MINUTES OF THE REGULAR MEETING TUPSDAEDECAMEEKIRA CITY COMMISSION OF THE CITY OF DUMAS, TEXAS CALL TO ORDER: Mayor Brinkmann at 11:30 A.M. MEMBERS PRESENT: Bob Brinkmann Mayor Commissioner Commissioner Mayor Pro Tem Commissioner City Attorney Interim City Manager City Secretary Building Official Finance Director Public Works Director ChiefofPolice Codel Enforcement Parks Department Supervisor Administrative Assistant Code Enforcement Police Lieutenant Police Lieutenant Municipal Court Clerk Municipal Court Clerk Mike Barr Tommy Brooks Pat L. Sims Justin Willis Bryan Guymon Ben Maples Bethanie. Alwan Javier Pena Shannon Wallace Isidro Renteria Rick Pippins Angela Robles Tom Carter Connie Martinez Lisa Dawson Clayton Williams Tommy Gonzales Cassie Walters Edna Pastrana MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: Brandon Cox, Kevin. Jeanes, Kenneth Hamilton, Shawn Wilhelm, Greg Thompson, Barbara Mulanax, Lorenzo Hatch NEWS MEDIA PRESENT: John Key During attending citizens and their business, Judge Barbara Mulanax lets the Commission know that as of. January 1, 2025, the courts are mandated to have House Bill 3186 in plaçe. She explains that this is a Youth Diversion Program. She goes on to explain that there must be a plan drawn up and available for the public's viewing. She lets the Commission know that this] plan will allow youth aged 16 and under to be. able to do away with charges, other than traffic violations, without them going on1 their records. She lets the Commission know that as of. January 1,2025,t the Municipal Court of Dumas hereby adopts the Youth Diversion Plan in accordance with the provisions of House Bill 3186. She goes on to commend the Municipal Court staff letting the Commission know that they will be closing out the year with only one docket case pending. Commissioner Barr questions a bill under the Landfill department pertaining to soil being purchased from Freddy Chavez. He questions how many loads of soil were purchased for the amount paid. City Manager, Ben Maples, lets the Commission know it was 15,000 square yards. He also letst the Commission! know that Mr. Chavezi is wanting the city toj purchase more, and while the city does have ai need for the soil, it is not needed all at one time, there is a process that needs to be followed as the landfill fills up. A motion was made by Commissioner Barr, seconded by Commissioner Brooks, and passed unanimously to approve the consent agenda as presented with the following items: the December 3, 2024 Regular City Commission Meeting Minutes, the Bills tol be Paid, and Memorial Dinner in Honor of] Ravi Patel on December 30, 2024. Mayor Brinkmann opened the Formal Session Mr. Tremble wasn't present at the meeting, sO item number one on the agenda, "Consider approval of Dumas Little League Project Funding" was skipped over until he could attend the meeting. Dumas Economic Development Corporation Executive Director, Brandon Cox, lets the Commission know that they do community grants every year, but this year, they are doing them a little bit different. Instead of only offering them one time a year, they are splitting it up to do two times a year. He states they had six applicants for this season, and three oft the six were approved. He goes on to explain that the first approval was the Dumas Demonette Booster Club for $600.00 for some news signs and flags they arei needing. The next approval was the Dumas Social Ministries at the St. Peter and Paul Catholic Church for $2,803.50 for a new trailer tol help transport food for the food bank. The final approval was for the Cowboy Classic for $10,000.00 to renovate all of the stands and bleachers. All three grant approvals total $13,403.50 for this round, leaving $26,596.00 for the next round of applicants that will happen in approximately six months. A motion was made by Commissioner Barr, seconded by Mayor Pro Tem Sims, and passed unanimously to approve Resolution No. 24-18-2024! Fall Community Grants, as presented. Building Official, Javier Pena, presents a Planning and Zoning Case request to the Commission from A-Baum Leasing. He lets the Commission know that this company has been purchasing run-down housing and properties around town and fixing them up. He states that they have purchased aj property at 1509 S. Bliss, tore down the existing building and is now wanting to place ai mobile home on the property. The company's request ist tol be awarded a zoning change to be able to make this happen. He explains the zoning change is from "H" to "T", stating that he is an easement away from an existing mobile home park that is already zoned as "J". It was stated that the Planning and! Zoning Board has already heard and approved this case.. A motion wasi made by Mayor Pro Tem Sims, seconded by Commissioner Barr, and passed unanimously to approve the zoning change from "H" to"J" as presented. Police Chief, Rick Pippins, reminds the Commission that in February 2024, the Commission approved the Police Department to apply for as state-funded grant in order toj purchase new bullet-resistant shields. He explains that the stipulations of the grant were for the city to pay for the equipment and be reimbursed after purchasing. He lets the Commission know that Lt. Gonzales has researched, negotiated and been able to find the best fit for their department. Lt. Gonzales goes over the options he was able to find. He lets the Commission know that the ones they are requesting would allow each patrol officer, as well as one detective, to have their own shield, and the price for all ofthiswill be $75,000.00. ChiefPippins explains that the grant awarded to the city is for $73,599.77, leaving $1,400.23 to be expended from the General Fund for safety equipment.. A motion wasi made by Commissioner Brooks, seconded by Mayor Pro Tem Sims, and passed unanimously to approve the Police Department's Grant Application Expenditure, as presented. Finance. Director, Shannon Wallace, lets the Commission know that the city is in need ofa new credit card company. She lets the Commission know that the city currently uses a third party that Happy State Bank uses for credit cards, but staff have had several issues with the current provider, SO it would be in the best interest oft the city to look for ai new company. City Manager, Ben Maples, lets the Commission know that the current company will lock staff's cards when they are out oft town and not apply payments being made. A motion was made by Commissioner Barr, seconded by Commissioner Brooks, and passed unanimously to approve the city to begin looking for ai new credit card company. Amotion was made by Commissioner Barr, seconded by Mayor Pro Tem Sims, and passed unanimously to approve Ordinance No. 1239 - Amending Ordinance No. 1099 Drought Contingency Plan, with the discussed changes in stage 3 of adding the use ofhose-end sprinklers with a timer, instead of being prohibited. This is approved on the second and final reading. A motion was made by Mayor Brinkmann, seconded by Commissioner Barr, and passed unanimously to approve the extending for Interim City Manager, Ben Maples' employment agreement, not to exceed the end ofJanuary with the expectation he could leave as early as. January 15,2025. Mayor Brinkmann opened the Work Session Greg Thompson, with Valero, reminds the Commission that in 2019, Valero signed an agreement with the city for the first right of refusal for the city's affluent water coming offo oft the wastewater treatment. He goes on to say that it was a 5-year agreement for $25,000.00 a year and will expire at the end of2 2024. He explains that Valero would like the city to consider continuing on with the agreement with a new agreement. He goes on to say that Valero is interested in beginning a project where they could begin receiving water from the city and would like to have access to water samples for testing. He states Valero can provide the city with sample bottles and have a city employeeretrievet the samples for them at1 the time and place oftheir choosing or Valero can have a consultant retrieve the samples on their own. He states that having access to the water samples and sending them off for testing would help them gain better knowledge ofthe treatment they would need toj perform in order to be able to utilize it at the refinery. He explains further that their final request is that Valero is wanting to run ai new pipeline in order to be able tol have access to city water, and instead ofutilizing and rebuilding their own wastewater treater, they would like to have the discussion about what the city's wastewater treater capacity is and ifi it would be possible toj put a second pipeline in the same ditch as the existing one and run: it out to thei refinery for their utilization. Public Works Director, Isidro Renteria, states that he believes the capacity is about ai million and a half gallons a day, but he would need to look into it more to be able to get an accurate gallon amount. There was discussion about there being much more capacity than that, and Mr. Renteria would need to look into this matter further for more accurate totals. City Manager, Ben Maples, lets the Commission know that he has spoken with Mr. Renteria about getting a 5-year average of the wastewater treater in order to get better data on where the city would stand ifthe deal was put inj place with Valero. Mayor Brinkmann lets Mr. Thompson know that as long as this plan can work, he believes it could be beneficial to both parties in multiple ways. Mayor Brinkmann asks Mr. Thompson how long he would like to see the agreement extended for, to which Mr. Thompson states that he was thinking another five years. Mr. Thompson adds Valero would like to receive around two to three samples per week over the next three to six months in order to collect enough data for them to understand how they will need to treat the water in order to utilize it. Mayor Brinkmann states the city wouldn'tl have an issue with Valero sampling the water, to which. Mr. Renteria concurred, stating city employees could retrieve the samples ifneed be or Valero could as well if they wanted to. City attorney, Bryan Guymon, states that they will get the existing agreement, update it, and have it ready for the next regularly scheduled Commission Meeting. City Manager, Ben Maples, lets the Commission know that during the process of raising the Commercial Water Rates, it was discovered that some apartment complexes in town are coded as residential and some are coded as commercial. He goes on to explain that the residential accounts are those who have individual water meters for their tenants, while the commercial accounts are those who have a master meter that feed all oftheir tenants. He states that he hasn't been able to locate when that decision was made, and since it was brought to his attention by a citizen, he wanted to discuss it with the Commission for guidance on moving forward with the same billing rate codes ori if the city should adjust iti in any way. Mayor Brinkmann states that the way everything is currently being done makes sense because ifthe complex runs on ar mastermeter, iti isi run like al business. After some discussion, it was decided that staffneeds tol looki into possibly making an ordinance to make it official, but the way the billing is set up is the way it will remain. Meeting adjourned. 65 Bob Brinkmann, Mayor ATTEST: R. Benton Maples, City ons