AGENDA VALPARAISO, FL 850-729-5402 January 13, 2025 6:00 PM CITY OF VALPARAISO & VALPARAISO CABLE AUTHORITY JOINT MEETING Invocation (Commissioner Browning) Pledge of Allegiance (Mayor Smith) APPROVAL OF MINUTES December 9 Regular Commission Meeting CITIZENS' CONCERNS (non-agenda items) 1. Resident 2. Non-resident ACTION ITEMS/POTENTIAL ORDINANCES 2. Award Bid for Surplus Property at 363 Washington- 3. Low Water Pressure Cost Share Program- 1. Update New City Hall Renovation 3. Ordinance No. 741 Utility Tax-- 1. Added Agenda Item OLD BUSINESS 2. Legal Update -Attach 1 Attach 2 Attach 3 REPORTS / CORRESPONDENCE LANNOUNCEMENTS 1. TPO/DOT 2. Stormwater 3. Community Liaison Report 4. Regional Sewer Update 5. Planning Commission Update 6. Community Center Update 7. Department Updates--- 9. Disbursements 10.Etc. -Attach 4 8. Okaloosa League of Cities Dinner Meeting, Thursday January 16, 5:30PM INVITATION FOR BIDS-ITB Bid No. VALP-2025-01 MIDSPECIPICATIONSSALEOESURELISI REALPROPERTY (ASIS) Pursuant to the Charter of the City of Valparaiso, Florida, the City Commission of Valparaiso has declared surplus and now offers for sale the following described real property (the Property") owned by the City of Valparaiso (the "City"): SEE EXHIBIT"A"Z ATTACHED HERETO ANDI MADE A PART ADDRESS: 363 Washington Avenue. Valparaiso, FL32580 HEREOF FOR FULLI LEGAL DESCRIPTION PARCEL NO. 12-15-23753-0029-0040 Sealed bids will be received until 2:00 p.m. (local) Monday, January 13.2025. in the office of the City Clerk, City Hall, 465 Valparaiso Parkway, Valparaiso, Florida 32580. Copies oft the solicitation package can be obtained from the City Clerk. These bids will then bej publicly opened at the above time and date in the presence ofC Cityo officers. Bid openings are open to the public. It will be the sole responsibility of the bidder to deliver their bid to the office of the City Clerk on or before the hour and date specified herein. Late bids will not beconsidered and will be returned unopened, It is the responsibility of Bidders to assure they have received all necessary documents, including addendums, and have included all required information in their bid. The Property will be sold in "as is" condition insofar as City will neither warrant the Property's condition or its title. This offer to sell is based upon the terms and conditions set forth below. PROPERTY DESCRIPTION The property offered for sale consists of Parcel Number -1523-25)-00.0040 as shown in Composite Exhibit "B" from the Okaloosa County Property Appraiser property detail. The property has been cleared of all structures and is considered a buildable lot of record. The zoning is R-1A allowing only single family residential with a minimum square footage of 1,100. Building Setbacks - 25 foot front, 7.5: foot sides and 20 foot rear. Building Heights Regulating Plan Designation - The lot has a maximum building height of35 feet. BID] REQUIREMENTS 1. Bid Deposit. All bids must be accompanied by a bid deposit in the form of a cashier's checks orc certified check payable tot the City ofValparaiso in an amount equal to at least ten (10%) percent of the Bid Price. All bids must be in whole dollars and on the form provided in the Invitation to Bid. 2. Int the event a successful bidder fails to comply with or complete bid form or to timely sign the purchase contract required by Paragraph 5 below, the Bid Deposit shall be forfeited as liquidated damages following which neither party shall have any further 3. Bid Submittal. Bids, including the required bid deposit, must be submitted in a AlI bids must be good for 45 days. rights or remedies against the other. sealed envelope clearly marked: (DO NOT OPEN) City ofValparaiso City Clerk's Office 465 Valparaiso Parkway Valparaiso, Florida 32580 "Purchase ofLand Parcel 12-1S-23-253F-0029-0040" 4. Late bids will not be considered and will be returned unopened. Iti is the responsibility of Bidders to assure they have received all necessary documents, including addendums, and have included all required information in their bid. The costs associated with preparing and submitting a bid are the sole responsibility of the bidder. The City will not reimburse a bidder for any costs or fees associated 5. Acceptanceand: Sale: Reiection. The property will be sold to thel highest and best with this ITB. bidder as determined by the city commission. Failure to sign the real estate contract timely will result in forfeiture of The City reserves the right to revoke its acceptance, without penalty, ofa bid until such time that a contract is signed by all the parties. Ifthe successful bidder fails to complete the purchase of the Property by the closing deadline, the City reserves the right to cancel the The City reserves the right to make the sole determination of bidder's responsiveness and responsibility and may waive minor rregularities which do not provide a substantial advantage to a bidder. Investigation by the City to evaluate bids submitted may include the successful bidder's deposit. contract. evaluation of financial stability of bidder, and investigation of other factors relating to bidder's capacity to fulfill the purchase contract. Ifbidder will be financing the purchase evidence (i.e. bank letter of intent) of funding commitment for full amount of bid must be PeriodofFifectivenes Allb bids shall bes effective and binding upon the bidder for a period of forty-five (45) days from the date of the bid being open, and any bid deposits previously deposited shall be returned to the unsuccessful bidders within thirty (30) days after an award to the highest and best bidder is Certification. The Bidder, by submitting his bid, certifies that his bid is made without previous understanding, agreement, collusion, or connection with any person, firm or corporation making a bid for the same property. k. Payment ofBidPrice. The Bid Deposit shall be deducted from the total Bid Price to determine the balance due at closing which shall be payable in cash, cashier's Contesting a Bid. Any person who seeks to contest a bid award shall do sO in writing within 48 hours after the City Commission has selected a bid at a duly called public meeting. A bid protest must be delivered to the City Clerk at Valparaiso City Hall, 465 Valparaiso Parkway, Valparaiso, FL 32580. All costs to contest a bid shall be the responsibility oft the protestor and no attorney fees or costs shall be the responsibility of the City of Valparaiso, Florida. Any person who fails to contest a bid in the time and manner described herein shall have submitted with bid. made. check, certified check, or ACH wire transfer. waived all right to protest the bid to the City Commission. PURCHASE CONTRACT Upon the City Commission's acceptance ofal Bid and the time has expired to contest a bid, acontract for purchase ofthe Property shalll be prepared by the City Attorney and submitted to the successful bidder. The contract terms shall conform to the Official Bid Form and must be signed by the bidder within 10 days. Failure to sign the purchase contract within the ten days shall result ini the bid being rejected and forfeiture of any deposits. ITB XXXX Official Bid Form 363 Washington Ave Valparaiso, Florida 1.E Bid Price: $ (Must be in whole U.S. Dollars). 2. Bid Deposit Amount (10% ofl Bid Price): $ 3. Proposed Closing Date: 4. Name(s) and address to be on contract to purchase: Signature: B CITY OF VALPARAISO, FLORIDA-PUBLIC WORKS MEMORANDUM DATE: TO: FROM: November 10+, 2024 Valparaiso City Commission Nathan Kelley, Public Works Director SUBJECT: Low Water Pressure Cost Share Program RECOMMENDATION: The Valparaiso City Commission established a cost share program to address complaints oflow water pressure within the City ofValparaiso. BACKGROUND: On 91 November 2024, the Valparaiso City Commission gave direction to the Public Works Director to provide a solution to years of complaints from numerous customers regarding low water pressure within the City of Valparaiso. The most immediate and cost-effective reliefis to establish aj program allowing a cost share between the residents and Valparaiso Water System authorizing the customers to have a booster pump installed by a licensed contractor and being re- imbursed for aj portion oft the bill. Based on a survey from September of2023, 74 homes responded to a survey stating that they feel their water pressure is inadequate. SUMMARY: Ifapproved, this program would ensure that the City of Valparaiso assists customers ini need of resolving low water pressure issues. The goal is supporting the community in addressing infrastructure-related concerns. City of Valparaiso Low Water Pressure Cost-Share Program Policy Title: Low' Water Pressure Cost-Share Program Effective Date: Pending Valparaiso Commission Approval Department Responsible: Public Works Department Approved by: Valparaiso City Commission 1.1 Purpose The City of Valparaiso recognizes that some residents may experience low water pressure due to various factors such as elevation ofhome in comparison to water storage tank height, aging infrastructure, seasonal demand, or plumbing issues. This Low Water Pressure Cost-Share Program is designed to assist eligible customers with the cost ofrepairs or upgrades necessary to resolve low water pressure issues within their property. 2. Scope This policy applies to all residential water customers oft the City of Valparaiso who experience low water pressure, defined as a water pressure reading below 40 psi at the point of entry to their residence or business. The Program aims to provide financial assistance for necessary plumbing repairs or system upgrades that may address low water pressure problems. 3. Eligibility Criteria To qualify for the Program, the following conditions must be met: Customer Residency: The applicant must be the primary resident or property owner of Pressure Requirements: The low water pressure issue must be verified by the Valparaiso Water Department through a pressure test or customer report. Property Condition: The property must be maintained in good standing with the City of Valparaiso, with no outstanding water bills or code violations. the property experiencing low water pressure. 4. Program Benefits Eligible participants may receive financial assistance for the following: Pressure Boosters: Installation or repair of water pressure booster systems within the customer's premises. 5. Funding and Cost Share Percentage Cost Sharing: The City of Valparaiso will cover up to 50% of the cost of eligible repairs oru upgrades, with the remaining balance to be covered by the customer. Maximum Assistance: The total amount of assistance provided by the City of Valparaiso will be capped at $1,000 per customer. Payment Structure: The cost share will be paid directly to the contractor/vendor after the completion oft the work, based on submitted invoices. Customers will be required to pay their share directly to the contractor/vendor upon receipt of the work completion and invoice. 6. Application Process 1. Application Submission: Customers must submit a completed application form to the Valparaiso Water Department, providing information regarding their low water pressure 2. Verification and Inspection: A city representative will verify the low water pressure issue by conducting a pressure test or assessing the plumbing situation. 3. Approval Notification: Upon verification, eligible customers will receive a formal notification ofapproval, including the amount offinancial assistance they are eligible for. 4. Work Completion: Customers may then engage an approved contractor to perform the necessary work. The contractor must be liçensed and insured to perform work in 5. Reimbursement: After the work is completed, customers must submit a copy oft the: final issue and requested repairs or upgrades. Valparaiso. invoice to the Water Department for reimbursement: processing. 7.1 Exclusions Program: The following expenses and situations are excluded' from the Low Water Pressure Cost-Share Routine maintenance and non-emergency. repairs. Costs related toi issues, inside the property that are unrelated to the water service line or Any repairs or work not pre-approved by the Valparaiso Water Department. Work performed by unlicensed or unapproved contractors. pressure. 8. Program Limits and Availability The availability offunds for the Program will be subject to budget limitations set by the Valparaiso City Commission. Funding is limited and will be distributed on a first-come, first- served basis, with priority given to low-income households or customers who demonstrate financial hardship. 9. Dispute Resolution In the event of any disputes regarding eligibility, cost share amounts, or work approval, customers may request a review by the Valparaiso City Commission. The department will make af final determination based on the specifics ofthe case and relevant policies. 10. Program Termination or Modifications The City of Valparaiso reserves the right to modify or terminate this program at any time, based on available funding, changes inj policy, or evolving community needs. Any changes to this program will be communicated to customers via official channels. This policy ensures that the City of Valparaiso assists customers ini need of resolving low water pressure issues, improving water access, and promoting fair access to necessary repairs. The goal ist to maintain public health standards while supporting the community in addressing infrastructure-related concerns. ORDINANCE NO. 741 AN ORDINANCE OF THE CITY OF VALPARAISO AMENDING CHAPTER 78, ARTICLE II, PUBLIC SERVICE TAX BY AMENDING SECTIONS 78-29 COMPUTATION THRU SECTION 78-30 COLLECTION AND PROVIDING FOR FINDINGS; PROVIDING FOR CONFLICTING ORDINANCES; PROVIDING FOR SCRIVENER ERRORS; PROVIDING FOR MODIFICATIONS: PROVIDING FOR CODIFICATION: PROVIDING FORSEVERABILITY: AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, The City of Valparaiso Code ofOrdinances, Chapter 26 was amended on September 9, 1991, via Ordinance No. 359 for the purpose ofaddressing the levy oftax upon purchases for public utilities, and WHEREAS, The City of Valparaiso Code of Ordinances, Chapter 26 no longer exists for WHEREAS, The City Commission of Valparaiso is desirous of enforcing Ordinance Number NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY taxation purposes and has been changed to reflect Civil Emergencies, and 159 as passed and to update and properly codify such ordinance. OF VALPARAISO, FLORIDA: Section 1: FINDINGS forth herein. The foregoing Whereas clauses are hereby incorporated, adopted and confirmed as if fully set The Valparaiso Code of Ordinances, Chapter 78, Article II, Section 78-29 thru 78-30 is hereby amended as follows with underlining indicating new language and strike-through indicating deleted language: Sec. 78-29.- Computation. elmaleases-wherethereleselerofesatieiyelaig.wate,leiephomeamd elegraphserviceersewersericesceletisthephicethereloratmey-perods,the-ax hereby-levied-may-baybesempwtedenthe-ggregate-ameuntofsalesdamnsehpered; provided-hatheameunofiaxtphealaedaltelemueresewhoiesentelhe emointsompied-Therasimwmamoumtiehexemie-sale-borapymemtiypetiede any-individalpuchasehaserofaehsepemie-ssamim-whwreservieeteswch b)-The-tex-hereby-leviedonsaleseftelegraphserviee-shal-apply-enty-te-leea: pwshaserisendesialalekseeSi09A. telegraph-serviee There is hereby levied by the City on each and every sale in the said City for electricity, fuel, oil, butane, propane, natural, hydrogen or other like gases uses for cooking, heating or cooling purposes, water, sewer, telephone and internet service. a tax equal to ten (10) percent of the charge made by the seller of said services detailed above. Said tax will be paid by the purchaser of such services and paid to the City once itl has been collected by the respective agencies serving the City with the above noted services. Such taxes will be paid by the purchaser to the seller of the services at the time of paying the monthly (or other normal billing period) service fee. (Ordinance No. 159) Sec. 78-30.- Collection. Eshall-be-the-duly-feveryselerefsmeheetnely-fue/olrges,WBeefpexelusiveet itywalerandielephoneaméeiphepvieeemdsewersisesintheeigyesellet frem-thepurehaserferthe-seeftheeiy-thetaeherebylevied,athe-time-efeeHeetion ieselimngpiseeharged,imewhtmasiomeérpwtamépeymewymomtyle-esiya sueh-texes-ltshallbe-nlawfeHoreny-selerteceleetthepriceefeny-saleefsueh evtieivy-fielaikges,delgphamis.ee,ersewersemiesin theeily-withowtathesametmeceleingHhelasheebylewdatthetmeel celleting-he-sellinprie-chaged,inemchtransetiemandreportamé-pey-menthly-te heeityal-suehtaxes-ltshal-be-mlawi-feranyselerloceleeHeptice-efany-sale fseh-eleeteiy,lae-eHg86,Waterorelepmene-amtelegreprservee,ersewer serviees,inthe-eityy-withoutatiesamelmecelecingthetat-herebylevied-respeet ofschsales,umless-selerahaleeleteasumeamtpwysHehBKW#ReN: celeetmgtmesame-rem-thepwrehasex Any seller failing to collect such tax at the time ofcollecting the price of any sale, where the seller has not elected to assume and pay such tax, shall be liable to the city for the amount of such tax in like manner as ift the same. had been actually paid to the seller. The mayor of such city shall bring or cause to be brought all such suits and actions and take such proceedings as may be necessary for the recovery of such tax. Ifa any purchaser shall fail, neglect or refuse to pay to the seller the seller's charge and the tax imposed in this article and as hereby required on account of the sales for which such charge is made, or either, the seller shall have and is hereby invested with the right to immediately discontinue further service to such purchaser until the tax and the seller's bill has been paid in full. Section 2: CONFLICTING ORDINANCES All ordinances or parts ofordinances in conflict herewith are. hereby repealed to the extent of such conflict. Section 3. SCRIVENER'S ERRORS. Iti is the intention of the City, and it is hereby provided that the provisions of this ordinance shall become and be made a part of the Code of Ordinances of Valparaiso, Florida, and to that end, sections of this ordinance may be renumbered or re-lettered and the word "ordinance" may be changed to "section" or "article" or other appropriate designation. Additionally, corrections of typographical errors which do not affect thei intent ofthis Ordinance: may be authorized by the City Attorney without public hearing, by filing a corrected or recodified copy with the City Clerk. Section 4. MODIFICATIONS. Itis the intent of the City that the provisions of this ordinance may be modified because of considerations that may arise during a public hearing. Such modifications shall be incorporated into the final version of the ordinance adopted by the City. Section 5. CODIFICATION. The appropriate officers and agents oft the City are authorized and directed to codify, include, and publish in electronic format the provisions of this Ordinance within the Valparaiso Code of Ordinances, and unless a contrary ordinance is adopted within ninety (90) days following such publication, the codification of this Ordinance shall become the final and official record of the matters herein ordained. Section numbers may be assigned and changed whenever necessary or convenient. Section 6: SEVERABILITY The various parts, sections and clauses oft this ordinance are hereby declared to be severable. If any part, sentence, paragraph section or clause is adjudged unconstitutional ori invalid by any court of competent jurisdiction, the remainder of the ordinance shall not be affected thereby. Section 7: EFFECTIVE DATE This ordinance shall become effective immediately upon passage. ADOPTED IN SESSION THIS 13TH DAY OF JANUARY 2025 Hubert B. Smith Mayor ATTEST: Tammy Johnson, CMC City Clerk Ordinance No. 741 Business Impact Estimate This form should be included in the agenda packet for the item under which the proposed ordinance is to be considered and must be posted on the City's website by the time notice oft the proposed ordinance is published. Proposed ordinance's title/reference: Ordinance No. 741 AN ORDINANCE OF THE CITY OF VALPARAISO, FLORIDA AMENDING CHAPTER 78. ARTICLE I, PUBLIC SERVICE TAXB BY AMENDING SECTIONS 78-29 COMPUTATION THRU SECTION 78-30 COLLECTION AND PROVIDING FOR FINDINGS; PROVIDING FOR CONFLICTING ORDINANCES;: PROVIDING FOR SCRIVNER ERRORS; PROVIDING FOR MODIFICATIONS: PROVIDING FOR CODIFICATION: PROVIDING FOR SEVERABLITY.AND PROVIDING FOR AN EFFECTIVE DATE. This Business Impact Estimate is provided in accordance with section 166.041(4), Florida Statutes. If one or more boxes are checked below, this means the City of Valparaiso is of the view that a business impact estimate is not required by state law' for the proposed ordinance. This Business Impact Estimate may be revised following its initial posting. The proposed ordinance is required for compliance with Federal or State law or The proposed ordinance relates to the issuance or refinancing of debt; The proposed ordinance relates to the adoption of budgets or budget amendments, including revenue sources necessary to fund the budget; The proposed ordinance is required to implement a contract or an agreement, including, but not limited to, any Federal, State, local, or private grant or other regulation; financial assistance accepted by the municipal government; The proposed ordinance is an emergency ordinance; The ordinance relates to procurement; or The proposed ordinance is enacted to implement the following: D a. Part II of Chapter 163, Florida Statutes, relating to growth policy, county and municipal planning, and land development regulation, including zoning, development orders, development agreements and development permits; b. Sections 190.005 and 190.046, Florida Statutes, regarding community C. Section 553.73, Florida Statutes, relating to the Florida Building Code; or d. Section 633.202, Florida Statutes, relating to the Florida Fire Prevention Code. Ina accordance with the provisions of controlling law, even notwithstanding the fact that an exemption noted above may apply, the City of Valparaiso hereby publishes the development districts; following information: 1See Section 166.041(4)(c), Florida Statutes. 1 1. Summary of the proposed ordinance (must include a statement of the public purpose, such as serving the public health, safety, morals and welfare): Ordinance is to recodify an already passed ordinance. The public purpose of the ordinance is to promote public safety and welfare oft the city. 2. An estimate of the direct economic impact of the proposed ordinance on private, for- (a) An estimate of direct compliance costs that businesses may reasonably incur No additional costs to businesses as the ordinance is to re-codify an existing ordinance. (b) Any new charge or fee imposed by the proposed ordinance or for which businesses will be financially responsible. There is no new charge or fee imposed by the proposed (c) An estimate oft the City's regulatory costs, including estimated revenues from any new charges or fees to cover such costs. No additional regulatory costs, revenue chargesor profit businesses in the City, ifany: ordinance. and fees are being imposed by this ordinance. 3. Good faith estimate of the number of businesses likely to be impacted by the proposed ordinance; No additional businesses are likely to be impacted by the ordinance. 4. Additional information the governing body deems useful (if any): Purpose of ordinance is to re-codify Ordinance 359, which was passed in 1994. 2 LOCALIQ The Gainesville Sun! Thel Ledger News Chiefl Herald-Tribune! News Herald Northwest! Floridal Daily News Daily Commerciall Ocala StarBanner PO Box 631244 Cincinnati, OH 45263-1244 AFFIDAVIT OF PUBLICATION Tammy. Johnson Valparaiso, City Of 465 VALPARAISOPKWY Valparaiso FL32580 PUBLIC HEARING The Valparaiso City Commission will conduct a Public Hearing on Monday, January 13, 2025, at 6:00 p.m., in the Commission Chambers at 459 Valparaiso Parkway. The purpose of this hearing is for the final reading of the following Ordi- nance No. 741, an ordinance of the City of Valparaiso amending Chap- ter 78, Article II, Public Service Tax and providing for findings; provid- ing for conflicting ordinances; providing for scrivener errors; ing severability; for codification; and providing providing for for an effective date. A. Copy of this Ordi- nance is available at City Hall for review by the public. Any person who decides to appeal any decision made by the Commission, with during this hearing, will need a record of the proceedings, and for such purpose, may need to ensure proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The City of Valparaiso adheres to the ADA. Anyone requir- ing speclal accommodation is asked to contact City Hall (729-5402) at least two business days before this advertised meeting so arrangements can be made. Tammy Johnson, CMC City Clerk Pub: Jan 3, 2025; #10874612 STATE OF WISCONSIN, COUNTY OF BROWN Before the undersigned authority personally appeared, who by. amending Sections 78-29 Compu- on oath: says that he or she is the Legal Coordinator of the tation thru Section 78-30 Collection Counties; that the attached copy ofa advertisement, being a providing for modifications; provid- Northwest Florida Daily News, published in Okaloosa County, Florida; with circulation in Okaloosa and Walton Public Notices, was published on the publicly accessible website of Okaloosa and Walton Counties, Florida, or ina a newspaper by print ini thei issues of, on: 01/03/2025 Affiant further says that the website or newspaper complies respect to any matter considered Subscribed and: sworn tol before me, byt the legal clerk, who that a verbatim record of the with all legal requirements for publication in chapter 50, isp personally! knowht tome, on 04/03/2025 Notary, State of Wi,County of Brown E4y My commission expires Publication Cost: $104.90 Tax Amount: Payment Cost: Order No: Customer No: PO#: Florida Statutes, ZARa CKR 3-727 $0.00 $104.90 10874612 527393 #of Copies: 1 THIS IS NOT AN INVOICE! Please do nott use this form fory payment remillance. KAITLYN FELTY Notary Public State of Wisconsin Page 1of 1 PUBLIC WORKS MONTHLY ACTIVITIES REPORT Annual Report 2024 CEMETERY Met with families--4 Made funeral arrangements--31 Oversaw funeral services-26 Oversaw marker install-13 Performed inurnment of cremains-5 Installed VA: stone-3 Marked grave for death date-1 Sold grave spaces-6 Niches sold-5 Leveled headstones-2 Received vaults-2 Oversee cope & chipi installation--2 Installed new sod on graves 2 times Sprayed cope & chip lots for weeds 3t times Broadcast ant poison 21 times Replaced bulbs in frontage sign & equipment shed Repairedi irrigation in 3 sections of Cemetery Replaced broken sprinkler heads-3 Trimmed crepe myrtles Planted azaleas in seating area Changed oil in golf cart Storm preparation Pressure washed Cemetery sign and arches at entrance, painted & reinstalled letters on sign Misc Coordinated with Wreaths Across America for wreath pickup' Assisted EOD from Eglin toi find graves to put flags on Met with Veteran's Day Service representative Met with Wreaths Across Ameriça representative Assisted Sanitation with route 21 times Assisted Streets with asphalt work SHOP TRADES WORKER Angels Are Us ASSISTED OTHER DEPTS All City facilities---- Quarterly change out of all airt filters and cleaned out contaminated lines Vacuumed condensation line on A/C Pulled panels on unit to check for standing water Replaced ceiling tiles 21 times Sealed around A/C unit and re-routed condensation lines Retrofit (2) 4-bulb light fixtures Tightened loose toilet seat Refurbished signi int front of building Troubleshot circuit for sign & flag pole Replaced fixtures for sign Installed photo cell on pole light Public Works 2024. Anmual Report Cemetery pg. Replaced weathert tight covers Stained & painted sign Replaced emergency lights Replaced toilet seat and repaired handle on urinal Verified power for compressor Installed toilet, removed & ordered fan motor Replaced lights outside both bathrooms Repaired toilet in women's restroom Repaired leaking urinal in men's restroom Replaced toilet paper dispenser Secured deck & walk boards Glen Argyle Park Repaired toilet 2 times Unclogged toilet Replaced locks set & dead bolt 21 times Library/ Mitchell Bldg Installed casters on shelves & book drop box Assessed & repaired leak Unclogged toilet 2t times Adjusted tank valve Repaired bathroom Rehung sink City Hall Fire Dept Florida Park Replaced lights Cleared condensation lines for A/C2t times Checked & tested emergency light Painted brick by pavilion Installed door stop Replaced light panel Adjusted outside timer for lights Sprayed & disposed of wasp next Repaired table leg Repaired front door Removed dead rodents Cleaned gutters & flushed downspouts Pressure washed back sidewalk Used graffiti cleaner to pressure wash ink spot Replaced ceiling tiles in back office & activities room Changed fountain filter Repaired holes ini floor and removed epoxy Lincoln Park Repaired leak in wall and installed new wall Replaced outside shower line with PEXI line Repaired leak int toilet in men's handicap restroom: 2t times Added paper towel dispenser in men's room Repaired toilet in ladies' restroom Replaced & reset GFI covers 21 times at Pavilion: 2 Public Works! 2024 Annual Report Removed vegetation & debris from downspout and repaired Repaired leak in sink Repaired faucet pg. 2 Repaired! 30 am RVI box cover Repaired fountain Replaced spigot Built trash can enclosure Replaced hardy board siding on restroom building & painted Painted restrooms Installed & painted trim at Pavilion 1 Completed trim & replacing gable ends on Pavilion 3 Marion Ruckel Park Repaired fence Covered graffiti on playground equipment Police Dept Tightened outlet screws Replaced padlock & adjusted gate at Pistol Range Replaced toilet lever Replaced outside lights Public' Works Field Office Painted breakroom & bathrooms Replaced broken wire & rerouted wire in conduit Retrofit 21 lights in break room Repaired toilet flap & adjusted chain on another toilet Pressure washed & painted outside breakroom Repaired soffits & gables on breakroom Repaired Shop roof & installed new sky light panels Painted Shop building Replaced hand soap dispenser at Shop Fabricated temporary patch for hose on wash rack Replaced photo cells on the outside of office & recycling buildings Retrofit lights in' Water Dept office Repaired door knobs in breakroom & office Re-hung key cabinet in office Repaired leak on ice maker Replaced kitchen faucet Replaced broken PVC water line with PEXI line Installed 4 ceiling fans with remotes Repaired soffit and siding throughout exterior Unclogged toilet Retrofitted light fixtures T.J. Brooks/ Echo Park Replaced dead bolt lock Replaced broken toilet handle Disassembled & reassembled toilet following act of vandalism Spray painted over graffiti Removed wire mesh & replaced with 1"x1"s spindles Replaced handle lever in men's restroom Repaired door & lubricated striker on men's restroom Trouble shot A/Ci in break room, vacuumed out condensation line, cleaned coil and replaced filter & run capacitor Sr Center Repaired pavilions T-Pier Tightened toilet seat bolts Replaced dead bolt lock Public Works 2024 Annual Report pg. 3 Remove wire mesh & replaced with pickets Replaced paper towel dispenser Repaired several walk boards Replaced broken faucet and repaired drip Repaired doora and installed new door knob &: striker on restroom Twin Cities Park--Replaced: several rotted planks on dock PARKS City Hall Mowed, weedeated, pulled weeds, blew, removed debris all city parks/ building & city ROWS Applied new mulch in flower bed, trimmed palms & pressure washed building Repaired irrigation Watered grass on several occasions Sprayed bed, sidewalk and parking lot with weed killer Doolittle Park-hung newf flag East Gate Median--applied new mulch int flower bed Florida Park-replacedi rope at parking lot Lincoln Park Repaired playground equipment Repaired lily pads at playground Marion Ruckel Park Sprayed tennis court, curbs and flow bed Trimmed trees & bushes Installed fence ties Medans--Trimmed trees & bushes ASSISTED OTHER DEPTS Streets T.J. Brooks Park--removed 21 tires out of; pond & trimmed trees along pathway Bayshore Dr-Cutting low hanging limbs Lincoln Park-cleaning stormdrain Cutting down 21 trees and cleanup Shop-oil filer organization & inventory Transported 11 cats to P.A.W.S. Cleaned debris after storm Assisted Shop with Misc Washed truck & equipment Painted trailer STREETS CEMENT/ SIDEWALK Lincoln Park Water Dept-Hand-delvering rescission notice for the boil water notice to residents Plugged hole in one tire & repaired flat in another mower tire Pulled up broken concrete post & installed 2 new 6x6 6 posts Removed 11 loads of broken concrete from old boat ramp Vine Ave/ Grandview Ave--removed broken concrete from sidewalk Andrew Dr-poured concrete following water break by contractor Cut & pulled 3 driveways and reinstalled following utility work Framed, poured & finished concrete storm drain lid Poured concrete around stormdrain Installed bollards in ground by storm drain, filled in cracks with concrete filler & painted Public Works 2024 Annual Report pg.4 Repaired 2 driveways following sewer line repairs Clearwater Park-Concreted top ring ofr manhole Glen Argyle Park--Concreted top ring of manhole Government Ave-Poured concrete sidewalk following sewer break repair 333 Washington Ave-Poured 3 slabs of driveway apron following water leak repair Southview Ave-Raised MH SIGN MAINTENANCE Leveled & straightened signs-9 Repaired & leveled hit stop sign post-1 Made & Installed signs aeTepsincominecten Zone signs Stop sign, street sign & 3-way sign to new post at1l location No Swimming & No Fishing sign at boat ramp-1 Chicago Ave by new gas meter-- "No Dumping Sign" Government Ave-made & installed 61 Public Notices signs Mansfield Ave-Made & Installed Mansfield name sign to post Made & installed 2 "Under Construction" signs, Installed new 4x4 4 post & cap and painted Made & installed 30-year sign for employee parking installed cones, barricades & 400' of construction fence Made & installed decals on vehicle-2 Made & installed No Parking signs-2 Changed out broken stop sign post-1 Cleaned "No Entry" sign-2 & installed at locations Fabricated brackets on circle road mirror & reinstalled on post Removed all advertisement signs throughout city Removed and installed new post on Museum sign-1 Bayshore Extension--Restored concrete apron following water break Cemetery--Made: andi installed "No Pets Allowed" & "No Parking Anytime" signs Lincoln Park Removed signs-4 Replaced stop sign-1 Reinstalled dead-end sign-1 Replaced 25 mph sign & post-2 Measured for new signs around school Marion Ruckel Park-pulled faded, broken park sign Changed faded stop: sign-1 TREE MAINTENANCE Cut low! hanging vines, branches, and limbs in 18 locations pond Cut back trees, cleared brush & vines in 42 locations Cleared line ofs sight trees in 14 locations Cut brush around storm drain John Sims Pkwy--trimmed trees over sidewalk & medians Cut palm fronds hanging ini road in 4 locations Public Works--cleared trees from fence line Cut down & cut up: 15 trees in 101 locations Mansfield Ave-dropped half ofl leaning tree Public Works-Cut tree that was pulling fence down T.J. Brooks Park-Cut low hanging vines, branches, and limbs around walkway & assisted pulling tires out of Public Works 2024 Annual Report pg. 5 ROW MOWING & MAINTENANCE Mowed pistol range 31 times Mowed FD Removed at total of 685 Ibs of debris in 137 locations Nordberg ROW-seeded from washout of water break caused by contractors Weedeated around signs on. Johnson Street & removed 50 Ibs of debris Raked up limbs & debris from storm Glen Ave ROW-water sod & seed Painted speed bumps in 2 locations Blew: sand off roadi in 1 location Mississippi Ave-edge sidewalk by football field DOT ROWI MOWING & MAINTANANCE Valparaiso Pkwy Blew rock offi roadway Hwy 85 Cleaned rock off road Mowed 31 times, removed cardboard boxes in ROW & 375 Ibs of dirt & debris Mowed ROWS & medians 11 times & removed 650 Ibs of debris Cleaned glass off road & removed camper top Raked pine straw from sidewalk & bridge STREET MAINTENANCE Graded roads in 73 locations Abased 3 locations break caused by contractor Filled potholes-53 Lincoln Park John Sims Pkwy-Mowed ROWS & medians John Sims Pkwy 9 times & removed. 300 Ibs of debris Nordberg Ave/ Okaloosa Ave-lifted curb, backfilled & tamped. Added A-base & tamped following water Graded sand back to sidewalk several times Filled hole concrete was removed from & graded City Hall & Library-painted parking & handicap lines Okaloosa Ave-removed 75 Ibs of dirt from roadway John Sims/ Market St-removed 300 Ibs of dirt from roadway John Sims Pkwy-Raised valve box. Filled cut out with asphalt patch Bayshore Dr-Installed 2 circle traffic mirrors Asphalt work poured & rolled 4t tons of asphalt (60') of driveway after stormdrain line repair Marion Ruckel extension to court Chicago Ave/ Washington. Ave cut out 24. John Sims pkwy cut out Florida Park-Added bucket' load of dirt to old, rottedi tree stump hole & hand graded Bayshore Pt-repacked cutout with more asphalt material Clearwater Ave/ Detroit Ave-repaired road with asphalt patch after sewer break 73J John Sims Pkwy--Installed asphalt to cut outi in parking lot following water line repair & added asphalt patch to cut out after water line repair STORMWATER Shoveled up a total of 275 Ibs of dirt from roadwayi in 4 locations S.B Bayshore & Charles Ave-measured. storm grates Hand cleaned stormdrains throughout city, removing 800 Ibs of debris Replaced at total of 146' ofs stormdrain pipe Public Works 2024 Amual Report pg. 6 Lincoln Park-cleaned stormdrain, removing 175 Ibs of debris Removed roots in 3: stormdrains and bamboo stalks over one stormdrain Removed a total of 1,375 Ibs of dirt off street from property wash outs ROW to stop reoccurring washout, painted bollards yellow Mowed retention ponds 71 times Investigated washout concerns Glen Ave--Removed dirt on ROW, laid sod & seeded, installed 4 concrete bollards across parking entrance & Bayshore Dr-filled ine erosion on bank 21 times, & hand graded washout, installed silt fence and hay & seeded L/S3-repaired washouts in road NB Bayshore Dr/ Eastview Ave--backfilled washout around fire hydrant Mississippi Ave/ Grandview. Ave-repaired stormdrain Lincoln Park-installed oil dry tol hydraulic spill and: shoveled up after 4 hours Adams Alley-removed dump truck load of broken concrete that was dumped on side of road Changed dog waste: stations 21 times removing a total of 240 Ibs of waste STREET SWEEPING Total Miles of residential streets swept: 451 Total Lbs of debris removed: 34,700 Total Miles of DOT: streets swept: 48.52 Total Lbs of debris removed: 8,460 SHOP V-9-Changed oil and fuel filer & installed new hydraulic cylinder V-24-Vactor Repaired leaking air hose on reel Topped off hydraulic fluid JB weld pin hole on tube Changed out sensor under dash Changed out air dryer V-28--Changed oil & air filter V-29--Changed oil & air filter Pulled hydraulic cylinder take to repair shop, picked up repaired cylinder & installed V-31-Changed hydraulic line & tightened outrigger railings V-34-Changed out tension pulley & changed oil &1 filter 21 times V-35--Changed out starter & spark plugs V-36-washed & detailed inside & out 3 times & changed battery V-38-Replaced bulb & plugged tire V-41-changed oil & filter 21 times & plugged tire V-43-jumped battery off vinyl decals Box blade V-44--Changed oil 2 times & air filter, washed & detailed inside & out 61 times V-45--Printed & installed new Cut hydraulic arm pins off and installed new pins Picked up from Beard Equipment after repairs Backhoe--installed new hydraulic line & adjusted bracket to prevent rubbing hydraulic line JDT Tractor Changed flasher bulbs Greased zerk fittings Roller-Cleaned all sprayer screens Delivered to Beard Equipment for repairs & picked up after repairs Bobcat-Washed bobcat & trailer 61 times & changed tire on trailer Tamper--repaired pull rope, cleaned bowl & carburetor, installed new: spark plug Public Works 2024 Ammual Report pg.7 Dump truck & asphalt box-Changed windshield wiper, worked on pigtail Bucket truck--changed oil & fuel filter Asphalt Box Changed out battery Installed new pins on arms of box Cleaned box & tools 51 times Cleaned concrete tools Street Sweeper Changed out fuel filter, pulled motor & cleaned both igniters & sensors Changed out both skid plates Drained water tanks for freezing weather Changed engine oil & filter Changed PTO oil filter Changed exhaust filter Parks XI Mark mower Changed oil 41 times Cleaned carburetor Fabricated new drain plug for easy access Street XI Mark mower--Changed blades Streets Hustler mower Changed tire Pulled driver side back tires off & installed 2 steer tires Pulled 2 cylinders off & took to Pensacola for repairs Found & repaired loose connection on starter Replaced T motors, installed brushes on both sides Pulled deck off Parks mower & fabricated to fit Streets Hustler & installed new belt Streets enclosed trailer-plugged tire 2 times, installed brackets for chainsaws Replaced spindle & changed oil 2 times Washed 61 vehicles, equipment & all Zero turn mowers Edger--changed out pull cord & primer bulb MS250 Chaingaw-changed plug & installed new fuel line Cleaned enclosed trailer & pole barn Exercised pull behind generators 61 times Greased all Streets equipment Assembled new 25-gallon sprayer Icel Machine-installed hose clamp on water hose Pole Barn--Organized & cleaned & installed 2 solar panel lights 264 Edge Ave-installed new mail box that was hit Installed 8 new fence posts in concrete & installed Installed cigarette containers at TJ Brooks Park, FLP Park & Lincoln Park Cleaned, fueled, oiled & sharpened chainsaws 14 times, changed plugs and cleaned filters Emptied oil tank in pit Public' Works-Repaired fence Picked up road kill 61 times Trained employee on backhoe Delivered kitten to PAWS N. Bayshore Dr-Installed new post on dog station and leveled Public Works 2024 Anmual Report pg. 8 ASSISTED OTHER DEPTS Parks Cemetery--break through cope & chip lot Florida Park-cut chain tol length to close & lock gate Rolled 4 sections of chain link fence back Removed broken piece of playground equipment Pulled bench & concrete for new asphalt & backfilled holes with dirt Shipyard Pt Park--Removed dead bird Angels Are Us Park--Installed 4th ofJ July signs to barricades Marion Ruckel Park--Installed fence posts and hooked fence back up Lincoln Park-pulled post and installed on new grass line Assisted with garbage routes 31 days Grapple truck-limbs & leaves pickup 3 times Assisted with park pavilion project Pressure washed Shop building Repaired leak on top ofr roof Pulled rotten plywood off walls in pit Added new frame boards & plywood Cleaned roof & gutters Cut limbs back that were touching roof Painting shop Water & Sewer Marion Ruckel Park Sanitation Shop Trades' Worker Public' Works Shop Installing new clear roof panels, painting shop walls & trim 199 Edge Ave-Assisted with water & sewer taps 190 Industrial Park-water and sewer pipe installation Johnson St-assisted with water tap Assisted with 2 water taps Assisted with 2 water breaks Assisted repairing several water service line breaks caused by contractors, backfilled with dirt & millings and tamped John Sims & Bayshore Dr-Assisted with fill dirt following water break Valparaiso Pkwy/ Rockford-delvered fill dirt following valve repair John Sims--backfilled around valve Bayshore Pt-assisted with water break, backfilled with dirt & millings and tamped 2 times John Sims Pkwy--backfilled hole after water break 111J John Sims--Backfilled after water break Florida Park-delivered load of dirt following water break Replacing hydrant 190 Industrial-sewer tiei in Highland/ Lincoln-jetted sewer line Edge Ave-Lifted manhole Lee St--delivered fill dirt following sewer repair Assisted with 2 sewer breaks Assisted with 1 sewer repair Installation ofs sewer cleanout Public Works 2024 Annual Report 115 Arrowpoint Cv-sewer line repair, backfilled with dirt & added A-base pg.9 Johnson St-flagging traffic, installing sewer pipe & backfilling Government Ave/ Howell Rd--Backfilled & tamped after sewer break MOT for 1 sewer main repair Shoveled up dirt & millings following sewer break. Lined dirt wall with hay bales and coned off Repairing 2 sewer breaks caused by contractor Assisted with L/S3 3 cleaning Looked at L/S 15 support boards for electrical boxes to rebuild Sprayed all wells & lift stations around the fence & curbs throughout the city Library-Set up vehicles for Vehicle Day 4/19/24 Special Events Saturday int the Park--Delivered barricades & cones to Perrine Park & removed following event Yule of Vesteryear-Delvered barricades & cones to Perrine Park & removed following event SANITATION 2230.25 Tons (4,391,820 Ibs.) of Household' Trash collected 400.60 (801,200 Ibs.) of Roadside Bulk collected Number oft trips tot the dump:610 YTD Trash Removal-Net Weight (Lbs) JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC 2024 Total Lbs (Tons) of Bulk & Roadside Collected JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC Public Works 2024. Annual Report pg. 10 5,779) Yds. ofy yard waste has beent taken to landfill Number oft trips tol Landfill: 293 2024 Yds of Yardwaste Collected 840 820 620 600 30 9 50 340 300 220 JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC New Trash cans delivered: 27 Trash cans replaced: 14 Removed 1trash can Delivered 76,780 Ibs ofs scrap metal to metal recycling facility Delivered 8,000 Ibs oft tires toi tire recycling facility Delivered! 9,491 Ibs of aluminum to Recycling Center Delivered 16,040 Ibs of cardboard to Tallahassee ASSISTED OTHER DEPTS WATER/ SEWER Assisted Water Dept hand-delivering rescission notice for the boil water notice to residents REGULATORY COMPLIANCE SAMPLING Monthly Bacteriological sampling Bi-Annual ERAI UCMR: sampling at water wells for PFAS Nitrate/ Nitrites sampling TTHMS/ HAA5ss sampling Chlorides, Sodium, Total Dissolved! Solids sampling Water sampling after water break Water sampling after sewer break Static Water Levels Locates-1,084 Turn meter on-179 Turn meter off-217 Manually read meters-1,682 New meters installed-19 Meters replaced-171 Nodes replaced--3 Mi.Nodes replaced--45 Meter repeater replaced-1 Public Works 2024 Annual Report pg. 11 Water Leaks/ Breaks repaired-34 Made water & sewer taps-8 Made water & sewer taps-2 Installed hydrant meter-1 Fire hydrants replaced-2 Replaced meter box & lid-10 Weekly hydrant flushes-20 Monthly hydrant flushes-22 Hydrant flushes for WQ-40 Found meter for customer Fto ofv water line installed-150 Check meters fori issues-43 Reattached register-4 Pulled meters-8 Valve repaired-6 Valves exercised--16 Residential pressure checked--12 Water lines capped-2 Installed hydrant meter-1 Removed hydrant meter-2 Backflows repaired-5 Inline backflow replaced--1 Bored pipe under road-1 Well 4-rebult chlorinator & replaced CL2 lines-2 Rebuilt rotometer -1 Delivered' Vactor to: shop for repairs & picked up Menzel St 10" water main break Hand delivered PBWN to residents Sewer line repairs caused by contractors-17 Water Leaks/ Breaks caused by contractors repaired-12 Johnson St-Installed new sewer lines & taps and water taps & meters Repaired 10" sewer main hit by contractor with assistance from FWB PW Sampled for bacteriological: 2 consecutive days & received satisfactory results Sewer calls-66 Sewer line cleaning-37 Sewer line video--24 Replaced 15' of sewer pipe Installed new: sewer laterals-4 Lift Stations cleaned--19 Manholes raised-1 Replaced battery in Lift Station-2 Installed new! handle on lid at L/S14 Inspected & exercised all generators at wells & lift stations for storm prep Repaired 10" water main hit by contractor with assistance from Niceville PW Sampled for Enterococci bacteria and receiveds satisfactory results Government Ave/ Howell Rd: 10" sewer main break ASSISTED OTHER DEPTS Assisted ret-demnngstordan Public Works 2024 Annual Report pg. 12 Support Staff FDEP REGULATORY COMPLIANCE REPORTING Prepared & sent Monthly Operational Report (MORS) to FDEP & Poly, Inc Prepared & sent Quarterly Disinfectant Residual Report to FDEP & Poly, Inc Prepared TTHM documentation & sent with sampling results to FDEP & Poly Inc Sent Nitrate/ Nitrite: sampling results to FDEP & Poly Inc Sent FDEP Lead & Copper Inventory & customer letter for approval Sent the draft Water Quality Report (CCR) to FDEP for approval Sent the Water Quality Report (CCR) to City! Hall for customer distribution Sent the Water Quality Report to Library & City! Hall to have available for customers Prepared & sent the Water Quality (CCR) Certification of Delivery to FDEP & Okaloosa County Health Dept Menzel St 10" Water Main Break-Reported to FDEP and DOH regarding Precautionary Boil Water Notice. sent to residents & rescission notices once satisfactory bacteriological. sampling results were received Government Ave/ Howell Rd 10 Sewer Main Break- Reported to FDEP & DOH regarding the sanitary sewer overflow caused by contractor hitting sewer line and lifting the Public Notice once satisfactory sampling result Water Quality Report received. Sent 5-day Report to FDEP & Health Dept following sewer break on Government Ave Prepared and sent 1,546 Unknown Service Line Material Letters to residents Prepared & sent Quarterly! Static' Water Level report to NWFWMD & Poly, Inc Sent Water Use Summary report tol NWFWMD: and Poly, Inc Prepared & sent Annual Conservation & Efficiency Program report (Water Loss) tol NWFWMD and Poly, Inc Prepared & sent the Evaluation of Water Use Practices report to NWFWMD & Poly Inc Sent NPDES report to Administrator NWFWMD Prepared & sent WQAnalysis to NWFWMD RECORDS MAINTENANCE Filed MORS monthly Filed bacteriological sampling each month Continuously updating Lead & Copper Inventory Produced Monthly! Static' Water Level Reports Continuously updated' Water Distribution Log throughout month Prepared Monthly Purge Data Reports Daily maintain record of all activities of depts in Public' Works Prepared Monthly Public' Works Activities Reports Prepared Annual Public' Works Activities Reports Monthly Recorded' Water Uses/ Losses in FRWAS spreadsheet Daily record phone calis received Formatted vehicle fuel sheets and disseminated monthly Made Pavilion signs Monthly update Water Use summary Updated the quarterly Disinfectant Residual report for. Jan & Feb'24 Monthly updated GDP Well Totals Workbook Monthly updated Flow Rates spreadsheet Updated 2024 Well Data & Operator visit spreadsheet Redrew Sanitation route map and updated Trash p/u bys street and: sent copy to City Hall Made 48 Pavilion signs Public Works 2024 Annual Report pg. 13 Made 14 kennel logs for cats turned in & sent to PD Met with Mueller representatives about meter issues WORK ORDERS GENERATED/ PROCESSED In-house work orders generated--858 Work orders processed from City Hall-335 Locate requests processed from Sunshine 811-1,755 Meter Leak Alert customers contacted--643 Meters/ Mi.Nodes commissioned-325 Repeater commissioned-1 Phone calls received 3,140 Cemetery-7 Parks-59 Sanitation-588 Shop Tradesworker-49 Streets-131 Water/ Sewer-897 Misc/ Other Depts-1,409 Hand delivered 115 Precautionary Boil to residents following water break on Menzel! St Ordered supplies Public Works 2024 Annual Report pg. 14