CITY COUNCIL/ FINANCE AUTHORITY HOUSING AUTHORITY CHARITABLE RELIEF FOUNDATION REGULAR MEETING Minutes October 16, 2024, 7:00PM CALLTOORDER INVOCATION BALDWI HUBOF THE SAN,GABRIEL, VALLEYS ANUA Mayor/Chair Emmanuel J.3 Estrada Mayor Pro' Tem/Vice Chair Jean M. Ayala Councilmember/ Member Alejandra Avila Councilmember' Member Daniel Damian Councilmember/Member Monica Garcia These minutes are presented in Agenda order. The meeting was called to order at approximately 7:03 p.m. by Mayor Pro Tem Ayala. The invocation was given by Pastor Flores and Pastor Jackson. The Pledge of Allegiance was led by Mayor Pro Tem Ayala. PLEDGE OF ALLEGIANCE City Attorney Tabares announced that the Teleconference feature will be added to the agenda. MOTION by Jean M. Ayala and Seconded by Daniel Damian to add the teleconference feature to the agenda. City Attorney Tabares announced that Mayor Estrada request to participate remotely due to official business MOTION by Jean M. Ayala and Seconded by Alejandra Avila to accept the Mayor's request to participate PASSED [4-0] AYES: AVILA, GARCIA, DAMIAN, AYALA travel. remotely. PASSED [4-0] AYES: AVILA, GARCIA, DAMIAN,AYALA ROLLCALL MEMBERS: City Clerk Saenz performed roll call: Council Member Aljeandra Avila (present) Council Member Daniel Damian (present) Council Member Monica Garcia (present) Mayor Pro Tem Jean M. Ayala (present) Mayor Emmanuel J.J Estrada (present via teleconference) REPORT FROM CLOSED SESSION City Tabares announced that all the Council Members were present except for Mayor Estrada. The City Council met on all items on the agenda and there is no reportable action. On the item ofMatthew Rodriguezv Baldwin Park, Mayor Pro Tem Jean M. Ayala recused herself. ANNOUNCEMENTS Mayor Pro Tem Ayala announced that the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. 10-16-2024 Regular FA_HA BPCF Meeting Minutes Page 1 of5 PROCLAMATIONS. COMMENDATIONS & PRESENTATIONS Mayor Pro Tem Ayala and the City Council presented Mike Salas, Program Supervisor with a Retirement Mayor Pro Tem Ayala and the City Council presented Sam Gutierrez, Director ofPublic Works with a Recognition Plaque for his Years of Service. Recognition Plaque for his Years of Service PUBLIC COMMUNICATIONS 1)1 Irma Morales 2). Albert Mera Mayor Pro Tem opened Public Communications at approximately 7:58 p.m., the following spoke: 3). John Rios 4) Greg Tuttle Seeing no one else wishing to speak, public communications was closed. CONSENT CALENDAR Alli items listed are considered to be routine business by the City Council and willl be approved with one motion. There will be no separate discussion oft these items unless a City Councilmember so requests, in which case, thei item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. City of] Baldwin Park's Warrants and Demands Motion to ratify the attached Warrants and Demands Register. MOTION: It was moved by Jean M Ayala, seconded by Daniel Damian to adopt Motion Passed [5-0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA Motion to receive and file the Treasurer's Report for September 2024. [5-0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 2. Treasurer's Report City (CC) - September 2024 MOTION: It was moved by Jean M Ayala, seconded by Daniel Damian to adopt Motion Passed 3. Meeting Minutes of October 2, 2024 City Council Meeting held on October 2, 2024. Motion to approve the following meeting minutes of the Special City Council Meeting and Regular MOTION: It was moved by Jean M Ayala, seconded by Daniel Damian to adopt Motion Passed Award of Contract to Starside Security & Investigations for the Police Department's Jail 1. Approve the Professional Services Agreement with Starside Security and Investigative Services for jail facility staffing and support services for a three-year term from December 1, 2. Authorize the City Manager toi make non-substantive changes as approved by the City Attorney [5-0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 4. Facility Staffing and Support Services. Itis recommended that the City Council 2024, through November 30, 2027; and and execute the agreement. Item #41 was pulled. MOTION: It was moved by Jean M Ayala, seconded by Daniel Damian to table Motion Passed [5-0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 10-16-2024 Regular FA_ HA BPCF Meeting Minutes Page 2 of5 5. Approval of First Amendment to Agreement for Grant Writing Services Between City of 1. Approve the First Amendment to Agreement for Grant Witting Services Between the City of Baldwin Park and California Consulting, Inc., starting November 16, 2024, for ai term ofthree 3. Authorize the Director of] Finance to appropriate the funds and make necessary changes to the MOTION: It was moved by Jean M Ayala, seconded by Daniel Damian to adopt Motion Passed Waiver of Formal Bidding Procedures pursuant to Section 34.23 of the Baldwin Park Municipal Code: for the Authorization to enterinto an Agreement to purchase SKYDIOX10 drones for the 1. Make a finding that it would be impractical, useless, or uneconomical to follow the formal bidding procedures, and that the welfare of the public would be promoted by dispensing with 2. Approve the 5-year agreement with Skydio for the purchase of X10 drones through Axon for 3. Authorize the Police Chief to execute all necessary documents for the purchase, subject to 4. Authorize the Director of Finance to make the necessary appropriation from the Federal Asset Forfeiture Fund and budget adjustment; and to set up account # as needed. MOTION: It was moved by Jean M Ayala, seconded by Daniel Damian to adopt Motion Passed Authorize the Replacement ofThree (3) Maintenance Vehicles through the City's Vehiclel Lease 1. Authorize the procurement of three (3) maintenance vehicles per the City's Lease Program; 2. Authorize thel Finance Director to make the necessary budget adjustments including carry-over ofFY23-24 funds for CIP No. 24-022-15727 and CIP No. 24-047-15727/ 59003; and 3. Authorize the Director of Public Works or his designee to add three (3) vehicles to the lease Baldwin Park and California Consulting, Inc. Motion to; (3)years; and budget. 2. Authorize the Chief Executive Officer to Execute Agreement; and [5-0]. AYES: AVILA, DAMIAN,GARCIA, AYALA, ESTRADA 6. Baldwin Park Police Department UAS Program Motion to: the same. the Baldwin Park Police Department's UAS program for $137,885.82 review by the City Attorney. [5-0).AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA Program - CIP24-022-15727 and CIP24-047-15727/ 59003 7. Itisi recommended that the City Council: and program and process the necessary documents. Item #71 was pulledjorfirther discussion. MOTION: It was moved by Jean M Ayala, seconded by Monica Garcia to adopt Motion Passed [5-0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 8. Microsoft Office 365 License Renewal Motion to approve entering into a Microsoft 365 For Governments License renewal with Planet MOTION: It was moved by Jean M Ayala, seconded by Daniel Damian to adopt Motion Passed Technologies for assorted licenses, the lowest oft the three quotes secured. [5-0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 10-16-2024 Regular FA_HA BPCF Meeting Minutes Page 3of5 PUBLIC HEARING REPORTS OF OFFICERS 9. Consideration ofI Naming the Dog Park Under Construction at Barnes Park Motion to; and 1.3 Select the name of Baldwin Bark Park for the Dog Park under construction at Barnes Park; 2. Authorize the Director of Recreation & Community Services to execute any associated MOTION: It was moved by Daniel Damian, seconded by Jean M Ayala to adopt Motion Passed documents necessary for the name selection. [5-0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA CITY COUNCIL! ACTING ASSUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY SA1. Successor Agency to The Dissolved Community Development Commission of The City of DEVELOPMENTCOMMISSION Baldwin Park Warrants and Demands Motion to ratify the attached Warrants and Demands Register. [5-0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA Motion to receive and file the Treasurer's Report for September 2024. [5-0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA MOTION: It was moved by Jean M Ayala, seconded by Monica Garcia to adopt Motion Passed SA2. Treasurer's Report SA - September 2024 MOTION: It was moved by. Jean M Ayala, seconded by Monica Garcia to adopt Motion Passed FINANCE AUTHORITY CONSENT CALENDAR 1. Treasurer's Report FA - September 2024 Motion to receive and file the Treasurer's Report for September 2024. [5-0J.AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA Baldwin Park Housing Authority's Warrants and Demands Motion to ratify the attached Warrants and Demands Register. MOTION: It was moved by Jean M Ayala, seconded by Monica Garcia to adopt Motion Passed HOUSING AUTHORITY CONSENT CALENDAR 1. MOTION: It was moved by Jean M. Ayala, seconded by Monica Garcia to adopt Motion Passed [5-0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA Motin to receive and file the Treasurer's Report for September 2024. [5-0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA 2. Treasurer's Report HA - September 2024 MOTION: It was moved by. Jean M Ayala, seconded by Monica Garcia to adopt Motion Passed 10-16-2024 Regular_ FA_HAI BPCF Meeting Minutes Page 4 of5 CHARITABLE RELIEF FOUNDATION CONSENT CALENDAR 1. Staffr recommends that thel Board ratify the attached Warrants and Demands Register. Adoption of Resolution with the Board of Directors for Navidad en el Barrio, Inc., Christmas Campaign entitled, "Resolution oft the Board of] Directors Program Year 2024" 1. Adopt Resolution with the Board of Directors for Navidad en el Barrio, Inc., Christmas Campaign entitled, RESOLUTION OF THE BOARD OF DIRECTORS PROGRAM Motion to: YEAR 2024"; and 2. Authorize the Chair to execute the Resolution. MOTION: It was moved by Jean M Ayala, seconded by Monica Garcia to adopt Motion Passed [5-0]. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA CITY COUNCIL/CITY CLERK/CITYTREASURER/STAFE REQUESTS & COMMUNICATION Mayor Estrada sought consensus oft the City Council to direct staff to look into the opportunity in applying for Mayor Pro Tem Ayala sought consensus oft the City Council to direct stafft tol bring back the Boxing Club for thel HUD Grant Senior Age in Place. recognition ofa achievement. ADJOURNMENT Mayor Pro Tem Ayala motioned to adjourn the meeting at approximately 8:30 a.m. and seconded by Daniel Damian. Passed. AYES: AVILA, DAMIAN, GARCIA, AYALA, ESTRADA Mayor ATTEST: Christopher Saenz, City Clerk APPROVED: November 6, 2024 10-16-2024 Regular_FA_HAJ BPCF Meeting Minutes Page 5of5