties. Remedies 6. This Agreement shall not be considered as specifying the exclusive remedy for any agreement default, but all remedies existing at law and in equity may be availed of by either party to this Agreement and shall be cumulative. Professional Services 7. A. Professional services for planning and preliminary engmeering will be provided by the State. Inj procuring professional services, théparties tothis Agreement must comply with federal requirements cited in 23 CFRPart 172 if Projecbis federally funded and Local Government willl be seeking reimbursemeptf for these and with Texas Government Code Subchapter 2254.A., in all cases. Rrofessional services contracts for federally B. The architectural contract documentsishall bedeyeloped in accordance with the standards of the American Institdofichtects the U.S. Secretary of the Interior's Standards for Historic Preservation's Projects, Standards and Guidelines for Archeology and Historic Pesenaotreatio Register Bulletin Number 36: Guidelines for Evaluating and Registering storicaArcheological Sites and in consultation with the State Historic Presh@gtionoiens applicable. The engineering plans shall be developed in accordancéwith State's applicable Standard Specifications for Comsnudioynarece of Highways, Streets and Bridges and the two American AssociatiofoiState Ighwapand Transportation Officials' ("AASHTO") publications, "A Policy onGeometric Design of Highways and Streets" and "Guide for the Development of Bicycle Facilities," as/appliçable. All design criteria for bicycle and pedestrian bridges must comply with TDOT's Bridge Design Manual and AASHTO's Load and Resistance Factor Design (LRFD) Guide Specifications for the Design of Pedestrian Bridges (latest edition) as applicable. All contract procurement procedures and documents must adhere to the applicable requirements established in the Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges. The use of other systems of specifications shall be approved by State in writing in advance. C. When architectural and engineering services are provided by or through Local Government, Local Government shall submit any plans it has completed to State for review and approval on an agreed upon schedule. Local Government may also submit the plans to State for review any time prior to completion. Local Government shall make the necessary revisions determined by State. Local Government will not let the construction contract until all required plans have received State approval. D. When architectural and engineering services are provided by or through State, then the State is responsible for the delivery and performance of any required architectural or preliminary engineering work. Local Government may review and comment ont the work, including any proposed changes to the scope of work, as required to accomplish Project purposes. State will cooperate with Local Government in accomplishing these Project purposes to the degree permitted by state and federal law. funded projects must conform tofederal requirements. Page 6 of 14 AFAI NonConstruction TASA Rev. 2/23/2024 TxDOT: CCSJ# AFACSIs 0916-02-026 Project Name 8. Federal Highway Administration: CFDAI No. CFDAT Title 0916-02-026 AFAID Z00009349 20.205 Highway Planning and Construction AFA Not Used For Research & Development District# 16- CRP Code Charte 64# 22350-Kingsville Plan City-Wide Non-Motorized Transportation Implementation responsibility Upon completion of Project, Local Government will be responsible for adopting and implementation of completed planning documents. 9. Notices, Invoices, Payments, and Project Inquiries prepaid, addressed tot that party at the following address: All notices to either party shall be delivered personally or sent by certified or U.S. mail, postage Local Government: State: City of Kingsville ATTN: City Engineer P.O. Box 1458 Kingsville, TX78363 Texaspepartment of Transportation ATIEN: Directorof Contract Services 125 E. 11hStreeh Austin4TX78701 All notices shall be deemed given on the date delivered in person or deposited in the mail, unless otherwise provided by this agreement Eitherparty may change the above address by sending written notice oft the change to the otherparty. ither party may request in writing that notices shall be delivered personally orb bycertfied-us. mail, and that request shall be carried Invoicing, payment, and péectinpresmbes sent to the following address, which the State may change by sending writeiceorte change to the Local Government: out by the other party. Texas Department sfTranspgrtation ATTN: Drector of TP&D 1701 S. Padre Island Dr. Corpus ChrisiTexas78416 All invoicing, payment, and project inquiries must include the following information: County: CSJ No.: Project Name: Kleberg 0916-02-026 Local Government: City of Kingsville City-Wide Non-Motorized Transportation Plan 10. Legal Construction In case one or more of the provisions contained in this Agreement shall for any reason be held invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provisions and this Agreement shall be construed as ifit did not contain the invalid, illegal, or unenforceable provision. 11. Responsibilities of the Parties Page 7 of 14 AFA NonConstruction' TASA Rev. 2/23/2024 TxDOT: CCSJ# AFACSIS 0916-02-026 Project Name Federal Highway Administration: CFDAI No. CFDAT Title 0916-02-026 AFAID Z00009349 20.205 Highway Planning and Construction AFA Not Used! For Research & Development District# 16- CRP Code Chart 64# 22350-Kingsville City-Wide Plan Non-Motorized Transportation Neither party is an agent, servant, or employee of the other party and each party is responsible for its individual acts and deeds as well as the acts and deeds ofi its contractors, employees, Upon completion or termination of this Agreement, all documents prepared by State shall remain the property of State. All data prepared under this Agreement shall be made available to State without restriction or limitation on their further use. All documents produced or approved or otherwise created by Local Government shall bet transmitted to State in the form of photocopy reproduction on a monthly basis as required by Stâte. The originals shall remain the The parties shall comply with alli federal, state, andlocal laws, statutes, ordinances, rules and regulations, and the orders and decrees of any-courts onadministrative bodies or tribunals in any manner affecting the performance of this agreemént. When required, Local Government representatives, and agents. 12. Ownership of Documents property of Local Government. 13. Compliance with Laws shall furnish State with satisfactory proof oft this compliance. - B6 14. Sole Agreement This Agreement constitutes the sole between the parties and supersedes any prior understandings or temegoraléements: respecting the Agreement's subject matter: 15. Cost Principles Inc order to be reimbursedw.th federal funds, the parties shall comply with the Cost Principles established in 2 gPanzogthepedh) that all reimbursed costs are allowable, reasonable, The parties to this Agreements shall adhere to the procurement and property management standards established in ZCFR2 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and to the Texas Uniform Grant Management Standards. The State must pre-approve the Local Government's procurement procedures for The parties to this Agreement shall maintain all books, documents, papers, accounting records, and other documentation relating to costs incurred under this Agreement: and shall make such materials available to the State, the Local Government, and, if federally funded, the FHWA and the U.S. Office oft the Inspector General or their duly authorized representatives for review and inspection ati its office during the Agreement period and for seven (7) years from the date of final reimbursement by FHWA under this Agreement or until any impending litigation or claims are resolved. Additionally, the State, the Local Government, and the FHWA and their duly authorized representatives shall have access to all the governmental records that are directly applicable to this Agreement for the purpose of making audits, examinations, excerpts, and and allocable toroject. 16. Procurement and P@perlyllanagement Standards purchases to be eligible for state or federal funds. 17. Inspection of Books and Records transcriptions. AFAI NonConstruction TASA Page 8 of 14 Rev. 2/23/2024 TXDOT: CCSJ# AFACSJs 0916-02-026 Project Name Federal. Highway Administration: CFDAI No. CFDA7 Title 9SRSA 0916-02-026 AFAID Z00009349 20.205 Highway Planning and Construction District# 16- CRP Code Chart 64# 22350-Kingsville City-Wide Non-Motorized Transportation AFA Not Used For Research Plan & Development, 18. Civil Rights Compliance The parties toi this Agreement are responsible for thet following: A. Compliance with Regulations: Both parties will comply with the Acts and the Regulations relative to Nondiscrimination in Federally-assisted programs oft the U.S. Department of Transportation (USDOT), the Federal Highway Administration (FHWA), as they may be amended from time to time, which are herein incorporated by reference Nondiscrimination: The Local Government, with regard to the work performed by it during the Agreement, will not discriminate on the grounds of race, color, or national origin in the selection and retention of supcontraclogncluding procurement of materials and leases of equipment. The Local Govérment will not participate directly or indirectly in the discrimination prohibited by theActsand the Regulations, including employment practices when the. Agreementicovers any activity, project, or program set Solicitations for Subcontracts. IncludinProçufenent of Materials and Equipment: In all solicitations either by competitive bidding on égotiation made by the Local Government for work to be performed under Rubcontadhgdluding procurement of materials or leases of equipment, each poterisipontractor or supplier will be notified by the Local Government oft thel Local Ggeppenigpbigations under this Agreement and the Acts and Regulations relatieto Nan@iscrimination on the grounds of race, color, or Information and Reports: The-Local Government will provide alli nformation and reports required by the Acs)Cejeguatoss, and directives issued pursuant thereto, and will permit accesstoiis.boo records, accounts, other sources of information, and facilities asmay bedetermihed by the State or the FHWA to be pertinent to ascertain compliance with suchActs, Regulations or directives. Where any information required oft the LocalCovernmept isi in the exclusive possession of another who fails or refuses to furnish this-hformation, the Local Government will sO certify to the State or the FHWA, as appropriate, and will set forth what efforts it has made to obtain the Sanctions for Noncompliance: In the event of the Local Government's noncompliance with the Nondiscrimination provisions of this Agreement, the State willi impose such contract sanctions as it or the FHWAI may determine to be appropriate, including, but 1. withholding of payments to the Local Government under the Agreement until the 2. cancelling, terminating, or suspending oft the Agreement, in whole or in part. F. Incorporation of Provisions: The Local Government will include the provisions of paragraphs (A) through (F) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The Local Government will take such action with respect to any subcontract or procurement as the State or the FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the Local Government becomes involved in, or is threatened with, litigation with a subcontractor or supplier because of such direction, the Local Government may request and made part of this Agreement. B. forth in Appendix B of49 CFR Part 21, national origin. D. information. not limited to: E. Local Government complies and/or Page 9 of 14 AFAI NonConstruction TASA Rev. 2/23/2024 TxDOT: CCSI# AFACSIs 0916-02-026 Project Name Federal Highway Administration: CFDAI No. CFDA1 Title 0916-02-026 AFAID Z00009349 20.205 Highway Planning and Construction District# 16- CRP Code Chart 64# 22350-Kingsville Plan City-Wide Non-Motorized Transportation AFA Not Used For Research & Development the State to enter into such litigation to protect the interests of the State. In addition, the Local Government may request the United States to enter into such litigation to protect the interests of the United States. 19. Pertinent Non-Discrimination Authorities During the performance of this Agreement, each party, for itself, its assignees, and successors ini interest agree to comply with thet following nondiscrimination statutes and authorities; A. Title VI of the Civil Rights Act of 1964 (42 U.S.C. S 2000d et seq., 78 stat. 252), (pro- hibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. B. The Uniform Relocation Assistance and Real Propérty Acquisition Policies Act of 1970, (42 U.S.C. S 4601), (prohibits unfair treatment ofpersons displaced or whose property has been acquired because off federal ori federal-aid programs and projects). Federal-Aid Highway Act of 1973, (23 VS.C.S324 et seq.), as amended, (prohibits including but not limited to: C. discrimination on the basis of sex). D. Section 504 of the Rehabitatiofp.1972) 29u.S.C. S 794 et seq.) as amended, (prohibits discrimination on the basis ofrdjsability); and 49 CFR Part 27. E. The Age Discrimination Act.of 197asamended, (42 U.S.C. S6 6101 et seq.), (prohibits Airport and Airway mprovement. Actof1 1982, (49 U.S.C. Chapter 471, Section 47123), as amended, (prohibits disdinimatigpbased: on race, creed, color, national origin, or G. The Civil Righis-Restoralon Act of 1987, (PL 100-209), (Broadened the scope, coveragegnd applicability ofTitle VI of the Civil Rights Act of 1964, The. Age Discrimination Actof 975 and Section 504 oft the Rehabilitation Act of 1973, by expanding thedefinitiony oft the terms "programs or activities" to include all of the programs or activitiesoft thei federal-aid recipients, subrecipients and contractors, whether such progyams or activities are federally funded or not). H. Titles II and IlI of the Americans with Disabilities Act, which prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. SS 12131-12189) as implemented by Department of Transportation regulations at 49 The Federal Aviation Administration's Nondiscrimination statute (49 U.S.C. $47123) (prohibits discrimination on the basis of race, color, national origin, and sex). Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance. with discrimination on the basis ofage). F. sex). C.F.R. Parts 37 and 38. J. and low-income populations. K. Page 10 of 14 AFA NonConstruction TASA Rev. 2/23/2024 TxDOT: CCSJ# AFA CSIs 0916-02-026 Project Name Federal Highway Administration: CFDA No. CFDA1 Title 0916-02-026 AFAID Z00009349 20.205 Highway Planning and Construction AFA Not Used For Research & Development; District# 16- Code Chart 64# 22350-Kingsville CRP Plan City-Wide. Non-Motorized Transportation Title Vi, the parties must take reasonable steps to ensure that LEP persons have meaningful access to the programs (70 Fed. Reg. at 74087 to 74100). Title IX of the Education Amendments of 1972, as amended, which prohibits the parties from discriminating because of sex in education programs or activities (20 U.S.C. 1681 ets seq.).. 20. Disadvantaged Business Enterprise Program Requirements A. The parties shall comply with the Disadvantaged Business Enterprise ("DBE") Program B. Local Government shall adopt, in its totality, State's féderally approved DBE program. C. Local Government shall set an appropriate DBE goar consistent with State's DBE guidelines and in consideration of Local marketprojest size, and nature of the goods or services to be acquired. Local Government shall havefinal decision-making authority regarding the DBE goal and shall be responsible for documenting its actions. D. Local Government shall follow all otherparts of State's DBE/program referenced in TxDOT Form 2395, Memorandum of Understanding Regarding the Adoption oft the Texas Department of Transportation's Federelly-Approved Disadvantaged Business Enterprise by Entity, and attachmenis-faund at web address: itp/p.dotsiate.kiUDdOLTIOPemoumou attachments.pdf. Local Government shalgonuiscrimuate on the basis of race, color, national origin, or sexi in the award and,perfformance Ofany DOT-assisted contract ori in the administration of its DBE programfor the reduirements of4 49 CFR Part 26. Local Government shall take all necessary andedsonabiesiéps under 49 CFR Part 261 to ensure non- dsciminatogugr administration of DOT-assisted contracts. State's DBE program, asrequiredby 49CFR Part 26 and as approved by DOT, is incorporated by referencéinthis Agr-penl-mplementaton of this program is a legal obligation and failure to cayouti its tejms shall bet treated as a violation of this Agreement. Upon notification toocal Government ofi its failure to carry outi its approved program, State may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 USC 1001 and the Program Fraud Each contract Local Government signs with a contractor (and each subcontract the prime contractor signs with a subcontractor) must include the following assurance: "The contractor, sub-recipient, or sub-contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this agreement, which may result in the termination oft this agreement or such other remedy as the recipient deems appropriate." requirements established in 49 CFR Part 26. E. Civil Remedies Act of 1986 (31 USC S 3801 et seq.). F. 21. Debarment Certifications The parties are prohibited from making any award at any tier to any party that is debarred or suspended or otherwise excluded from or ineligible for participation in Federal Assistance Programs under Executive Order 12549, Debarment and Suspension." By executing this Agreement, Local Government certifies that it and its principals are not currently debarred, suspended, or otherwise excluded from or ineligible for participation in Federal Assistance Page 11 of14 AFA NonConstruction TASA Rev. 2/23/2024 TxDOT: CCSI# AFACSIs 0916-02-026 Project Name Federal Highway Administration: CFDAI No. CFDAT Title 0916-02-026 AFAID Z00009349 20.205 Highway Planning and Construction AFA Not Used For Research & Development District# 16- CRP Code Chart 64# 22350-Kingsville Plan City-Wide Non-Motorized Transportation Programs under Executive Order 12549, and further certifies that it will not do business with any party, to include principals, that is currently debarred, suspended, or otherwise excluded from or ineligible for participation in Federal Assistance Programs under Executive Order 12549. The parties toi this Agreement shall require any party to a contract, subcontract, or purchase order awarded under this Agreement to certify its eligibility to receive federal funds Ifstate funds are used, the parties are prohibited from making any award to any party that is debarred under the Texas Administrative Code, Title 34, Part 1, Chapter 20, Subchapter G, Rule $20.585 and the Texas Administrative Code, Title 43, Pârt 1, Chapter 9, Subchapter G. In executing this Agreement, each signatory certifiestot the beshof that signatory's knowledge A. Noi federal appropriated funds have beenpaid gnwill be paid by or on behalf of the parties to any person fori influencing or attempfing toi influence an officer or employee of any federal agency, a Member of Congress an officer or employee of Congress, oran employee of a Member of Congressi in.connection with the awarding of any federal contract, the making of any federalgrant thegnaking of any federal loan, the entering into of any cooperative agreement,d the extension, continuation, renewal, amendment, or modifiçation any federal contract, grant, loan, or cooperative B. Ifanyf funds other thanfederal appropriated funds have been paid or will be paid to any person fori inflencing orattempting to influence an officer or employee of any agency, a Member ofCongresshan oifiçer or employee of Congress, or an employee of a Member of Congréss ino connection With federal contracts, grants, loans, or cooperative agreementshthe signatory for Local Government shall complete and submit the federal Standard FOr-LLL, Disclosure Form to Report Lobbying," in accordance with its C. The parties shall réquire that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and all sub-recipients shall certify and disclose accordingly. Submission of this certification is a prerequisite imposed by 31 USC $1352 for making or entering into this transaction. Any person who fails tot filei the required certification shall be subject to a civil penalty of not less than and, when requested by State, to furnish a copy of the certification. 22. Lobbying Certification and belief, that: agreement. instructions. $10,000 and not more than $100,000 for each such failure. 23. Federal Funding Accountability and' Transparency Act Requirements A. Any recipient of funds under this agreement agrees to comply with the Federal Funding Accountability and Transparency. Act (FFATA) and implementing regulations at 2 CFR Part 170, including Appendix A. This agreement is subject toi the following award terms: nttp/www.gpo.gov.2010-08-14pdt2010-22705.pdr and nttp/www.gpo.gov.0VISYSDIFR-210-09-14pdt2010-22706.pd: B. 1. Local Government agrees that it shall: Obtain and provide to State a System for Award Management (SAM) number (Federal Acquisition Regulation (FAR) Subpart 4.11) if this award provides more Page 12 of14 AFA NonConstruction TASA Rev. 2/23/2024 TxDOT: CCSI# AFACSIS 0916-02-026 Project Name Federal Highway Administration: CFDA No. CFDA1 Title 0916-02-026 AFAID Z00009349 20.205 Highway Planning and Construction AFA Not Used For Research & Development District# 16- CRP Code Charte 64# 22350-Kingsville Plan City-Wide Non-Motorized Transportation than $25,000 in Federal funding. The SAM number may be obtained by visiting the SAM website whose address is: tins/samgowsAlMpagespupiehndexst Obtain and provide to State a Data Universal Numbering System (DUNS) number, a unique nine-character number that allows thet federal government to track the distribution of federal money, The DUNS number may be requested free of charge for all businesses and entities required to do so by visiting the Dun & Bradstreet on-line registration website tpBsaudmbsmeltem Report the total compensation and names of its top five executives to State if: More. than 80 percent of annual gross-fèvenues are from the Federal government, and those revenues aréigreater than $25,000,000; and The compensation information smotaready available through reporting tot the U.S. Securities and Exchange Commission. 2. and 3. a. b. 24. Single Audit Report A. The parties shall comply with the requirementsoft the Single Audit Act of 1984, P.L. 98- 502, ensuring that the single audit reporti includes the coverage stipulated in 2 CFR Part B. Ifthreshold expenditures of $750,000-amore are met during thet fiscal year, the Local Government must submit a SinglAudfReport: and Management Letter (if applicable) to TxDOT's Complancepwson, 25East11"h Street, Austin, TX 78701 or contact C. Ifexpenditures aredess tharfthe-tresold during Local Government's fiscal year, Local Government must sueniterstatement to TxDOT's Compliance Division as follows: We D. For eachtyear Projechremains open for federal funding expenditures, Local Governmentwill be responsible for filing a report or statement as described above. The required annuakfling.hall extend throughout the life of the agreement, unless otherwise amendèdor Project has been formally closed out and no charges have been 200. TxDOT's Compliancgpvision) ats sigeaudis@bxdotaoy. did not meet thef asingle audiperiormedi TOLFY expenditure threshold and therefore, are. not required to have incurred within the current fiscal year. 25. Signatory Warranty Each signatory warrants that the signatory has necessary authority to execute this agreement on behalf of the entity represented. Page 13 of1 14 AFA NonConstruction TASA Rev. 2/23/2024 TxDOT: CCSJ# AFACSJs 0916-02-026 Project Name Federal Highway Administration: CFDAI No. CFDATitle 352 0916-02-026 AFAID Z00009349 20.205 Highway Planning and Construction AFA Not Used! For Research & Development District# 16- CRP Code Chart 64# 22350-Kingsville City-Wide Plan Non-Motorized Transportation Each party is signing this agreement on the date stated under that party's signature. THE STATE OF TEXAS Signature Typed or Printed Name Typed or Printed Title THE LOCAL GOVERNMENT Signature Typed or Printed Name Typed or Printed Title Date Date Page 14 of 14 AFAI NonConstruction TASA Rev. 2/23/2024 TxDOT: Federal Highway Administration: CFDAI No. 20.205 CCSJ# 0916-02-026 AFAID Z00009349 AFA CSJs 0916-02-026 District# 16- Code Chart CRP 64# Project Name City-Wide Transportation Non-Motorized Plan CFDA Title Highway Planning and Construction 22350-Kingsville AFA Not Used For Research & Development, ATTACHMENT A SCOPE OF WORK Contractor-Related Entity shall perform its work in accordance with. Attachment D, Information Resources and Security Requirements. A Contractor-Related Entity might create, access, transmit, store, or use. Public TxDOT datai ina a Contractor-Related Entity Environment. Contractor shall ensure that Contractor-Related Entity Environments comply with the' TxDOTLoW Security Baseline with the Purpose: Thej purpose oft thej project is to address sidewalk gaps, roadwaya audits, speed management plan, ADA improvements, signage and striping, lighting, signal tping-dustments, and audible signs to be performed by the State. It will include goals and expectedifipact ofNomMtorized Transportation Privacy Overlay. Plan (NMTP). Project Areas: The project is a citywide project within city limits. 1 Timeline and deliverables: 1. The task to develop a City-Wide Nomwagesplatint Plan (NMTP), including adoption, willl be performed in a3-year periodaom timé of execution ofAFA 2. The deliverables resulting fromavelgping City-Widel NMTP a. Report on existingdondition!: ahalyses b. Preliminary aise Report on siakeholderciagement d. Final report 3. The due dates ofthe deliverables areas follows: 9-monthhime: frame from execution of AFA to report on existing condition analysis 9-montht umet frame rom the above deliverable (a.) toj produce preliminary report on 6-month time fraye from the above deliverable (b.) to report on stakeholder engagement d. 6-month time frame from the above deliverable (c.) top produce final report proposed reconmeralations Existing Conditions Analysis: Analysis methodologies and data sources: must bet used to describe the nature and level of detail oft the existing conditions. The analysis methodologies include: 1. Hot Spot Crash. Analysis 2. Systemic Analysis 3. Geometric Improvement Analysis 4. Safel Routes to School Transportation Plan 5. Roadway. Audit 6. Non-motorized Transportation Inventory The anticipated data sources include: 1. In-Field Survey AFAI NonConstruction TASA Page 1of2 Attachment A 2/23/2024 TxDOT: Federal Highway Administration: CFDA No. 20.205 CCSJ# 0916-02-026 AFAID Z00009349 AFACSJs 0916-02-026 District# 16- Code Chart CRP 64# Project Name CFDA Title Highway Planning and Construction 22350-Kingsville City-Wide Transportation Non-Motorized Plan AFA Not Used For Research & Development, 2. Census Demographics 3. Crash Record Information System (CRIS) Database Additional analysis methodologies and datas sources may be detailed int the planning consultant contract Stakeholder Engagement: This NMTP will be developed utilizing community feedback to build community trust and develop buy-in for the eventual recommendations. The feedback will be obtained through townl hall meetings, as well as meetings with stakeholders including Kleberg County, Kingsville Independent School District (ISD), Santa Gertrudis ISD, Texas AaMPhemity-ingvile, the City Planning & Zoning Board, Historical Development Board, and the) Mainstreet, Tourism, and Parks & Recreation. Advisory Boards. Safety campaigns willl be used toj publicizethe NMTPS recommendations. The State will provide input on proposals affecting myptmpdwydtmt stakeholder engagement methods and stakeholders may be detailed int theplanning consultant contract scope. scope. Recommendations: The NMTP willi include but arei the following recommendation types: General 1. 2. Vision Zero Plan 3. Safe Route to School Plan 4. ADA Transition Plan 5. - Regional Pathway Trails 6. - Construction Costs resulting from the award A Safety Action Plan - Agreement to Adopt the Complet-rigmimg Document: The Non-Motorized Transportation Plan Alternative: funding must be adopted by the City Commission by ordinance Page 2 of2 AFA NonConstruction TASA Attachment A 2/23/2024 ge A of gge This is a placeholder document: please upload your resolution materials in place of this document Department Transportation Texas TxDOT: CCSJ# AFACSIs 0916-02-026 Project Name Federal Highway Administration: CFDAI No. CFDA Title 0916-02-026 AFAID Z00009349 20.205 Highway Planning and Construction AFA Not Used For Research & Development District# 16- CRP Code Chart 64# 22350-Kingsville City-Wide Transportation Non-Motorized ATTACHMENT D Information Resources and Security Requirements 1. TYPES OF DATA "TxDOT Data" means TxDOT information, data, records, and information to which a Contractor-Related Entity has access, has possession, or is otherwise provided to a Contractor-Related Entity by TxDOT, whether or not intended under or for the purposes of the agreement, including, without limitation, data generated or collected under this agreement, intellectual property/grèated as a work for hire under this TXDOT Data is classified into thei four categories that controllépplicabilty of security standards: Public, Any data that a Contractor-Related Entity accesses, and downlgads froma TxDOT system, for use, manipulation, storage, or management is consideredeeriaénial. Data unless otherwise specified in agreement, and Personal Identifying Information (as defined below). Sensitive, Confidential, and Regulated. See Section 41 for-Definitions. writing by TxDOT. 2. DATAI REQUIREMENTS 2.1 Data, Data Dictionaries, and Dataflow Diagrams Contractor shall ensure thatrTxDOT Datathat is generated, manipulated, transmitted, or stored, utilizes the TXDOT tmoor.uapcmeas data dictionaries, and datai flow diagrams (including security protocols). 2.2 Data Transfer (a) At the competion of adeliverable, the Contractor shall transfer all TxDOT Data generated and stored forthat delivéyable to TxDOT in a manner and format acceptable to TxDOT and (b) All metadata associated with the TxDOT Data transferred must remain attached to that data. (c) Contractor shall maintain the appropriate level of data security throughout the transfer of approved by TxDOTsfinformation Technology Division ("ITD"). the TxDOT Data. 2.3 Backup and Disaster Recovery (a) Contractor shall implement business continuity procedures to fulfill all requirements of this agreement that address, as a minimum, fire, theft, natural disaster, technical difficulty, workforce problems equipment failure, or other disruption of business. (b) Contractor shall maintain a disaster recovery plan. Contractor is responsible for all project related costs of disaster recovery during the project except for costs associated with disasters beyond Contractor's reasonable control, and for those costs included as part of the TXDOT infrastructure responsibilities. 2.4 Open Records Requests Contractor shall not release Information in response to an open record request related to this agreement request unless TXDOT has approved the release in writing. Attachment D- Information Resources and Security Requirements D-1 Revised 2024-04-10 TxDOT: CCSJ# AFA CSJs 0916-02-026 Project Name Federal Highway Administration: CFDAI No. CFDAT Title 43.08 0916-02-026 AFAID Z00009349 20.205 Highway Planning and Construction District# 16- CRP Code Chart 64# 22350-Kingsville City-Wide Transportation Non-Motorized AFA Not Used For Research & Development 2.5 Encryption For Sensitive, Confidential, and Regulated TxDOT Data, the Contractor shall ensure TxDOT Data ise encrypted while in-transit and while at-rest in accordance with the TxDOT Controls Catalog Standard SC- 13, Cryptographic Protection and SC-08; Transmission Confidentiality and Integrity security requirements. 2.6 Accessibility Contractor shall ensure all products provided under this agreement comply with the State of Texas Accessibility requirements for Electronic and Informatioppegurces: specified in 1 Texas Administrative Code (TAC) Chapters 206 and 213. 3. INFORMATION RESOURCE, AND SECURITY REQUIREMENTS 3.1 Information Security Safeguards (a) Contractor shall implement appropriate administrative, physical, and technical safeguards, in accordance with TxDOT's seapreemehtbtnast reasonably and appropriately protects the confidentiality, integri)andavaiaplly of TxDOT Data. (b) Contractor shall conformao-poipies! and procedures relating to the implementation of security safeguards tocomplyN MithTxDOT's Information Resources security program pursuant to the TxDOland DRsinformation Security Controls Catalog Standards. Contractor shall idmediatel)@poro TxDOT via the Report Cybersecurity Incident Page on TxDOT.gov, any potential cybeus gsecurity incident or breach involving TxDOT Data (See Section 4, 3.2 Potential yperseçusainccencr Breach Notification Definitions). 3.3 Demonstrating Compliance with Information Security Requirements Ifrequired by TxDOT, prior to contract award, at renewal, and on a recurring basis, Contractor shall provide a TXDOT Security Questionnaire as documented in the contract. Additionally, upon reasonable notice to the Contractor, and if TXDOT determines that the Contractor has violated this agreement, TxDOT, directly or through its agent, may request an attestation, which may include additional attestations, and evidence that Contractor is in compliance with applicable laws, regulations, and standards outlined in 3.5. 3.4 Security Training Ina accordance with Section 2054.5192 of the Texas Government Code, each Contractor-Related Entity that will access a TXDOT computer system or database must complete a TxDOT approved cybersecurity training program that is certified under Section 2054.5192 of the Texas Government Code.. Thet training program must be completed during the term oft the contract and during any renewal period. The Contractor shall provide verification of completion of the cybersecurity training program in a method designated by TxDOT. 3.5 Applicable Laws, Regulations, and Standards Attachment D- Information Resources and Security Requirements D-2 Revised 2024-04-10 TxDOT: CCSJ# AFAC CSJs 0916-02-026 Project Name Federal Highway Administration: CFDAI No. CFDA Title 0916-02-026 AFAID Z00009349 20.205 Highway Planning and Construction District# 16- Code Chart 64# 22350-Kingsville CRP City-Wide Non-Motorized Transportation AFA Not Used For Research & Development Contractor shall perform the services in accordance with the following standards, notify TxDOT of situations where compliance is not achievable, and assist TxDOT with the prevention of security gaps or conflicts that could impair security performance. Contractor shall comply with all applicable federal, state, and local laws and regulations necessary to perform the services. A non-exhaustive list off federal, state, and local laws and regulations that might be applicable includes the following. (1) DIR Security Controls Standard Catalog and applicable TxDOT Security Requirements (A) For Public Data, TxDOT and DIR Security Controls Standards Catalog low (B) For Sensitive Data TxDOT and DIR Secunty Controls Standards Catalog low baseline with Sensitive overlay and applicable TxDOT security requirements. (C) For Confidential Data, TxDOT andbIR SecuntyControls Standards Catalog moderate baseline and appliçable TxDOT secumtPlequirements. (D) For Regulated Data, TxDOT andDiSecurity Controls Standards Catalog moderate baseline, applicable TXDOT security requirements, and applicable baseline and applicable TxDOT security reqirements. regulated security requrements. (2) TX-RAMP Requirements (A) Contractor shallensure thatany Contractor-Related Entities providing a Cloud Computigsineenor that creates, accesses, transmits, uses, or stores TxDOT Data mustbeauthorzed in the Texas Risk and Authorization TARAEN ifTxDOT determines TX-RAMP is (B) IXDOT mayapprove the use of a TX-RAMP provisional status in lieu of a TX- RAMP certification. This approval is not effective unless approved in writing by thexDOT/Chiefl Information Security Officer ("CISO") and DIR. (C) ApiyComtiacorPesed Entities must achieve the following levels of authorization by the following dates for any new contract or renewal of a. TX-RAMP Level 1 Status no later than January 1, 2024 b. TX-RAMP Level 2 Status no later than January 1, 2022 regured existing contract: (3) State Laws and Regulations: (A) Texas Administrative Code, Chapter 202 - Information Security Standards (B) Texas Administrative Code, Chapter 206- - State Websites (C) Texas Administrative Code, Chapter 213-E Electronic and Information Resources (D) Texas Government Code, Chapter 552- Public Information (E) Texas Government Code, Chapter 2054 - Information Resources (F) Texas Penal Code, Chapter 33- Computer Crimes Unauthorized Use of Identifying Information (G) For Confidential data, Texas Business and Commerce Code, Chapter 521- Attachment D- Information Resources: and! Security Requirements D-3 Revised 2024-04-10 TxDOT: CCSJ# AFACSIs 0916-02-026 Project Name Federal Highway Administration: CFDAI No. CFDA Title 0916-02-026 AFAID Z00009349 20.205 Highway Planning and Construction District# 16- CRP Code Chart 64# 22350-Kingsville City-Wide Non-Motorized Transportation AFA Not Used For Research & Development (H) For Confidential data containing Protected Health Information, Texas Health and Safety Code, Chapter 181 - Medical Records Privacy () For Regulated data containing Payment Card Industry ("PCI") information, the Payment Card Industry Data Security Standards ("PCI- (J) For Regulated data containing Criminal Justice Information ("CJI"), the Criminal Justice Information Services ("CJIS") Security Policy DSS") 3.6 Information Resources Technology (a) Any proposed information resources technology thatv willbe installed on any TxDOT owned equipment or that will access any TxDOT hetworkmust be reviewed and approved by the ITD Architectural Review Board ("ARB") prtor to any development or (b) Any proposed information resources technologyhat will be installed on any TxDOT owned equipment or that will access any TxDOTI network must be reviewed and approved by the ITD Change AdvisoyBoard ("CAB") prior to implementation or design. delivery. 3.7 Information Resources Technology, IRT Procurements ITD must approve al/procurergents of: (1) Information Resourcés Technology that willl be owned by" TxDOT. (2) ITservicest forany environment that provides processing, storage, networking, managément: andthe distribution of data to ensure alignment with Texas Govenament Code, Chapter 2054, Subchapterl L. 3.8 Prohibited Technologiès In accordance with the Texas Statewide Plan for Prohibited Technologies, Contractor shall not provide services, equipment, or systems to TxDOT determined to be a Prohibited Technology by TxDOT. A list of the entities currently determined to be Prohibited Technologies is available at: ntips/p.txdot.gotgovpub'xdotndcybersecurty/pnly/prohbpited-technologies-Istcypersecurty.pdr 3.9 Background Checks Required for Access to TXDOT Data and TxDOT Systems (a) The contractor shall ensure that al Background Check is performed on each Contractor- Related Entity prior to that person receiving access to any TxDOT system. (b) Contractor shall ensure that al Background Check is performed on each Contractor-Related Entity prior to that person receiving access in a Contractor-Related Entity Environment to TXDOT Data that requires al Moderate or High Security Baseline (c) A"Background Check" must include thei following: (1) Verification of Social Security number; (2) Alli true alias names and counties (3) Federal and county level checks for felony and misdemeanor arrest and convictions Attachment D- Information! Resources and Security Requirements D-4 Revised 2024-04-10 TxDOT: CCSJ# AFACSs 0916-02-026 Project Name Federal Highway Administration: CFDAI No. CFDAT Title 0916-02-026 AFAID Z00009349 20.205 Highway Planninga and Construction District# 16- CRP Code Chart 64# 22350-Kingsville City-Wide Non-Motorized Transportation AFA Not Used/ For Research & Development for the past seven years, including sentences of deferred adjudication - all names; (4) Search of national criminal database - all names; (5) Search of state and national sex offender registry - all names; and (6) Search oft the government: sanction registry listings. (d) Contractor shall not allow any Contractor-Related Entity for which Contractor received any unfavorable result when conducting a Background Check to access TxDOT Data or (e) TxDOT may make exceptions to 3.9(d) on a case-b-Gase basis. Any exception granted by (f) Upon request by TxDOT, Contractor shall provide documentation that demonstrates to TxDOT's satisfaction that Background Checks have been conducted as required andi that no Contractor- Related Entity with one ofmore unfavorable results has received access to (g) Contractor shall immediately notifXDOT ifi ity learns of any change in status that might cause a Contractor-Related Entity'tor recevean Unfavorable result from a Background (h) IfContractor fails to meetther requireménts of 3,9, TxDOT may terminate this contract immediatelyAith no flyther liagity to the Contractor. 3.10 Interconnection ofTXDOT ahContractor-Related Entity Environment any TxDOT System. TxDOT must be in writing to be effective. TxDOT Data or any TxDOT System. Check. Ifa Contractor-Reldted Entifhasorwill have one or more interconnections between an Information Systém int that Coptractor-Related Entity's Environment and a TXDOT System or Systems, the Contractor: shall) ekecute or cause to be executed an Interconnection Security Agreement ("ISA") epgach,percomnection. An executed ISA must be provided to TxDOT for 3.11 Upon request by TxDOT, the Contractor shall provide any additional information or documentation that TxDOT determines is necessary to confirm a Contractor-Related Entity's compliance with this section. If Contractor fails to provide requested information as required, TxDOT may terminate this contract immediately with no further liability to the Contractor. 3.12 If completion of any of the requirements in this section requires obtaining information and/or action from a Contractor-Related Entity or other non-party entity, Contractor shall obtain the required information or action from that entity. For example, if the Contractor is a reseller of a Contractor- Related Entity's product or service, the Contractor is responsible for completing the TxDOT Security Questionnaire and the Contractor must obtain all the information or actions from the Contractor- Related Entity necessary for the Contractor to complete the each newi interconnectapori to connection. questionnaire. 3.13 SOC 1 Type 2 and SOC2 Type 2 Requirements Ifa Contractor-Related Entity is determined to be providing a function that is a key internal financial control or has a material financial impact on the TXDOT financial statements, then the following are applicable: Attachment D- Information Resources and Security Requirements D-5 Revised 2024-04-10 TxDOT: CCSI# AFACSIs 0916-02-026 Project Name Federal Highway Administration: CFDAI No. CFDA1 Title 0916-02-026 AFAID Z00009349 20.205 Highway Planning and Construction District# 16- Code Chart 64# 22350-Kingsville CRP City-Wide Non-Motorized Transportation AFA Not Used For Research & Development (a) Provide an Annual Report - Contract-Related entity must provide TxDOT the audit SSAE 18 Results within 15 days of Contract-Related receipt of final report from independent auditor. Licensor will engage a third party (the "Service Provider") to conduct an examination in accordance with Statement on Standards for Attestation Engagements No. 18, as established by the American Institute of Certified Public Accountants (AICPA), and commonly referred to as a Service Organization Controls (SOC) 1, relevant to controls related to the solution, and prepare a SOC 1 Type 2 report with respect thereto (the "SOC1 (b) In addition, Licensor will engage a Service Provider torconduct an examination in accordance with AT Section 101 of the Statement on Standardsifor Attestation Engagements to report on controls at a Service Organization relevant tosecurdand availability, established by the AICPA ("AICPA Standards") and, subject to AIGPA Standards, prepare a Type 2 service organization controls report with respect thereto (the' "SOC2Report). Once the SOC1 Report and SOC 2 Report are each available, uporwritten request from Licensee, Licensor must make available Licensor personnel todiscuss with TxDOT the reports. Other report Report"). types will not be considered to meet these rèquirements. 4. DEFINED TERMS 4.1 "baseline" means the set of minym-sedlinty controls defined for a low-impact, moderate- impact, or high-impact information) system. Information on applicable baselines is available at htps/wwixdotgovinsd-tdoliksiopinemation-technlogyC/bersecurtylcybersecurly- 4.2 "Breach" meansebreachoie system security" as defined in Section 521.053(a) of the Texas Business and Gommerce Code, wiich defines breach of system security as "the unauthorized acquisition of corputerized dêta that compromises the security, confidentiality, or integrity of sensitive personal information maintained by a person, including data that is encrypted if the 4.3 "Cloud Computing Service" means a model for enabling ubiquitous, convenient, on-demand network access to a shared pool of configurable computing resources (e.g., networks, servers, storage, applications, and services) that can be rapidly provisioned and released with minimal management effort or service provider interaction. Cloud computing is referenced in Texas Government Code Title 10, Subtitle D, Chapter 2157, Subchapter A, Section 2157.007 and is 4.4 "Confidential Information" has the meaning provided in 1 Texas Administrative Code S 202.1(5), which states the confidential information means information that must be protected from unauthorized disclosure or public release based on published laws or legal agreements." resources.html. person accessing thedatéhas the key required to decrypt the data." defined in NIST 800-145. Information that is Confidential Information under this definition includes: (a) Dates of birth of living persons (b) Driver's license numbers (c) License plate numbers (d) Credit card numbers Attachment D- Information Resources and! Security Requirements D-6 Revised 2024-04-10 TxDOT: CCSI# AFACSJS 0916-02-026 Project Name 7970 : Federal Highway Administration: CFDAI No. CFDA Title 0916-02-026 AFAID Z00009349 20.205 Highway Planning and Construction District# 16- Code Chart 64# 22350-Kingsville CRP City-Wide Transportation Non-Motorized AFA Not Used! For Research & Development (e) Insurance policy numbers (f) Attorney-Client communications (g) Drafts of policymaking documents (h) Information related to pending litigation () Audit working papers () Competitive bidding information before contract awarded. (k) Personal Identifiable Information () Sensitive Personal Information (m) Regulated data (n) Information excepted from disclosure regdrémentsof Chapter 552 oft the Texas Government Code ("Texas Public InformationfAct") or other applicable state or (0) Compliance reports for which the aAltomeyGeneral has granted permission to withhold (p) Investigative working papers and drat reports-excepted from disclosure under Section 4.5 Contractor-Related Entity"r mers.Conipactor; subcontractors; their employees, agents and officers; and all other peraetpmronchtacer might be legally or contractually responsible. 4.6 Contractor-Relatet Entity Environment" means an Environment for which TxDOT does not manage or control the systèm environment, servers, operating systems, or storage with the 4.7 "Data" means the representation ofi facts; as the raw material of information that is used as a 4.8 "Data Dictionary" means a directory of the definitions, purpose, policies and structure about data. Iti is a compilation of information about the data owned by the enterprise. It describes every data item in a database in enough detail for users and application developers to know what the 4.9 "Environment" means an aggregate of procedures, conditions, and objects affecting the development, operation, and maintenance of ani information system. 4.10 "Information" means data, regardless of form, that is created, contained in, or processed by information resources facilities, communications networks, or storage 4.11 "Information Resources Technology" means data processing and telecommunications hardware, software, services, supplies personnel, facility resources, maintenance and training that are employed, designed, built, operated, and maintained to collect, record, process, store, federal law 552.116 of the Texas Govémment Code exception of usespecific configuration settings. basis for reasoning, dèasion-making, discussion, or calculation. data is and how to make use ofit. media. retrieve, display, and transmit information. Attachment D- Information Resources: and Security Requirements D-7 Revised 2024-04-10 TXDOT: CCSJ# AFACSIs 0916-02-026 Project Name : Federal Highway Administration: CFDAI No. CFDA1 Title 0916-02-026 AFAID Z00009349 20.205 Highway Planning: and Construction District# 16- CRP Code Chart 64# 22350-Kingsville City-Wide Transportation Non-Motorized AFA Not Used For Research. & Development 4.12 "Information System" means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information. An Information System normally includes, but is not limited to, hardware, software, network 4.13 "Personal Identifying Information" means information that alone or in conjunction with (a) Name, social security number, date of birth, or government-issued identification number; (c) Unique biometric data, including the individual's fingerprint, voice print, and retina or iris infrastructure, information, applications, communications, and people. other information identifies an individual, including an individual's: (b) Mother's maiden name; image; and (d) Unique electronic identification number, address, orr routing code. 4.14 "Potential Cybersecurity Incident" means anevehtwhich may result in the accidental or deliberate unauthorized access, loss, dlscosure)madlication, disruption, or destruction of 4.15 "Public Data" means Data that is subject to-pablicpisclosure pursuant to the Texas Public Information. Act and freelvand withoutn reservation made available to the public. 4.16 "Public information" meansi infomation wntten, produced, collected, assembled, or maintained by or for a governmental body, gpldinguptormation held byi individual officers or employees of a governmental body, n-connection with the transaction of official TxDOT business. This includes information that istheld by.contractors and consultants and that TxDOT owns, to which TxDOT has a right of accéss, or onwhichpublic money was spent for the purpose of writing, producing, collecting, assembling, or maintaining the information. Public information includes any electronic communication created, transmitted, received, or maintained on any device ift the communication is in connection with tetransaction, of official business. Public information may be stored in any medium and may exist forms such as books, papers, letters, documents, e-mails, Internet postings, text messages, instant messages, printouts, photographs, maps, drawings, and audio and video recordings. Public information does not include tangible items, such as computers or 4.17 "Regulated Data" means information for which the use and protection of is dictated by a 4.18 "Sensitive Data" means information that could be subject to release under an open records request, but should be controlled to protect third parties, and should be vetted and verified before release. At TxDOT, this could include operational information, personnel records, 4.19 "Sensitive Personal Information" has the meaning provided by Section 521.002(2) of the Texas Government Code, which defines sensitive personal information as: (a) An individual's first name or first initial and last name in combination with any one or more of the following items, if the name and item are not encrypted: information or information resources. guardrails. state or federal agency or by third party agreements. research, or internal communications. Attachment D- Information Resources and Security Requirements D-8 Revised 2024-04-10 TxDOT: CCSJ# AFACSJS 0916-02-026 Project Name : Federal Highway Administration: CFDAI No. CFDA Title 0916-02-026 AFAID Z00009349 20.205 Highway Planning and Construction District# 16- Code Chart 64# 22350-Kingsville CRP City-Wide Non-Motorized Transportation (1) Social Security Number AFA Not Used For Research & Development (2) Driver's license number or government-ssued identification number; or (3) Account number or credit or debit card number in combination with any required security code, access code, or password that would permit access to an individual's financial account; or (b) Information that identifies an individual and relates to: (1) The physical or mental health or condition of the individual; (2) The provision of health care tot thei individual; or (3) Payment for the provision of health caret totheir individual. 4.20 "TxDOT Security Questionnaire" means a cybersecurity and poyacy questionnaire that provides TXDOT ITD necessary information férthird party attestation in accordance with 4.21 "TxDOT System" means an Information.Systemt thatiso owned, managed, or maintained by TxDOT requirements. TxDOT or on behalf of TxDOT. - Attachment D- Information Resources and! Security Requirements D-9 Revised 2024-04-10 AGENDA ITEM #14 City of Kingsville Engineering Dept. TO: CC: FROM: DATE: Mayor and City Commissioners Charlie Sosa, Interim City Manager Rutilio P. Mora Jr, P.E., City Engineer January 13, 2025 SUBJECT: Consider Approving Change Order No. 1 for Bid 24-04 to PM Construction and Rehab LLC for the General Land Office (GLO) Community Development Block Grant Mitigation (CDBG-MIT) Contract No. 22-082-016-D218 Project 5 E. Lott Ave. Sanitary Sewer Improvements Project Propose: Consider approving Change Order No. 1 (CO-1) for the General Land Office (GLO) Community Development Block Grant Mitigation (CDBG-MIT). Contract No. 22-082-016- D218. CO-1 will decrease the contract price by $39,468.00 and increase the contract time by 136 calendar days to. meet grant closeout requirements. GLOChange Order. No. 1-6 Contract Price Summary: Item Description A3 SWPPP Unit Quantity Unit Cost Total LF: -144 $7.00 ($1,008.00) C1 Remove Existing Storm Water Manhole C3 Remove Existing Storm Water HDPE C4 48" Diam. Storm Water Manhole C6 24" Diam Storm Water HDPE GLO Change Order No. 1Total EA -1 LF -20 EA -1 LF -20 $11,000.00 ($11,000.00) $4,440.00 ($4,440.00) $17,000.00 (17,000.00) $266.00 ($5,320.00) ($39,468.00) - KRSe City of Kingsville Engineering Dept. GLOC Change OrderNo. 1- Contract Time Description Contract' Time Calendar Days 136 Final Contract Price and Time $370,466,00 and 256 Calendar Days Background: Bid 24-02, Project 5 Sealed bids were received on November 11, 2023. This project was advertised in the local newspaper, Historically Underutilized Business (HUB), Minority- and Women-Owned Business Enterprises (MWBE) and on the City's website. No bid was Bid 24-04, Project 5 readvertisement for sealed bids were received on February 20, 2024, from 3 bidders. Bidder one (1) is Insituform Technologies LLC, from Chesterfield, Missouri. Bidder two (2) is Texas Pride Utilities LLC, from Houston, Texas. Bidder three (3) is PM Construction & Rehab. LLC, from Pasadena, Texas. Base Bid ranged from $187, 684.00 to $328,562.00, Alternate Bid No. 1 ranged from $100,388.00 to $141,196.00, Alternate Bid No. 2 ranged from $60,648.00 to $81,054.00 and Total Bid, Amounts ranged from $409,934.00 to 489,598.00. The lowest bidder was PM Construction & Rehab LLC for received, and the project was readvertised for a later date. $409,934.00. Financial Impact: No financial impact as this is a deductive change order. Recommendation: Staff recommendations approving Change Order No.1 for CDBG-MIT GLO Contract No. 22- 082-016-D218 - Project 5 -E E. Lott Ave. Sanitary Sewer Improvements Project for a final price of 370,466.00 and contract time of 256 calendar days. Attachments: GLO Change Order 1 Ns RESOLUTION #2025- A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER #1 TO THE CONSTRUCTION CONTRACT WITH PM CONSTRUCTION & REHAB LLC FOR THE GLO CDBG-MIT CONTRACT 22- 082-016-D218 PROJECT 5: E. LOTT AVE. SANITARY SEWER MPROVEMENTS PROJECT; REPEALING ALL CONFLICTING RESOLUTIONS AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Kingsville (City) intends to make some sanitary sewer improvements through a General Land Office (GLO) Community Development Block Grant (CDBG) -Mitigation (MIT) program via Contract No. 22-082-016- D218 for Project 5: E. Lott Ave. Sanitary Sewer Improvements and went out for bids via BID #24-02 which was advertised in 2023 but no bids were received, sO WHEREAS, the three bids were received on February 20, 2024 responsive to BID #24-02 and after reviewing the bid submittals staff and the outside engineer (ICE) recommended the bid be awarded to the low bidder, which was PM WHEREAS, the City awarded BID#24-02 to Vendor at a Commission meeting on WHEREAS, the City and Vendor worked to prepare a construction contract that was approved by City Commission on March 25, 2024 via Resolution #2024-34 for GLO CDBG-MIT Contract No. 22-082-016-D218 Project 5: E. Lott Ave. Sanitary Sewer Improvements for the base bid ($187,684.00) and for alternates no. 1 ($100,388.00) & 2 ($60,648.00), which together total an amount of WHEREAS, the contract price needs to be decreased by $39,468.00 and the contract time needs to be increased by 136 calendar days to meet grant closeout WHEREAS, staff is recommending the City Commission approve Change Order #1 for the construction contract with vendor as presented for a new total amount BE IT RESOLVED by the City Commission of the City of Kingsville, Texas: the project was readvertised; Construction & Rehab, LLC, from Pasadena, Texas (vendor); March 11, 2024 for a total amount of $409,934; $409,934 with a contract time of 120 calendar day; requirements; of$370,466.00 and 256 calendar days; I. 1 THAT the City Commission approves and the Mayor is authorized and directed as an act of the City of Kingsville, Texas to authorize the Interim City Manager to execute Change Order #1 to the Construction Contract for General Land Office (GLO) Community Development Block Grant (CDBG) -Mitigation (MIT) program via Contract No. 22-082-016-D218 for Project 5: E. Lott Ave. Sanitary Sewer Improvements between the City of Kingsville, Texas and PM Construction & Rehab, LLC as per staff recommendation and in accordance with Exhibit A hereto attached and made a part hereof. I. THAT all resolutions or parts of resolutions in conflict with this resolution are repealed to the extent of such conflict only. III. THAT this Resolution shall be and become effective on and after adoption. PASSED AND APPROVED by a majority vote of the City Commission on the 13th day of January 2025. Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED AS TO FORM: Courtney Alvarez, City Attorney 2 COMMUNITY DEVELOPMENT & REVITALIZATION The" Texas General Land Office Construction Change Order Request NOTE: Texas Local Government Code Sec. 262.031 CHANGES INI PLANS AND SPECIFICATIONS" regulations apply. Generally, a cumulative increase int the contract price ine excess of 25% or ac cumulative decrease ine excess of 18% are disallowed. Subrecipient/City of Kingsville Engineer Name Address & Phone International Consulting Engineers 261 Saratoga Blvd. Corpus Christi, TX78417 361-826-5805 Project #: Contract Origination Datel GLO Contract Number: 22-082-016-D218 Subrecipient Name, Address, &F Phone Number: Date: 8/6/2024 Contractor Name, Address & Phone Number: PM Construction &F Rehab, LLC 131 North Richey Street Pasadena, TX77506 832-252-4800 Sewer line rehabilitation City of Kingsville 400 W. King Ave. Kingsville, TX7 78363 361-595-8040 5 Bid Package #: 3/25/2024 1 Project Description: Change Order #: 1 Youa are hereby requested to comply with thet following changes from the contract plans and specifications. Item No. Description of Changes: Quantities, Units, Unit Prices, Change in Completion Decrease in Contract Price Increase in Contract Schedule etc. Price A3 SWPPP, $7.00/LF, -144LF 1,008 11,000 4,440 17,700 5,320 Remove Existing Storm Water Manhole, $11,00000/EA,1EA Remove Existing 24" Diam. Storm Water HDPE, $222.00/LE,-20LF C4 48" Diam. Storm' Water Manhole, $17,700.00/EA-1EA C6 24" Diam. Storm Water HDPE, $266.00/LF, -20LF C1 C3 See sheet: 2toa adda additional entries Change in Construction Contract Price Original Contract Price: 409,934.00 Cumulative Previous/0.00 Change Order(s) Total: Contract Price Priort tol this Change Order: Net Increase/Decrease) oft this Change Order: Effective. June 2020 Change in Contract Time (Calendar Days) Original Contract Time in! Days: 120 Net Change from Previous Change Order(s) in Days/o Contract Time Prior tot this Change Orderi in Days Netl Increase/Decrease oft this Change Orderi in Days: 409,934.00 -39,468 120 136 Page1of3 COMMUNITY DEVELOPMENT &F REVITALIZATION The Texas General Land Office Construction Change Order Request 8 Contract Price withA All Approved Change Orders: Cumulative Percent)-9.639 Changei in Contract Price! (+/-)L Construction Contract/4/8/2024 Start Date: 370,466.00 Contract Time with AIIA Approved Change Ordersi in/256 Days: 1/31/2025 12/20/2024 Subrecipient Contract End Date: Construction Contract End Date: Reimbursements of costs included int this change order are subject tor review by GLO-CDR. *This document may be executed priort tos submission for GLO-CDR review, but all parties involved willl bel held responsible ift the change order or amendment warranted: as a result oft this change orderi isr not in compliance with CDBG or HUD Requiremements Subrecipient Signature Subrecipient Nam and1 Title (Printed) Subrecipient: Signature Justificationi for Change Order Engineer Signature Juan Carlos Cardenas, PE, Senior Engineer Engineer Name and Title (Printed) Contractor Signature Contractor Name and" Title (Printed) Engineer Signature Contractor Signature 1. Will1 this change orderi increase ord decrease the number ofb beneficiaries? Ift therei isac change, how many beneficiaries willl be affected? Increase DDecrease ENoChange Increase [Decrease ONo Change Increase DDecrease No Change Yes L No Total LMI 2. Effect oft this change ont thes scope of work: 3. Effect on operation and maintenance costs: 4. Are allp pricesi int the change order dependent upon unit pricest foundi int the original bid? If"no", explain: 5. Has the change created new circumstances ore environmental conditions which may affect the project's impact, such as concealed or unexpected conditions discovered during actual Yes No construction? If'yes", is an environmental: assessment required? Effective. June: 2020 Page 2of3 COMMUNIYDPVELOPMENT &F REVITALIZATION TheTexas General Land Office Construction Change Order Request 6.1 Ist the Texas Council on Environmental Quality (TCEQ) clearance still valid (ifa applicable)? 8.A Aret the disability access requrements/approval still valid (if applicable)? 9. Are other Disaster Recovery contractural special condition clearances still valid? Yes Yes - No Yes Yes No No No 7.Ist the CCN permit still valid? (sewer projects only) lf'no",explain: Disclaimer: The Texas General Land Office has made every effortt toe ensuret thei information contained ont thisf formi is accurated andi inc compliance with ther most up-to-date CDBG-DRO and/or CDBG-MITE federal rules andi regulations, as applicable. Itshould ber noted that the7 Texas General Land Office assumes nol liabilityo or responsibility; ford any errord or omission ont this) formt thatr may result from thei interim period betweent thep publication ofo amendedo and/orr revisedf federalr rules andi regulations andt the Texas Generall Land Office'ss standardi review andu updates schedule. Effective. June 2020 Page 3of3 AGENDA ITEM #15 City of Kingsville Engineering Dept. TO: CC: FROM: DATE: Mayor and City Commissioners Charlie Sosa, Interim City Manager Rutilio P. Mora Jr, P.E., City Engineer January 13, 2025 SUBJECT: Consider Introduction of an Ordinance Amending the Fiscal Year 2024- 2025 Budget to Appropriate Additional Funding for City Wide Miscellaneous Concrete and Drainage improvements - Phase 3 Summary: The Budget Amendment proposes an allocation of $270,000 from Fund 055 -S Stormwater Drainage Capital Projects for City-Wide Miscellaneous Concrete and Drainage Improvements - Phase 3. These improvements are intended to address critical drainage issues and enhance infrastructure resilience across the city. Financial Impact: The amendment appropriates $270,000 from Fund 055 - Stormwater Drainage Capital Projects' unallocated balance to support this initiative. Recommendation: Staff recommends approval of the Budget Amendment to fund the necessary Citywide Concrete and Drainage improvements - Phase 3. Attachments: Ordinance No. 2025- : CITY Kigyle ORDINANCE NO. 2025- AN ORDINANCE AMENDING THE FISCAL YEAR 2024-2025 BUDGET TO APPROPRIATE ADDITIONAL FUNDING FOR CITY WIDE MISCELLANEOUS CONCRETE AND DRAINAGE MPROVEMENTS - PHASE 3. WHEREAS, it was unforeseen when the budget was adopted that there would be a need for funding for these expenditures this fiscal year. I. BE IT ORDAINED by the City Commission of the City of Kingsville that the Fiscal Year 2024- 2025 budget be amended as follows: CITY OF KINGSVILLE DEPARTMENT EXPENSES BUDGET AMENDMENT - BA#22 Dept Dept Name No. Expenditures 8600 Drainage Account Name Account Number Increase Budget Budget Decrease Fund 055 - Stormwater Drainage Capital Projects Drainage 71600 $270,000.00 [To amend the City of Kingsville FY 24-25 budget to appropriate additional funding for City Wide Miscellaneous Concrete and Drainage Improvements - Phase 3. Funding fort this request will come from the unappropriated fund balance of Fund 055.] II. THAT all Ordinances or parts of Ordinances in conflict with this Ordinance are repealed to the extent of such conflict only. II. THAT if for any reason any section, paragraph, subdivision, clause, phrase, word or provision of this ordinance shall be held invalid or unconstitutional by final judgment of a court of competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, phrase, word or provision of this ordinance, for it is the definite intent of this City Commission that every section, paragraph, subdivision, clause, phrase, word or provision hereof be given full force and effect for its purpose. 1 IV. THATthis Ordinance shall not be codified but shall become effective on and after adoption and publication as required by law. INTRODUCED on this the 13th day of. January 2025. PASSED AND APPROVED on this the 27th day of January 2025. EFFECTIVE DATE: Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED AS TO FORM: Courtney Alvarez, City Attorney 2 AGENDA ITEM #16 City of Kingsville Engineering Dept. TO: CC: FROM: DATE: Mayor and City. Commissioners Charlie Sosa, Interim City Manager Rutilio P. Mora Jr, P.E., City Engineer January 13, 2025 SUBJECT: Consider Awarding Professional Services Agreement with International Consulting Engineers (ICE) Low Water Crossing Repairs and Improvements Summary: We seek approval to authorize a Professional Services Agreement with International Consulting Engineers (ICE), selected through RFQ 25-01 on October 25, 2024, to provide engineering services for repairs, improvements, or replacements at the low water The agreement will also include the investigation of 10 additional low-water crossings maintained by the city to identify potential funding sources for necessary improvements. crossings at Tranquitas Creek and W. D. Avenue. The scope of the contract includes: Project coordinaton/Tecnnca. Approach Engineering Analysis and Design Bidding Phase Services Construction Phase Services Additionally, the contract will facilitate a more efficient approach to addressing maintenance and improvement needs at the city's crossings by reviewing necessary upgrades and identifying opportunities for funding. Background: RFQ #25-01 for Professional Engineering Services was advertised in the local newspaper and on the City's website on October 3 and October 10, 2024. Two Statements of Qualifications (SOQs) were received before the submission deadline on October 29, 2024, at 2:00 p.m.: 1. Collier Engineering & Design, Corpus Christi, Texas 2. International Consulting Engineers (ICE), Corpus Christi, Texas Nis Cityo ofk Kingsville Engineering Dept. An evaluation committee consisting of the City Manager, Capital Improvements. Manager, Public Works Director, and City Engineer reviewed the submissions and recommended International Consulting Engineers (ICE) as the top choice. The focus of the contract will be to address repairs at W. D. Avenue and Tranquitas Creek and to conduct investigations of other city-owned low-water crossings for future improvements. The City of Kingsville maintains 11 low water crossings, while TXDOT oversees 2, and the county. manages 1. City-owned crossings include: WIAve at Tranquitas Creek N10th St at Tranquitas Creek N gth Sta at Tranquitas Creek N 12th St at Tranquitas Creek ES Santa Gertrudis at Tranquitas Creek N5th St at Tranquitas Creek N 1stSt at Tranquitas Creek N 17th St at Tranquitas Creek S14th St at Santa Gertrudis Creek W D Ave at Tranquitas Creek ETrant Rd at Santa Gertrudis Creek Financial Impact: Recommendation: Staff Recommend: Professional Services will be paid from Fund 055 Utility Storm Water Drainage Fund. 1. Approving the Professional Services Contract between the City and International Consulting Engineers (ICE) in. the amount of $242,094.00. 2. Authorizing the City Manager to sign the contract. Attachments: Professional Services Contract - Cy B Kingsylle RESOLUTION #2025- A RESOLUTION OF THE CITY OF KINGSVILLE, TEXAS, AUTHORIZING THE MAYOR TO EXECUTE A PROFESSIONAL ENGINEERING) SERVICES AGREEMENT WITH INTERNATIONAL CONSULTING ENGINEERS FOR LOW WATER CROSSING REPAIRS AND IMPROVEMENTS; REPEALING ALL CONFLICTING RESOLUTIONS AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Kingsville ("City") desires to have engineering services for repairs, improvements, or replacements at the low water crossings at Tranquitas Creek and W. Ave. D, and to have investigation of 10 additional low water crossings maintained by the City to identity potential funding sources for WHEREAS, in order to identify qualified and responsive providers for the engineering services needed to address the issues identified, a Request for Qualifications (RFQ) process for engineering services was completed in WHEREAS, the City advertised RFQ #25-01 in the local newspaper on October 3a and 10, 2024 on the City's website and two Statements of Qualification (SOQ) inr response to the RFQ were submitted by the October 29, 2024 deadline; and WHEREAS, the proposals received for RFQ #25-01 by the due date were reviewed to determine the most qualified and responsive providers for each professional service giving consideration to ability to perform successfully under the terms and conditions of the proposed procurement, integrity, compliance with public policy, record of past performance, and financial and technical resources; WHEREAS, the City Selection Review Committee (City Manager McLaughlin, Capital Improvements Manager, Public Works Director, and City Engineer) each reviewed the SOQs and recommended the RFQ be awarded to International WHEREAS, the City Commission officially selected International Consulting Engineers (ICE) as the engineering firm for the 6th Street Tranquitas Creek Bridge Inspection and Repairs, and staff has negotiated a contract for a fair and reasonable price under the Professional Services Procurement Act with the firm and now brings the contract back before City Commission for approval. NOW THEREFORE, BE IT RESOLVED by the City Commission of the City of necessary improvements; and accordance with state law; and Consulting Engineers (ICE); Kingsville, Texas: I. 1 THAT the Mayor is authorized and directed as an act of the City of Kingsville, Texas to execute a Professional Services Agreement with International Consulting Engineers (ICE) for low water crossing repairs and improvements in accordance with Exhibit A hereto attached and made a part thereof. II. THAT all resolutions or parts of resolutions in conflict with this resolution are repealed to the extent of such conflict only. III. THAT this Resolution shall be and become effective on and after adoption. PASSED AND APPROVED by a majority vote of the City Commission on the 13thday of January 2025. Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED AS TO FORM: Courtney Alvarez, City Attorney 2 PROFESSIONALSERVICES CONTRACT STATE OF TEXAS COUNTY OF KLEBERG S $ THIS CONTRACT FOR PROFESSIONAL SERVICES is made by and between the CITY OF KINGSVILLE; hereinafter called "CITY" and JIMENEZ ENGINEERING SOLUTIONS, LLC DBA INTERNATIONAL CONSULTING ENGINEERS, hereinafter called "ICE" for the purpose of project management, construction management, professional engineering and other professional services as requested by the CITY. WITNESSETH WHEREAS, Local Government Code, Sec. 2254.003, provides for the procurement of professional WHEREAS, the CITY desires to contract for professional services described as follows: Professional NOWTHEREFORE, the CITY and ICE, inc consideration ofther mutual covenants and agreements herein engineering, design, planning, and construction management services; and Engineering Services for Low Water Crossing Repair and Evaluation contained, dol hereby mutually agree as follows: AGREEMENT ARTICLE-1 SCOPE OF SERVICESTO BE PROVIDED ICE shall perform those professional services for the fulfillment of the contract as identified in Attachment A- Services to be provided by ICE, attached hereto and made a part thereofthis contract. ARTICLE-2 CONTRACT PERIOD After execution of this contract, ICE shall proceed with the work within seven (7) çalendar days. This supplemental agreement prior to the date of termination, as provided in Article -8 Supplemental Agreements, or otherwise terminated, as. provided in Article- -15 Termination. Any work] performed or contract shall terminate at the close of business on December 31, 2025 cost incurred after the date of termination shall be ineligible fori reimbursement. unless extended. by ARTICLE-3 COMPENSATION AND METHOD OF PAYMENT The maximum amount payable under this contract is $242.094.00, unless modified as providedin/ Article -9: Supplemental Agreements. All payments will be made in accordance with hourly rates for each job title established in Attachment -B ICE Rates. Compensation for Professional Engineering Services shall be based on personnel time, ICE shall prepare and submit to the City, no more frequently than once per month, an invoice and a progress report stating the percent completion ofthe work accomplished during the billing period. in an amount not to exceed the maximum amount payable under this contract. Payments will be made on ai monthly basis. ARTICLE-4 PROGRESS ICE shall, from time to time during the progress of the work, confer with the CITY. ICE shall prepare and present such information as may be pertinent and necessary, or as may be requested by the CITY, At the request oft the CITY orl ICE, conferences shalll be held at) ICE'soffice, the CITY office, or at other locations designated by the CITY. These conferences shall also include an evaluation ofICE's services Should the CITY determine that the progress in production of the work does not satisfy the work schedule, the CITY will review the work schedule with ICE to determine corrective action needed. ICE shall promptly advise the CITY of events which have a significant impact upon the progress of 1) Problems, delays, or adverse conditions which will materially affect the ability to attain contract objectives, prevent the meeting of time schedules and goals, or preclude the attainment of project work units by established time periods; this disclosure will be accompanied by a statement oft the action taken, or contemplated, and any CITY assistance needed to resolve the situation; and 2) Favorable developments or events which would enable meeting the work schedule goals sooner than in order to evaluate features oft the work. and work when requested by the CITY. work, including: anticipated. ARTICLE-5 SUSPENSION The CITY may suspend the work, but not terminate the contract, by giving written notice ai minimum of five (5)calendar days prior to the date ofsuspension. The five (5)day notice may be waivedi lifapproved The work will be reinstated and resumed in full force and effect within ten (10) calendar days ofreceipt ofwritten notice from the CITY toi resumei the work. Thet ten (10) day notice may! be waived ifapproved in writing by both parties. in writing by both parties. 2 If the CITY suspends the work, the contract period, as determined in Article -2 Contract Period, is not affected and the contract will terminate on the date specified unless the contract is amended as provided in Article -8 Supplemental Agreements. ARTICLE- -6 ADDITIONAL WORK If ICE determines that any work it has been directed toj perform is beyond the scope of this agreement or task order and constitutes extra work, it shall promptly notify the CITY in writing. In the event the CITY determines that such work constitutes extra work and exceeds the maximum amount payable, the CITY shall SO advise ICE and a supplemental agreement may be executed, as provided in Article -8 ICE: shall not perform any additional work ori incur additional costs priort to the execution, by both parties, ofasupplemental agreement. The CITY shall not bei responsible: for actions by ICE or any costs incurred by ICE relating to additional work not directly associated with the performance of the work authorized Supplemental Agreements. int this contract or as amended. ARTICLE-7 CHANGES IN WORK Ift the CITY finds it necessary to request changes to previously satisfactorily completed work or parts thereofwhich involve changes to the original scope ofs services or character ofwork under the contract, ICE shall make such revisions if requested and as directed by the CITY. This will be considered ICE shall make such revisions to the work to correct errors appearing therein, when required to do SO by additional work and aid for as specified under Article -64 Additional Work. the CITY. No additional compensation will be paid for the correction of errors. ARTICLE-8 SUPPLEMENTAL AGREEMENTS Thet terms ofthis contract may bei modified by supplemental agreement ift the CITY determines that there has been a significant change in the scope, complexity, or character of the service to be performed, or the duration of the work. Additional compensation, if appropriate, shall be identified as provided in Any supplemental agreement must be executed by both parties within the contract period specified in No claim for extra work done or materials furnished shall be made by ICE until full execution of the supplemental agreement and authorization to proceed is issued by the CITY. The CITY reserves the right to withhold payment pending verification ofsatisfactory work performed. Article-3 Compensation and Method of Payment. Article -2 Contract Period. ARTICLE-9 PUBLIC. INFORMATION ACT 3 All data, basic sketches, charts, calculations, plans, specifications, and other documents created or collected under the terms oft this contract are the exclusive property ofthe CITY and shall be furnished to the CITY upon request. ICE, at its own expense, may retain copies of such documents or any other data which it has furnished the CITY under this contract. Release ofinformation will be in accordance with the Texas Public Information Act. ARTICLE-10 PERSONNEL, EQUIPMENT AND MATERIAL ICE shall furnish and maintain, at his own expense, office space for thej performance ofa all services, and adequate equipment to perform the services as required. ARTICLE-11 SUBCONTRACTING ICE shall not assign, subcontract or transfer any portion of the work under this contract. All work under this contract shall be performed by ICE. In the event specialized personnel or subject matter experts are required and subcontracting is deemed necessary. ICE will obtain approval from CITY prior to engaging any subcontractor. ARTICLE-12 EVALUATION OF WORK The CITY and its authorized representatives shall have the right at all reasonable times to review or otherwise evaluate the work performed or being performed hereunder and the premises in which it is being performed. Ifa review or evaluation is being made on the premises ofICE, ICE shall provide all reasonable facilities and assistance for the safety and convenience of the CITY representatives in the performance of their duties. If funds by other agencies or entities are to be used for payment of the services under this contract, ICE'sservices and work may be subject to periodic review and approval by other agencies or entities, including CITY, county, state, and/or federal agencies. ARTICLE-13 COMPUTER DOCUMENTS AND INFORMATION EXCHANGE All computer files must be compatible with the CITY's computer systems without conversion or modifications and must plot consistent with any reproducible plots submitted. All plots and graphic media provided by ICE shall be delivered to the CITY. ARTICLE-14 VIOLATION OF CONTRACTTERMS/BREACH OF CONTRACT Violation of the contract terms or breach of contract by ICE shall be grounds for termination of the contract and any increased cost arising from ICE's default, breach of contract, or violation of contract terms shall be paid by ICE. This agreement shall not be considered as specifying the exclusive remedy for any default, but all remedies existing at law and in equity may be availed ofby either party and shall be cumulative. 4 ARTICLE-15 TERMINATION This contract may bet terminated before the stated termination date by any oft the following conditions: 2) By the CITY, by notice in writing to ICE as a consequence ofi failure by ICE to perform the services 3) By either party, upon the failure oft the other party to fulfill its obligations as set forth herein; 4) By the CITY, for reasons ofi its own and not subject to the mutual consent ofICE upon not less than 5) By written notice from the CITY upon satisfactory completion of all services and obligations Should the CITY terminate this contract as herein provided, no fees other than fees due and payable at the time of termination shall thereafter be paid to ICE. Compensation for work at termination will be based on aj percentage ofthe work completed at that time. Should the CITY terminate this contract under Item 4 ofthe above paragraph, the amount charged during thei thirty (30) calendar day notice period shall IfICE defaults in the performance oft this contract or ift the CITY terminates this contract for fault on the part ofICE, the CITY will give consideration to the actual costs incurred by ICE inj performing the work to the date of default, the amount of work which was satisfactorily completed to the date of default, the value oft the work which is usable to the CITY, the cost to the CITY of employing another to complete the work required and the time required to do so, and other factors which affect the value to the CITY The termination of this contract and payment of an amount in settlement as prescribed above shall extinguish all rights, duties, and obligations of the CITY and ICE under this contract except the obligations set forth in Articles 10, 13, 18, 19, and 20 ofthis contract. Ifthet termination oft this contract is due to the failure of ICE to fulfill its contract obligations, the CITY may take over the project and prosecute the work to completion. In such case, ICE shall be liable to the CITY for any additional cost 1) By mutual agreement and consent, in writing, oft both parties; set forth herein in a satisfactory manner; thirty (30) calendar days written notice to ICE; and described herein. not exceed the amount charged during the preceding thirty (30) calendar days. oft the work performed at the time of default. occasioned to the CITY. ARTICLE-16 COMPLIANCE WITHLAWS ICE shall comply with all applicable Federal, State, and local laws, statutes codes, ordinances, rules, and regulations, and the orders and decrees of any court, or administrative bodies ort tribunals, in any manner affecting the performance of this contract, including, without limitation, worker's compensation laws, minimum salary and wage statues and regulations, and liçensing laws and regulations. When required, ICE shall furnish the CITY with satisfactory proofofits compliance. ARTICLE-17 INDEMNIFICATION ICE SHALL SAVE HARMLESS THE CITY AND: ITS OFFICERS AND EMPLOYEES FROM ALL CLAIMS AND LIABILITY DUE TO ACTIVITIES OF ITSELF, ITS AGENTS, OR 5 EMPLOYEES, PERFORMED UNDER' THISCONTRACT AND WHICH ARE CAUSED BY OR RESULT FROM: ERROR, OMISSION, OR NEGLIGENT ACT OF ICE OR OF ANY PERSON EMPLOYED BY ICE. ICE SHALL ALSO SAVE HARMLESS THE CITY FROM. ANY AND ALL: EXPENSE, INCLUDING, BUT NOTI LIMITED TO, ATTORNEY FEES WHICHI MAY BE INCURRED: BYTHE CITYI INLITIGATION OROTHERWISE: RESISTING SAID CLAIMOR LIABILITIES WHICH MAYI BEI IMPOSED ONTHE CITY. AS A RESULT OF SUCH ERROR, OMISSION, ORNEGLIGENT ACTIVITY BY ICE, ITS AGENTS, OR EMPLOYEES. ARTICLE-18 ICE'S RESPONSIBILITY ICE shall be responsible for the accuracy ofi its work and shall promptly make necessary revisions or corrections resulting from its errors, omissions, or negligent acts without compensation. ARTICLE-19 SUCCESSORS AND ASSIGNS ICE and the CITY do hereby bind themselves, their successors, executors, administrators, and assigns to each other party of this agreement and to the successors, executors, administrators, and assigns of such other party in respect to all covenants oft this contract. ICE shall not assign, subcontract, or transfer its interest in this contract. ARTICLE-20 SEVERABILITY In the event any one or more oft the provisions contained in this contract, for any reason, shall bel held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and; this contract shall be construed as ifs such invalid, illegal, or unenforceable provision had never been contained herein. ARTICLE-21 PRIOR CONTRACT SUPERSEDED This contract constitutes the sole agreement ofthe parties hereto and supersedes any priorunderstandings or written or oral contracts between the parties respecting the subject matter defined herein. ARTICLE-22 ARBITRATION/MEDIATION Mediation/Arbitration. If any dispute, controversy, or claim ("Dispute") arises out of or relating to this Agreement, or the breach thereof, whether asserted as in contract, tort or otherwise, or as a federal or state statutory claim, arising before, during or after the performance ofthis Agreement, the parties agree to resolve the Dispute through the mediation and arbitration procedures described below in lieu of litigation. (a) Mediation. The parties agree to use the following mediation procedures prior to any party pursuing arbitration: 6 (i) A meeting shall be held promptly between the parties, attended by individuals with decision making authority regarding the Dispute, to attempt in good faith to negotiate ai resolution oft the Dispute. (ii) If, within ten days after such meeting, the parties have not succeeded in negotiating ai resolution ofthel Dispute, thej parties shall agree to appoint one person from Kleberg County, Texas, as ai mediator. Said mediator shall be an attorney licensed to practice law in the State ofTexas and shall further be qualified to act as ai mediator pursuant to the Alternate Dispute Resolution (ADR) statutes oft the State of Texas. In the event thej parties cannot agree uponar mediator, thel Presiding. Judge ofl Kleberg County, Texas, shall appoint the mediator. The fees of the mediator (iii) The parties agree that the mediation hearing shall be held within ten days after the selection of the mediator unless the parties agree (iv) The parties agree to participate in good faith in ADR to its conclusion shall be shared equally by the parties. otherwise or circumstances require otherwise. as designated by the mediator. (b) Arbitration. If the parties are not successful in resolving the Dispute through mediation, then the parties agree that the Dispute shall be settled by binding arbitration governed by the Federal Arbitration Act in accordance with the Commercial Arbitration Rules of the American Arbitration Association, and judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction thereof. The parties agree and understand that they choose arbitration instead oflitigation to resolve disputes. Any arbitration brought under the terms of this agreement shall be conducted in the (i) The parties shall agree to appoint one person from Kleberg County, Texas as an arbitrator. Said arbitrator shall be an attorney licensed to practice lawi in the State ofTexas and shall further be qualified to act as an arbitrator pursuant to the Commercial Arbitration Rules of the American Arbitration. Association. In the event the parties cannot agree upon an arbitrator, the Presiding Judge of Kleberg County, Texas, shall appoint the arbitrator. The fees oft the arbitrator shall be shared equally (ii) The arbitration hearing shall be held at the office of the arbitrator in Kleberg County, Texas and the award of the arbitrator may be entered in the appropriate District Court oft the State ofTexas. (ii) The parties agree that the arbitration hearing will be held within ninety (90) calendar days ofthe commencement ofsuch arbitration proceeding. following manner: by the parties. 7 (iv) Thej parties agreet that each party may take the deposition oftwo] persons whether they are. either opposing party members or two individuals under the control of the opposing party or a combination thereof. ARTICLE-23 NOTICES All: notices to either party by the other, required under this contract, shall be personally delivered or mailed to such party at the following respective address: International Consulting Engineers (ICE) Jesus J. Jimenez, Principal 261 Saratoga Blvd. Corpus Christi, Texas 78417 (361)826-5805 Qicengineers-net City of Kingsville (CITY) Mr. Rudy P. Mora, Jr. PE, CFM City Engineer, Engineering Dept. 400 E. King Ave. Kingsville, TX 78364 rmora@cityofkingsyille.com [Signature page follows] [The remainder oft this page is intentionally left blank] : 8 ARTICLE-24 GOVERNING LAW. AND VENUE This Agreement shall be construed under and in accord with the law of the State ofTexas. Venue shall IN WITNESS WHEREOF, the CITY and ICE: have executed these presents in duplicate. bei in Kleberg County, Texas. INTERNATIONAL CONSULTING ENGINEERS CITY OF KINGSVILLE By: AR Jesus J.. Jimenez, P.E. Principal This_ By: (Signature) (Signature) day of 2024 This day of 2024 ListofAtiachments: Attachment -A Attachment -B Attachment-C Services to be provided by ICE Professional Services Manhour Breakdown ICE Rates 9 ATTACHMENT-A SERVICES PROVIDED BY ICE Following is a scope ofwork for W.D Ave. Project Coordination / Technical Approach Project yaMap/Casinin Site Visit/Inspection and Evaluation of Crossing Prepare evaluation report /key findings Recommendations and next steps clearly summarized Provide Opinion of Probable Construction Cost fori improvements, repairs and replacement the project including escalation for a 4-year period. Assist the City / Contractor with Permitting. Perform Calculations and Analysis Engineering and Design Site Survey crossing including 100ft up and down stream oft the crossing Prepare Drawings (30%, 60%, 100% Submittals) Title Sheet and Notes Sheet Prepare Plan and Profile Sheets Prepare Repair Plan Prepare Repair Details Prepare Repair Quantities Contract Documents Specifications Bid Phase Services Assist with evaluation of bids Respond tol RFIs and attend bid opening Evaluation ofbidders /1 Prepare bid tabulation Construction inspections (8 Inspections) Construction Phase Services Deliverables 30% Review Submittal 60%1 Review Submittal 100% Review Submittal Final Signed and Sealed Drawings and Bid Documents 10 Following is a scope ofv work for W.IAve/N. 9-St/N.10-St/N. 12thSt/E. Santa Gertrudis Ave/N.S*SE/N.I-SEH/N.17 St/N. Trant Rd. Project Evaluation/Asesment Report Development Project Mamagement/Meeings /C Coordination Site Visit/I Inspection and Evaluation of Crossing Prepare evaluation report /1 key findings Recommendations and next steps clearly summarized Develop cost estimates for proposed improvements Identify any available federal /s state funding Topographic Survey 11 ATTACHMENT-B ICE Rates Personnel Description Project Manager Sr. Civil/Env Engineer Sr. Civil/Env Engineer Jr. Structural Engineer Sr. Structural Engineer Mid Designer Sr. Technician Sr. Cost Estimator 2N Man Survey Crew Sr. Survey Tech Project Controls Admin Sr. $/hr $289 $170 $119 $294 $154 $126 $102 $140 $190 $119 $102 $158 12 ATTACHMENT-C Professional Services Manhour Breakdown 13 ISNIWGV HOSLABANS7 MS NVZ. WSAINDISIG WRENIDNE ASHAANIDNE ANE/TIAID uS roNd ISN NIWGV STOIINOD JoHroua 'HOHL AHARNS "S MISDAIANNS NVZ HOLVWILST. 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LSOD ISNVIDINHOHL #S HENDISEG GIW2 HIENIDNE TVINIONHIS us2 HIENIDNE TVHNIONHIS SWIENIDNE ANE/TIAID aS MEHNIDNE ANI/TIADD AS HIDVNVW rodd 2 L E 69 3 e E ISN NIWGV STOINOD JOHrONd HOHL AIAINS HS MENOAHANNS! NVWZ HO.IVIILSI JSOD ASNVIDINHO3L MS MENDISEG GW2 MHHNIDNI TVHAIONHIS as MAINIONEI TVANIONAIS afa MAENIDNE ANH/TIADD uS HHENIONE ANI/TIAID aS HIDVNVI" rodd o 3 € 69 3 s E s a 181 M : - : :X. STw AGENDA ITEM #17 Planning and Development Services 410 W: King Kingsville, TX78363 PH: 361-595-8055 CITX Kingsyile MEMO Date: To: From: Subject: December 4th, 2024 Mark McLaughlin (City Manager) Erik Spitzer (Director of] Planning and Development Services) and Deborah. Balli (Finançe Director) The City of] Kingsville Financial Department is seeking approval from the City Commissioners and Mayor to approve al Budget Amendment to pay for serviçes performed by Bureau Veritas and Future Services expected during the months of December 2024 and January 2025 Summary: The City of] Kingsville currently owes $6,977.71 for building inspections and plan review fees performed by Bureau Veritas during the month of November 2024. All fees collected for inspections and plan review fees are paid directly to the General Fund. The Finance Department is requesting $29,000.00 from the General Fund be transferred to Planning Department's Professional Services account GL #001-5-1602-31400 to satisfy this invoice and future invoices Background: In the spring of this year, our only building inspector resigned and left the city; to continue continuity, the Planning Department exercised an existing contract with Bureau Veritas to perform these city-required inspections. The city's Building Inspector position remains frozen, without the ability to fund nor advertise and hire this position for the unforeseen future. In the meantime, we will need toj pay fori inspections performed by Bureau Veritas on ai monthly basis. from the months of] December 2024 and. January 2025. Erik Spitzer Director of] Planning and Devélopment Services CITY OF KINGSVILLE POI Box 1458 Kingsville, TX 78364 PH: (361)595-8025 PURCHASE ORDER PO Number: 250108 Requisition #: REQ29996 Date: Vendor #: 10/04/2024 5306 ISSUEDTO: Bureau' Veritas North America Inc SHIPTO: Planning-Permits & Licenses POBOX841566 DALLAS, TX75284-1566 Attn:Erik Spitzer 410 W. King Kingsville, TX78363 GLACCT 001-5-1602-31400 001-5-1602-31400 1 0 Inspections &P Plan Reviews 2 01 Inspections & Plan Reviews 0.00 0.00 6,977.71 6,180.08 Aga4, 13,157.79 0.00 0.00 13,157.79 94894. SUBTOTAL: TOTALTAX: SHIPPING: TOTAL Authorized! by: 07TAJ 2oZ5 44 1 Originali invoice withr remittances slipn must! bes sentt to: City ofk Kingsville, POE Box1 1458, Kingsville,1 TX7 78364, approval oft the Requesting Department. Material nota appravedy willl ber returned atr noc cost tothe City. 7. Allg goods ande equipmentr mustr meet ore exceed alln necessaryo city, statez andf federals standards andn regulations. 8. Vendor or manufacturer bears risk ofl loss or damage untilp property receiveda and/or Installed. 10. The City is exempt from allf federale excise and state tax-I ID#7 74-6001513 2. Paymentr may! bee expected within 30d days ofn receipt ofg goods andi Invoice. 5.A Allg goods aret tob bes shipped FO.8. Destination unless otherwises stated. 3. C.O.D.S shipment willr notb bea accepted. 4. Purchase Order numbers must appear on alls shipping containers, packings sllps andi invoices. Failure to comply with thea above request may delay payment. 6. Alln materlals ands services ares subject toa approval based ont the description ont the face of thep purchase order or appendages thereaf.: Substitutions arer notp permitted without 9. Seller acknowledges thatt the buyeri is an equal opportunity employer. Seller willo complyv witha alle equalo opportunity! laws andi regulations thata are applicable toil itasas supplier ofthel buyer. Invoice RI 24057275 Remit ChecksT To: Bureau Veritas! NorthA America, Inc. POB Box8 841566 Dallas, TX7 75284-1566 Courier/Ovemight Address: Bank ofAmerical Lockbox Services Lockbox# #841566 1950N NS StemmonsF Freeway, Suite 501D Dallas, TX7 75207 Unknown CITY OFK KINGSVILLE 410W. KING AVE KINGSVILLE, TX 786363 23069452. 2024-000032 Coastal Project: 2024-000032 2024 Back-Up Inspections Kingsville TX: 78364; Subd: Unknown Kleberg County; ParcelID: Legal info: Business Name: Description: Back-Up Inspections POI Number: Not text Description Backup Inspection 12 Invoice Subtotal Page No: 1/1 RemitA ACHT Transfersto: ABAF Routing Number1 122000661 AccountN Number? 14594-11058 Remit WireT Transfersh to: RoutingN Number 026009593 Account Number 14594-17058 SWIFT Code BOFAUS3N Please EmallF Remitancesto: ABwmaadamsscoN FadmiTa:De0S1B82 Customer no: 6427697 Invoice Date: 12/26/2024 Net! Due Date: 01/25/2025 BUREAU Plan:; Project Valuation: $0; Total Project Square Footage: 0 Quantity Rate 1.00 4,894.080 NetAmounts 4,894.08 4,894.08 Payment Terms: 301 DAYS NET Please Reference Our Invoice Number With Your Payment 49 Residential @ $76.92 9Commercial @ $125.00 $1,125.00 Total JSD 4,894.08 JSD 4,894.08 $3,769.08 Total at Due Date CITY OF KINGSVILLE POE Box 1458 Kingsville, TX78364 PH: (361)595-8025 PURCHASE ORDER PO Number: 250108 Requisition #: REQ29996 Date: Vendor #: 10/04/2024 5306 ISSUED TO: Bureau' Veritas North America Inc SHIPTO: Planning-Permits & Licenses POBOX841566 DALLAS, TX75284-1566 Attn:Erik Spitzer 410W. King Kingsville, TX 78363 UNITS DESARE 1 0 Inspections &F Plan Reviews 2 Inspections &F Plani Reviews 001-5-1602-31400 001-5-1602-31400 0.00 0.00 6,977.71 6,180.08 $2321.3 13,157.79 0.00 0.00 13,157.79 $2371,34 2 SUBTOTAL: TOTALTAX: SHIPPING: TOTAL Authorized by:. 6732025 1. Originali invoice with remittance: slipn must bes sentt to: City of Kingsville, PO Box 1458, Kingsville, TX7 78364. 2. Payment mayb bee expected within 30d days ofr receipt 3. C.O.D. shipment willn notk bea accepted. 5. Allg goods aret tol bes shipped F.O.B. Destination unless otherwise stated. invoice. ofg goods andi 4. Purchase Order numbers must appear on all shipping containers, packing slips and'i involces. Fallure to complyv with thea above requestr may delay payment. 6.A Alln materials ands services ares subject tos approval based ont the description on thef face of thep purchase order or appendages thereof. Substitutions: arer not permitted without 9. Seller acknowledges thatt the buyeri isa ane equal opportunitye employer. Seller willo complyv witha alle equald opportunity laws and regulations that are applicable toi itasas supplier approval ofthe Requesting Department. Material nota approved willb ber returneda at noc cost tot thec City. 7. Allg goods ande equipment mustr meet or exceeda alln necessary city, state andf federals standards andr regulations. 8. Vendor orn manufacturer! bears risk of! loss or damage until property receiveda and/ori installed. 10.1 The Cityi is exempt from allf federal excise and state tax-1 ID#7 74-6001513 ofthel buyer. Invoice RI 24057276 Remit ChecksT To: Bureauv VeritasN NorthA America, Inc. POB Box 841566 Dalas, TX7 75284-1566 Courier/Overight Address: Banko ofAmerical Lockboxs Services Lockboxt #841566 1950N Stemmons Freaway, Suite5 5010 Dallas, TX: 75207 CITY OF KINGSVILLE 410.W. KING AVE KINGSVILLE, TX: 786363 Page No: 1/1 Remit/ ACHT Transfers to: ABAF Routing? Number 122000661 Account? Number 14594-11058 Remit WireT Transfersto: Routing Number0 026009593 Account! Number 14594-11058 SWIFT CodeE BOFAUS3N PleaseE EmailF Remittancest to: emtmeehusantason Federal Taxl ID#06-1689244 Customer no: 6427697 Invoice Date: 12/26/2024 Net Due Date: 01/25/2025 23283681 2024-022954 Coastal Project: 2024-022954 2151 NHwy7 77 Kingsville TX: 78363 Kleberg County; ParcelID: Legal info: Description: Commercial Alter Package PON Number: No text Description* Commercial Plan Review Commercial Inspection Only Invoice Subtotal Business Name: Neessen Chrysler Scope: Install Canopy Roof and Remodell Entire Interior Plan:EPR Neessen Chrysler Install Canopy Roof and Rem; ; Project Valuation: $350000; Total Project Square Footage: 1678 Permit: Building-F P057182-081424; Issued: 12/09/2024 Quantity Rate 1.00 935.090 1.00 1,436.250 NetAmount 935.09 1,436.25 2,371.34 Payment Terms: 301 DAYS NET Total JSD 2,371.34 USD 2,371.34 Please Reference Our Invoice Number With Your Payment Total at Due Date ORDINANCE NO. 2025- AN ORDINANCE AMENDING THE FISCAL YEAR 2024-2025 BUDGET TO APPROPRIATE FUNDING FOR PLANNING DEPARTMENT INSPECTION SERVICES. WHEREAS, it was unforeseen when the budget was adopted that there would be a need for funding for these expenditures this fiscal year. I. BE IT ORDAINED by the City Commission of the City of Kingsville that the Fiscal Year 2024- 2025 budget be amended as follows: CITY OF KINGSVILLE DEPARTMENT EXPENSES BUDGET AMENDMENT = BA#21 Dept Dept Name No. Fund 001 - General Fund Expenditures 1602 Planning Account Name Account Number 31400 86000 Budget Increase Budget Decrease Professional Services $29,000 1030 City Special Budget Amend Reserves $29,000 [To amend the City of Kingsville FY 24-25 budget to appropriate funding for the Planning Department inspection services. Funding for this request will come from the General Fund Budget Amendment Reserve line item. There is $116,040.74 available for General Fund The General Fund has budgeted $300,000 for FY 24-25 budget amendments. The following budget amendments funded through the reserve line item have been previously submitted: budget amendments.) BA; #1 - PW Parking Lot-$ $74,060 BA: #4 - City Hall A/C - $65,100 BA; #10 - Fire Station #2 Plumbing Repairs - $12,800 BA #11 - Bureau Veritas Inspection Services - $6,179.08 BA #12 - Planning IBC Books - $1,242.79 BA#13- Grant Match for BWC Grant-$ $15,493.13 BA# #17 - Grant Match for BVP Grant- $9,084.26 Total Previously Submitted BA's - $183,959.26 II. 1 THAT all Ordinances or parts of Ordinances in conflict with this Ordinance are repealed to the extent of such conflict only. III. THAT if for any reason any section, paragraph, subdivision, clause, phrase, word or provision of this ordinance shall be held invalid or unconstitutional by final judgment of a court of competent jurisdiction, it shall not affect any other section, paragraph, subdivision, clause, phrase, word or provision of this ordinance, for it is the definite intent of this City Commission that every section, paragraph, subdivision, clause, phrase, word or provision hereof be given full force and effect for its purpose. IV. THAT this Ordinance shall not be codified but shall become effective on and after adoption and publication as required by law. INTRODUCED on this the 13th day of. January 2025. PASSED AND APPROVED on this the 27th day of January 2025. EFFECTIVE DATE: Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED AS TO FORM: Courtney Alvarez, City Attorney 2 AGENDA ITEM #18 City of Kingsville Human Resource Department TO: FROM: DATE: SUBJECT: Charles Sosa, Interim City Manager Diana Gonzales, Human Resource Director Executive Recruitment - City Manager Position January 3, 2025 The position of City Manager became vacant on 12/20/2024. Informal proposals were requested from three (3) search firms to provide executive recruitment services. The search firms contacted are as follows and listed alphabetically: Baker Tilly All-inclusive Project Team Leader and support staff fee $ 29,941 Expenses to bring candidates for. in-person interviews not included in Additional expenses for advertising, candidate background, reference and academic verification check and travel expenses for on-site visits billed at quote. cost. Clear Career Professionals - most recently used for the search of Poliçe Chief. Fixed Cost $16,000 (total vendor cost) Expenses to bring candidates for in-person interviews not included in quote. Strategic Government Resources (SGR) - used in 2019 for the search of City Manager. Not to exceed $27,900 quote. Expenses to. bring candidates for in-person interviews not included in Additional potential charges are listed in the proposal to include: $250 per interview over 15 online interviews Advertising costs exceeding $2,500. Additional costs of $1000 per day if greater than 2 on-site visits are requested. / 5 KBSIe OPTION #1- BAKER TILLY bakertilly Baker Tilly Advisory Group, LP 205 N. Michigan Avenue, Suite 2800 Chicago, IL60601 www.bakertily.com January 3, 2025 Diana Gonzales, SPHR, SHRM-SCP City of Kingsville Human Resources Director. P.O. Box 1458 Kingsville, Texas 78363 Dear Ms. Gonzales: This letter agreement ("Agreement') documents the City of Kingsville's ("Client') engagement of Baker Tilly Advisory Group; LP ("Baker Tilly") to conduct an executive search for a City Manager ("Project"). This Agreement defines the parties' respective obligations for the Project. Our proposal, attached hereto as Exhibit A,i isi incorporated by reference. Scope, Objectives and Approach The scope and phases of this engagement are set forth in Exhibit. A and as follows: Phase Phasel Description: of BakerTilly's Professional Services Task 1- Develop the candidate profile. and define the advertising and marketing strategy. Task 2-1 Identify qualified candidates that meet the profile. Task 3- Screen and submit list of recommended semi-finalists to client. Task 4- Conduct reference checks, and academic verifications: A criminal and/or credit! history report may also be conducted: att this Phase or ati the conclusion of Phase Task 5-1 Final process/on-site interviews with finalists. Task 6-A Assist Client in making offer, which may be made contingent upon the successful completion ofal background check as specified by you. Phase II III, as specified by you. Phase III Conclusion Acceptance of offer by candidate. Project Timing and Budget The Project will commence upon youre execution of this Agreement and will remain in effect for the period 1. Edward Williams willl lead the Project, and other professionals will be involved as required. The professional fee to complete the Project is $29,941 ("Fee") andi includes the cost of services by the Project Team Leader and the project support staff.. All project-related expenses such as advertising, candidate background, reference and academic verification checks, and travel expenses for on-site visits will bel billed at cost. Travel expenses incurred by candidates for on-site interviews with the Client are not the responsibility of Baker Tilly and shall be handled directly byt the Client. The Client will make payments upon receipt of an Baker Tilly US, LLP and Baker Tilly Advisory Group, LP, trading as Baker Tilly, operate under an alternative practice structure and are members oft the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. 0 necessary for successful completion oft the Project. 2024 Baker Tilly Advisory Group, LP invoice submitted by Baker Tilly. Payment to Baker Tillyi is due upon receipt. All invoices will bet forwarded tot the Client for processing unless otherwise directed. For reporting purposes, Baker Tilly's taxi identification 2. Thel Fee will be billed in fouri installments; 30% oft the Fee will be billed upon execution of this Letter; 30% at thei implementation of Phase 1; 30% at the implementation of Phase Il; and the final 10% upon acceptance of offer byt the candidate. The Fee is not contingent. Ify you terminate this engagement before completion, 3. IfClient requests Baker Tilly to perform additional services beyond the services described above, such as conducting an employee/communiy survey, such additional services shall result in additional fees. For an employee.community survey, the additional fee shall be $2,500. For additional work requested explicitly by the Client outside oft this project's scope, the additional fee will be an hourly rate of $350 per hour, plus number is 99-1405547. Baker Tilly shall invoice you for any unpaid portion of thel Fee. expenses. Client's Obligations 1. You agree that you are responsible for candidate selections and that you will not discriminate against any candidate on thel basis of age, race, creed, color, religion, sex, sexual orientation, national origin, disability, marital status or any other basis that is prohibited by federal, state orl local law. 2. Ifyou decide to not hire a candidate as a result of a criminal or credit history report, you agree to comply with the FCRA with regard to any pre- or post-adverse action notices and requirements. 3. You agree to respond to drafts of documents and reports in a timely manner. Failure to do sO on your part willj protract timelines and can negatively influence the outcome of the process. Management's Responsibilities Itis understood that Baker Tilly will serve in an advisory capacity with Client. The Client is responsible for management decisions and functions, and for designating an individual with suitable skill, knowledge or experience to oversee the services we provide. The Client is responsible for evaluating the adequacy and results of the services performed and accepting responsibility for such services. The Client is responsible for establishing and maintaining internal controls, including monitoring ongoing activities. The procedures we perform in our engagement willl be heavily influenced by the representations that we receive from Client personnel. Accordingly, false representations could cause material errors to go undetected. The Client, therefore, agrees that Baker Tilly willl have no liability in connection with claims based upon af failure to detect material errors resulting from false representations made to us by any Client personnel and our failure to provide an acceptable level of service due to those false representations. The ability to provide services according to timelines established and at fees indicated will rely in part on receiving timely responses from the Client. The Client will provide information and responses to deliverables within thei timeframes established int this Agreement unless subsequently agreed otherwise in writing. The responsibility for auditing the records of Client rests with the Client's separately retained auditor and the work performed by Baker Tilly shall noti include an audit or review of the records or the expression of an As aj part of this service, we will not perform any management functions or make management decisions on your behalf. In connection with our performance oft this non-attest service, you agree that you will: Continue to make all management decisions and perform all management: functions. Designate an employee with suitable skill, knowledge, and/ /c or experience, preferably within senior opinion on financial data. management, to oversee the services we perform. Evaluate the adequacy and results of our non-attest services. Baker Tilly US, LLP and Baker Tilly Advisory Group, LP, trading as Baker Tilly, operate under an alternative practice structure and are members ofthe global network ofE Baker Tilly International Ltd., the members ofv which ares separate andi independent legale entities. @ 2025 Baker Tilly Advisory Group, LP Establish and maintain internal controls, including monitoring ongoing activities related to the non-attest function. Terms and Conditions 1. To the extent allowed under applicable law, the aggregate liability (including attorney's fees and all other costs) of either party and its present or former partners, principals, agents or employees to the other party related to the services performed under this Agreement shall not exceed the fees paid to Baker Tilly under the portion oft this Agreement to which the claim relates, except tot the extent finally determined to have resulted from the gross negligence, willful misconduct ori fraudulent behavior of the at-fault party. Additionally, in no event shall either party bel liable for any lost profits, lost business opportunity, lost data, consequential, special, incidental, exemplary or punitive damages, delays or interruptions arising out of or related tot this Agreement even ifthe other party has been advised of the possibility of such damages. 2. Each party recognizes and agrees that the warranty disclaimers and liability and remedy limitations in this Agreement are material bargained for bases of this Agreement and that they have been taken into account and reflected in determining the consideration to be given by each party under this Agreement and int the 3. Neither this Agreement nor any rights or obligations hereunder shall be assigned or delegated by Baker Tilly without your prior written consent. This Agreement shall be modified only by a written agreement duly executed by you and Baker Tilly. Should any of the provisions hereunder be found tol bei invalid, void, or voidable by a court, the remaining provisions shall remain in full force and effect. Notwithstanding: the foregoing, Baker Tilly may assign and transfer this Agreement to any successor that acquires all or substantially all of the business or assets of Baker Tilly by way ofr merger, consolidation, other business 4. Copies of all hard copy documents associated with the recruitment will be retained fort three (3) years from the anniversary date of the hiring of the candidate. Retention of records beyond three (3) years must be 5. Baker Tilly US, LLP and Baker Tilly Advisory Group, LP andi its subsidiary entities provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is al licensed independent CPA firm that provides attest services to clients. Baker Tilly Advisory Group, LP andi its subsidiary entities provide tax and business advisory services toi their clients. Baker Tilly Advisory Group, LPandi its subsidiary entities are notl licensed CPA1 firms. Baker Tilly Advisory Group, LP andi its subsidiaries and Baker Tilly US, LLP are independent members of Baker Tilly International. Baker Tilly International Limited is an English company. Baker Tilly International provides no professional services to clients. Each member firmi is as separate andi independent legal entity and each describes itself as such. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP are not Baker Tilly International's agents and do not have the authority to bind Baker Tilly International or act on Baker Tilly International's behalf. None of Baker Tilly! International, Baker Tilly Advisory Group, LP, Baker Tilly US, LLP, nor any of the other member firms of Baker Tilly International has any liability for each other's acts or omissions. The name Baker Tilly decision by each party to enter into this Agreement. reorganization, or the sale of interests or assets. requestedi in writing before the conclusion of thel Project. and its associated logo is used under license from Baker Tilly International Limited. Acknowledgment Ifthis Agreement correctly sets forth your understanding, please sign below and return one copy to us for our files. We look forward to working with you on this important project. Sincerely, Carol. Jacobs Managing Director (714)287-1547 arolpcobx@akerlycom Baker Tilly US, LLP and Baker Tilly Advisory Group, LP, trading as Baker Tilly, operate under an alternative practice structure and are members oft the global network of Baker Tilly International Ltd., the members ofv whicha are separate andi independent legal entities. O 2025 Baker Tilly Advisory Group, LP Client Signature: Name: Title: Date: Billing Contact: Name: Email: Phone: Baker Tilly US, LLP and Baker Tilly Advisory Group, LP, trading as Baker Tilly, operate undera an alternative practice structure and are members ofti the global network of Baker Tilly International Ltd., the members of which ares separate andi independent legal entities. @ 2025 Baker Tilly Advisory Group, LP EXHIBIT A Baker Tilly US, LLP and Baker Tilly Advisory Group, LP, trading as Baker Tilly, operate under an alternative practice structure and are members oftheg globalr network of Baker Tilly International Ltd., the members ofv which ares separate andi independent legal entities. 0 2025 Baker Tilly Advisory Group, LP OPTION #2- CLEAR CAREER PROFESSIONALS Clear Carcer Professionais Proposalto Provide Professional Executive Recruitment Services for the Kingsville, Texas City Manager Position Michael Boese, President 3000 Custer Rd#270191 Plano, TX. 75075 972,837-0916 michael@clearcareerpro.com WHY CITY ' CHOOSE Kngsyille US? PROFILE Clear Career Professionals is a Texas-based national recruitment and professional services firm specializing in building stronger teams for municipal governments. Our approach is both flexible and cost-effective, carefully tailored to meet the unique. needs of each: client. Whether- it's identifying top talent for leadership roles or managing large-scale recruitment initiatives, we customize our process to align with your specific goals. We understand that a one-size-fits-all approach doesn't work, and. our Our team is composed of seasoned government professionals who understand the distinct challenges municipalities face. With decades of experience working within the public sector, we know what it takes to find candidates who are not only qualified but aligned with the mission and culture of your commitment is to deliver solutions that best fit your organization's needs. community. What truly sets us apart is our unwavering commitment to customer service. Our collaborative process, clear communication, and consistent follow-through ensure that we deliver successful outcomes while At Clear Career Professionals, we're not just filling positions--were helping build the future of your minimizing costs and saving your staff valuable time. organization. OURNETWORK & APPROACH At Clear Career Professionals, we specialize in direct recruitment, leveraging our experience as former city managers and public sector leaders. We know firsthand how critical it is to identify and attract the right candidates who can lead and support your organization. Through our extensive network, we maintain direct connections with accomplished public managers and professionals, allowing us to Our recruitment process is highly targeted. We tap into our professional relationships and utilize trusted industry channels, including newsletters, publications, social media, and professional websites that top candidates frequently use. This personalized approach ensures that we're identifying candidates who While we prioritize diversity through partnerships with organizations like Women Leading Government, our main goal is to recruit the most qualified candidates. Our streamlined, experience-driven process engage with qualified candidates who meet your specific needs. are aligned with your organizational goals and culture. reduces both time and cost, ensuring high-quality results efficiently. ww.cearcarerpro.com 1 RECENT PLACEMENTS CityofKerr/lle-City Manager CityofMurphy- City Manager City of Clear Lake Shores-C CityA Administrator CityofVan Horn- City Administrator/City Secretary City of Kemah CityAdministrator City of Merkel- - City Manager CityofHondo - City Manager Chyorwhtesboro-chy Manager Cityof. Jamaica Beach-C City Administrator Village of Salado-Village. Administrator CityofDalhart- City Manager Cityof Fair Oaks Ranch- - Assistant City Manager CityofMorgan'si Point Resort- City Manager CiyofMeadowlakes- City Manager 2 WHAT OUR PARTNERSARE: SAYING The professionalism, effort, and coordination your company used tol help our staff, Council, and me during this intense process wasi top-notch. Further, your workt tos secure Kent Myers as our Interim City Manager helped calm our staff and set them on a positive course. Kent understood how necessary that was for our City. He not only kept things afloat, he also made sure to complete some very large projects during his service. Additionally, he was instrumental in helping us complete the hiring process for our new Finance Director just int time for budget preparation. Iwish you could have been present tol hear the good things our Council had to say about Kent at his last Council meeting with us. One Councilmember made the comment that Kent served us not like an Interim City Manager, but he approached projects asi if he planned tol be here for Again, we can't thank you enoughi for your service. Iwould definitely recommend you to anyone ther next ten years. looking for professional. staffi in key municipal government positions. Robin Collins, Mayor City of Kemah, Texas Clear Career, Professionals are vey professional and easy to work with and they did a great job for us. They are also very reasonably priced and Iwould recommend them to anyone looking for someone to assist int this market. Randall Chronister Mayor City of Clear Lake Shores, Texas OverallIstrongly recommend Michael Boese with Clear Career Professionals LLC. His skills, work ethic, and personality would make him a great asset to any organization that is seeking his protessionausm. Ifyou have any further questions, please do not hesitate to contact Michael Garibay City Alderman Van Horn, Texas As with any city, we had many other things we needed to focus on in addition to hiring. As Mayor, I would not hesitate to recommend your services to other cities. John McAnelly Mayor CityofHondo, Texas me. 3 GENERAL RECRUITMENTTIMELINE Clear Career Professionalso customizes the recruitment processt to alignwith your goals, ensuringsuccessfuloutcomes. Recruitment Foundation - 1-2Weeks In-person meetings witho council members & citys staff Meetings withcommunitys stakenolders Determine the Selection Criteria Create a Custom Candidate: Profile Recruitment Strategy-3-41 Weeks Create: al Detailed Recruiting Brochure Direct Outreacht to Candidates 8I Network National, State, & Regional Postings IdentilyTopCandidandidates-2Weeks Screen Candidates Identify Semi-Finalists with Selection Committee Complete' Virtual interviews with Semi-Finalists Obtain Uniquel Leadership! Profiles Recommend Finalists to Selection Committee Verify 8 Check Finalists - 1-2 Weeks Complete Academic Verifications Interview & Hire-2Weeks Schedule Finalist Interviews Facilitate Finalist Interviews Assist with Finalist Selection Complete Detailed Reference 8E Background Verifications onl Finalists Complete Sociall Media and News! Investigation fore each Finalist RECRUIIMENT FOUNDATION Ati the heart of our recruitment process is a deep commitment tou understanding your city and its unique characteristics. We recognize thati finding the right leader is not a one-size-fits-all process. That's why we begin by developing acomprehensive community profile to identify the ideal candidate who aligns with your values and goals. As former public executives, we understand the importance of a thorough, professional, and detailed approach. We take the time to immerse ourselves in your communlty-examining its amenities, economy, and people. Our team will engage with the Mayor, City Council, interim City Manager, city staff, and other key stakeholders to fully understand your organization's culture and needs. Through in-person meetings with city employees, department heads, and community leaders, we gather critical insights into the postionsrequrements, existing challenges, and strategic priorities. These discussions help shape the selectioncriteria and the ideal leadership profile, ensuring we are. fully aligned with your expectations. Ourmeticulous approach ensures that we find the right leader who not only fits the role but also thrives in your community. RECRUITMENT STRATEGY At Clear Career Professionals, we collaborate withy you to create. a targeted outreach: strategy designed to attract top-tier candidates. Our recruitment process goes beyond simply posting the position; we actively reach out to and engage with strong candidates, encouraging them to apply. This inclusive strategy targets national, state, regional, and local talent pools to find the best match fory your organization. Leveraging OurE Expansive Network Our directrecruitment process is powered by our extensive network of city management professionals. We proactively reach out to qualified candidates, many of whom are actively seeking new opportunities, and encourage them to consider your role. A key component of this outreach ist the creation of a detailed recruitment brochure, which highlights your city'sunique opportunities and the desired candidate profile. This tool enhances our ability to attract the right individuals, presenting your community as a compelling place for professional growth and living. Engaging with ICMA, TCMA & Professional Associations Ourconnections with prominent organizations, including the International City/County Management Association (ICMA) and the Texas City Management Association (TCMA), area critical asset in our recruitment strategy. As active members, we have direct access to experienced professionals across the nation and work to connect these individuals with your city/'sleadership Additionally, we extend our reach by engaging with diversity-focused organizations, such as the Women's Leadership Institute, Texas Women Leading Government, and Historically Black Colleges and Universities (HBCUS). We also collaborate with the Texas Municipal League (TML) and regional TCMAassociations toi target candidates ati the local and state levels. needs. Digital & Social Media Outreach Clear Career Professionals ensures maximum visibility fory your recruitment by promoting the position and recruitment brochure across key social media platforms. 6 DENTIFY-TOPCANDIDATES We utilize a structured approach to process and categorize all candidate applications. Through our proprietary applicant tracking system, we can provide your team direct access to view candidate progress in real time. Using our custom rating criteria, we evaluate and rank each candidate to To keep the city fully informed, we deliver weekly progress reports detailing updates oni the candidate pool's development. Comprehensive records of all applicants are meticulously maintained and will be provided at the conclusion of the recruitment process. Each candidate receives promptacknowledgment of their application, along with an overview of the recruitment timeline. Regular communicationi is crucial, and we ensure that all candidates are updated weekly Our screening is rooted in the pre-established position criteria. Once the position closes to new applicants; we collaborate with the selection committee toi identify 6-8 semi-finalists. These semi- finalists participate in a recorded, interactive video interview, where they share their public service journey. This format highlights their career trajectory, leadership ethics, and personal demeanor, ensure the pool reflects the desired skills, experience, and qualifications. on the status of the process. providing valuable insights intoi their potential fit for the role. Typically, these interviews are conducted by our team of professionals at Clear Career Professionals. However, if preferred, we arei fully equipped toi facilitate and coordinate virtual semi- finalist interactions with your governing body. Atthesemi-finalist stage, we provide a comprehensive report that includes: Amaster list of applicants Marketing materials Unique leadership profiles Recorded video interviews Cover letters and resumes for each semi-finalist After reviewing this detailed report with your team, we will collaboratively select the most qualified finalists for in-person interviews with the selection committee and/or City Council. 7 VERIFY CANDIDATE BACKGROUND Once you approve of finalists for on-site interviews; our team initiates a thorough background verification process encompassing. comprehensive reference checks, background examinations, detailed social media reviews, and academic verifications. A comprehensive report summarizing all findings will be presented to you for thorough review prior to the commencement of finalist interviews and the selection process. This ensures that you have a complete and informed perspective before making the ultimate decision. For the background checks, we will collect information onthe candidates in the following areas: City/County/State Criminal Federal District Criminal City/county/state Civil Litigation Employment Verification Reference Verification Social Media Review Federal District Civil Litigation Judgement/Tax Lien Sex Offender Registry Motor' Vehicle Driving Record Educational Verification Professional Association Verification INTERVIEWI AND HIRE Uponcompleting the candidate verification and assessment, we will collaborate with your team to developacustomized interview: strategy. This approach will be specifically tailored to meet your organization's goals, ensuring a focused and effective interview. process. We will providea a comprenensive Final Candidate Report for each finalist, which will include: Cover letter and resume Unique leadership profile Semi-finalist video interview Detailed background and reference verification report Inaddition, we will supply a set of recommended interview questions specifically crafted fori the position and aligned with your organizational. lobjectives. These questions are designed to draw out responses that highlight each candidatesqualricatons experience, and suitability for your organization's culture and needs. To ensure a seamless and professional interview process, our team will be present toi facilitate the finalist interviews. We will manage alll logistics, coordinate with the interview panel, and ensure that everything runs smoothly and efficiently. This hands-on approach allows us to uphold thei integrity ofthe process, ensuring transparency, consistency, and fairness throughout. We understand that selecting a leader is a critical decision, and our goal ist to provide. you with the necessary tools and support to make an informed and confident choice. Our commitment to your success extends beyond the interviews-at thec conclusion of the process, we will work closely with youton notify both successful and unsuccessful candidates, providing feedback where appropriate and addressing any questions they may have. Finally, we will ensurei that all documentation is properly maintained, and the transition to your new leader is smooth and well-coordinated. By partnering with Clear Career Professionals, you can trust that every aspect of thei interview and selection process is handled with professionalism, care, and attention to detail. Our aim is to help you find al leader who not only meets thei technical qualifications but also embodies the mission and values of your organization. 9 2YEARRECRUTIMENT GUARANTEE We proudly offer a two-year guarantee for any candidate selected through our full recruitment process. If the individual hired leaves the position for any reason within two years, we will conduct a new recruitment at no additional costi toi the city. This guarantee reflects our confidence ini thet thoroughness of our recruitment and selection process. AGREEMENTTO USE CITY CONTRACT We can provide our standard engagement. agreement or execute a standard contract form provided by the City if preferred. Clear Career Professionals further acknowledges that our firm maintains, or will acquire, the minimum or greater of the insurance limits required. AGREEMENT TO COMPLETE PROJECTACCORDING TO PROJECT: SCHEDULE The timeline provided is a general breakdown oft tasks, milestones, and timeframes to support at thorough and Thist timelinel is a suggestion only and we will work with yout toi finalize and approve an exact timeline. successful. recruitment process. OVERALL COST AND VALUE OF PROJECT CITYMANAGERI RECRUITMENT: Clear Career Professionals offers a firm, fixed fee of $16,000, which encompasses all of our services, expenses, and associated costs. This ensures transparency and predictability. Please note, however, that travel, accommodations, and meals for finalist candidates (and their spouses, if invited) during the final interview process are not included in our fee and will be the responsibility oft the client. The benefit of our fixed pricing model is that it guarantees cost clarity from the outset, allowing you tob budget confidently without concern for unforeseen charges during the project. Our fee will be billed in phases, aligned with the completion of key milestones, according to the following schedule: $9,000upon execution of the contract $4,000 uponselection of the groupofseml-finalisis $300uponselection of final candidate 10 YOUR RECRUITMENT TEAM Clear Career Professionals Michael Boese, MPA President Michael Boese, MPA, brings over 25 years of distinguished municipal service to his role as President of Clear Career Professionals LLC. With extensive leadership experience across multiple executive roles, Michael has become a trusted expert in executive recruitment, leadership coaching, and municipal consulting. Education Michael has served as both City Manager of Keene and City Bachelor of Arts in History Administrator of Wimberley, where he was instrumental in advancing Metropolitan. State University sustainability initiatives and promoting tourism, ensuring long-term growth for the communities. His strategic approach to leadership and fiscal management has made a lasting impact on these municipalities, Master of Public Affairs University of Texas Dallas driving innovation and operational excellence. Professional As a sought-after recruiter, Michael has guided numerous successful executive placements, always prioritizing the unique needs of both the organizations and candidates. His comprehensive understanding of local government and public safety allows him to identify top talent and implement efficient, people-focused recruitment processes. Affiliations TCOLE Master Peace Officer, CMA, TCMA, NTCMA, Region Police Chief's Legislative Committee, and the Professional Development Manager Association, Instructor at the Bill Blackwood Law Enforcement Management Institute of Texas (LEMIT) Leadership Command College. 687TCMA, GFOA, TPCA, In addition to his consulting and recruitment expertise, Michael is a past member of the Texas recognized public speaker and instructor, sharing his insights through leadership training programs, including his work with the Bill Blackwood Law Enforcement Management Institute of Texas (LEMIT). Committee for the Texas City Michael's career exemplifies a commitment to enhancing organizational leadership. and communiywel-peing making him a trusted leader in the public sector. M YOUR RECRUITMENTTEAM Clear Career Professionais Kent Myers, Ph.D. Vice President Kent Myers, Ph.D., Vice President of Recruitment Services will collaborate with you to develop the recruitment plan and lead the search for your next City As a seasoned professional with a 45-year tenure in city management, Dr. Myers brings a wealth of experience and leadership to any organization. Serving as the City Manager of Fredericksburg for a decade, Dr. Myers has established a track record of successful governance and community and expanded to include City Manager positions in Casa Grande, Arizona; Hot In2021, Dr. Myers received a Ph.D. in Leadership Studies from Our Lady of the Lake University. Committed to community service, he actively participated in the Fredericksburg Morning Rotary Club and has been honored with the. National Service to Youth Award from the Boys and Girls Clubs of America. Dr. Residence (MIR) at the University of Texas at San Antonio for seven years. Recognized for his exceptional mentorship, Dr. Myers received the TCMA Mentor of the Year Award, showcasing his commitment to developing the next generation of leaders. As Past-President of the Texas Public Power Association (TPPA), he has demonstrated strategicleadershp int the public sector. Throughout his career, Dr. Myers played a pivotal role in hiring numerous across various cities. As Vice President of Recruitment for Clear Career Professionals, Dr. Myers has lead the search for City Manager positions of Kerrville, Murphy, Kemah, and other cities. Dr. Myers is poised to bring his extensive expertise, strategic vision, and' communityorlented approach to your recruitment, continuing to make a positive impact on local governance Manager. Education Bachelors in Criminal Justice engagement. His career began as the first City Manager in Converse, Texas, Universityof Texas Arlington, Tx Master of Public Administration Texas Christian University. Ft.Worth, Texas Ph.D. Leadership Studies San Antonio, Texas Professional Affiliations Springs, Arkansas; and Port Angeles, Washington. Ourl Lady oft the Lake University Myers' dedication extends to education, where he served as the Manager. in ICMA, TCMA, ICMATaskforce on department directors, contributing to the recruitment of highly qualified job! hunting handbook, TCMA professionals in public works, planning, and fire Publicl Policy Committee, TCMA Ethics Trainer, TPPAR Past President, Arkansas Municipal League finance, police, departments and leadership development. A Clear Career Professionals Agreement for Executive Level Recruitment Services Position: City Manager between Clear Career Professionals, LLC, (Clear) and City of Kingsville ("Organization") Scope of Services: Clear shall provide all services for recruitment as described in the formal recruitment proposal submitted and described in abbreviated form as follows: Development recruitment plan and timeline Production of a professional position brochure Advertising and marketing oft the position Communication with prospects and candidates Initial screening and review of candidate applications Briefing with the selection committee, city manager, or hiring manager to facilitate the selection of semifinalists Leadership Profile Paper, for up to eight (8) semifinalists Recorded virtual interviews for upi to eight (8) semifinalists Electronic delivery of semifinalist information packet and online interviews Briefing with the selection committee, city manager, or hiring manager toi facilitate the Assistance with development of advanced exercise for finalist candidates, if desired Comprehensive Media Reports for up to four (4) finalist candidates Comprehensive background/reterence verification reports on upi to four (4) finalist selection of finalists candidates Electronic delivery of finalist comprehensive report Assistance with stakeholder engagement, if desired Assistance with, interview questions and interview schedule, if desired Assistance with negotiating terms and conditions of employment, if desired 1 Clear Career Professionais Agreement for Executive Level Recruitment Services Up to Two (2) in-person visits by the Recruiter to the Organization. Weekly updates regarding the progress of the recruitment, and/or direct access to Clear's applicant tracking system. The Organization agrees: To provide the position description, salary range, benefits, photos/graphics and To respond to drafts of documents and. reports in a timely manner; failure to do sO may extend timelines and can negatively impact the outcome oft the process To refer all prospective applicants to Clear and shall not accept applications independently during the recruitment/ /selection process To provide reproduction of hard copy brochure, if desired To provide any direct mailings desired by the Organization released in accordance with Public Information requests information necessary to develop the position brochure To provide legal opinions to Clear regarding when and if any information must: be To directly reimburse finalists for travel-related expenses to finalist interview That Organization is ultimately responsible for candidate selections and that Organization will not discriminate against any candidate on the basis of age, race, creed, color, religion, sex, sexual orientation, national origin, disability, marital status, or any To comply with the Fair Credit Reporting Act (FCRA) with regard to any pre- or post- adverse action notices and requirements if the Organization decides not to hire a other basis that is prohibited by federal, state, or local law. candidate as a result oft their credit history report Clear shall be compensated by the Organization as detailed below: Firm, fixed fee which includes all our expenses and costs:= $16,000 Billing: The professional service fee for the recruitment is billed in three installments during the course of the recruitment. The initial installment will. be billed after this agreement is executed. The second installment will be billed after semifinalists are: selected. The final installment will be billed once a candidate. has formally accepted the position. 2 Clear Career Professionals Agreement for Executive Level. Recruitment Services $9,000 upon execution of the agreement $4,000 upon selection of the group of semi-finalists $3,000 upon selection of final candidate Organization Contact for Invoicing: Name: Position: Email: Address: Phone: Service Guarantee: Clear guarantees your satisfaction with the results of the executive-level recruitment for a period of two (2) years if the selected candidate is chosen from one of the eight (8). semi- finalists mutually agreed upon by! both the Organization and Clear. Should you not be satisfied, Clear will repeat the entire recruitment process once more, charging only for expenses incurred. Service Guaranteed includes: Termination of professional with or without cause Voluntary resignation of professional Expenses int the event of a repeat search shall include: Ad placements, as approved by the organization, will be billed back at actual cost with Up to two (2) multi-day onsite visits by one Recruiter to the Organization, Meals are billed back at a per diem rate of $15 for breakfast, $20 for lunch, and $30 for dinner. Mileage will be reimbursed at the current IRS rate. All other travel-related expenses are no markup for overhead. billed back at actual cost, with no markup: for overhead. Ift the Organization desires any supplemental services not mentioned in the service section above, an estimate of the cost and hours to be committed will be provided at that time, and no work shall be done without approval. 3 - Clear Career Professionals Agreement for Executive Level Recruitment Services Terms and Conditions: The Organization reserves the right to terminate this agreement at any time upon giving Clear seven days advânced written notice to Clear, Attn: Michael Boese, 3000 Custer Road #270191, Plano, Texas. 75075 or by email to! Michae/@clearcareerpro.com. In such an event, Clear will be compensated for all work completed up to and through the date The Organization acknowledges that the nature of executive recruitment is such that Clear engages in discussions with prospects throughout the process who may or may not ultimately become a candidate, and that Cleari is utilizing its proprietary network of relationships to identify and engage prospective candidates, and that premature release ofsuch propnetaiylmtormation, including names of prospective candidates who Clear may be having conversations with as part of the recruitment process, may be damaging to the prospects and Clear. Accordingly, the Organization acknowledges and, to the extent provided by law, agrees that all information related tot this search is proprietary, and remains the property of and under the exclusive control of Clear, regardless of whether suchi information has been shared with the Organization or not, including all decisions regarding release of information, until such time that ai finalist is named. At the time finalists are determined, all information related to the finalists shall become the property of the Organization and all decisions regarding public disclosure shall be determined by the Organization; except that psychometriç assessments, questionnaires, and any information produced by Clear is proprietary: and shall not become the property of the Organization or subject to disclosure. Ift the Organization receives an open records request, the Organization shall notify and share the request with Clear in writing as soon as possible but within no more than three (3) business days of receipt. The Organization shall provide sufficient time for Clear to notify and provide advance notice to the impacted individuals prior to the Organization releasing the required information with oft termination. protected information redacted. Approved and agreed to, this the. day of 2024 by and between Michael Boese, President (Clear) City of Kingsville 4 OPTION #3- STRATEGIC GOVERNMENT RESOURCES PROPOSAL FOR EXECUTIVE RECRUITMENT SERVICES City Manager City of Kingsville, Texas December 6, 2024 This proposal is valid for 60 days Strategic Government Resources P.O. Box 1642, Keller, Texas 76244 Office: 817-337-8581 JJ Peters, President of Executive Recruitment IPeters@GovernmentResource.com SGR SGR December 6, 2024 City of Kingsville, Texas Hon. Mayor Sam Fugate & City Commission Dear Mayor Fugate & Commissioners, Thank you for the opportunity to submit this proposal to assist the City of Kingsville in your recruitment for a new City Manager. At SGR, we take pride in our unique ability to provide personalized and comprehensive recruitment services to meet your: specific needs. We would liket to highlight some key aspects that set SGR apart from other recruitment firms and enable us to reach the most extensive and diverse pool of applicants available: SGR is a recognized thought leader in local government management and is actively engaged in local government operations, issues, and best management practices. SGR has conducted executive recruitments for over 450 local government clients in 37 states, and we value the long-term relationships we have developed with many of our Wel have al broad community of over: 19,0001 followers on LinkedIn, one platform we utilize too connect with a wide range of active and passive candidates across the nation. Our Servant Leadership e-newsletter, with a subscriber base of over 35,000 in all 50 states, announces all SGR recruitments, further extending our reach. Your position will Ina addition, SGR sends targeted emails to our opt-in Job Alert subscriber database We are happy to provide references upon request. We are enthusiastic about the prospect of conducting this recruitment for the City of Kingsville, and we are available to schedule a meeting clients who continue to partner with us on future recruitment needs. also be posted on SGR's website and our. Job Board. including over 5,000 city/county management professionals. aty your convenience to discuss further. Respertfulysubmittes, gi9lE Jeri. J. Peters, President of Executive Recruitment UPeters@GovernmentResource.com PO Box: 1642, Keller, TX 76244 817-337-8581 www.GovernmentResource.com TABLE OF CONTENTS 1 About SGR 2 Unique Qualifications 3 DEI in Recruitments 4 Project Personnel 5 Approach and Methodology 6 Typical Timeline 7 Feel Proposal 8 Terms and Conditions 9 Placement Guarantee 10 SGR City-County Manager Recruitments 11 Sample Position Profile Brochure 12 Sample Contract: Full Service Recruitment About SGR Strategic Government Resources, Inc. (SGR) exists to help local governments become more successful by recruiting, assessing, and developing innovative, collaborative, and authentic leaders. SGR was incorporated in Texas in 2002 with the mission to facilitate innovative leadership in local government. SGR is fully owned by former City Manager Ron Holifield, who spent twol high-profile decades inc city management: and served as a City Manageri in several cities. SGR's business model is truly unique. Although we are a private company, SGR operates like a local government association. Most of SGR's principals are former local government officials, allowing SGR to bring a perspective and depth of local government expertise to every project SGR's Core Values are Customer Service, Integrity, Philanthropy, Continuous Improvement, SGR is a full-service. firm, specializing in providing solutions for local governments int the areas of recruitment and retention, leadership development and training, innovation and future With 281 full-time employees, 27 recruiters, 161 facilitators, and multiple consultants who function as subject matter experts on a variety of projects, SGR offers comprehensive expertise. The company operates as a fully remote organization, with team members located in' Texas, Arizona, California, Colorado, Florida, Georgia, Maine, Montana, Nevada, New York, North that no other firm can match. Agility, Collaboration, Protecting Relationships, and the Golden Rule. readiness, and everything in between. Carolina, Ohio, Oklahoma, Oregon, and South Carolina. View all SGR team members and their bios at: ttps:llgr.pub/MeetTeamsGR. 1 SGR's Unique Qualifications Extensive Network of Prospects SGR isi intent on being a leaderi in executive recruitment and firmly believes in the importance of proactively building a workforce that reflects the diversity of the communities we serve. We Your position will be announced in SGR's-Servant Leadership e-newsletter, which reaches We will send targeted emails to over 5,000 opt-in subscribers of SGR's City/County Your position will appear on SGR's Website, EP/EPNDSGAVebIte which attracts Your position will be posted on SGR's Job Board, https:/sgr.pub/SGR/obBoard, which typically has over 2,000 job listings at any given time and receives approximately 16,000 SGR implements a comprehensive social media marketing campaign that includes We frequently collaborate with various local government associations, including the League of Women in Government, Alliance for Innovation, and the National Forum for Approximately 659ofsemifinalists selected by our clients learn about open recruitments through our website, servant leadership e-newsletter, job board, job alert emails, social leverage an extensive. and diverse network to reach potential applicants. over 35,000 subscribers across all 50's states. Manager. Job Alerts. approximately 20,000 visitors per month. unique visitors per month. custom-made graphics and distribution on SGR's Linkedin page. Black Public Administrators. media, or. personal contact. Collective Local Government Experience Our recruiters have decades of experience in local government, as well as regional and national networks of relationships. Our executive recruiters leverage the professional networks of all SGR recruiters when recruiting for a position, enabling outreach to a wide and diverse array of prospective applicants. SGR team members are active on a national basis in local government organizations and professional associations. Many SGR team members frequently speak and/or write on issues ofi interest to local government executives. SGR can navigate relevant networks as both peers and insiders. Listening to Your Unique Needs SGR devotes significant time to actively listening to your organization and helping you define and articulate your needs. We work diligently: to conduct a comprehensive recruitment process tailored specifically to your organization. SGR dedicates a prodigious amount of energy to understanding your organization's unique culture, environment, and local issues to ensure an alignment in terms of values, philosophy, and management style perspectives. 2 While we have established systems for achieving success, we are a "boutique" firm capable of adapting to meet a client's. specific needs and providing insights on the pros and cons of their preferred approach. Trust of Candidates SGR has a track record of providing remarkable confidentiality and wise counsel to candidates and next-generation leaders, earning their trust. As a result, we can bring exceptional prospects to the applicant pool. Candidates trust SGR to assess the situation accurately, communicate honestly, and maintain their confidentiality to the greatest extent possible. Accessibility and Communication Your executive recruiter willl keep you informed oft the search status and will be readily accessible throughout the recruitment process. Candidates and clients can reach the recruiter at any time via cell phone or email. Additionally, the recruiter maintains communication with active applicants, ensuring they are well-informed about the community: and the opportunity. Comprehensive Evaluation and Vetting of Candidates recruitment includes the following key components: SGR offers a comprehensive screening process designed to ensure a thorough understanding of candidate backgrounds and to minimize surprises. Our vetting process for a full-service Prescreening questions and technical review of resumes Cross-communication among our recruiters regarding candidates who have been involved in previous searches, providing greater insight into their background and skills. Written questionnaires to gain insights beyond whati is available througharesume. All-inclusive media reports. that far surpass automated Google/LexsNexIs searches, tailored to each candidate based on their previous places of residence and work. Thorough, automated, and anonymous reference checks that provide feedback on Recorded one-way semifinalist interviews. candidates from a well-rounded group of references. Background checks completed by a licensed private investigation firm. Executive Recruitment Clients SGR has partnered on executive recruitments with more than 450 local government clients in 37 states. We take great pride in the long-term relationships we. have developed with many of our clients who continue to partner with us on future recruitment needs. View ai full list of our Executive Recruitment Clients at: tPS/EEpUDERClentUs: 3 DEIin Recruitments SGR is deeply committed to equal employment opportunity and considers it an ethical imperative. We unequivocally reject. any form of bias, expecting that candidates be assessed solely based on their ability to perform the job. Encouraging underrepresented demographic groups toa applyi isavital aspect of our commitment. While we cannot guarantee the composition of semifinalist or finalist groups, SGR actively fosters relationships and contacts on a national scale to ensure meaningful participation of underrepresented groups. Our recruitment process is.consistently evaluated and refined to incorporate a focus on equity and inclusion. Statistics are at testament to our commitment to diversity and inclusion. In our 2023 placements; 319ofcandidates weref female and 23%i indicated they were: a person of color. Ouri internall hiring practices are designed to attract diverse talent from various backgrounds and experiences. We understand thei importance of words, ensuring our recruitment materials: arei inclusive andi reflect We also actively recommend advertising placements to attract a diverse applicant pool, leveraging partnerships with organizations such as the League of Women in Government, the Local Government Hispanic Network, and the National Forum of Black Public Administrators. Tracking candidate demographic data helps us proactively recruit traditionallyunderrepresented candidates for senior management positions in local government. We welcome feedback from our clients and candidates, using post-recruitment, surveys to refine our processes and outcomes. an equity-focused perspective. 4 Project Personnel Lissa Barker, Senior Vice President 5aBarkeroovermentResource.om Cell: 817-266-0647 Lissa Barker became part of the SGR team in February of 2018, with a focus on executive Prior to joining SGR, Lissa's focus was in talent acquisition and workforce management in the corporate environment, where she led a recruiting team ini the delivery of talent acquisition for ab broad range of positions, from niche roles to Director and CXO level positions. She was named Perot Systems Corporation Recruiter of the Year in 2006 where she played an integral role as a liaison with both the sales and service delivery teams in support of both creation of staffing Lissa graduated summa cum laude from Texas A&M University with a Bachelor of Science recruitment and sourcing for challenging-to-fil. positions. models and fulfillment of critical positions. degree in Biomedical Science. 5 Approach and Methodology Afull-service recruitment typically entails the following steps: 1. Organzation/Postion Insight and Analysis Project Kickoff Meeting and Develop Anticipated Timeline Stakeholder Interviews and Listening Sessions Develop Recruitment Brochure Advertising and Marketing 2. Recruitment Campaign and Outreach to Prospective Applicants Communication with Prospective Applicants Communication with Active. Applicants 3. Initial Screening and Review by Executive Recruiter 4. Search Committee Briefing to Review Applicant Pool and Select Semifinalists 5. Evaluation of Semifinalists Written. Questionnaires Recorded One-Way Semifinalist Interviews Media Searches - Stage 1, as described below 6. Search Committee Briefing to Select Finalists 7. Evaluation of Finalists Comprehensive Media Searches. Stage 2, as described below Background Investigation Reports Disc Management Assessments (if desired, supplemental cost) First Year Plan or Other Advanced Exercise Press Release. Announcing Finalists (ifr requested) 8. Interview Process Face-to-Face Interviews Stakeholder Engagement (if desired) Deliberations Reference Checks (may occur earlier in process) Determine Terms of an Employment Offer Negotiate Terms and Conditions of Employment Press Release Announcing New Hire (if requested) 9. - Negotiations and Hiring Process 6 Step: 1: Organization/Postion Insight and Analysis Project Kickoff Meeting and Develop Anticipated Timeline SGR will meet with the organization at the outset of the project to discuss the recruitment strategy and timeline. At this time, SGR will also request that the organization provide us with photos and information. on the community, organization, and position to assist us in drafting the recruitment brochure. Stakeholder Interviews and Listening Sessions Stakeholder interviews and listening sessions are integral to SGR's approach. SGR devotes tremendous energy to understanding your organization's unique culture, environment, and goals to ensure you get the right match for your specific needs. Obtaining a deep understanding of your organizational needs is the crucial foundation for a successful executive recruitment. In collaboration with the organization, SGR will compile a list of internal and external stakeholders to meet with. regarding the position. These interviews and listening sessions will identify potential issues that may affect the dynamics of the recruitment and contribute to a comprehensive understanding of the position, special considerations, and the political environment. This process fosters organizational buy-in and will assist us in creating the position profile. Develop Recruitment Brochure After the stakeholder meetings, SGR will develop a recruitment brochure, which will be reviewed and revised in partnership with your organization until we are in agreement that it accurately represents the sought-after leadership and management attributes. To view sample recruitment brochures, please visit: ttps:/sr.pub/OpenRecruitments Step 2: Recruitment Campaign and Outreach to Prospective Applicants Advertising and Marketing The Executive Recruiter and the client work together to determine the best ways to advertise and recruit for the position. SGR's Servant Leadership e-newsletter, with a reach of over 35,000 subscribers in all 50 states, will announce your position. Additionally, we will send targeted emails to opt-in subscribers of SGR's Job Alerts, and your position will be posted on SGR's website and Job Board. SGR provides a comprehensive social media marketing campaign that includes custom-made graphics and distribution on SGR's LinkedIn page. Furthermore, we will provide a recommended list of ad placements to be approved by the client, targeting the most effective venues for reaching qualified candidates for that particular position.. Communication with Prospective Applicants before submitting their resumes. SGR maintains regular communication with interested prospects throughout the recruitment process. Outstanding candidates often conduct thorough résearch on the available position 7 Asar result, we. receive a significant number of inquiries, and iti is crucial for the executive search firm to be well-prepared to respond promptly, accurately, and comprehensively, while also offering a warm and personalized approach. This initial interaction is where prospective candidates form their first impression of the organization, and it is an area in which SGR excels. Handling the flow of resumes is an ongoing and significant process. On the front end, it involves tracking resumes and promptly acknowledging their receipt. It also involves timely and personalized responses to any questions or inquiries. SGR maintains frequent communication with applicants to ensure they remain enthusiastic and well-informed about the opportunity. Additionally, SGR communicates with active applicants, keeping them informed about the Communication with Active Applicants organization and community. Step 3: Initial Screening and Review by Executive Recruiter SGR uses a triage process to identify high-probability, medium-probability, and low-probability candidates. This triage ranking is focused on overall assessment based on interaction with the applicant, qualifications, any known issues concerning previous work experience, and In contrast with the triage process mentioned above, which focuses on subjective assessment of the resumes and how the candidates present themselves, we also evaluate each candidate to ensure that the minimum requirements of the position are met and determine which preferred requirements are satisfied. This sifting process examines how well candidates' applications align Step 4: Search Committee Briefing to Review Applicant Pool and Select Semifinalists At this briefing, SGR will conduct a comprehensive presentation to the Search Committee and facilitate the selection of semifinalists. The presentation will include summary information on the process to date, outreach efforts, the candidate pool demographics, and any identified trends or issues. Additionally, a briefing on each candidate and their credentials will be evaluation of cultural fit with the organization. with the recruitment criteria outlined in the position profile. provided. Step! 5: Evaluation of Semifinalists The review of resumes is a crucial step in the executive recruitment process. However, resumes may not fully reveal an individual's personal qualities and their ability to collaborate effectively with others. In some instances, resumes might also tend to exaggerate or inflate accomplishments and experience. 8 At SGR, we understand the significance of going beyond the surface level of a resume to ensure that candidates who progress int the recruitment process are truly qualified for the position and as suitable match for the organization. Our focus is to delve deeper and gain a comprehensive understanding of the person behind the resume, identifying the qualities that make them an During the evaluation of semifinalist candidates, we take the initiative to follow up when necessary, seeking clarifications or additional information as needed. This approach ensures that we present you with the most qualified and suitable candidates for your unique requirements. At SGR, our ultimate goal is to match your organization with individuals who possess not only the necessary qualifications but also the qualities that align with your outstanding prospect for your organization. organizational culture and values. Written Questionnaires As part of our thorough evaluation process, SGR will request semifinalist candidates to complete a comprehensive written exercise. This exercise is designed to gain deeper insight into the candidates' thought processes and communication styles. Our written instrument is customized based on the priorities identified by the Search Committee. The completed written instrument, along with cover letters and resumes submitted by the candidates, will be included int the semifinalist briefing book. Recorded One-Way Semifinalist Interviews Recorded one-way interviews will be conducted for semifinalist candidates. This approach provides an efficient and cost-effective way to gain additional insights to aid in selecting finalists to invite for an onsite interview. The interviews allow the Search Committee to evaluate technological competence, demeanor, verbal communication skills, and on-camera presence. Additionally, virtual interviews provide an opportunity for the Search Committee to ask candidates questions on specific topics of special interest. Media Searches - Stage 1 "Stage 1" of our media search process involves the use of the web-based interface Nexis Diligence"". This platform is an aggregated subscription-based platform that allows access to global news, business, legal, and regulatory content. These media reports at the semifinalist stage have proven helpful by uncovering issues that may not have been previously disclosed by prospective candidates. The recruiter will communicate any "red flags" or noteworthy media coverage to the Search Committee as part of the review of semifinalists with the Search Committee. Step 6: Search Committee Briefing to Select Finalists Prior to this briefing, SGR will provide the Search Committee with a briefing book on the semifinalist candidates via an electronic link. The briefing book includes cover letters, resumes, and completed questionnaires. 9 Ifapplicable, a separate email with the link to view the recorded online interviews is sent to the Search Committee. The objective of this meeting is to narrow the list to finalists who will be invited to participate in onsite interviews. Step 7: Evaluation of Finalists Comprehensive Media Searches- - Stage 2 "Stage 2" of our media search process includes the web-based. interface Nexis Diligence"m, supplemented by Google as an additional tool. By combining both resources, we offer an enhanced due diligence process to our clients, enabling efficient and thorough vetting of candidates and minimizing the risk of overlooking critical information. The Stage 2 media search consists of a more complex search, encompassing social media platforms, and has proven to be instrumental in identifying potential adverse news about the candidate that may not have been disclosed previously. The media search provides the Search Committee with an overview of the candidate's press coverage throughout their career. View a sample media report at: nttpsl/5gr.pub/SGRMedaReport, Background Investigation Reports Through SGR's partnership with al licensed private investigation firm, we are able to provide our clients with comprehensive background screening reports that include the detailed information listed below. View a sample background report at: tps/5Pub/SGRBackgroundReport Social security number trace Address history Driving record (MVR) Federal criminal search National criminal search Global homeland. security search Sex offender registry search State criminal court search for states where candidate has livedi inj previous 10y years County wants- and warrants for counties where candidate hasl lived or worked inj previous 10years. County civil and criminal search for counties where candidate has lived or worked in previous 10y years Education verification Employment verification for previous 10 years (if requested) Military verification (ifrequested) Credit report (ifr requested) Disc Management Assessments (if desired, supplemental cost) SGR utilizes the Disc Management assessment tool, which is among the most validated and reliable personal assessment tools available. The Disc Management assessment provides a comprehensive analysis and report on the candidate's preferences in five crucial areas: management style, directing and delegating, motivation, development of others, and working with their own manager. View a sample report at:! nttps:/Sr.Dub/5GRDISCReport, For assessments of more than two candidates, a Disc Management Comparison Report is included, offering a side-by-side view of each candidate's preferred management style. View a sample comparison report at: https/sgr.pub/SGRDSCCompare. 10 First-Year Plan or Other Advanced Exercise SGR will collaborate with your organization, if desired, to create an advanced exercise for the finalist candidates. One such example is a First-Year Plan, where finalist candidates are encouraged to develop a first-year plan based on their current understanding of the position's opportunities and challenges. Other exercises, such as a brief presentation on a topic to be identified by the Recruiter and Search Committee, are also typically part of the onsite interview process to assess finalists' communication and presentation skills, as well as critical analysis abilities. Step 8: Interview Process Face-to-Face Interviews SGR will arrange interviews at a date and time convenient for your organization. This process can be as straightforward or as elaborate as your organization desires. SGR will aid in determining the specifics and assist in developing the interview schedule and timeline. We will provide sample interview questions and participate throughout the process to ensure it runs smoothly and efficiently. Stakeholder Engagement At the discretion of the Search Committee, we will closely collaborate with your organization to involve community stakeholders in the interview process. Our recommendation is to design a specific stakeholder engagement process after gaining deeper insights into the organization and the community. As different communities require distinct approaches, we will work together to develop a tailored approach that addresses the unique needs of the organization. Deliberations second interview. Reference Checks SGR will facilitate a discussion about the finalist interviews and support the Search Committee inr making a hiring decision or determining whether to invite one or more candidates for a SGR uses a progressive and adaptive automated reference check system to provide insights on candidates' soft skills from a well-rounded group of references. References may include elected officials, direct supervisors, direct reports, internal organizational peers, professional peers in other organizations, and civic leaders. SGR'sreference check platform is anonymous, proven to encourage more candid and truthful responses, thus providing organizations with more meaningful and insightful information on candidates. SGR delivers a written summary report to the organization once all reference checks are completed. The timing of reference checks may vary depending on the specific search process and situation. If finalists' names are made public prior to interviews, SGR will typically contact references before the interview process. If the finalists' names are not made public prior to interviews, SGR may wait until the organization has selected its top candidate before contacting references to protect candidate confidentiality. 11 Step 9: Negotiations and Hiring Process Determine Terms of an Employment Offer Upon request, SGR will provide draft employment agreement language and other helpful information to aidi in determining an appropriate offer to extend to your preferred candidate. SGR will assist to whatever degree you deem appropriate in conducting negotiations with the chosen candidate. SGR will identify and address any special needs or concerns of the selected candidate, including potential complicating factors. With our experience and preparedness, SGR Negotiate Terms and Conditions of Employment ise equipped to facilitate win-win solutions to resolve negotiation challenges. Press Release (if requested) Until employment negotiations are finalized, you should exercise caution to avoid the embarrassment of a premature announcement that may not materialize. It is also considered best practice to notify all senior staff and unsuccessful candidates before any media exposure. SGR will assist in coordinating this process and in crafting any necessary announcements or press releases. Satisfaction Surveys SGR is committed to following the golden rule, which means providing prompt, professional and excellent communication while always treating every client with honor, dignity and respect. We request clients and candidates to participate in a brief and confidential survey after the completion of the recruitment process. This valuable feedback assists us in our ongoing efforts toi improve our processes and adapt to the changing needs of the workforce. Post-Hire Services As part of our commitment to ensuring long-term success, SGR is pleased to offer a complimentary, four-hour, leadership development workshop for your organization within 12 months of the successful completion of the executive search. SGR Executive Recruitment clients would be responsible for the travel costs associated with facilitation only-no professional fee (ac cost savings of up to $4,750)! Leadership development workshops are designed to support the newly appointed leader and foster a servant leadership culture within your team, enhancing collaboration and alignment across the organization. Standard leadership development workshops include the following topics: Creating a Servant Leadership Culture Governance Team Building Strategic Planning Strategic Visioning 12 For additional information on our leadership development workshops, please email rainingegovernmentresource.com or visit nttps/www.governmentresource.com/leadership- We offer additional post-hire services such as executive coaching, team-building retreats, and performance review assistance at the six-month or one-year mark. For more information or to request a customized proposal, please visit ittps/www.governmentresoure.com/leadership. evelopment-traininresources/workshops-retreats development-training-resources. 13 Typical Timeline * The timeline below is an example only, and we will work with you to finalize and approve a timeline, with adjustments made if needed after the position is posted. Initial Steps Prior to Posting Position: Contract Execution Kickoff Meeting to Discuss Recruitment Strategy and Timeline Organzation/Position Insight and Analysis Stakeholder Interviews and Listening Sessions Deliverable: Draft Recruitment Brochure Deliverable: Recommended, Ad Placements Organization Approves Ad Placements Search Committee Reviews and Approves Brochure Timing varies and usually takes a minimum of2-3 weeks. Task Week Weeks1-4 Week 5 Week6 Week7 Week8 Weeks 9-10 Week11 Week1 12 Post Position and Firm up Timeline Recruitment Campaign and Outreach to Prospective Applicants Initial Screening and Review by Executive Recruiter Search Committee Briefing to Review Applicant Pool and Select Semifinalists Questionnaires Recorded One-Way Semifinalist Interviews Media Searches - Stage 1, as described' in Approach/Methodology Deliverable: Semifinalist Briefing Books via Electronic Link Deliverable: Recorded Online Interviews, if applicable Search Committee Briefing to Select Finalists Comprehensive Media Searches Stage 2, as described in APproach/Metnodology Background Investigation Reports Disc Management Assessments (if desired, supplemental cost) First-Year Plan or Other Advanced Exercise (if desired) Deliverable: Finalist Briefing Books via Electronic Link Face-to-Face Interviews Stakeholder Engagement (if desired) Deliberations Reference Checks (may occur earlier in process) Negotiations and Hiring Process * Timeline is dependent upon. Search Committee availability and Holidays. Organization agrees to timely provide photos/graphics and information necessary to develop recruitment brochure, narrow candidate field, and conduct candidate screening; failure to do SO, may in SGR's reasonable discretion, extend timeline and can negatively impact the outcome of the process. 14 Fee. Proposal Not-to-Exceed Price: $27,900 Not-to-Exceed Price is comprised of: Fixed Fee of $25,400 Upi to $2,500 in Ad Placements (billed at actual cost) Stakeholder Interviews and Listening Sessions Production of al Professional Recruitment Brochure Recruitment Campaign and Outreach: Outreach to Prospective. Applicants The Fixed Fee includes: Custom Graphics for Email and Social Media Marketing Announcement in SGR's! Servant Leadership e-Newsletter Post on SGR's Website Ad on SGR's. Job Board Promotion on SGR's LinkedIn Two (2) Targeted. Job Blasts to SGR's Opt-In Subscriber Database Application Management, Screening, and Evaluation Questionnaires for up to 15 Semifinalists Recorded One-Way Interviews for up to 15 Semifinalists Media Searches - Stage 1 Reports for up to 15 Semifinalists Comprehensive Stage 2 Media Reports for up to Five (5) Finalists Background Investigation Reports for up to Five (5) Finalists Finalist Briefing Books via Electronic Link Reference Checks for up to Five (5) Finalists Semifinalist Evaluation: Semifinalist Briefing Books via Electronic Link Up To Two (2) Onsite Visits by the Recruiter for 1-3 days each, Inclusive of Travel Costs Reimbursable Expenses included in the not-to-exceed price: and are incorporated into our not-to-exceed price. Ad placements up to $2,500 will be billed at the actual cost with no markup for overhead 3 15 Reimbursable Expenses noti included int the not-to-exceed price: Ad placements over and above $2,500 will be billed back at actual cost with no markup for overhead. Supplemental Services/Other Expenses not included int the fixed or not-to-exceed price: There may be additional charges for substantial and substantive changes made to the recruitment brochure after the brochure has been approved by the Organization and the position has been posted online. Organization would be notified of any supplemental Atyour request, SGR can conduct an online stakeholder survey: for $1,5001 to helpi identify keyi issues or priorities that you may want to consider prior to launching the search. SGR provides recommended survey questions and sets up an online survey. Stakeholders are directed to a web page or invited to take the survey by email. A written summary of results is provided to the Organization. Please note that this type of survey may extend Online interviews over and above the 15 included in the Fixed Fee - $250 per candidate. Additional comprehensive stage 2 media reports over and above the maximum oft five (5) Additional background investigation reports over and above the maximum of five (5) Additional reference checks overand above the maximum off five (5) included int the fixed costs prior to changes being made. the recruitment timeline. included int the fixed price above $750 per candidate. included int the fixed price above $500 per candidate. price above $250 per candidatè. Disc Management assessments $175 per candidate. Semifinalist and finalist briefing materials will be provided to the Organization via an electronic link. Should the Organization request printing of those materials, the reproduction and shipping of briefing materials will be outsourced and be billed back at Additional onsite visits by the recruiter over and above the two (2) onsite visits included in the fixed price are an additional cost. Travel time and onsite time are billed at a professional fee of $1,000 per day. Meals are billed back at a per diem rate of $15 for breakfast, $20 for lunch, and $30 for dinner. Mileage will be reimbursed at the current IRS rate. All other travel-related expenses are billed back at actual cost with no markup SGR Executive Recruitment clients wishing to utilize the complimentary leadership development workshop would be responsible for the travel costs associated with facilitation only. Meals are billed back at a per diem rate of $15 for breakfast, $20 for lunch, and $30 for dinner. Mileage will be reimbursed at the then-current IRS rate. All other travel-related expenses are billed back at actual cost with no markup for overhead. The organization bears the cost of candidate travel, and candidates are reimbursed actual cost. for overhead. directly by the organization. 16 Ifthe organization desires any supplemental services not mentioned in this fee proposal, an estimate of the cost will be provided at that time, and no work shall be done without approval. Billing SGR will bill the fixed fee in four (4) installments: 30% upon contract execution, 30% after the applicant pool is presented, 30% after finalist interviews, and 10% upon acceptance of employment. Ad placement expenses and supplemental services/other expenses willl be billed as incurred or provided. Balances that are unpaid afteri the payment deadline are: subject to at fee of 5% per month or the maximum lawful rate, whichever is less, on the owed amount every month, charged monthly until the balance is paid. 17 Terms and Conditions The organization agrees not to discriminate against any candidate on the basis of age, race, creed, çolor, religion, sex, sexual orientation, national origin, disability, marital status, or any other. basis that is prohibited by federal, state, or local law. The organization agrees to refer all prospective applicants to SGR and not to accept applicationsi independently during the recruitment process. The organization agrees to provide SGR with any candidates that were previously accepted as applicants for the given position before engaging SGR to conduct the Ifthe organization wishes to place ads in local, regional, or national newspapers, the organization shall be responsible for paying directly for the ads and for placing the ads The organization bears the cost of candidate travel, and candidates are reimbursed recruitment for the subject position. using language provided by SGR. directly by the organization. Placement Guarantee SGR is committed to your satisfaction with the results of our full service recruitment process. If, for any reason, you are not satisfied, we will repeat the entire process one additional time, and you will be charged only for expenses as described in the Fee Proposal under Supplemental Services. Additionally, we promise not to directly solicit any candidate selected under this engagement for another position while they are employed with your organization. In the event that you select a candidate fully vetted by SGR, who subsequently resigns or is released for any reason within 12 months of their hire date, we are committed to conducting a one-time additional executive search to identify a replacement. In this case, you will only be Ify your organization circumvents SGR's recruitment process and selects a candidate who did not participate in the full recruitment process, the placement guarantee will be null and void. Additionally, SGR does not provide a guarantee for candidates placed as a result of a partial charged for related expenses as described in the Fee Proposal. recruitment effort or limited scope recruitment. 18 City & County Management Recruitments, 2019-Present InF Progress Corsicana, Texas (pop. 25,000) - City Manager Heath, Texas (pop. 10,400) - City Manager Marshall, Texas (pop. 23,500) - City Manager Marysville, Kansas (pop. 3,500) - City Administrator Miami, Oklahoma (pop. 13,000) - City Manager New Smyrna Beach, Florida (pop. 32,000) - City Manager Perryton, TX( (pop. 8,500)- - City Manager Scarsdale, New York (pop. 18,000) Village Manager Springfield, Missouri (pop. 170,000) - City Manager Treasure Island, Florida (pop. 6,500) City Manager 2024 Coffeyville, Kansas (pop. 9,000) - City Manager Duncan, Oklahoma (pop. 23,000) City Manager DuPont, Washington (pop. 10,000) - City Administrator Edwardsville, Kansas (pop. 4,700) City Manager Leander, Texas (pop. 80,000) - City Manager Leavenworth, Kansas (pop. 37,000) - City Manager Manhattan, Kansas (pop. 55,000) - City Manager Medford, Oregon (pop. 90,000) - City Manager Orono, Maine (pop. 11,000). Town Manager San. Juan County, Washington (pop. 18,000)- - County Manager Topeka, Kansas (pop. 125,000): - City Manager New Rochelle, New York (pop. 82,000)- - City Manager 2023 Camp' Verde, Arizona (pop. 12,000) Town Manager Cleburne, Texas (pop. 33,000)- - City Manager. Bristol, Tennessee (pop. 27,000) - City Manager Dobbs Ferry, New York (pop. 11,000) - Village Administrator Gatesville, Texas (pop. 16,000) - City. Manager Glastonbury, Connecticut (pop. 35,000) Town Manager Great Bend, Kansas (pop. 15,000) - City Administrator 19 Justin, Texas (pop. 5,000)- - City Manager Lafayette, Colorado (pop. 30,000) - City Administrator Laredo, Texas (pop. 256,000) City Manager Largo, Florida (pop. 84,000) City Manager Lawton, Oklahoma (pop. 90,000) City Manager Mexia, Texas (pop. 7,000) - City Manager Nassau Bay, Texas (pop. 5,000) - City Manager Navajo County, Arizona (pop. 106,000)-C County Manager Ottawa, Kansas (pop. 12,500) - City Manager Parker, Arizona (pop. 3,500) - Town Manager Rowlett, Texas (pop. 68,000) - City Manager Shawnee, Kansas (pop. 69,000) - City Manager Snoqualmie, Washington (pop. 14,000) - City Administrator Snyder, Texas (pop. 11,000) - City Manager Stillwater, Oklahoma (pop. 48,000). City Manager Trophy Club, Texas (pop. 13,000) - Town Manager Williston, North Dakota (pop. 29,000)-City, Administrator 2022 Aledo, Texas (pop. 5,500) - City Manager Blaine, Washington (pop. 6,000)- - City Manager Crandall, Texas (pop. 4,000) - City Manager Dalhart, Texas (pop. 8,500) City Manager Edinburg, Texas (pop. 100,000) - City Manager Fort Collins, Colorado (pop. 175,000) - City Manager Frisco, Colorado (pop. 3,000) - Town Manager Graham, Texas (pop. 8,000) City Manager Hutto, Texas (pop. 40,000) - City Manager Johnston, lowa (pop. 24,000)- - City Administrator Kennebunk, Maine (pop. 11,000) - Town Manager Kennedale, Texas (pop. 9,000) - City Manager Klamath Falls, Oregon (pop. 22,000) - City Manager Leawood, Kansas (pop. 34,000)- - City Administrator Levelland, Texas (pop. 14,000) - City Manager Live Oak, Texas (pop 16,000) - City Manager Madisonville, Texas (pop. 4,500) - City Manager Manor, Texas (pop. 15,000) - City Manager Ketchikan, Alaska (pop. 8,000) - City Manager/Public Utilities General Manager 20 Marshall, Texas (pop. 23,000) - City Manager Mineral Wells, Texas (pop. 15,000) - City Manager Mont Belvieu, Texas (pop. 8,000) - City Manager Montgomery, Texas (pop. 2,400) - City Administrator Nassau Bay, Texas (pop. 5,000) City Manager Parkville, Missouri (pop. 7,000) - City Administrator Rocky Hill, Connecticut (pop. 21,000) - Town Manager Sunnyvale, Texas (pop. 8,000) - Town Manager Tolland, Connecticut (pop. 15,000) - Town Manager Walla Walla, Washington (pop. 34,000) - City Manager West Lake Hills, Texas (pop. 3,000) - City Administrator Wethersfield, Connecticut (pop. 26,000) - Town Manager Wickenburg, Arizona (pop. 7,500) - Town Manager 2021 Bainbridge Island, Washington (pop. 25,000) City Manager Breckenridge, Texas (pop. 5,000) - City Manager Bridgeport, Texas (pop. 6,500) - City Manager Briarcliff Manor, New York (pop. 8,000) -1 Village Manager Chandler, Arizona (pop. 270,000) City Manager Chanhassen, Minnesota (pop. 27,000) - City Manager Chickasha, Oklahoma (pop. 16,000) City! Manager Choctaw, Oklahoma (pop. 12,000) - City Manager Clermont, Florida (pop. 44,000) - City Manager Flower Mound, Texas (pop. 79,000) - Town Manager Johnson City, Tennessee (pop. 65,000) City Manager Kennett Square, Pennsylvania (pop. 6,000) Borough Manager Lago Vista, Texas (pop. 8,000) - City Manager Lamar, Colorado (pop.7,500)- City Administrator Monett, Missouri (pop. 9,000) - City Administrator North Port, Florida (pop. 77,000) - City Manager Port Chester, New' York (pop. 30,000) - Village Manager Sherwood, Oregon (pop. 20,000) - City Manager Snoqualmie, Washington (pop. 14,000) - City Administrator Spokane, Washington (pop. 220,000) - City Administrator 2020 Argyle, Texas (pop. 4,000) Town Administrator 21 Bay City, Texas (pop. 17,000) - City Manager Bedford, Texas (pop. 49,000) - City Manager Boerne, Texas (pop. 16,000) - City Manager Castroville, Texas (pop. 3,000) - City Administrator Clinton, Connecticut (pop. 13,500) - Town Manager Commerce, Texas (pop. 9,000) - City Manager Covington, Georgia (pop. 14,000) - City Manager DeSoto, Texas (pop. 56,000) City Manager Duncanville, Texas (pop. 40,000) - City Manager Hutchinson, Kansas (pop. 42,000)- - City Manager Hutto, Texas (pop. 30,000) - City Manager lola, Kansas (pop. 5,500) - City Administrator Johns Creek, Georgia (pop. 84,000) City Manager Joplin, Missouri (pop. 50,000) - City Manager Miami, Oklahoma (pop. 13,500) - City Manager Mission Hills, Kansas (pop. 3,500) - City Administrator Nacogdoches, Texas (pop. 33,000) - City Manager Santa Fe, Texas (pop. 13,000) - City Manager Tigard, Oregon (pop. 53,000) City Manager Westworth Village, Texas (pop. 3,000) - City Administrator 2019 Blaine, Minnesota (pop. 65,000) City Manager Bullard, Texas (pop. 4,000) - City Manager Director/County, Administrator Canyon, Texas (pop. 15,000) City Manager Copperas Cove, Texas (pop. 34,000) - City Manager Killeen, Texas (pop. 145,000) - City Manager Kingsville, Texas (pop. 26,000) City Manager Lamar, Colorado (pop. 7,500) - City Administrator Lenexa, Kansas (pop. 55,000) City Manager Mineral Wells, Texas (pop. 15,000) - City Manager Orange, Texas (pop. 19,000) - City Manager Palm Coast, Florida (pop. 86,000) - City Manager South' Windsor, Connecticut (pop. 26,000) - Town Manager Springfield, Oregon (pop. 62,000) - City Manager Terrell, Texas (pop.1 17,000) - City Manager Campbell County, Wyoming (pop. 46,000) -Commissioners' Administrative 22 Tolland, Connecticut (pop. 15,000) - Town Manager Vail, Colorado (pop. 5,000) -Town Manager Venus, Texas (pop. 5,000) - City Administrator Victoria, Texas (pop. 67,000) - City Manager West Lake Hills, Texas (pop. 3,000) - CityAdministrator 23 Im Cityof MARSHALL TEXA $ CITY MANAGER RECRUITMENT EXECUTIVE PROVIDEDBY SGR Cityof MARSHALL T EXAS THE COMMUNITY Ideally situated in the heart of East Texas, just two hours east of Dallas, three hours north of Houston, and 45 minutes west of Shreveport, Marshall is part of the tri-staté region - a socio-economic area comprised of 39 counties and parishes. in Texas, Louisiana, and Arkansas. With aj population of 23,676, it serves ast the county seat forl Harrison County, which has a population The Mobilize Marshall Plan of Action was ratified by the City Council in 2019. Developed in conjunction with the citizens of Marshall, thej plan includes redeveloping downtown, establishing al historic preservation ethic, supporting museums, exploring Major employers in the area include Eastman Chemical Company, Trinity Industries, Marshall Independent School District, Marshall Independent School District serves over 5,000 Pre-Kto 12th-grade students across eight campuses. Fort those seeking higher education, several colleges and universities are nearby, including East Texas Baptist University, Wiley University, Texas State Technical College, and Panola College-Marshall. Students also commute to Kilgore College in Kilgore, Panola College in Designated as al Main! Street City, iti is also at two-time recipient of the prestigious All-America City Award. The City's downtown area is replete with historic buildings and Texas culture. During the past two decades, the City has allocated millions toward investing in projects andi infrastructure in the downtown area, including investment in retail and restaurants as well as streets- caping efforts to beautify the Downtown Corridor. Marshall is currently investing over $5 million in parks upgrades. Marshall's Downtown's Memorial City Hall Performance Center opened in late 2019. The home of Marshall's municipal government for more than 50 years, the historic building underwent extensive renovations. Iti is now a fully restored, state-of-the-art, 550-seat performance center with meeting and conference spaces, as well as a performance stage. The complex alsol houses a veterans' museum. These investments have served as a catalyst for increased economic development ànd redevelopment in the area. Marshall is famous for its' Wonderland of Lights festival, held each year during the Christmas season andi is one of the largest light festivals in the U.S. The Cityi is also home to a wealth of musical entertainment, including Boogie-Woogie, guitar picking, of6 66,553. possibilities for establishing a cultural arts district, and adding new festivals and cultural programs. Christus Good Shepherd Medical Center, and Blue Cross Blue Shield of Texas. Carthage, and Letourneau University and the University of Texas. at Tyler, both in nearby Longview. CIP reflects ongoingi investments in roads, utilities and buildings. and electric) jam. 25 Marshall, Texas IC City Manager |2 MISSION, VISION & VALUES MISSION The City of Marshall is dedicated to providing high-quality services and preserving Marshall as a superior place in which to live, work, and thrive. VISION The City of Marshall is a safe, wel-maintained, responsive, innovative, and financially sound community that celebrates families, and businesses. VALUES Customer Service Excellence Honesty Innovation to a growth mindset. Efficiency We take pridei in being courteous, patient, humble, and professional in both our internal and external interactions. We: strive fort thel best performance. possible in all aspects of our service to citizens. We make ethical and wel-intentioned decisions and provide transparency with information and insights. We are dedicated to continuous improvement by exploring new ideas, challenging the status quo, and committing We value providing the bests service to our residents with the most efficient and economical use of city resources. IGHIS H1 IGHT oue Marshall, Texas City Manager 13 Cityof MARSHALL TEXA GOVERNANCE & ORGANIZATION Marshall is a home-rule city operating under a council-manager form of government with seven Council Members, including the Mayor, who serve staggered, four-year terms. The City Council hires a professional City Manager to oversee day-to-day opera- tions and the activities oft the organization's roughly 250 employ- ees. They, also appoint Marshall's City Judge, City Attorney, In 2020, Marshall completed a review of its 100-year-old Char- ter, and all recommendations from the review were approved by voters. At an. inaugural in fall 2022, City leaders collaborated on ande established nine strategic areas oft focus to guide the organi- VISITORS CENTER D:NT MARSIALIE TEXAS shers gfux sau 1 AFSIIALL and City Secretary. GEVAANSES Mj zation's work and service. These include: Vibrant and Growing City. Supportive and Engaged Community Fiscal Responsibility Collaborative Leadership Safe Community Resilient Infrastructure Valued Parks and Cultural Amenities High-Performing and Dynamic City Government Outstanding City Workforce ABOUT THE POSITION Ac direct report to the City Council, Marshall's City Manageri is re- sponsible for implementing the council's vision, policies, and di- rectives and ensuring the efficient administration of City services. The position oversees the enforcement of city ordinances, resolu- tions, and regulations, supervises the organization's department heads, and serves as the budget officer. Additionally, the new hire will make professional recommendations to the City Council regarding operations, financial conditions, customer service, and other matters. They also represent the organization and Marshall toc community and regional leaders, civic organizations, state and federal agencies, and members of the media. POLICE POLICE 27 Marshall, Texas ICity Manager [4 Cityof MARSHALL T XAS OPPOKIUNITIES & CHALLENGES The new City Manager will find Marshall to be ai friendly, diverse community- with a stable. government; outstanding municipal The selectéd candidate willl bet tasked with developing long-term strategies to. realizei the City's mission of providing its citizens Focusing on economic development andj job creation/retention, particularly retaining college students Creating and implementing plans to sustainably address the city's growing housing needs Addressing aging utility infrastructure and City facility needs, including short- and long-term capital services, andi the usual challenges and opportunities characteristic of a thriving community. with an outstanding quality of life. This includes: after graduation and attracting young professionals to the community plans Effectively, addressing commercial and neighborhood blighti issues Developing quality-of-life youth activities and opportunities IDEAL CANDIDATE The City of Marshall's next City Manager will be a proactive andy visionary! leader who) willt take the organization to the next level. Thej right fit for this position has a, strong customer service focus and will build: trust, inspire and motivate others by example, promote teamwork,: and. unite the organization: with. a shared. sense of purpose. They will be a morale and relationship builder with extraordinary people. skills and a strategic thinker with outstanding planning skills who can guide this diverse commu- nity on the path to sustainable growth while ensuring it retains its unique, small-town culture and traditions. Experience with strategic planning, economic development; capital projects, and working with. a limited budget would be: especially valuable, as would an ability to identify and co-opt best practices, embrace emerging technology, enhance profes- sionalism, and promote innovation. Al highly. ethical leader who values open and transparent government is strongly desired. The chosen candidate must be a consensus builder and: an exceptional communicator with excellent listening, problem-solv- ing, and presentation skills. They should also be a collaborator, skilled at building trust and rapport with the City Council, staff, residents, and community stakeholders. Al leader who can: present well-developed ideas and solutions to the governing body: City! leaders seek a City Manager whoi is a visible, active member of the community, both personally and professionally; a role, model for staff, and someone who values input from citizens and community groups and demonstrates a willingness to build Thei ideal candidate will. create. and maintain. a high-performançe environment where all employees flourish and mentor others with a collaborative management, style, building, consensus and encouraging collaboration within and across departments. The ability to delegate with clarity and authority, hold staff accountable without micromanaging, and set clear expectations is vital. directly: and confidently while maintaining respect ànd integrity is a must. on. existing relationships and forge new ones. EDUCATION & EXPERIENCE This position requires a bachelor's degree, with a master's degree preferred. Candidates should also have six (6) to nine (9) years of progressively responsible supervisory and/or management experience as a director or management executive. Experience in municipal government is required, anda a proven record ofs strong fiscal management, project management, plan- ning, economic development, andi infrastructure management (funding and replacement)i is preferred. Please also notei thatt the selected candidate must establish residency within the Marshall city limits within six months of hire. 28 Marshall, Texas I City Manager 15 Cityof MARSHALL ExA COMPENSATION & BENEFITS The City of Marshall is offering a salary range of $175,000 to $195,000 for this position, depending on qualifications and ex- perience. The organization's robust benefits package includes health, dental, vision, and life insurance, 12 paid holidays, and Marshall also participates in the Texas Municipal Retirement System, with a 7% employee contribution and a 2:1 City match. generous vacation and sick leave. APPLICATION PROCESS Pleaseapplyonline Forr more information on this position, contact: Lissa Barker, Senior Vice President lisaBarker@govermentresource.com SGR 817-266-0647 The City of Marshall, Texas, is an Equal Opportunity Employer and values diversity in its workforce. Appliçants selected as finalists will be subject to a comprehensive background check. RESOURCES City of Marshall marshaltexas.net Marshall City Manager marshaltexas.net/158/City-Manager Marshall Economic Development Corporation marshalledc.org Greater Marshall Chamber of Commerce marshaltexas.com Visit Marshall Visitmarshalte,as.com fGfX o 29 Marshall, Texas: City Manager 16 Agreement for Executive Recruitment Services ("PROJECT") to City of Kingsville, Texas ("CLIENT") between CLIENT and Strategic Government Resources, Inc., DBA SGR ("SGR") SGRand CLIENT (together, "Parties")agree: ast follows, effective upon the date oft the later signature below, in consideration of the mutual promises contained in this Agreement and other good and valuable consideration, the sufficiency of which each Party hereby acknowledges. 1. SGR promises and agrees: A. To perform the services described in SGR's Proposal for PROJECT dated December 6, 2024 ("PROPOSAL"): substantially in the timeframe projected ini the PROPOSAL. B. Tohonor the Placement Guarantee stated in the PROPOSAL. To comply with all applicable open records, public information and similar laws, and consult with CLIENTi ifs SGRi is askedf forinformation before disclosure, unless prevented by courto order or lawi from doing sO. 2. CLIENT promises and agrees: A. To pay SGR promptly as billed or invoiced for such services ina accordance with the amounts statedi in PROPOSAL, including Reimbursable Expenses and costs ofany Supplemental: Services or Other Expenses that CLIENT selects. Balances that are unpaid after the payment deadline are subject to ai fee of 5% per month or the maximum lawful rate, whichever is less, on the B. To timely provide photos/graphics and information necessary to develop recruitment brochure, narrow candidate field, and conduct candidate screening and interviews; failure to do sO may, in SGR's reasonable discretion, extend timeline and can negatively impact the To respond to drafts of documents and reports in a timely manner; failure to do so may, in SGR's reasonable discretion, extend timelines and can negatively impact the outcome of the D. Torefer all prospective applicants to SGR and not to accept applications independently during E. To provide legal opinions to SGR regarding when and if any information relating to the PROJECT must or should be released in accordance with public information laws or legal That if CLIENT receives an open records request related to this PROJECT, CLIENT shall notify and share the request with SGRi in writing as soon as possible but within no more than three (3) business days of receipt and that CLIENT: shall provide sufficient timei for SGR to notify and provide advance notice to the impacted individuals prior to CLIENT releasing the required G. To directly reimburse finalists for travel-related expenses relating to in-person interviews. H. That CuENTisultimately responsiblet for candidate selections and CLIENT will not discriminate against any candidate on the basis of age, race, creed, color, religion, sex, sexual orientation, owed amount every month, charged monthly until the balance is paid. outcome of the process. process. the recruitment process. process. information with protected information redacted. Page 1of4 30 national origin, disability, marital status, or any other basis that is prohibited by federal, or Toc cooperate with SGR and noti impede SGR from performing its obligations to CLIENT. A. The PROPOSAL isi incorporated herein fora all purposes including all terms defined therein, but ift there is any conflict or inconsistency between the terms or conditions of this Agreement, B. SGR may substitute personnel other than those initially placed, who have substantially equivalent training and experience and subject to approval of CLIENT, due to factors such as SGR employee/consultant turnover, developing needs of the PROJECT, or CLIENT's request. C. CLIENT grants SGR permission to use any name, logo, or other identifying mark of CLIENT in SGR's social media content to refer toi the relationship established by this agreement. applicable state, or local law. Tocomply with the Fair Credit Reporting Act. 3. Additional Terms and Conditions: this Agreement controls. D. Remedies CLIENT cant terminate this agreement at any time for noreason upon giving SGR seven (7) days advance written notice of the termination date. Ins such an event, SGR shall be compensated for all work satisfactorily performed up to and through the ii. SGR can terminate this agreement upon seven (7) days advance written notice of the termination date to CLIENTIFCLIENT hast failed to promptly payi ini fulla any undisputed portion of any bill or invoice (if the dispute is in good faith) or has failed to perform its contractual promises in a manner that materially impedes SGR's ability to successfully perform its obligations, including identifying and attracting qualified candidates. In such an event, SGR shall be compensated for all work satisfactorily termination date. performed up to and through thet termination date. E. CLIENT acknowledges that the nature of executive recruitment is such that SGR engages in discussions with prospects through the process who may or may not ultimately become a candidate, and that SGR is utilizing its proprietary network of relationships to identify and engage prospective candidates, and that premature release ofs such proprietary information, including names of prospective candidates with whom SGR may be having conversations as part of the recruitment process, may be damaging to the prospects, CLIENT, and SGR. Accordingly, CLIENT acknowledges and, to the extent permitted by law, agrees that all information related to this search is proprietary, and remains the property of and under the exclusive control of SGR, regardless of whether such information has been shared with CLIENT. F. There are no third-party beneficiaries to this Agreement. G. Ifa any term or condition of this Agreement is invalidated by final judgment of a court of competent jurisdiction or becomes impossible to perform, the Parties will confer about whether to continue performance without amending the Agreement, without prejudice to H. This Agreement embodies the complete and final understandings, contract, and agreement between the Parties, superseding any and all prior written or verbal representations, either Party's right to terminate the Agreement without cause. Page 2of4 31 understandings, or agreements pertaining to this PROJECT. This Agreement can be modified only by signed written amendment. Electronic communications purporting to amend this Agreement willl be effective only ift the electronic communication includes specific reference This Agreement willl be governed byt the substantive laws of the State ofTexas without regard to the jurisdiction's choice-of-law doctrines. Venue for any litigation relating to this To the extent it may be permitted to do sO by applicable law, CLIENT does hereby agree to defend, hold harmless, and indemnify SGR, and all officers, employees, and contractors of SGR, from any and all demands, claims, suits, actions, judgments, expenses, and attorneys' feesi incurredi ina anyl legalproceedingsl brought against them asar result ofa action taken by SGR, its officers, employees, and contractors, providing the incident(s), which is (are) the basis of any such demand, claim, suit, actions, judgments, expenses, and attorneys' fees, arose or does arise int the future from an act or omission of SGR acting within the course and scope of SGR's engagement with CLIENT; excluding, however, any such demand, claim, suit, action, judgment, expense, and attorneys' fees for those claims or any causes of action where it is determined that SGR committed official misconduct, or committed a willful or wrongful act or omission, or an act or omission constituting gross negligence, or acted in bad faith. Ini the case ofs suchi indemnified demand, claim, suit, action, orj judgment, the selection of SGR's legal counsel shall be with the mutual agreement of SGR and CLIENT ifs such legal counsel is nota also CLIENT's legal counsel. Al legal defense may be provided through insurance coverage, in which case SGR's right to agree tol legal counsel provided will depend on thet terms oft the applicable insurance contract. The provisions of this paragraph shall survive the termination, expiration, K. Notices related to this Agreement will go to the respective Parties as follows but either Party can change the addressee for notices to that Party by written notice toi the other Party. For the purposes of this Agreement, legal notice shall be required for all matters involving potential termination actions, litigation, indemnification, and unresolved disputes. This does not preclude legal notice for any other actions having a material ii. Any notice required be given by this Agreement shall be deemed to have been given to this Agreement or PROJECT. Agreement will be exclusivelyi in Kleberg County oft the State oft Texas. or other end oft this agreement and/or SGR's engagement with CLIENT. impact on the Agreement. within three (3) days of emailing or depositing ini the mail. Legal Notices: SGR POI Box 1642. Keller, TX76244 CLIENT Attn:. Address: Email: Attn: Melissa Valentine, Corporate Secretary Melissa@GovernmentResource.com Page. 3of4 32 PROJECT Representative: SGR JeriJ. Peters 817-337-8581 CLIENT Name: Title: Email: Phone: President of Executive Recruitment PetersOGovernmentResource.com Billing and Invoiçing: SGR Attn: Finance 817-337-8581 CLIENT Name: Title: Email: Phone: Finance@GovernmentResource.com Unless sooner terminated, this Agreement shall terminate at such time as the PROJECT is completed and the requirements of this Agreement are satisfied, except that duties of payment, information disclosure, placement guarantee, and any representations and M. The Parties and each individual who executes this Agreement on behalf of al Party represent and warrant to the other Party that as to each Party's respective signatory, that signatory is authorized by their Party to execute this Agreement and to bind their Party hereto. O. This Agreement may be executed in counterparts which together will comprise the warranties survive this Agreement. N. Time is oft the essence to this Agreement. Agreement. P.T This Agreement is subject to appropriation oft funds by CLIENT. Strategic Government Resources, Inc., DBA SGR CLIENT Signature Printed Name: Title: Date Signature Printed Name:J Jeri J. Peters Title: President of Executive Recruitment Date Page 4of4 33 AGENDA ITEM #19 City of Kingsville Human Resource Department TO: FROM: DATE: SUBJECT: Charles Sosa, Interim City Manager Diana Gonzales, Human Resource Director Executive Recruitment-City, Manager Position January 3, 2025 The position of City Manager became vacant on 12/20/2024. Informal proposals were requested fromi three (3) search firms to provide executive recruitment services. The search firms contacted are as follows and listed alphabetically: Baker Tilly All-inclusive Project Team Leader and support staff fee $2 29,941 Expenses to bring candidates for in-person interviews not included in Additional expenses for advertising, candidate background, reference and academic verification check and travel expenses for on-site visits billed at quote. cost. Clear Career Professionals = most recently used for the search of Police Chief. Fixed Cost $16,000 (total vendor cost) Expenses to bring candidates for in-person interviews not included in quote. Strategic Government Resources (SGR) - usedi in 2019 fori the search of City Manager. Not to exceed. $27,900 quote. Expenses to bring candidates for in-person interviews not included in Additional potential charges are listed ini the proposal to include: $250 per interview over 15 online interviews Advertising costs exceeding $2,500. Additional costs of $1000 per day if greater than 2 on-site visits are requested. CITY Kingsyille RESOLUTION #2025- A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT FOR EXECUTIVE RECRUITMENT SERVICES FOR THE CITY MANAGER POSITION; REPEALING ALL CONFLICTING RESOLUTIONS AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has a vacancy in the City Manager position and desires to have an executive search firm assist with locating a person for the position; and, WHEREAS, the City solicited informal written proposals from three executive search firms and received responses from alli three of those firms; and, WHEREAS, the City Commission awarded the proposal to at a Regular Meeting on January 13, 2025; and, WHEREAS, shall provide executive search services to the City with respect to its City Manager position pursuant to the agreement and the BE IT RESOLVED by the City Commission of the City of Kingsville, Texas: scope of services set forth in the attached agreement. I. THAT the Mayor is authorized and directed as an act of the City of Kingsville, Texas to enter into an Agreement for Executive Recruitment Services for the City ina accordance with Exhibit A hereto attached and made a part hereof. Manager Position between and the City of Kingsville II. THAT all resolutions or parts of resolutions in conflict with this resolution are repealed to the extent of such conflict only. III. THAT this Resolution shall be and become effective on and after adoption. PASSED AND APPROVED by a majority vote of the City Commission on the 13th day of January 2025. Sam R. Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED ASTOFORM: Courtney Alvarez, City Attorney 2 OPTION #1- BAKER TILLY bakertilly Baker Tilly Advisory Group, LP 205 N. Michigan Avenue, Suite 2800 Chicago, IL6 60601 www.Dakertily.com January 3, 2025 Diana Gonzales, SPHR, SHRM-SCP City of Kingsville Human Resources Director P.O. Box 1458 Kingsville, Texas 78363 Dear Ms. Gonzales: This letter agreement ("Agreement") documents the City of Kingsville's ("Client") engagement of Baker Tilly Advisory Group, LP ("Baker Tilly") to conduct an executive search for a City Manager ("Project"). This Agreement defines the parties' respective obligations fort the Project. Our proposal, attached hereto as Exhibit A, isi incorporated by reference. Scope, Objectives and. Approach The scope and phases of this engagement are set forth in Exhibit A and as follows: Phase Phasel DesciplonoiBakerilysPiolessonal Services Task 1- Develop the candidate profile and define the advertising and marketing strategy. Task 2-1 Identify qualified candidates that meet the profile. Task 3- Screen and submit list of recommended semi-finalists to client. Task 4- Conduct reference checks, and academic verifications. A criminal and/or credit history report may alsol be conducted at this Phase or ati the conclusion of Phase Task 5- Final process/on-site interviews with finalists. Task 6- Assist Client in making offer, which may be made contingent upon the successful completion of al background check as specified by you. Phase II III, as specified by, you. Phase III Conclusion Acceptance of offer by candidate. Project Timing and Budget The Project will commence upony your execution of this Agreement and will remain in effect for the period 1. Edward Williams willl leadi the Project, and other professionals willl bei involved as required. The professional fee to complete thel Project is $29,941 ("Fee") and includes the cost of services by the Project Team Leader and the project support staff. All project-related expenses such as advertising, candidate background, reference and academic verification checks, and travel expenses for on-site visits willl be billed at cost. Travel expenses incurred by candidates for on-site interviews with the Client are not the responsibility of Baker Tilly and shall be handled directly by the Client. The Client will make payments upon receipt of an Baker Tilly US, LLP and Baker Tilly Advisory Group, LP, trading as Baker Tilly, operate under an alternative practice structure and are members oft the global network of Baker Tilly! International Ltd., the members ofv which are separate and independent legal entities. @ necessary for successful completion of the Project. 20241 Baker Tilly Advisory Group, LP invoice submitted by Baker Tilly. Payment to Baker Tillyi is due upon receipt.. Alli invoices willl bet forwarded tot the Client for processing unless otherwise directed. For reporting purposes, Baker Tilly's taxi identification 2. Thel Fee willl be billed ini fouri installments; 30% oft thel Fee willl bel billed upon execution oft this Letter, 30% at thei implementation of Phase 1; 30% at the implementation of Phase I; and the final 10% upon acceptance ofoffer by the candidate. Thel Fee is not contingent. Ify yout terminate this engagement before completion, 3. IfClient requests Baker Tillyt to perform additional services beyond the services described above, such as conducting an employeel/communty survey, such additional services shall result in additional fees. For an employee/community survey, the additional fee shall be $2,500. For additional work requested explicitly by the Client outside of this project's scope, the additional fee willl be an hourly rate of $350 per hour, plus number is 99-1405547. Baker Tilly shall invoice youf for any unpaid portion of the Fee. expenses. Client's Obligations 1. You agree thaty you are responsible for candidate selections and that you will not discriminate against any candidate on thel basis of age, race, creed, color, religion, sex, sexual orientation, national origin, disability, marital status or any other basis thati is prohibited byi federal, state or local law. 2. Ifyou decide to noti hire a candidate as a result of a criminal or credit history report, you agree to comply with the FCRA with regard to any pre- or post-adverse action notices and requirements. 3. You agree to respond to drafts of documents and reports in at timely manner. Failure to do SO on your part will protract timelines and can negatively influence the outcome of the process. Management's Responsibilities Itis is understood that Baker Tilly will serve in an advisory capacity with Client. The Client is responsible for management decisions and functions, and for designating an individual with suitable skill, knowledge or experience to oversee the services we provide. The Client is responsible fore evaluating the adequacy and results of the services performed and accepting responsibility for such services. The Client is responsible for establishing and maintaining internal controls, including monitoring ongoing activities. The procedures we perform in our engagement willl be heavily influenced byt the representations that we receive from Client personnel. Accordingly, false representations could cause material errors to go undetected. The Client, therefore, agrees that Baker Tilly willl have no liability in connection with claims based upon at failure to detect material errors resulting from false representations made to us by any Client personnel and our failure to provide an acceptable level of service due tot those false representations. The ability to provide services according toi timelines established and ati fees indicated will rely in part on receiving timely responses fromi the Client. The Client will provide information and responses to deliverables within the timeframes established in this Agreement unless subsequently agreed otherwise in writing. The responsibility for auditing the records of Client rests with the Client's separately retained auditor and the work performed by Baker Tilly shall noti include an: audit or review of the records or the expression of an As ap part oft this service, we will not perform any management functions or make management decisions on your behalf. In connection with our performance of this non-attest service, you agree thaty youy will: Continue to make allr management decisions and perform all management functions. Designate an employee with suitable skill, knowledge, and lor experience, preferably within senior opinion on financial data. management, to oversee the services we perform. Evaluate the adequacy and results of our non-attest services. Baker Tilly US, LLP and Baker Tilly Advisory Group, LP, trading as Baker" Tilly, operate under an alternative practice structure and are members ofthe global network ofE Baker Tilly International Ltd., the members ofv whicha ares separate andi independent legale entities. 0 2025 Baker Tilly Advisory Group, LP Establish and maintain internal controls, including monitoring ongoing activities related toi the non-attest function. Terms and Conditions 1. Tot the extent allowed under applicable law, the aggregate liability (including attorney's fees and all other costs) of either party andi its present ori former partners, principals, agents or employees to the other party related tot the services performed undert this Agreement shall note exceed the fees paid to Baker Tilly under the portion of this Agreement to which the claim relates, except tot the extent finally determined to have resulted from the gross negligence, willful misconduct ort fraudulent behavior of the at-fault party. Additionally, in no event shall either party be liable for any lost profits, lost business opportunity, lost data, consequential, special, incidental, exemplary or punitive damages, delays or interruptions arising out of or related tot this Agreement even ift the other party has been advised of the possibility ofs such damages. 2. Each party recognizes and agrees that the warranty disclaimers and liability and remedy limitations ini this Agreement are material bargained for bases of this Agreement andi that they havel been taken into account and reflected in determining the consideration to be given by each party under this Agreement andi int the 3. Neither this Agreement nor any rights or obligations hereunder shall be assigned or delegated by Baker Tilly without your prior written consent. This Agreement shall be modified only by a written agreement duly executed by you and Baker Tilly. Should any oft the provisions hereunder be found tol be invalid, void, or voidable by a court, the remaining provisions shall remain ini full force and effect. Notwithstanding the foregoing, Baker Tilly may assign andi transfer this Agreement to any successor that acquires all or substantially all oft the! business or assets of Baker Tilly by way ofr merger, consolidation, other business 4. Copies of all hard copy documents associated with the recruitment willl be retained for three (3) years from the anniversary date of the hiring of the candidate. Retention of records beyond three (3) years must be 5. Baker Tilly US, LLP and Baker Tilly Advisory Group, LP andi its subsidiary entities provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is al licensed independent CPA firm that provides attest services to clients. Baker Tilly Advisory Group, LP andi its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA1 firms. Baker Tilly Advisory Group, LP andi its subsidiaries and Baker Tilly US, LLP are independent members of Baker Tilly International. Baker Tilly International Limited is an English company. Baker Tilly International provides no professional services to clients. Each member firmi is as separate andi independent legal entity and each describes itself as such. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP are not Baker Tilly International's agents and do not have the authority to bind Baker Tilly International or act on Baker Tilly International's behalf. None of Baker Tilly International, Baker Tilly Advisory Group, LP, Baker Tilly US, LLP, nor any of the other member firms of Baker Tilly International has any liability for each other's acts or omissions. The name Baker Tilly decision by each party to enteri into this Agreement. reorganization, or thes sale ofi interests or assets. requested in writing before the conclusion of thel Project. and its associated logo is used under license from Baker Tilly International Limited. Acknowledgment Ifthis Agreement correctly sets forth your understanding, please sign below and return one copy to us for our files. We look forwardi to working with you on this important project. Sincerely, Carol Jacobs Managing Director (714)287-1547 carlpcobx@lakerlycon Baker Tilly US, LLP and Baker" Tilly Advisory Group, LP, trading as Baker Tilly, operate under ana alternative practice structure and are members oft the globalr network ofE Baker Tilly International Ltd., the members of which ares separate and independent legale entities. @ 2025 Baker Tilly Advisory Group, LP Client Signature: Name: Title: Date: Billing Contact: Name:, Email: Phone: Baker Tilly US, LLPa and Baker Tilly Advisory Group, LP, trading as Baker Tilly, operate under ana alternative practice structure and are members oft the global network of Baker Tilly International Ltd., the members ofv which are separate and independent legal entities. @ 2025 Baker Tilly Advisory Group, LP EXHIBIT A Baker Tilly US, LLP and Baker Tilly Advisory Group, LP, trading as Baker Tilly, operate under an alternative practice structure and are members oft the global network ofE Baker Tilly International Ltd., the members of which are separate andi independent legale entities. 0 2025E Baker TillyA Advisory Group, LP OPTION #2- CLEAR CAREER PROFESSIONALS Clear Carcer Professionals Proposal to Provide Professional Executive Recruitment Services for the Kingsville, Texas City Manager Position Michael Boese, President 3000 Custer Rd#270191 Plano, TX: 75075 1972,837:0916 michael@clearcareerpro.com WHY CITY CHOOSE Kingyille US? PROFILE Clear Career Professionals is a Texas-based national recruitment and professional services firm specializing in building stronger teams for municipal governments. Our approach is both flexible and cost-effective, carefully tailored to meet the unique needs of each client. Whether it's identifying top talent for leadership roles or managing large-scale recruitment initiatives, we customize our process to align with your specific goals. We understand that a one-size-fits-al. approach doesn't work, and our Ourt team is composed of seasoned government professionals who understand the distinct challenges municipalities face. With decades of experience working within the public sector, we know what it takes to find candidates who are not only qualified but aligned with the mission and culture of your commitment is to deliver solutions that best fit your organization's needs. community. What truly sets us apart is our unwavering commitment to customer service. Our collaborative process, clear communication, and consistent follow-through ensure that we deliver successful outcomes while At Clear Career Professionals, we're not just filling positions--we're helping build the future of your minimizing costs and saving your staff valuable time. organization. OURNETWORKBAPPROACH At Clear Career Professionals, we specialize in direct recruitment, leveraging our experience as former city managers and public sector leaders. We know firsthand how critical it is to identify and attract the right candidates who can lead and support your organization. Through our extensive network, we maintain direct connections with accomplished public managers and professionals, allowing us to Ourr recruitment process is highly targeted. We tap into our professional relationships and utilize trusted industry channels, including newsletters, publications, social media, and professional websites that top candidates frequently use. This personalized approach ensures that we're identifying candidates who While we prioritize diversity through partnerships with organizations like Women Leading Government, our main goal is to recruit the most qualified candidates. Our streamlined, experlence-driven process engage with qualified candidates who meet your specific needs. are aligned with your organizational goals and culture. reduces both time and cost, ensuring high-quality results efficiently. wwctearcarerpro.com 1 RECENT PLACEMENTS CityofKerrville- - City Manager CityofM Murphy- -City Manager City of Clear Lake Shores-City Administrator CMyofVanHom-clyAdministrator/ciy, Secretary CityofK Kemah- CityAdministrator Cityo ofMerkel- City Manager CityofHondo-City" Manager Cityofwhitesboro-c City Manager Cityo of. Jamaica Beach- City Administrator Village ofSalado-Vilage. Administrator CityofDalhart-C City Manager City of Fair Oaks Ranch- Assistant City Manager City yof Morgan's Point Resort-Cityl Manager ChyofMeadowlakes-c City Manager 2 HAT OURPARINERSARE SAYING The professionalism, effort, and coordination your company used tol help our staff, Council, and me during thisi intense process wast top-notch. Further, your worki tos secure Kent Myers as our Interim City Manager helped calm our staff and set them on a positive course. Kent understood how necessary that was for our City. He not only kept things afloat, he also made: surei to complete some very large projects during his service. Additionally, he was instrumental inl helping us complete thel hiring process for our new Finance Director just ini time for budget preparation. Iwish you could have been present to hear the good things our Council had tos say about Kent at his last Council meeting with us. One Councilmember made the comment that Kent served us not like an Interim City Manager, but he approached projects asi if he planned to be here for Again, we can'tt thankyou enoughi fory your service. Iwould definitely recommend yout toa anyone the next ten) years. looking for professional staffi in key municpalgoverment. positions. Robin Collins, Mayor City of Kemah, Texas Clear Career Professionals are vey professional and easy to workwith and they did a great jobi foru us. They are also veryreasonably priced andlwould recommend them to anyone looking for someone to assist int this market. Randall Chronister Mayor City of Clear Lake Shores, Texas Overall, Istrongly recommend Michael Boese with Clear Career Professionals LLC. His skills, work ethic, and personality would make him a great asset to any organization thati is seeking his proressionausm. Ifyou have anyfurther questions, please do not hesitate to contact Michael Garibay City Alderman Van Horn, Texas As with any city, we had many other things we needed to focus on in addition to hiring. As Mayor, I would not hesitate to recommend your services to other cities. John McAnelly Mayor CityofHondo, Texas me. 3 GENERALRECRECRUITMENT: - TIMELINE Clear Career Professionals customizes the recruitment processto alignwith your goals, ensuring successluloutcomes. Recruitment Foundation - 1-2Weeks In-person meetings witho council members & citys staff Metingswitncommuny: stakeholders Determine the Selection Criteria Createa a Custom Candidate Profile Recruitment Strategy-3-41 Weeks Createa al Detailed Recruiting! Brochure Direct Outreachi to Candidates &l Network National, State, 8 Regional Postings amtnylmaomdaim-Zass. Screen Candidates Identify Semi-Finalists with Selection Committee Complete' Virtuali interviews with Semi-Finalists Obtain! Uniquel Leadership! Profiles Recommend Finalistsi to Selection Committee Verify &Checkl Finalists- 1-2Weeks Complete. Academic Verifications Interview & Hire-2Weeks Schedule Finalist Interviews Facilitate Finalist Interviews Assistu with Finalist Selection Complete Detailed Reference & Background Verifications onl Finalists Complete! Social Media andI News Investigationt fore each Finalist 4 RECRUITMENTEOUNDATION. At the heart of our recruitment process is a deep commitment to understanding your city andi its unique characteristics. We recognize that finding the right leader is not a one-size-fits-all process. That'sw why we begin by developing a comprehensive community profile toi identify the ideal candidate who aligns with your values and goals. Asi former publice executives, we understand the importance of a thorough, professional, and detailed approach. We take thet time toi immerse ourselves in your community-cxamining its amenities, economy, and people. Ouri team will engage with the Mayor, City Council, interim City Manager, city staff, and other key stakeholders toi fullyunderstand your organization's culture and needs. Throughin-person: meetings with citye employees, department heads, and community leaders, we gather critical insights into the position's requirements, existing challenges, and strategic priorities. These discussions help shape the selection criteria and the ideal leadership profile, ensuring we are fully aligned with your expectations. Our meticulous approach ensures that we find the right leaderv who not only fits the role but also thrives in your community. RECRUITMENTSTRATEGM At Clear Career Professionals; we collaborate with you to create a targeted outreach strategy designed to attract top-tier candidates. Our recruitment process goes beyond simply posting the position; we actively reach out to and engage with strong candidates, encouraging them to apply. This inclusive: strategy targets national, state, regional, and local talent pools toi find thel best match fory your organization. Leveraging Our Expansive Network Ourdirect recruitment process is powered by our extensive network of city management professionals. We proactively reach out to qualified candidates, many of whom are actively seeking new opportunities, and encourage them to consider your role. A key component of this outreach ist the creation of a detailed recruitment brochure, which highlights your city'sunique opportunities and the desired candidate profile. Thisi tool enhances our ability to attract the right individuals, presenting your community as a compelling place for professional growth and living. Engaging with ICMA, TCMA 8 Professional Associations Ourconnections' with prominent organizations, including the International City/County Management Association (ICMA) and the Texas City Management Association (TCMA), are a critical asset in our recruitment strategy. As active members, we have direct access to experienced professionals across the nation and worktoconnectnese individuals withy your city's leadership Additionally, we extend our reach bye engaging withdiversiy-focused organizations, such as the Women's Leadership Institute, Texas Women Leading Government, and Historically Black Colleges and Universities (HBCUS). We also collaborate withi the Texas Municipal League (TML) and regional TCMAassociations to target candidates at the local and state levels. needs. Digital & Social Media Outreach Clear Career Professionals ensures maximum visibility for your recruitment by promoting the position and recruitment brochure across key social media platforms. 6 IDENTIEVTOPICNDIDATES We utilize a structured approach to process and categorize all candidate applications. Throughour proprietary applicant tracking system, we can provide your team direct access tov view candidate progress in real time. Using our custom rating criteria, we evaluate and rank each candidate to To keep the city fullyinformed, we deliverv weekly progress reports detailing updates on the candidate pool's development. Comprehensiverecords of all applicants are meticulously maintained and will be provided at the conclusion of the recruitment process. Each candidate receives promptacknowleogment of their application, along with an overview of the recruitment timeline. Regular communication is crucial, and we ensure that all candidates are updatedweekly Our screening is rooted in the pre-established position criteria. Once the position closes to new applicants, we collaborate with the selection committee to identify 6-8 semi-finalists. These semi- finalists participate in a recorded, interactive video interview, where they share their public service journey. This format highlights their careert trajectory, leadership ethics, and personal Idemeanor, ensure the pool reflects the desired skills, experience, and qualifications. oni the status of the process. providing valuable insights intotheir potential fit for the role. Typically, these interviews are conducted by our team of professionals at Clear Career Professionals. However, if preferred, we arefully equipped toi facilitate and coordinate virtual semi- finalist interactions withy your governing body. Atthes semi-finalist stage, we prowdeacomprehensive report thati includes: AI master list of applicants Marketing materials Unique leadership profiles Recorded video interviews Cover letters and resumes for each semi-finalist After reviewing this detailed report with yourt team, we will collaboratively select the most qualified finalists for in-person interviews with the selection committee and/or City Council. 7 VEREYCANDIDATE BACKGROUND Once you approve of finalists for on-site interviews, our team initiates a thorough background verification process encompassing comprenensive reference checks, background examinations, detailed social media reviews, and academic verifications. A comprehensive report summarizing all findings will be presented to you for thorough review prior to the commencement. of finalist interviews and the selection process. This ensures that you have a complete and informed perspective before making the ultimate decision. Forthe background checks, we will collect information on the candidates in the following areas: City/County/tate Criminal Federal District Criminal City/County/State Civil Litigation Employment Verification Reference Verification Social Media Review Federal District Civil Litigation Judgement/Tax Lien Sex Offender Registry Motor Vehicle Driving Record Educational Verification Professional Association Verification INTERVIEWANDMIRE Upon completing the candidate verification and assessment, we will collaborate with your team to developacustomized interview: strategy. This approach will be specifically tailored to meet your organzationsgoas, ensuring a focused and effective interview. process. We will providea comprenensive Final Candidate Report for eachi finalist, which will include: Cover letter and resume Unique leadership profile Semi-finalist video interview Detailed background and reference verification report Inaddition, we will supply a set of recommended interview questions specifically crafted fort the position and aligned with your organizational objectives. These questions are designed to draw out responses that highlight each candldatesquallications experience, and suitability for your organization'scuture and needs. Toensure a seamless and professional interview process, our team will be present toi facilitate the finalist interviews. We will manage all logistics, coordinate with the interview panel, and ensure that everything runs smoothly and efficiently. This hands-on: approach allows us to uphold the integrity ofthe process, ensuring transparency, consistency, and fairness throughout. We understand that selecting a leader is a critical decision, and our goal is to provide you with the necessary tools and support to make an informed and confident choice. Our commitment to your success extends beyond the nevows-atmoeconctson of the process, we will work closely with yout tonotify both successful and unsuccesstulcanddates providing feedback where appropriate and addressing any questions they may have. Finally, we will ensure that all documentation is properly maintained, and thet transition to your new leader is smooth andwel-coordinated. By partnering with Clear Career Professionals, you can trust that every aspect of the interview and selection process is handled with professionalism, care, and attention to detail. Our aim ist to help you find a leader who not only meets thet technical qualifications but also embodies the mission and values of your organization. 9 2YEARRECRUITMENTGUARANTEE Wel proudly offer at two-year guarantee for any candidate selected through our full recruitment process. Ifthe individual hired leaves the position for any reason within two years, we will conduct a new recruitment at no additional cost to the city. This guarantee reflects our confidence int the thoroughness of our recruitment and selection process. AGREEMENT TO USE CITYCONTRACT We can provide our standard engagement agreement or execute a standard contract form provided by the City if preferred. Clear Career Professionals further acknowledges that our firm maintains, or will acquire, the minimum or greater oft thei insurance limits required. AGREEMENTTOCOMPLETE PROJECTACCORDING TOPROJECT SCHEDULE The timeline provided is a general breakdown oft tasks, milestones, and timeframes to support ai thorough nand This timeline is a suggestion only and we will work V withy you to finalize and approve an exact timeline. succestulrecrutment process. TE B MIES OVERALL COST AND VALUEOFPROJECT CITY MANAGERRECRECRUITMENT: Clear Career Professionals offers a firm, fixed fee of $16,000, which encompasses all of our services, expenses, and associated costs. This ensures transparency and predictability. Please note, however, that travel, accommodations, and meals for finalist candidates (and their spouses, if invited) during the final interview process are not included in our fee and will be the responsibility of the client. The benefit of our fixed pricing model is that it guarantees cost clarity from the outset, allowing you to budgetconidentywtro.ut concern for unforeseen charges during the project. Our fee will be billed in phases, aligned with the completion of key milestones, according to the following schedule: $9,000 upon execution of the contract $4,000 upon selection of the group of semi-finalists $3,000upons selection oft final candidate 10 - YOUR RECRUITMENTTEAM Clear Carcer Professionals Michael Boese, MPA President Michael Boese, MPA, brings over 25 years of distinguished municipal service to his role as President of Clear Career Professionals LLC. With extensive leadership experience across multiple executive roles, Michael has become a trusted expert in executive recruitment, leadership coaching, and municipal consulting. Education Michael has served as both City Manager of Keene and City Bachelor of Arts in History Administrator of Wimberley, where he was instrumental in advancing Metropolitan State University sustainability initiatives and promoting tourism, ensuring long-term growth for the communities. His strategic approach to leadership and fiscal management has made a lasting impact on these municipalities, Master of Public Affairs University of Texas Dallas drivinginnovation: and operationalexcelence. Professional As a sought-after recruiter, Michael has guided numerous successful executive placements, always prioritizing the unique needs of both the organizations and candidates. His comprehensive understanding of local government and public safety allows him to identify top talent and implement efficient, people-focused recruitment processes. Affiliations TCOLE Master Peace Officer, CMA, TCMA, NTCMA, Region Police Chief's Legislative Committee, and the Professional Development Manager Association, Instructor at the. Bill Blackwood Law Enforcement Management Institute of Texas (LEMIT) Leadership Command College 687TCMA, GFOA, TPCA, In addition to his consulting and recruitment expertise, Michael is a past member of the Texas recognized public speaker and instructor, sharing his insights through leadership training programs, including his work with the Bill Blackwood Law Enforcement Management Institute of Texas (LEMIT). Committee for the Texas City Michael's career exemplifies a commitment to enhancing organizational leadership and communiywel-peing, making him a trusted leader in the public sector. YOUR RECRUITMENTTEAM Clear Carcer Professionals Kent Myers, Ph.D. Vice President Kent Myers, Ph.D., Vice President of Recruitment Services will collaborate with you to develop the recruitment plan and lead the search for your next City As a seasoned professional with. a 45-year tenure in city management, Dr. Myers brings a wealth of experience and leadership to any organization. Serving as the City Manager of Fredericksburg for a decade, Dr. Myers has established a track record of successful governance and community and expanded toi include City Manager positions in Casa Grande, Arizona; Hot In2 2021, Dr. Myers received a Ph.D. in Leadership Studies from Our Lady of the Lake University. Committed to community service, he actively participated in the Fredericksburg Morning Rotary Club and has been honored with the National Service to Youth Award from the Boys and Girls Clubs of America. Dr. Residence (MIR) at the University of Texas at San Antonio for seven years. Recognized for his exceptional mentorship, Dr. Myers received the TCMA Mentor of the Year Award, showcasing his commitment to developing the next generation ofl leaders. As Past-President of the Texas Public Power Association (TPPA), hel has demonstrated strategic leadership int the public sector. Throughout his career, Dr. Myers played a pivotal role in hiring numerous across various cities. As Vice President of Recruitment for Clear Career Professionals, Dr. Myers has lead the search for City Manager positions of Kerrville, Murphy, Kemah, and other cities. Dr. Myers is poised to bring his extensive expertise, strategic vision, and communityorlented approach to your recruitment, continuing to make a positive impact on local governance Manager. Education Bachelors in Criminal Justice engagement. His career began as the first City Manager in Converse, Texas, University of Texas Arlington, Tx Master of Public Administration Texas Christian University Ft. Worth, Texas Ph.D. Leadership Studies San Antonio, Texas Professional Affiliations Springs, Arkansas; and Port Angeles, Washington. OurLady of the Lake University Myers' dedication extends to education, where he served as the Manager in ICMA, TCMA, ICMA Taskforce on department directors, contributing to the recruitment of highly qualified Public Policy Committee; TCMA professionals in public works, planning, finance, police, and fire departments jobl hunting handbook, TCMA Ethics Trainer, TPPAI Past President, Arkansas Municipal League and leadersmpdevelopment A Clear Career Professionais Agreement for Executive Level Recruitments Services Position: City Manager between Clear Career Professionals, LLC, (Clear) and City of Kingsville "Organization") Scope of Services: Clear shall provide all services for recruitment as described in the formal recruitment proposal submitted and described in abbreviated form as follows: Development recruitment plan and timeline Production of a professional position brochure Advertising and marketing of the position Communication with prospects and candidates Initial screening and review of candidate applications Briefing with the selection committee, city manager, or hiring manager to facilitate the selection of semifinalists Leadership Profile Paper, for up to eight (8) semifinalists Recorded virtual interviews for up to eight (8) semifinalists Electronic delivery of semifinalist information packet and online interviews Briefing with the selection committee, city manager, or hiring manager to facilitate the Assistance with development of advanced exercise for finalist candidates, if desired Comprehensive Media Reports for up toi four (4) finalist candidates Comprehensive bachground/reference verification reports on up to four (4) finalist selection of finalists candidates Electronic delivery of finalist comprehensive report Assistance with stakeholder engagement, if desired Assistance with interview questions and interview schedule, if desired Assistance with negotiating terms and conditions of employment, if desired 1 Clear Career Professionais Agreement for Executive Level Recruitment Services Up to Two (2) in-person visits by the Recruiter to the Organization. Weekly updates regarding the progress of the recruitment, and/or direct access to Clear's applicant tracking system. The Organization agrees: To provide the position description, salary range, benefits, photos/graphicsand To respond to drafts of documents and reports in a timely manner; failure to do SO may extend timelines and can negatively impact the outcome oft the process To refer all prospective applicants to Clear and shall not accept applications independently during the recruitment, /s selection process To provide reproduction of hard copy brochure, if desired To provide any direct mailings desired by the Organization released in accordance with Public Information requests information necessary to develop the position brochure To provide legal opinions to Clear regarding when and if anyi information must be To directly reimburse finalists for travel-related expenses toi finalist interview That Organization is ultimately responsible for candidate selections and that Organization will not discriminate. against any candidate on the basis of age, race, creed, color, religion, sex, sexual orientation, national origin, disability, marital status, or any To comply with the Fair Credit Reporting Act (FCRA) with regard to any pre- or post- adverse action notices and requirements if the Organization decides not tol hire a other basis that is prohibited byi federal, state, orl local law. candidate as a result oft their credit history report Clear shall be compensated by the Organization as detailed below: Firm, fixed fee which includes all our expenses and costs: = $16,000 Billing: The professional service fee: for the recruitment is billed in three installments during the course of the recruitment. The initial installment willl be billed after this agreement is executed. The second installment willl be billed after semifinalists are. selected. The final installment will be billed once a candidate has formally accepted the position. 2 Clear Career Professionals Agreement for Executive Level Recruitment Services $9,000 upon execution of the agreement $4,000 upon selection of the group ofs semi-finalists $3,000 upon selection of final candidate Organization Contact for Invoicing: Name: Position: Email: Address: Phone: Service Guarantee: Clear guarantees your satisfaction with the results of the executive-level recruitment for a period of two (2) years ift the selected candidate is chosen from one of the eight (8) semi- finalists mutually agreed upon byl both the Organization and Clear. Should you not be: satisfied, Clear will repeat the entire recruitment process once more, charging only for expenses incurred. Service Guaranteed includes: Termination of professional with or without cause Voluntary resignation of professional Expenses in the event ofa repeat search shall include: Ad placements, as approved by the organization, willl be billed back at actual cost with Up tot two (2) multi-day onsite visits by one Recruiter to the Organization, Meals are billed back at a per diem rate of $151 for breakfast, $20 for lunch, and $301 for dinner. Mileage will be reimbursed at the current IRS rate. All other travel-related expenses are no markup for overhead. billed back at actual cost, with no markup for overhead. Ift the Organization desires any supplemental services not mentioned ini the: service section above, an estimate oft the cost and hours to be committed will be provided at that time, and no work shall be done without approval. 3 Clear Career Professionals Agreement for Executive Level Recruitment Services Terms and Conditions: The Organization reserves the right to terminate this agreement at any time upon, giving Clear seven days advanced written notice to Clear, Attn: Michael Boese, 3000 Custer Road #270191, Plano, Texas 75075 or by email to Michae/@clearcareerpro.com. In such an event, Clear will be compensated for all work completed up to and through the date The Organization acknowledges that the nature of executive recruitment is such that Clear engages in discussions with prospects throughout the process who may or may not ultimately become a candidate, and that Clear is utilizing its proprietary network of relationships to identify and engage prospective candidates, and that premature release of such propretanylmformation, including names of prospective candidates who Clear may be having conversations with as part of the recruitment process, may be damaging to the prospects and Clear. Accordingly, the Organization acknowledges and, toi the extent provided by law, agrees that all information related to this search is proprietary, and remains the property of and under the exclusive control of Clear,. regardless of whether such information has been shared with the Organization or not, including all decisions regarding release of information, until such time that ai finalist is named. At thet time finalists are determined, all information related to the finalists shall become the property of the Organization and all decisions regarding public disclosure shalll be determined by the Organization, except that psychometric assessments, questionnaires, and any information produced by Clear is proprietary and shall not become the property of the Organization or subject to disclosure. If the Organization receives an open records request, the Organization shall notify and share the request with Clear in writing as soon as possible but within no more than three (3) business days of receipt. The Organization shall provide sufficient time for Clear to notify and provide advance notice to the impacted individuals prior to the Organization releasing the required information with oftermination. protected information redacted. Approved and agreed to, this the day of 2024 by and between Michael Boese, President (Clear) City of Kingsville 4 OPTION #3- STRATEGIC GOVERNMENT RESOURCES PROPOSAL FOR EXECUTIVE RECRUITMENT SERVICES City Manager City of Kingsville, Texas December 6, 2024 This proposal is valid for 60 days Strategic Government Resources P.O. Box 1642, Keller, Texas 76244 Office: 817-337-8581 JJF Peters, President of Executive Recruitment UPeters@GovernmentResource.com SGR SGR December 6, 2024 City of Kingsville, Texas Hon. Mayor Sam Fugate & City Commission Dear Mayor Fugate & Commissioners, Thank you for the opportunity to submit this proposal to assist the City of Kingsville in your recruitment for a new City Manager. At SGR, we take pride. in our unique ability to provide personalized and comprehensive recruitment services to meety your specific needs. We would like to highlight some key aspects that set SGR apart from other recruitment firms and enable us to reach the most extensive and diverse pool of applicants available: SGR is a recognized thought leader in local government management and is actively engaged in local government operations, issues, and best management practices. SGR has conducted executive recruitments for over 450 local government clients in 37 states, and we value the long-term relationships we have developed with many of our Wel have ab broad community of over: 19,000followers son Linkedin, one platform we utilize to connect with a wide range of active and passive candidates across the nation. Our Servant Leadership e-newsletter, with a subscriber base of over 35,000 in all 50 states, announces all SGR recruitments, further extending our reach. Your position will In addition, SGR sends targeted emails to our opt-in Job Alert subscriber database We are happy to provide references upon request. We are enthusiastic about the prospect of conducting this recruitment fori the City of Kingsville, and we are available to schedule a meeting clients who continue to partner with us on future recruitment needs. also be posted on SGR's website and our. Job Board. including over! 5,000 city/county management professionals. aty your convenience to discuss further. Respectfully: submitted, gi91 Jeri. J. Peters, President of Executive Recruitment IPeters@GovernmentResource.com PO Box 1642, Keller, TX 76244 817-337-8581 www.GovernmentResource.com TABLE OF CONTENTS 1 About SGR 2 Unique Qualifications 3 DEI in Recruitments 4 Project Personnel 5 Approach and Methodology 6 Typical Timeline 7 Fee Proposal 8 Terms and Conditions 9 Placement Guarantee 10 SGR City-County Manager Recruitments 11 Sample Position Profile Brochure 12 Sample Contract: Full Service Recruitment About SGR Strategic Government Resources, Inc. (SGR) exists to help local governments become more successful by recruiting, assessing, and developing innovative, collaborative, and authentic leaders. SGR was incorporated in Texas in 2002 with the mission to facilitate innovative leadership. in local government. SGR is fully owned by former City Manager Ron Holifield, who spent twol high-profile decades in city management and served as a City Manageri ins several cities. SGR's business model is truly unique. Although we are a private company, SGR operates like a local government association. Most of SGR's principals are former local government officials, allowing SGR to bring a perspective and depth of local government expertise to every project SGR's Core Values are Customer Service, Integrity, Philanthropy, Continuous Improvement, SGR isa a full-service firm, specializing inj providing solutions for local governments int the areas of recruitment and retention, leadership development and training, innovation and future With 28 full-time employees, 27 recruiters, 161 facilitators, and multiple consultants who function as subject matter experts on ay variety of projects, SGR offers comprehensive expertise. The company operates as a fully remote organization, with team members located in Texas, Arizona, California, Colorado, Florida, Georgia, Maine, Montana, Nevada, New York, North that no other firm can match. Agility, Collaboration, Protecting Relationships, and the Golden Rule. readiness, and everything in between. Carolina, Ohio, Oklahoma, Oregon, and South Carolina. View all SGR team members and their bios at: https:/lsgr.pub/MeetTeamsGR. SGR's Unique Qualifications Extensive Network of Prospects SGR isi intent on being a leader ine executive recruitment andi firmly believes int thei importance of proactively building a workforce that reflects the diversity of the communities we serve. We Your position will be announced in SGR's! Servant Leadership e-newsletter, which reaches We will send targeted emails to over 5,000 opt-in subscribers of SGR's City/County Your position will appear on SGR's Website, tDS/EEpNDSSAWebste which attracts Your position will be posted on SGR's Job Board, nttps:/Sgr.Pub/SGRlobBoard, which typically has over 2,000 job listings at any given time and receives approximately 16,000 SGR implements a comprehensive social media marketing campaign that includes We frequently collaborate with various local government associations, including the League of Women in Government, Alliance for Innovation, and the National Forum for Approximately 65% ofs semifinalists selectedi by our clients learn about open recruitments through our website, servant leadership e-newsletter, job board, job alert emails, social leverage an extensive and diverse network to reach potential applicants. over 35,000: subscribers across all 50 states. Manager. Job Alerts. approximately 20,000 visitors per month. unique visitors per month. custom-made graphics and distribution on SGR's LinkedIn page. Black Public Administrators. media, or personal contact. Collective Local Government Experience Our recruiters have decades of experience in local government, as well as regional and national networks of relationships. Our executive recruiters leverage the professional networks of all SGR recruiters when recruiting for a position, enabling outreach to a wide and diverse array of prospective applicants. SGR team members are active on a national basis in local government organizations and professional associations. Many SGR team members frequently speak and/or write on issues of interest to local government executives. SGR can navigate relevant networks as both peers andi insiders. Listening to Your Unique Needs SGR devotes significant time to actively listening to your organization and helping you define and articulate your needs. We work diligently to conduct a comprehensive recruitment process tailored specifically to your organization. SGR dedicates a prodigious amount of energy to understanding your organization's unique culture, environment, and local issues to ensure an alignment in terms of values, philosophy, and management style perspectives. 2 While we have established systems for achieving success, we are a "boutique" firm capable of adapting to meet a client's specific needs and providing insights on the pros and cons of their preferred approach. Trust of Candidates SGR has a track record of providing remarkable confidentiality and wise counsel to candidates and next-generation leaders, earning their trust. As a result, we can bring exceptional prospects to the applicant pool. Candidates trust SGR to assess the situation accurately, communicate honestly, and maintain their confidentiality to the greatest extent possible. Accessibility and Communication Your executive recruiter willl keep youi informed oft the search status and will be readily accessible throughout the recruitment process. Candidates and clients can reach the recruiter at any time via cell phone or email. Additionally, the recruiter maintains communication with active applicants, ensuring they are well-informed about the community: and the opportunity. Comprehensive Evaluation and' Vetting of Candidates recruitment includes the following key components: SGR offers a comprehensive screening process designed to ensure ai thorough understanding of candidate backgrounds and to minimize surprises. Our vetting process for a full-service Prescreening questions and technical review of resumes Cros-communication among our recruiters regarding candidates who have been involved in previous searches, providing greater insight into their background and skills. Written questionnaires to gain insights beyond what is available through ar resume. All-inclusive media reports that far surpass automated Google/LeXsNexis searches, tailored to each candidate based on their previous places of residence and work. Thorough, automated, and anonymous reference checks that provide feedback on Recorded one-way semifinalist interviews. candidates from a well-rounded group of references. Background checks completed by al licensed private investigation firm. Executive Recruitment Clients SGR has partnered on executive recruitments with more than 450 local government clients in 37 states. We take great pride ini the long-term relationships we have developed with many of our clients who continue to partner with us on future recruitment needs. View at fulll list of our Executive Recruitment Clients at: htps/sroubRClemtlat. 3 DEIin Recruitments SGR is deeply committed to equal employment opportunity and considers it an ethical imperative. We unequivocally reject any form of bias, expecting that candidates be assessed solely based on their ability to perform the job. Encouraging underrepresented demographic groupstoapplyisavital: aspect of our commitment. While we cannot guarantee the composition of semifinalist or finalist groups, SGR actively fosters relationships and contacts on a national scale to ensure meaningful participation of underrepresented groups. Our recruitment process is.consistently evaluated and refined to incorporate a focus on equity and inclusion. Statistics are ai testament to our commitment to diversity and inclusion. In our 2023 placements, 319ofcandidatesi werefemale and: 23%i indicatedi they werea a person ofo color. Ourinternalhiring practices are designed to attract diverse talent from various backgrounds and experiences. We understand thei importance ofwords, ensuring our recruitment materials arei inclusive and reflect We also actively recommend advertising placements to attract a diverse applicant pool, leveraging partnerships with organizations such as the League of Women in Government, the Local Government Hispanic Network, and the National Forum of Black Public Administrators. Tracking candidate demographic datal helps us proactively recruit traditionallyunderrepresented candidates for senior management positions in local government. We welcome feedback from our clients ando candidates, usingpostrecruitments surveys to refine our processes and outcomes. an equity-focused perspective. Project Personnel Lissa Barker, Senior Vice President IssaBarkeroGovermentResoure.com Cell: 817-266-0647 Lissa Barker became part of the SGR team in February of 2018, with a focus on executive Prior to joining SGR, Lissa's focus was in talent acquisition and workforce management in the corporate environment, where she led a recruiting team in the delivery of talent acquisition for al broad range of positions, from niche roles to Director and CXO level positions. She was named Perot Systems Corporation Recruiter of the Year in 2006 where she played an integral role asa a liaison with both the sales and service delivery teams in support of both creation of staffing Lissa graduated summa cum laude from Texas A&M University with a Bachelor of Science recruitment and sourcing for challenging-to-fill positions. models andi fulfillment of critical positions. degree in Biomedical Science. Approach and Methodology Afull-service recruitment typically entails the following steps: 1. Organization/Position Insight and Analysis Project Kickoff Meeting and Develop. Anticipated Timeline Stakeholder Interviews and Listening Sessions Develop Recruitment Brochure Advertising and Marketing 2. Recruitment Campaign and Outreach to Prospective. Applicants Communication with Prospective Applicants Communication with Active Applicants 3. Initial Screening and Review by Executive Recruiter 4. Search Committee Briefing to Review Applicant Pool and Select Semifinalists 5. Evaluation of Semifinalists Written Questionnaires Recorded One-Way Semifinalist Interviews Media Searches- Stage 1, as described below 6. Search Committee Briefing to Select Finalists 7. Evaluation of Finalists Comprehensive Media Searches- Stage 2, as described below Background Investigation Reports Disc Management Assessments (if desired, supplemental cost) First' Year Plan or Other Advanced Exercise Press Release Announcing Finalists (ifr requested) 8. Interview Process Face-to-Face Interviews Stakeholder Engagement (if desired) Deliberations Reference Checks (may occur earlier in process) Determine Terms of an Employment Offer Negotiate Terms and Conditions of Employment Press Release Announcing New Hire (if requested) 9. Negotiations and Hiring Process 6 Step 1: Organization/Position Insight and Analysis Project Kickoff Meeting and Develop Anticipated Timeline SGR will meet with the organization at the outset of the project to discuss the recruitment strategy and timeline. At this time, SGR will also request that the organization provide us with photos and information on the community, organization, and position to assist us in drafting the recruitment brochure. Stakeholder Interviews and Listening Sessions Stakeholder interviews and listening sessions are integral to SGR's approach. SGR devotes tremendous energy to understanding your organization's unique culture, environment, and goals to ensure you get the right match for your specific needs. Obtaining a deep understanding of your organizational needs is the crucial foundation for a successful executive recruitment. In collaboration with the organization, SGR will compile a list ofi internal and external stakeholders to meet with regarding the position. These interviews and listening sessions will identify potential issues that may affect the dynamics of the recruitment and contribute to a comprehensive understanding of the position, special considerations, and the political environment. This process fosters organizational buy-in and will assist us in creating the position profile. Develop Recruitment Brochure After the stakeholder meetings, SGR will develop a recruitment brochure, which will be reviewed and revised in partnership with your organization until we are in agreement that it accurately represents the sought-after leadership and management attributes. To view sample recruitment brochures, please visit: ittpsllsgt.pub/OpenRecrultments Step 2: Recruitment Campaign and Outreach to Prospective Applicants Advertising and Marketing The Executive Recruiter and the client work together to determine the best ways to advertise and recruit for the position. SGR's! Servant Leadership e-newsletter, with a reach of over 35,000 subscribers in all 50 states, will announce your position. Additionally, we will send targeted emails to opt-in subscribers of SGR's Job Alerts, and your position will be posted on SGR's website and Job Board. SGR provides a comprehensive social media marketing campaign that includes custom-made graphics and distribution on SGR's Linkedin page. Furthermore, we will provide a recommended list of ad placements to be approved by the client, targeting the most effective venues for reaching qualified candidates for that particular position. Communication with Prospective Applicants before submitting their resumes. SGR maintains regular communication with interested prospects throughout the recruitment process. Outstanding candidates often conduct thorough research on the available position 7 Asar result, we receive a significant number ofi inquiries, and iti is crucial fori the executive search firm to be well-prepared to respond promptly, accurately, and comprehensively, while also offering a warm and personalized approach. This initial interaction is where prospective candidates form their first impression oft the organization, and iti is an areai in which SGR excels. Handling the flow of resumes is an ongoing and significant process. On the front end, it involves tracking resumes and promptly acknowledging their receipt. It also involves timely and personalized responses to any questions or inquiries. SGR maintains frequent communication with applicants to ensure they remain enthusiastic and well-informed about the opportunity. Additionally, SGR communicates with active applicants, keeping them informed about the Communication with Active Applicants organization and community. Step 3: Initial Screening and Review by Executive Recruiter SGR uses a triage process to identify high-probability, medium-probability, and low-probability candidates. This triage ranking is focused on overall assessment based on interaction with the applicant, qualifications, any known issues concerning previous work experience, and In contrast with the triage process mentioned above, which focuses on subjective assessment oft the resumes and how the candidates present themselves, we also evaluate each candidate to ensure that the minimum requirements of the position are met and determine which preferred requirements are satisfied. This sifting process examines how well candidates' applications align Step 4: Search Committee Briefing to Review Applicant Pool and Select Semifinalists At this briefing, SGR will conduct a comprehensive presentation to the Search Committee and facilitate the selection of semifinalists. The presentation will include summary information on the process to date, outreach efforts, the candidate pool demographics, and any identified trends or issues. Additionally, a briefing on each candidate and their credentials will be evaluation of cultural fit with the organization. with the recruitment criteria outlined in the position profile. provided. Step 5: Evaluation of Semifinalists The review of resumes is a crucial step int the executive recruitment process. However, resumes may not fully reveal an individual's personal qualities and their ability to collaborate effectively with others. In some instances, resumes might also tend to exaggerate or inflate accomplishments and experience. 8 Ats SGR, we understand the significance of going beyond the surface level of a resume to ensure that candidates who progress in the recruitment process are truly qualified fori the position and as suitable match for the organization. Our focus is to delve deeper and gain a comprehensive understanding of the person behind the resume, identifying the qualities that make them an During the evaluation of semifinalist candidates, we take the initiative to follow up when necessary, seeking clarifications or additional information as needed. This approach ensures that we present you with the most qualified and suitable candidates for your unique requirements. At SGR, our ultimate goal is to match your organization with individuals who possess not only the necessary qualifications but also the qualities that align with your outstanding prospect for your organization. organizational culture and values. Written Questionnaires As part of our thorough evaluation process, SGR will request semifinalist candidates to complete a comprehensive written exercise. This exercise is designed to gain deeper insight into the candidates' thought processes and communication styles. Our written instrument is customized based on the priorities identified by the Search Committee. The completed written instrument, along with cover letters and resumes submitted by the candidates, will be included int the semifinalist briefing book. Recorded One-Way Semifinalist Interviews Recorded one-way interviews will be conducted for semifinalist candidates. This approach provides an efficient and cost-effective way to gain additional insights to aid in selecting finalists to invite for an onsite interview. The interviews allow the Search Committee to evaluate technological competence, demeanor, verbal communication skills, and on-camera presence. Additionally, virtual interviews provide an opportunity for the Search Committee to ask candidates questions on specific topics of special interest. Media Searches - Stage 1 "Stage 1" of our media search process involves the use of the web-based interface Nexis Diligence". This platform is an aggregated subscription-based platform that allows access to global news, business, legal, and regulatory content. These media reports at the semifinalist stage have proven helpful by uncovering issues that may not have been previously disclosed by prospective candidates. The recruiter will communicate any "red flags" or noteworthy media coverage to the Search Committee as part of the review of semifinalists with the Search Committee. Step 6: Search Committee Briefing to Select Finalists Prior to this briefing, SGR will provide. the Search Committee with a briefing book on the semifinalist candidates via an electronic link. The briefing book includes cover letters, resumes, and completed questionnaires. Ifapplicable, a separate email with the link to view the recorded online interviews is sent to the Search Committee. The objective of this meeting is to narrow the list to finalists who will be invited to participate in onsite interviews. Step 7: Evaluation of Finalists Comprehensive Media Searches- -S Stage 2 "Stage 2" of our media search process includes the web-based interface Nexis Diligence", supplemented by Google as an additional tool. By combining both resources, we offer an enhanced due diligence process to our clients, enabling efficient and thorough vetting of candidates and minimizing the risk of overlooking critical information. The Stage 2 media search consists of a more complex search, encompassing social media platforms, and has proven to be instrumental in identifying potential adverse news about the candidate that may not have been disclosed previously. The media search provides the Search Committee with an overview of the candidate's press coverage throughout their career. View a sample media report at: nttps//Sgr.Pub/SGRMediaReport, Background Investigation Reports Through SGR's partnership with al licensed private investigation firm, we are able to provide our clients with comprehensive background screening reports that include the detailed information listed below. View as sample background report at: tps/5grpub/5GRBackgroundReport Social security number trace Address history Driving record (MVR) Federal criminal search National criminal search Global homeland. security search Sex offender registry search State criminal court search for states where candidate has livedi inp previous 10 years County wants and warrants for counties where candidate has lived or worked in previous 10 years County civil and criminal search for counties where candidate hasl lived or worked inj previous 10 years Education verification Employment verification for previous 10 years (if requested) Military verification (ifrequested) Credit report (ifr requested) Disc Management Assessments (if desired, supplemental cost) SGR utilizes the Disc Management assessment tool, which is among the most validated and reliable personal assessment tools available. The Disc Management assessment provides a comprehensive analysis and report on the candidate's preferences in five crucial areas: management style, directing and delegating, motivation, development of others, and working with their own manager. View a sample report at: https:l/Sgr.Pub/5GRDISCReport, For assessments of more than two candidates, a Disc Management Comparison Report is included, offering a side-by-side view of each candidate's preferred management style. Viewa sample comparison report at: https/Sgr.pUb/SGRD'SCCompare. 10 First-Year Plan or Other Advanced Exercise SGR will collaborate with your organization, if desired, to create an advanced exercise for the finalist candidates. One such example is a First-Year Plan, where finalist candidates are encouraged to develop a first-year plan based on their current understanding of the position's opportunities and challenges. Other exercises, such as a brief presentation on a topic to be identified by the Recruiter and Search Committee, are also typically part of the onsite interview process to assess finalists' communication and presentation skills, as well as critical analysis abilities. Step 8: Interview Process Face-to-Face Interviews SGR will arrange interviews at a date and time convenient for your organization. This process can be as straightforward or as elaborate as your organization desires. SGR will aid in determining the specifics and assist in developing the interview schedule and timeline. We will provide sample interview questions and participate throughout the process to ensure it runs smoothlyand efficiently. Stakeholder Engagement At the discretion of the Search Committee, we will closely collaborate with your organization to involve community stakeholders in the interview process. Our recommendation is to design a specific stakeholder engagement process after gaining deeper insights into the organization and the community. As different communities require distinct approaches, we will work together to develop at tailored approach that addresses the unique needs of the organization. Deliberations second interview. Reference Checks SGR will facilitate a discussion about the finalist interviews and support the Search Committee in making a hiring decision or determining whether to invite one or more candidates for a SGR uses a progressive and adaptive automated reference check system to provide insights on candidates' soft skills from a well-rounded group of references. References may include elected officials, direct supervisors, direct reports, internal organizational peers, professional peers in other organizations, and civic leaders. SGR's reference check platform is anonymous, proven to encourage more candid and truthful responses, thus providing organizations with more meaningful and insightful information on candidates. SGR delivers a written summary report to the organization once all reference checks are completed. The timing of reterence checks may vary depending on the specific search process and situation. If finalists' names are made public prior to interviews, SGR will typically contact references before the interview process. If the finalists' names are not made public prior to interviews, SGR may wait until the organization has selected its top candidate before contacting references to protect candidate confidentiality. 11 Step 9: Negotiations and Hiring Process Determine Terms of an Employment Offer Upon request, SGR will provide draft employment agreement language and other helpful information to aid in determining an appropriate offer to extend to your preferred candidate. SGR will assist to whatever degree you deem appropriate in conducting negotiations with the chosen candidate. SGR will identify and address any special needs or concerns of the selected candidate, including potential complicating factors. With our experience and preparedness, SGR Negotiate Terms and Conditions of Employment ise equipped to facilitate win-win solutions to resolve negotiation challenges. Press Release (if requested) Until employment negotiations are finalized, you should exercise caution to avoid the embarrassment of a premature announcement that may not materialize. It is also considered best practice to notify all senior staff and unsuccessful candidates before any media exposure. SGR will assist in coordinating this process and in crafting any necessary announcements or press releases. Satisfaction Surveys SGR is committed to following the golden rule, which means providing prompt, professional and excellent communication while always treating every client with honor, dignity and respect. We request clients and candidates to participate in a brief and confidential survey after the completion of the recruitment process. This valuable feedback assists us in our ongoing efforts to improve our processes and adapt toi the changing needs of the workforce. Post-Hire Services As part of our commitment to ensuring long-term success, SGR is pleased to offer a complimentary, four-hour, leadership development workshop for your organization within 12 months of the successful completion oft the executive search. SGR Executive Recruitment clients would be responsible for the travel costs associated with facilitation only-no professional fee (a cost savings of up to $4,750)! Leadership development workshops are designed to support the newly appointed leader and foster a servant leadership culture within your team, enhancing collaboration and alignment across the organization. Standard leadership development workshops include the following topics: Creating a Servant Leadership Culture Governance Team Building Strategic Planning Strategic Visioning 12 For additional information on our leadership development workshops, please email ralningegovernmentresource.com or visit tips//www.governmentresoure..com/eadership- We offer additional post-hire services such as executive coaching, team-building retreats, and performance review assistance at the six-month or one-year mark. For more information or to request a customized proposal, please visit nttps/www.governmentresoure.com/eadershp. development-traininresoures/workshops-retreats development-traintraining-resources. 13 Typical Timeline * The timeline below is an example only, and we will work with you to finalize and approve a timeline, with adjustments made if needed after the position is posted. InitialSteps Prior to! Posting Position: Contract Execution Kickoff Meeting to Discuss Recruitment Strategy and" Timeline Organization/Postion Insight and Analysis Stakeholder Interviews and Listening Sessions Deliverable: Draft Recruitment Brochure Deliverable: Recommended, Ad Placements Organization Approves Ad Placements Search Committee Reviews and Approves Brochure Timing varies and usually takes a minimum of2-3 weeks. Task Week Weeks 1-4 Week5 5 Week6 Week7 Week8 Weeks 9-10 Week11 Week: 12 Post Position and Firm up Timeline Recruitment Campaign and Outreach to Prospective Applicants Initial Screening and Review by Executive Recruiter Search Committee Briefing to Review Applicant Pool and Select Semifinalists Questionnaires Recorded One-Way Semifinalist Interviews Media Searches Stage 1, as described in APproach/Methodology Deliverable: Semifinalist Briefing Books via Electronic Link Deliverable: Recorded Online Interviews, ifapplicable Search Committee Briefing to Select Finalists Comprehensive Media Searches Stage 2, as described in Approach/Metnodology Background Investigation Reports Disc Management Assessments (if desired, supplemental cost) First-Year Plan or Other Advanced Exercise (if desired) Deliverable: Finalist Briefing Books via Electronic Link Face-to-Face Interviews Stakeholder Engagement (if desired) Deliberations Reference Checks (may occur earlier in process) Negotiations and Hiring Process * Timeline is dependent upon. Search Committee availability and Holidays. Organization agrees to timely provide photos/graphics and information necessary to develop recruitment brochure, narrow candidate field, and conduct candidate screening; failure to do SO, may in SGR's reasonable discretion, extend timeline and can negatively impact the outcome oft the process. 14 Fee Proposal Not-to-Exceed Price: $27,900 Not-to-Exceed Price is comprised of: Fixed Fee of $25,400 Upto $2,500 in Ad Placements (billed at actual cost) Stakeholder Interviews and Listening Sessions Production of a Professional Recruitment Brochure Recruitment Campaign and Outreach: Outreach to Prospective. Applicants The Fixed Feei includes: Custom Graphics for Email and Social Media Marketing Announcement in SGR's Servant Leadership e-Newsletter Post on SGR's Website Ad on SGR's. Job Board Promotion on SGR's Linkedin Two (2) Targeted Job Blasts to SGR's Opt-In Subscriber Database Application Management, Screening, and Evaluation Questionnaires for up to 15 Semifinalists Recorded One-Way Interviews for upt to 15 Semifinalists Media Searches - Stage 1 Reports for up to 15 Semifinalists Comprehensive Stage 2 Media Reports for up to Five (5) Finalists Background Investigation Reports for upt to Five (5) Finalists Finalist Briefing Books via Electronic Link Reference Checks for up to Five (5) Finalists Semifinalist Evaluation: Semifinalist Briefing Books via Electronic Link Up To Two (2) Onsite Visits by the Recruiter for 1-3 days each, Inclusive of Travel Costs Reimbursable Expenses included ini the not-to-exceed price: and are incorporated into our not-to-exceed price. Ad placements upt to $2,500 will be billed at the actual cost with no markup for overhead 15 Reimbursable Expenses noti included in the not-to-exceed price: Ad placements over and above $2,500 will be billed back at actual cost with no markup for overhead. Supplemental Services/Other Expenses not included ini the fixed or not-to-exceed price: There may be additional charges for substantial and substantive changes made to the recruitment brochure after the brochure has beenapproved by the Organization: andi the position has been posted online. Organization would be notified of any supplemental Atyourr request, SGR can conduct an online stakeholder survey for $1,500 to help identify key issues or priorities that you may' want to consider prior to launching the search. SGR provides recommended survey questions and sets up an online survey. Stakeholders are directed to a web page or invited to take the survey by email. A written summary of results is provided to the Organization. Please note that this type of survey may extend Online interviews over and above the 15 included in the Fixed Fee $250 per candidate. Additional comprehensive stage 2 media reports over and above the maximum off five (5) Additional background investigation reports over and above the maximum of five (5) Additional reference checks over and above the maximum off five (5) included in the fixed costs prior to changes being made. the recruitment timeline. included in the fixed price above $750 per candidate. included int the fixed price above $500 per candidate. price above $250 per candidate. Disc Management assessments $175 per candidate. Semifinalist and finalist briefing materials will be provided to the Organization via an electronic link. Should the Organization request printing of those materials, the reproduction and shipping of briefing materials will be outsourced and be billed back at Additional onsite visits by the recruiter over and above the two (2) onsite visits included in the fixed price are an additional cost. Travel time and onsite time are billed at a professional fee of $1,000 per day. Meals are billed back at a per diem rate of $15 for breakfast, $20 for lunch, and $30 for dinner. Mileage will be reimbursed at the current IRS rate. All other travel-related expenses are billed back at actual cost with no markup SGR Executive Recruitment clients wishing to utilize the complimentary leadership development workshop would be responsible for the travel costs associated with facilitation only. Meals are billed back at a per diem rate of $15 for breakfast, $20 for lunch, and $30 for dinner. Mileage will be reimbursed at the then-current IRS rate. All other travel-related expenses are billed back at actual cost with no markup for overhead. The organization bears the cost of candidate travel, and candidates are reimbursed actual cost. for overhead. directly by the organization. 16 Ifthe organization desires any supplemental services not mentioned int this fee proposal, ane estimate of the cost will be provided at that time, and no work. shall be done without approval. Billing SGR will bill the fixed fee in four (4) installments: 30% upon contract execution, 30% after the applicant pool is presented, 30% after finalist interviews, and 10% upon acceptance of employment. Adj placement expenses and: supplemental services/other expenses will bel billed as incurred or provided. Balances that are unpaid after the payment deadline are: subject to a fee of 5% per month or the maximum lawful rate, whichever is less, ont the owed amount every month, charged monthly until the balance is paid. 17 Terms and Conditions The organization agrees not to discriminate against any candidate on the basis of age, race, creed, color, religion, sex, sexual orientation, national origin, disability, marital status, or any other basis that is prohibited by federal, state, or local law. The organization agrees to refer all prospective applicants to SGR and not to accept applications independently during the recruitment process. The organization agrees to provide SGR with any candidates that were previously accepted as applicants for the given position before engaging SGR to conduct the Ifthe organization wishes to place ads in local, regional, or national newspapers, the organization shall be responsible for paying directly for the ads and for placing the ads The organization bears the cost of candidate travel, and candidates are reimbursed recruitment for the subject position. using language provided by SGR. directly by the organization. Placement Guarantee SGR is committed to your satisfaction with the results of our full service recruitment process. If, for any reason, you are not satisfied, we will repeat the entire process one additional time, and you will be charged only for expenses as described in the Fee Proposal under Supplemental Services. Additionally, we promise not to directly solicit any candidate selected under this engagement for another position while they are employed with your organization. In the event that you select a candidate fully vetted by SGR, who subsequently resigns or is released for any reason within 12 months of their hire date, we are committed to conducting a one-time additional executive search to identify a replacement. In this case, you will only be Ify your organization circumvents SGR's recruitment process and selects a candidate who did not participate in the full recruitment process, the placement guarantee will be null and void. Additionally, SGR does not provide a guarantee for candidates placed as a result of a partial charged for related expenses as described in the Fee Proposal. recruitment effort or limited scope recruitment. 18 City & County Management Recruitments, 2019-Present In Progress Corsicana, Texas (pop. 25,000) - City Manager Heath, Texas (pop. 10,400) - City Manager Marshall, Texas (pop. 23,500) - City Manager Marysville, Kansas (pop. 3,500) - City Administrator Miami, Oklahoma (pop. 13,000) - City Manager New Smyrna Beach, Florida (pop. 32,000) - City Manager Perryton, TX (pop. 8,500) -C City Manager Scarsdale, New) York (pop. 18,000) - Village Manager Springfield, Missouri (pop. 170,000) City Manager Treasure Island, Florida (pop. 6,500) - City Manager 2024 Coffeyville, Kansas (pop. 9,000) - City Manager Duncan, Oklahoma (pop. 23,000) - City Manager DuPont, Washington (pop. 10,000) City Administrator Edwardsville, Kansas (pop. 4,700) City Manager Leander, Texas (pop. 80,000) - City Manager Leavenworth, Kansas (pop. 37,000) - City Manager Manhattan, Kansas (pop. 55,000) - City Manager Medford, Oregon (pop. 90,000) - City Manager Orono, Maine (pop. 11,000) - Town Manager San. Juan County, Washington (pop. 18,000) - County Manager Topeka, Kansas (pop. 125,000)- - City Manager New Rochelle, New' York (pop. 82,000)-City Manager 2023 Camp' Verde, Arizona (pop. 12,000) - Town Manager Cleburne, Texas (pop. 33,000)- City Manager Bristol, Tennessee (pop. 27,000) - City Manager Dobbs Ferry, New York (pop. 11,000) Village Administrator Gatesville, Texas (pop. 16,000) City Manager Glastonbury, Connecticut (pop. 35,000) Town Manager Great Bend, Kansas (pop.1 15,000) - City Administrator 19 Justin, Texas (pop. 5,000) City Manager Lafayette, Colorado (pop. 30,000) - City Administrator Laredo, Texas (pop. 256,000) City Manager Largo, Florida (pop. 84,000) City Manager Lawton, Oklahoma (pop. 90,000) - City Manager Mexia, Texas (pop. 7,000)- - City Manager Nassau Bay, Texas (pop. 5,000) - City Manager Navajo County, Arizona (pop. 106,000)- - County Manager Ottawa, Kansas (pop. 12,500) - City Manager Parker, Arizona (pop. 3,500) - Town Manager Rowlett, Texas (pop. 68,000) - City Manager Shawnee, Kansas (pop. 69,000) City Manager Snoqualmie, Washington (pop. 14,000) - City Administrator Snyder, Texas (pop. 11,000) - City Manager Stillwater, Oklahoma (pop. 48,000) - City Manager Trophy Club, Texas (pop. 13,000) -T Town Manager Williston, North Dakota (pop. 29,000) - City Administrator 2022 Aledo, Texas (pop. 5,500) City Manager Blaine, Washington (pop. 6,000) - City Manager Crandall, Texas (pop. 4,000) - City Manager Dalhart, Texas (pop. 8,500) - City Manager Edinburg, Texas (pop. 100,000) - City Manager Fort Collins, Colorado (pop. 175,000) City Manager Frisco, Colorado (pop. 3,000) - Town Manager Graham, Texas (pop. 8,000) - City Manager Hutto, Texas (pop. 40,000)- - City Manager Johnston, lowa (pop. 24,000) City Administrator Kennebunk, Maine (pop. 11,000) - Town Manager Kennedale, Texas (pop. 9,000) City Manager Klamath Falls, Oregon (pop. 22,000) - City Manager Leawood, Kansas (pop. 34,000) - City Administrator Levelland, Texas (pop. 14,000) - City Manager Live Oak, Texas (pop 16,000) - City Manager Madisonville, Texas (pop. 4,500) - City Manager Manor, Texas (pop. 15,000) - City Manager Ketchikan, Alaska (pop. 8,000)- - City Manager/Public Utilities General Manager 20 Marshall, Texas (pop. 23,000) - City Manager Mineral Wells, Texas (pop. 15,000) - City Manager Mont Belvieu, Texas (pop. 8,000)- - City Manager Montgomery, Texas (pop.2,400) - City Administrator Nassau Bay, Texas (pop. 5,000) - City Manager Parkville, Missouri (pop. 7,000) - City Administrator Rocky Hill, Connecticut (pop. 21,000) - Town Manager Sunnyvale, Texas (pop. 8,000) - Town Manager Tolland, Connecticut (pop. 15,000) - Town Manager Walla Walla, Washington (pop. 34,000) - City Manager West Lake Hills, Texas (pop. 3,000)- City Administrator Wethersfield, Connecticut (pop. 26,000) Town Manager Wickenburg, Arizona (pop. 7,500) -Town Manager 2021 Bainbridge Island, Washington (pop. 25,000) - City Manager Breckenridge, Texas (pop. 5,000) City Manager Bridgeport, Texas (pop. 6,500) - City Manager Briarcliff Manor, New' York (pop. 8,000) - Village Manager Chandler, Arizona (pop. 270,000) - City Manager Chanhassen, Minnesota (pop. 27,000) - City Manager Chickasha, Oklahoma (pop. 16,000) City Manager Choctaw, Oklahoma (pop. 12,000) City Manager Clermont, Florida (pop. 44,000) City Manager Flower Mound, Texas (pop. 79,000) - Town Manager Johnson City, Tennessee (pop. 65,000) - City Manager Kennett Square, Pennsylvania (pop. 6,000) Borough Manager Lago Vista, Texas (pop. 8,000) - City Manager Lamar, Colorado (pop. 7,500) - City Administrator Monett, Missouri (pop. 9,000) - City Administrator North Port, Florida (pop. 77,000) - City Manager Port Chester, New York (pop. 30,000) - Village Manager Sherwood, Oregon (pop. 20,000) City Manager Snoqualmie, Washington (pop. 14,000)- - City Administrator Spokane, Washington (pop.220,000). - City Administrator 2020 Argyle, Texas (pop. 4,000) Town Administrator 21 Bay City, Texas (pop. 17,000) - City Manager Bedford, Texas (pop. 49,000) City Manager Boerne, Texas (pop. 16,000) - City Manager Castroville, Texas (pop. 3,000) - City Administrator Clinton, Connecticut (pop. 13,500)- - Town Manager Commerce, Texas (pop. 9,000) - City Manager Covington, Georgia (pop. 14,000) - City Manager DeSoto, Texas (pop. 56,000) City Manager Duncanville, Texas (pop. 40,000) - City Manager Hutchinson, Kansas (pop. 42,000) - City Manager Hutto, Texas (pop. 30,000) - City Manager lola, Kansas (pop. 5,500) - City Administrator Johns Creek, Georgia (pop. 84,000) City Manager Joplin, Missouri (pop. 50,000) - City Manager Miami, Oklahoma (pop. 13,500) - City Manager Mission Hills, Kansas (pop. 3,500)- - City Administrator Nacogdoches, Texas (pop. 33,000) - City Manager Santa Fe, Texas (pop. 13,000) City Manager Tigard, Oregon (pop. 53,000) - City Manager Westworth Village, Texas (pop.3,000)- - City Administrator 2019 Blaine, Minnesota (pop. 65,000)- City Manager Bullard, Texas (pop. 4,000)- City Manager Director/County. Administrator Canyon, Texas (pop. 15,000) - City Manager Copperas Cove, Texas (pop. 34,000) - City Manager Killeen, Texas (pop. 145,000)- - City Manager Kingsville, Texas (pop. 26,000)- - City Manager Lamar, Colorado (pop. 7,500) City Administrator Lenexa, Kansas (pop. 55,000) - City Manager Mineral Wells, Texas (pop. 15,000)- - City Manager Orange, Texas (pop. 19,000) - City Manager Palm Coast, Florida (pop. 86,000) - City Manager South Windsor, Connecticut (pop. 26,000) Town Manager Springfield, Oregon (pop. 62,000) - City Manager Terrell, Texas (pop. 17,000) City Manager Campbell County, Wyoming (pop. 46,000) - Commissioners Administrative 22 Tolland, Connecticut (pop. 15,000) - Town Manager Vail, Colorado (pop. 5,000) - Town Manager Venus, Texas (pop. 5,000) - City Administrator Victoria, Texas (pop. 67,000) City Manager West Lake Hills, Texas (pop. 3,000) - City Administrator 23 TCmas mur Cityof MARSHALL T E XA - S CITY MANAGER EXECUTIVE RECRUITMENT PROVIDEDBY SGR Cityot MARSHALL H X A S THE COMMUNITY Ideally situated in the heart of East Texas, justt two hours east of Dallas, three hours north of Houston, and 45 minutes west of Shreveport, Marshall is part oft the tri-state region - as socio-economic area comprised of 39 counties and parishes in Texas, Louisiana, and Arkansas. With a population of 23,676, it serves as the county seat: for Harrison County, which has aj population The Mobilize Marshall Plan of Action was ratified by the City Council in 2019. Developed in conjunction with the citizens of Marshall, the plan includes redeveloping downtown, establishing al historic preservation ethic, supporting museums, exploring Major employers in the area include Eastman Chemical Company, Trinity Industries, Marshall Independent School District, Marshall Independent School District serves over 5,000 Pre-Kt to 12th-grade students across eight campuses. Fort those seeking higher education, several colleges and universities are nearby, including East Texas Baptist University, Wiley University, Texas State Technical College, and Panola College-Marshall. Students also commute to Kilgore College in Kilgore, Panola College in Designated as al Main Street City, iti is also at two-time recipient oft the prestigious All-America City Award. The City's downtown area is replete with historic buildings and Texas culture. During the past two decades, the City! has allocated millions toward investing in projects and infrastructure in the downtown area, including investment in retail and restaurants as well as streets- caping efforts to beautify the Downtown Corridor. Marshall is currently investing over $5 million in parks upgrades. Marshall's Downtown's Memorial City Hall Performance Center opened in late 2019. The home of Marshall's municipal government for more than 50 years, the historic building underwent extensive renovations. Iti is now a fully restored, state-of-the-art, 550-seat performance center with meeting and conference spaces, as well as a performance stage. The complex also houses a veterans' museum. These investments have served as a catalyst fori increased economic development and redevelopment in the area. Marshall is famous fori its Wonderland ofl Lights festival, held each year during the Christmas season and is one of the largest light festivals ini the U.S. The Cityi is also home to a wealth of musical entertainment, including Boogie-Woogie, guitar picking, of 66,553. possibilities for establishing a cultural arts district, and adding newi festivals and cultural programs. Christus Good Shepherd Mediçal Center, and Blue Cross Blue Shield of Texas. Carthage, and Letourneau University and the University of Texas at Tyler, both in nearby Longview. CIP reflects ongoing investments in roads, utilities and buildings. and electric jam. 25 Marshall, Texas |City Manager 12 MISSION, VISION & VALUES MISSION The City of Marshall is dedicated to providing high-quality services and preserving Marshall as a superior place in which to live, work, and thrive. VISION The City of Marshall is as safe, well-maintained, responsive, innovative, and financially sound community that celebrates families, and! businesses. VALUES Customer Service Excellence Honesty Innovation toa growth mindset. Efficiency We take pride inl being courteous, patient, humble, and professional in both our internal and external interactions. We strive for the best performance. possible in all aspects of our service to citizens. We make ethical. andi well-intentioned decisions and provide transparency with information andi insights. We are dedicated to continuous improvement by exploring new ideas, challenging the status quo, and committing We value providing the best service to our residents with the most efficient and economical use of city resources.. Marshall, Texas I City Manager 13 Lityof MARSHALL GOVERNANCE & ORGANIZATION Marshall is a home-rule city operating under a counci-manager form of government with seven Council Members, including the Mayor, who serve staggered, four-year terms. The City Council hires a professional City Manager to oversee day-to-day opera- tions and the activities of the organization's roughly 250 employ- ees. They also appoint Marshall's City Judge, City Attorney, In2 2020, Marshall completed a review of its 100-year-old Char- ter, and all recommendations from the review were approved by voters. At an inaugural in fall 2022, City leaders collaborated on and established nine strategic areas off focus to guide the organi- A VISITORS CENTER E:NE MARSHAT34 TENAS hines fay As and City Secretary. ) rji zation's work and service. These include: Vibrant and Growing City Supportive and Engaged Community Fiscal Responsibility Collaborative Leadership Safe Community Resilient Infrastructure Valued Parks and Cultural Amenities High-Performing and Dynamic City Government Outstanding City' Workforce ABOUT THE POSITION A direct report to the City Council, Marshall's City Manager is re- sponsible for implementing the council's vision, policies, and di- rectives and ensuring the efficient administration of City services. The position oversees the enforcement of city ordinances, resolu- tions, and regulations, supervises the organization's department heads, and serves as the budget officer. Additionaly, the new hire will make professional recommendations to the City Council regarding operations, financial conditions, customer service, and other matters. They also represent the organization and Marshall to community and regional leaders, civic organizations, state and federal agencies, and members oft the media. POLICE OUCE 27 Marshall, Texas City Managèr 14 Cityuf MARSHALL OPPORTUNITIES & CHALLENGES TKNA S The new City! Manager will find Marshall tol be at friendly, diverse community with a stable government, outstanding municipal The selected candidate willl bet tasked with developing long-term strategies to realize the City's mission ofp providing its citizens Focusing on economic development: andj job creation/retention, particularly retaining college students Creating and implementing plans to sustainably address the city's growing housing needs Addressing aging utility infrastructure and City facility needs, including short- and long-term capital services, and the usual challenges and opportunities characteristic ofa a thriving community. with an outstanding quality ofl life. This includes: after graduation and attracting young professionals to the community plans Effectively addressing commercial and neighborhood blight issues Developing quality-of-life youth activities and opportunities IDEAL CANDIDATE The City of Marshall's next City Manager willl be ap proactive and visionary leader who will takei the organization to ther next level. The right fit for this position has a strong customer service focus and will build trust, inspire and motivate others by example, promote teamwork, and unite the organization with a shared sense of purpose. They willl be a morale and relationship builder with extraordinary people skills - and a strategic thinker with outstanding planning skills who can guide this diverse commu- nity on the path to sustainable growth while ensuring it retains its unique, small-town culture andi traditions. Experience with strategic planning, economic development, capital projects, and working with a limited budget would be: especially valuable, as would an ability to identify and co-opt best practices, embrace emerging technology, enhance profes- sionalism, and promote innovation. A highly ethical leader who values open and transparent government is strongly desired. The chosen. candidate must be a consensus builder and an exceptional communicator with excellent listening, problem-soly- ing, and presentation skills. They should also be a collaborator skilled at building trust and rapport with the City Council, staff, residents, and community stakeholders. Al leader who can present well-developed ideas and solutions to the governing body City! leaders seek a City Manager who is a visible, active member of the community, both personally and professionally; a role model for staff; and someone who values input from citizens and community groups and demonstrates a willingness to build Thei ideal candidate will create andi maintain al high-performance environment where all employees flourish and mentor others with a collaborative management: style, building consensus and encouraging collaboration within and across departments. The, ability to delegate with clarity and authority, hold staff accountable without micromanaging, and set clear expectations is vital. directly. and confidently while maintaining respect andi integrity is a must. on existing relationships andi forge new ones. BDUCATION & EXPERIENCE This position requires a bachelor's degree, with a master's degree preferred. Candidates should also have six (6) to nine (9) years of progressively responsible supervisory and/or management experience as a director or management executive. Experience in municipal governmenti is required, anda a proven record ofs strongf fiscal management, project management, plan- ning, economicdevelopment, andi infrastructure management (funding and replacement) is preferred. Please also notet thatt the selected candidate must establish residency within the Marshall city limits within six months of hire. 28 Marshall, Texas I City Manager 15 Cityot MARSHALL H A COMPENSATION & BENEFITS The City of Marshall is offering a salary range of $175,000 to $195,000 fori this position, depending on qualifications and ex- perience. The organization's robust benefits package includes health, dental, vision, and life insurance, 12 paid holidays, and Marshall also participates in the Texas Municipal Retirement System, with a 7% employee contribution and a 2:1 City match. generous vacation and sick leave. APPLICATION PROCESS Pleaseapplyonline Forr more information on: this position, contact: Lissa Barker, Senior Vice President ssalatser@governmentresource.com SGR 817-266-0647 The City of Marshall, Texas, is an Equal Opportunity Employer and values diversity in its workforce. Applicants selected as finalists will be subject to a comprehensive background check. RESOURCES City of Marshall marshaltexas.net Marshall City Manager marshalexas.nel/158/City-Manager Marshall Economic Development Corporation marshalledc.org Greater Marshall Chamber of Commerce marshalltexas.com Visit Marshall vistmarshaltexas.com 29 Marshall, Texas ICity Manager 16 Agreement for Executive Recruitment Services ("PROJECT") to City of Kingsville, Texas ("CLIENT") between CLIENT and Strategic Government Resources, Inc., DBASGR( ("SGR") SGRand CLIENT (together, "Parties")agree: as follows, effective upon the date ofthel later signature below, in consideration of the mutual promises contained in this Agreement and other good and valuable consideration, the sufficiency of which each Party herelyacknowledges. 1. SGR promises and agrees: A. To perform the services described in SGR's Proposal for PROJECT dated December 6, 2024 PA0POSAL7substantaly in thet timeframe projected in the PROPOSAL. B. Tol honori the Placement Guarantee stated in the PROPOSAL. C. To comply with all applicable open records, publici information and similar laws, and consult with CLIENT ifSGR is askedi for information before disclosure, unless prevented by court order or lawi from doing SO. 2. CLIENT promises and agrees: A. To pay SGR promptly as billed or invoiced for such services in accordance with the amounts statedi in PROPOSAL, including Reimbursable Expenses and costsofany Supplemental Services or Other Expenses that CLIENT selects. Balances that are unpaid after the payment deadline are: subject to ai fee of 5% per month or the maximum lawful rate, whichever is less, on the B. To timely provide photos/graphics and information necessary to develop recruitment brochure, narrow candidate field, and conduct candidate screening and interviews; failure to do sO may, in SGR's reasonable discretion, extend timeline and can negatively impact the 1 Tor respond to drafts of documents and reports in at timely manner; failure to do sO may, in SGR's reasonable discretion, extend timelines and can negatively impact the outcome oft the D. Torefera all prospective. applicants to SGR and nott to accepta applicationsi independentlyduring E. To provide legal opinions to SGR regarding when and if any information relating to the PROJECT must or should be released in accordance with public information laws or legal F. Thati if CLIENT receives an open records request related to this PROJECT, CLIENT: shall notify and: share the request with SGR in writing as soon as possible but within no more thani three (3) business days ofr receipt andi that CLIENT shall provide sufficient timet for SGR to notify and provide advance notice to the impacted individuals prior to CLIENT releasing the required G. To directly reimburse: finalists for travel-related expenses relating toi in-person interviews. H. ThatcuENTisultimately, responsible for candidate: selections and CLIENT will not discriminate against any candidate on thel basis of age, race, creed, color, religion, sex, sexual orientation, owed amount every month, charged monthly until thel balance is paid. outcome of the process. process. the recruitment process. process. information with protected information redacted. Page 1of4 30 national origin, disability, marital status, or any other basis that is prohibited by federal, or applicable state, or local law. Toc comply with the Fair Credit Reporting Act. J. Toc cooperate with SGR and not impede SGR from performing its obligations to CLIENT. A. The PROPOSAL is incorporated hereini for all purposes including all terms defined therein, but ift there is any conflict or inconsistency between the terms or conditions of this Agreement, B. SGR may substitute personnel other than those initially placed, who have substantially equivalent training and experience and subject to approval of CLIENT, due to factors such as SGR employee/consultant turnover, developing needs oft the PROJECT, or CLIENT's request. CLIENT grants SGR permission to use any name, logo, or otheri identifying mark of CLIENT in SGR'ssocial media contenti to refert to the relationship established by this agreement. 3. Additional Terms and Conditions: this Agreement controls. D. Remedies CLIENT cant terminate this agreement: at anyt time for no reason upon giving SGR: seven, (7) days advance written notice of the termination date. Ins such an event, SGR shall be compensated for all work satisfactorily performed up to and through the ii. SGR can terminate this agreement upon seven (7) days advance written notice oft the termination datet to CLIENTIFCLIENT has failed to promptly payi int fulla any undisputed portion of any bill or invoice (if the dispute isi in good faith) or has failed to perform its contractual promises in a manner that materially impedes SGR's ability to successfully perform its obligations, including identifying and attracting qualified candidates. In such an event, SGR shall be compensated for all work satisfactorily termination date. performed upt to and through the termination date. E. CLIENT acknowledges that the nature of executive recruitment is such that SGR engages in discussions with prospects through the process who may or may not ultimately become a candidate, and that SGR is utilizing its proprietary network of relationships to identify and engage prospective candidates, and that premature release of such proprietary information, including names of prospective candidates with whom SGR may be having conversations as part of the recruitment process, may be damaging to the prospects, CLIENT, and SGR. Accordingly, CLIENT acknowledges and, to the extent permitted by law, agrees that all information related to this search is proprietary, and remains the property of and under the exclusive control of SGR, regardless of whether such information has been shared with CLIENT. F. There are no third-party beneficiaries toi this Agreement. G. Ifa any term or condition of this Agreement is invalidated by final judgment of a court of competent jurisdiction or becomes impossible to perform, the Parties will confer about whether to continue performance without amending the Agreement, without prejudice to H. This Agreement embodies the complete and final understandings, contract, and agreement between the Parties, superseding any and all prior written or verbal representations, either Party's right to terminate the Agreement without cause. Page 2of4 31 understandings, or agreements pertaining toi this PROJECT. This Agreement can be modified only by signed written amendment. Electronic communications purporting to amend this Agreement will be effective only if the electronic communication includes specific reference This Agreement willl bes governed byt thes substantive laws of the State of Texas without regard to the jurisdiction's choice-of-law doctrines. Venue for any litigation relating to this J. To the extent it may be permitted to do sO by applicable law, CLIENT does hereby agree to defend, hold harmless, and indemnify SGR, and all officers, employees, and contractors of SGR, from any and all demands, claims, suits, actions, judgments, expenses, and attorneys' fees incurredina any legal proceedings brought against them asar result ofa action taken by SGR, its officers, employees, and contractors, providing the incident(s), which is (are) the basis of any such demand, claim, suit, actions, judgments, expenses, and attorneys' fees, arose or does arise ini thet future from an act or omission of SGR acting within the course and scope of SGR's engagement with CLIENT; excluding, however, any such demand, claim, suit, action, judgment, expense, and attorneys' fees for those claims or any causes of action where it is determined that SGR committed official misconduct, or committed a willful or wrongful act or omission, or an act or omission constituting gross negligence, or acted in bad faith. Ini the case ofsuchi indemnified demand, claim, suit, action, orj judgment, thes selection of SGR's legal counsel shalll be witht the mutual agreement of SGR and CLIENT ifsuch legal counseli is nota also CLIENT's legal counsel. AI legal defense may! be provided throughi insurance coverage, in which case SGR's right to agree to legal counsel provided will depend oni thet terms oft the applicable insurance contract. The provisions oft this paragraph: shall survive thei termination, expiration, K. Notices relatedi toi this Agreement will go to the respective Parties as follows but either Party can change the addressee for notices to that Party by written notice tot the other Party. For the purposes of this Agreement, legal notice shall be required for all matters involving potential termination actions, litigation, indemnification, and unresolved disputes. This does not preclude legal notice for any other actions having a material ii. Any notice required be given by this Agreement shall be deemed to have been given tot this Agreement or PROJECT. Agreement will be exclusively in Kleberg County of the State of Texas. or other end oft this agreement and/or SGR's engagement with CLIENT. impact on the Agreement. within three (3) days of emailing or depositing int the mail. Legal Notices: SGR PO Box 1642 Keller, TX76244 CLIENT Attn: Address: Email: Attn: Melissa Valentine, Corporate Secretary Melissa@GovernmentResource.com Page. 3of4 32 PROJECT Representative: SGR JeriJ.F Peters 817-337-8581 CLIENT Name: Title: Email: Phone: President of Executive Recruitment UPeters@GovernmentResource.com Billing and Invoicing: SGR Attn: Finance 817-337-8581 CLIENT Name: Title: Email: Phone:. Finance@GovernmentResource.com Unless sooner terminated, this Agreement shall terminate at such time as the PROJECT is completed and the requirements of this Agreement are satisfied, except that duties of payment, information disclosure, placement guarantee, and any representations and M. The Parties and each individual who executes this Agreement on behalf of ai Party represent and warrant to the other Party that as to each Party's respective signatory, that signatory is authorized by their Party to execute this Agreement and to bind their Party! hereto. O. This Agreement may be executed in counterparts which together will comprise the warranties survive this Agreement. N. Timei is oft the essence tot this Agreement. Agreement. P.T This Agreement is subject to appropriation ofi funds by CLIENT. Strategic Government Resources, Inc., DBAS SGR CLIENT Signature Printed Name: Title: Date Signature Printed Name: Jeri J.P Peters Title: President of Executive Recruitment Date Page 4of4 33 AGENDA ITEM #20 RESOLUTION #2025- A RESOLUTION APPOINTING TWO REPRESENTATIVES AND TWO ALTERNATE REPRESENTATIVES TO THE COASTAL BEND COUNCIL OF GOVERNMENTS; REPEALING ALL CONFLICTING RESOLUTIONS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Kingsville currently has two representatives and two alternate representatives appointed to the Coastal Bend Council of Governments WHEREAS, only representatives can vote and serve on a COG executive WHEREAS, on June 10, 2024, the City Commission approved Resolution #2024-59 designating two representatives (Commissioner Alvarez and then City Manager McLaughlin) and two alternate representatives (Commissioners Hinojosa and WHEREAS, on November 21, 2024 City Manager McLaughlin tendered his resignation effective December 20, 2024, which created a vacancy for one of the WHEREAS, on December 9, 2024, the City Commission appointed Charlie Sosa as NOW, THEREFORE BE IT RESOLVED by the City Commission of the City of (COG); board/commitee, alternate representatives cannot; Alarcon) to represent the city in the COG; City's COG Representatives; the Interim City Manager. Kingsville, Texas: I. THAT Interim City Manager Charlie Sosa and Commissioner Norma Nelda Alvarez be appointed as representatives of the City of Kingsville at the COG and that Commissioner Hector Hinojosa and Commissioner Leo Alarcon be alternates to represent the City at the COG when needed. II. THAT all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict only. III. THAT this resolution shall be and become effective on and after adoption. PASSED AND APPROVED by a majority vote ofi the City Commission on the 10th day of June, 2024. Sam Fugate, Mayor ATTEST: Mary' Valenzuela, City Secretary APPROVED AS TO FORM: Courtney Alvarez, City Attorney AGENDA ITEM #21 Courtney Alvarez From: Sent: To: Cc: Subject: Riojas, Anna L. (HMK- SPED Diagnostician) amops0langalesdcom, Wednesday, December. 4, 20241 1:21 PM Riojas, Anna L. (HMK SPED Diagnostician) Courtney Alvarez Sale of City Property Greetings Ms. Courtney Alvarez Ilive adjacent to the city owned propertywhose physical address is 811 E. Vela at 813E. Vela and am interested in purchasing the property, whose legal description is: Simms 2, Block 4, Lot1-3, S/24 & S1-4,5. According tot the Kleberg County" Tax Office, the Fair Market Value Price of 811 E. Vela, as ofWednesday, lwould ati this time, counteroffer the Fair Market Value Price to purchase the property to the City This would be a cash transaction, andlam not asking fort finance oft the sale oft the property. 12/04/2024 is $4,120.00 Commissioner's Meetingscheduled' for. January 13,2025. Respectulysubmites, AnnaLuisa (Espinosa) Riojas 361.595.8800X6411 RESOLUTION #2025- A RESOLUTION AUTHORIZING THE SALE OF THE CITY'S REAL PROPERTY LOCATED AT 811 EAST VELA STREET, KINGSVILLE, TEXAS, ALSO KNOWN AS SIMS 2, BLOCK 4, LOT 1-3,S1248545. WHEREAS, the City of Kingsville owns a small piece of real property located at 811 East Vela Street, Kingsville, Texas also known as Sims 2, Block 4, Lot 1-3, S/24&S% WHEREAS, the property is oddly shaped, has a sanitary sewer main going across part of it, and most of the property is located in a floodway which makes it not able to be WHEREAS, the property is in a residential area on a corner and abuts a single family WHEREAS, the land is undeveloped by the City and the City has no future plans for the WHEREAS, the City believes that placing the land for sale would place the property WHEREAS, pursuant to the Texas Local Government Code, real property owned by the City can be sold via public auction, sealed bids, or for home-rule cities through a broker, WHEREAS, the City finds the property meets an exception to the bidding requirement as set out in Texas Local Government Code Section 272.001, staff recommends the property be sold through a negotiated sale with the adjacent property owner for the fair market value of the property as allowed by Texas Local Government Code Section 272.001(b)(1), (c), and (d) with the property contract coming back before the WHEREAS, a price has been negotiated for the land and the Interim City Manager now needs authority from the City Commission to execute a contract for the sale of this real property and to take any other actions necessary to sell the identified property. NOW THEREFORE, BE IT RESOLVED by the City Commission of the City of 5; developed home that has encroached on the property; land other than to maintain a utility easement; back on the tax roll; and unless an exception is met; Commission for approval of the sale; Kingsville, Texas: I. THAT the City Commission of the City of Kingsville authorizes and directs the Interim City Manager as an act of the City of Kingsville, Texas to take actions necessary to complete the real property sale in compliance with existing laws for the City's of real property located at 811 East Vela Street, Kingsville, Texas also known as Sims 2, Block 4, Lot 1-3, S/24&S15, while maintaining a utility easement on the property. 1 II. THAT all resolutions or parts of resolutions in conflict with this resolution are repealed to the extent of such conflict only. III. THAT this Resolution shall be and become effective on and after adoption. PASSED AND APPROVED by a majority vote of the City Commission the 13th day of January, 2025. Sam Fugate, Mayor ATTEST: Mary Valenzuela, City Secretary APPROVED AS TO FORM: Courtney Alvarez, City Attorney 2