OF CON REGULAR MONTLY MEETING MINUTES May14,2024 EST.1881 THESE ARE THE. MINUTES FROM THE: REGULAR MEETING OF THE: BOARD OF COMMISSIONERS FOR' THE TOWN OF CONETOE, NORTH CAROLINA May 14th, 2024 The Board of Commissioners oft the' Town ofConetoe met in al Regular Meeting on Tuesday, May 14, 2024 at 6:30 p.m. at the Conetoe Volunteer Fire Department located at 115S S. Canal St., Conetoe, NC27819. PRESENT Mayor Delane Bryant ABSENT none ALSO PRESENT Town Clerk: Kelly Hunter Tyra Hines Ralph Webb, Edgecombe County Commissioner Edgecombe County Commissioner Commissioners: Cedric Barnes, Jenny Staton-Hinnant, Clay Webb, and Monica Worsley 1. MEETING CALLEDTO ORDER AND INVOCATION GIVEN Mayor Bryant called the meeting to order, and County Commissioner Ralph Webb offered the invocation. 2. WELCOME1 TO CITIZENS Mayor Bryant acknowledged citizens and special guests. She read through the agenda as presented. Commissioner Hinnant made ai motion to approve the agenda without amendment and Commissioner Worsley seconded the motion andi it carried unanimously. 3. READING OF THE. MIINUTES The minutes from thel Regular Monthly Meeting held on April 9th were read by Town Clerk, Kelly Hunter. Commissioner Worsley made a motion to approve the minutes without amendment. Commissioner Hinnant seconded the motion to approve and amend the minutes and it carried unanimously. 4. OLDBUSINESS a. Commissioner Clay Webb gave an update on the renovation project taking place at the Town Hall. The renovation is in an effort to get the building up to code and meet ADA compliance b. Commissioner Hinnnat presented information on the Mobile Mammogram Unit that will be at the Town Hall on May 29th. This will be the only location for Edgecombe County. The Board encouraged citizens to come take advantage of this event and share information with Mayor Bryant gave an update on different grant opportunities afforded to the town. Wel have received the $3000.00 Edgecombe County Mini Grant to help with the Seniors On The Go Project. The grant application for the Edgecombe County Get Off the List Imitative was delivered to the county office. If awarded that money will be used to complete our Town guidelines, as well as, improve the grounds for public use. people you know. Library. 1Page Commissioner Webb made ai motion to approve and close the Old Business portion oft the meeting. Commissioner. Barnes seconded the motion and it carried unanimously. 5. NEW: BUSINESS a. Town Clerk, Kelly Hunter, presented the clerk report and gave an accounting of both completed and upcoming required reports for the Town and its Bank' Totals. A list of all bills and invoices paid and deposited were giving to the Council to 1. Commissioner Worsley made a motion to approve all bills and invoices paid. Commissioner Hinnant seconded the motion and it carried ii. The Town Clerk also gave notice of State Grant expenditures and reporting. As well as, a status on the FY23-24 Audit. Black Mountain Software came in on April 231d to assess our finances & books to better understand what services we are in need of iii. The Board has attended two Budget Workshops and are planning a Public Hearing to present the Budget Draft Ordinance to the public. The Budget Draft will be submitted to the State Coach with the NC State Treasurer's Office for review before 1. The Town Clerk requested a date for the Public Hearing and a Motion to purchase a Legal Ad for the upcoming Public Hearing for the Budget Draft a. Commissioner Webb made a motion to set the Public Hearing for the Budget Draft Ordinance for June 11, 2024, at the Regular Town Meeting, and to approve June 21, 2024 for the date of Adoption of the Budget Ordinance. Commissioner Worsley seconded the motion b. Commissioner Webb made a motion to approve the request to purchase a Legal Ad for the Notice of the Public Hearing for the Budget Draft Ordinance. Commissioner Worsley seconded the review and approve. unanimously. tol begin the conversion process. presenting it to the public. Ordinance. and it passed unanimously. motion and itj passed unanimously. b. Budget Officer, Clay Webb, presented the Budget Report and gave an accounting ofs some of the overages in the current FY 23-24 Budget. These will require an amendment. The Board will be scheduling another Budget Meeting to address these in the near future. We are on schedule to have thel Budget Ordinance. Adopted on time for FY24-25 1. Commissioner Worsley approved the Monthly Budget Report and Commissioner Hinnant seconded thei motion and it carried unanimously. Tyra Hines, Regional Planner with the Upper Coastal Plain Council of Government presented some Compliance Documents needed to continue to stay in compliance with the CDBG Grant. This includes five plans that need to be adopted and 1 resolution. All oft these plans and resolutions will be made available to thej public and Board for review at the Town Hall. Section Three Plan: Local Job Initiative 1. Commissioner Barnes made a motion to adopt the Section Three Plan and Commissioner Worsley seconded the motion andi it carried unanimously. ii. Language Access Plan: All advertisements will be available for translation services. 1. Commissioner Hinnant made a motion to adopt the Language Access Plan and Commissioner Webb seconded the motion and it carried unanimously. iii. Equal Employment Procurement Plan: The Town will always practice Equal Opportunities when accepting bids and services for projects. The town will not retaliate in any capacity and will follow with its Grievance Policy. 1. Commissioner Webb made a motion to adopt the Equal Employment Procurement Plan. Commissioner Hinnant seconded the motion and it carried unanimously. 2Page iv. Equal Employment Opportunity Plan: The town will always practice equal rights 1. Commissioner Barnes made a motion to adopt the Equal Emploument Plan. Commissioner Worsley seconded the motion and it passed without. Citizen Participation Plan: The town will always keep the citizens involved and up 1. Commissioner Worsley made a motion to adopt the Citizen Participation Plan. Commissioner Webb seconded the motion and: it carried unanimously. vi. HUDD Fair Housing Plan: The town will offer fair houses opportunities through 1. Commissioner Hinnant made a motion to adopt the Fair Housing Plan. Commissioner Worsley seconded the motion andi it carried unanimously. vii. Performance Plan Contract- Project Time Line: 27 months to complete thej project. 1. Commissioner Hinnant made a motion to adopt the Performance Plan Contract. Commissioner Webb seconded the motion and it carried 1. Commissioner Webb made a motion to approve the Grant Project Ordinance. Commissioner Worsely seconded the motion and it carried opportunities with regards to employment. tos speed in the process by offering Public Hearings. brochures, workshops, have lenders out, etc. unanimously. viii. Grant Project Ordinance: Breakdown of Grant Project Budget unanimously. ix. The 504 Survey was given to the Town Clerk for review. It is a self-evaluation Grant. Administration Contract: Breaks down duties oft the COG and the Town. 1. Commissioner Hinnnant made a motion to adopt the Grant Administration Contract. Commissioner Barnes seconded the motion and it carried 1. Commissioner Barnes made ai motion to approve and adopt the Resolution. Commissioner Hinnant seconded the motion and it passed without xii. Signatory Card Request: Anyone listed is certified to sign on behalfo oft the town. 1. Commissioner Hinnant made a motion to approve the Signatory Card Request. Commissioner Worsley seconded the motion and it carried a. Commissioner Worsley made a motion to close out this portion of the meeting with Tyra Hines. Commissioner Barnes seconded the survey that is to be completed my Town Staff. unanimously. amendment. xi. Resolution: By Mayor and Governing Body (Revitalization Program Grant) unanimously. motion and it carried unanimously. d. Town' Tee Packet- Presented by' Town Clerk Kelly Hunter . The' Town Clerk presented the Board with a Town T-Shirt Packet. It included a time line of correspondence with vendors. It gave a list ofl key details regarding the cost, handling of payment, how orders will be taken, and information on1 thej pick-up. 1. Commissioner Webb made ai motion to approve the T-Shirt Packet and sell. Commissioner Worsley seconded the motion and it carried unanimously. Mayor Bryant presented information on the updating and revising taking place on our. Zoning and Town Ordinances. We are waiting for the Mid-East Commission to 1. Commissioner Worsley made a motion to approve and close the New Business. Commissioner Hinnant seconded the motion and it carried 2. Additional New Business come back and present thel Board with the final draft for review. unanimously. 6. PUBLIC COMMENTS- i. Andrea Chance and Evelyn Powell with Conetoe FamilyLife 1. Presented to the Board an opportunity to partner with them. They gave inform on their organization and their goals to provide produce to residence. 3Page They wanted to explore any previous grievances with the board, businesses, and residents. They also brought their food truck with samples of food they a. Mayor Bryant opened the floor for commissioners and local residents to respond to the idea of a partnership. Ultimately, Commissioner Webb made a motion to table the discussion for now and revisit at another time. Commissioner Hinnant seconded the provide. motion and it carried unanimously. 7. CLOSING COMMENTS WERE GIVEN BY MAYOR AND COMMISSIONERS a. Commissioner Worsley made a motion to close the Commissioner Comments portion and Commissioner Webb seconded the motion and it carried unanimously. 8. ADJOURNMENT a.Commissioner Webb made a motion to adjourn the meeting and Commissioner Worsley seconded the motion and it carried unanimously. Our next regular monthly meeting is scheduled for. June 11th, 2024 at 6:30PM at the Conetoe Volunteer Firel Department Mayor Dlas Beyat duglla 4Page