228 CITY OF SAINT MARYS COUNCIL BUDGET WORKSHOP NOVEMBER 4, 2024 CALL' TOC ORDER The scheduled Council Budget Workshop of the City of Saint Marys was called to order by Mayor Lyle Garner on Monday, November 4, 2024 at 6:00 p.m. The meeting was held in the Council Room of City Hall, 11 LaFayette Street. Notice oft this meeting was sent to Council on November 1, 2024, posted at City Hall and published in the Daily Press. PLEDGE TOTHE FLAG ROLL CALL Present: Mayor Lyle Garner, Deputy Mayor Shane Schneider, Jerome Sorg, Nedward Jacob, Stephen Bagley, Anthony Gregory, Joe Sarginger, City Manager Joseph Fleming, and Recording Secretaries Lorrie Levenduski and Rachael Hughes. City Staff: Finance Director Charles Nunamaker, Chief of Police Tom Nicklas, Tim Brennan, Director of Public Works, Travis Skrzypek, Deputy Director of Public Works, Matt Young, Senior Code Official. Larry Smith and Keith Porco. VISITORS CITIZEN COMMENTS ON There were no citizen comments on agenda topics. AGENDA TOPICS APPROVAL OF ARPA PROJECTS-1 Balance of American Rescue Plan Act (ARPA) funds Manager Fleming presented a request for approval of the remaining ARPA funds of $236,522 to be used for the $41,800 Stormwater Drain Repair in front of the bays for the Crystal Fire Department on Erie Ave side. The project would reinforce the drainage area since we believe the weight of the $194,722 Construction of the Amphitheater at Shawmut Park. The City recently was awarded funds in the amount of$438,000 from the Local Share Assessment Grant to be used towards the Itv was confirmed the remaining funds would need to be spent or Stephen Bagley made a motion to approve the above request, seconded by Shane Schneider and all were in favor. following: trucks is collapsing the existing drain. project. under contract before the end ofthe year. Motion Passed CITY OF SAINT MARYS COUNCIL BUDGET WORKSHOP NOVEMBER 4, 2024 229 BUDGET OVERVIEW. AND Manager Fleming provided the following comments: SUMMARY The annual budget is the most important document that Council will review for the year. He noted this budget is very complex but will be presented in an easier format this year. He commended the new Finance Director Charles Nunamaker and City staff for their hard work. The 2025 budget was balanced and no increase in taxes was being requested. GENERAL FUND BUDGET The General Administration budget was discussed. General Administration General Administration costs within the General Fund consists oft the following departments and/or programs: Mayor-Council, Manager, Financial Administration, Tax Collection, Solicitor Fees, Human Resources-Public Relations, Personnel Administration, and buildings costs for City Hall. The Public Safety budget was discussed. Public Safety Public Safety contains the Police Department, EMA, Code Enforcement, and the Planning and Zoning Departments. Police Department was reviewed. No changes were made. Code EnforementPlamning and Zoning No changes were made. Emergency Management No changes were made. Public Works The Public Works budget was discussed. Public Works is responsible for the reconstruction and maintenance of City roads, snow removal; traffic signals and street signs; storm sewers and drains; curbs and sidewalks. No changes were made. Sanitation 230 CITY OF SAINT MARYS COUNCIL BUDGET WORKSHOP NOVEMBER 4, 2024 Sanitation includes expenditures to administer the utility billing and managing the sewage treatment plant, recycling costs and on-lot sewage inspections. No changes were made. Parking Facilities Parking Facilities includes the expenditures related to the parking garage, municipal parking lots and on-street parking. No changes were made. Community & Economic Development Community & Economic Development department serves asa communication between the City and the downtown business and local organizations. The department works with the community in developing economic development through grant revenue. Major funding is through the federal and state government. No changes were made. Other Administration Other Administration contains Interfund Operating Transfers, Miscellaneous and Community Transfers. No changes were made. CAPITAL FUNDS Capital Reserve Fund The Capital Reserve fund and the CDBG fund accounts for all resources and expenditures concerning the acquisition, construction or improvements of capital facilities, acquisition of equipment and infrastructure cost by the municipality including Funds from the General Fund are transferred to the Capital This fund was created in the 2019 budget. Revenue to support these expenditures came from the increase int the Earned Income Tax imposed in 2019. 85% of the .2 tenths increase is allocated tot this program. Half of this funding is for streets, roads and storm sewers and the other halfis for bridges. special revenue funds and enterprise funds. Reserve fund based on the City Policy. CITY OF SAINT MARYS COUNCIL BUDGET WORKSHOP NOVEMBER 4, 2024 231 Chief Nicklas explained the proposed replacement of the Officers' primary duty firearms were included in the Capital Officer Larry Smith and Keith Porco from Sinterfire described the current firearms are becoming obsolete and ammunition costs is increasing. The transition to a 9mm Glock pistol was Tim Brennan, Public Works Director and Travis Skrzypek, Public Works Deputy Director provided details of the proposed bridge and road repairs. It was noted this is the 5th year of the road repair schedule, SO 2025 will have the overlay of pavement Cost to manage and operate the Sewage Treatment Plant is paid through the Sewage Treatment Fund. This fund is an operating fund. For capital costs for the Sewage Treatment Plant, the cost is paid through the Sewer Fund and capital costs to upgrade and to maintain the sewer lines is paid through the I& IJ Fund and purchase request for the Police Department. Capital Reserve -S Streets, Roads, and Bridges recommended. on numerous streets. ENTERPRISE FUNDS the Sewer Line Replacement Fund. There were no changes made. Sewage Treatment Fund Budget SPECIAL REVENUE FUNDS (Added to agenda) Street Lighting Tax Fund Fire Protection Fund Recreation Fund Library Fund Ambulance Fund Fire Hydrant Fund Debt Fund Shade Tree Fund Charles Nunamaker explained the Special Revenue Funds are There were no changes to the Street Lighting Fund. There were no changes to the Fire Protection Fund There were no changes to the Recreation Fund. There were no changes to the Library Fund. There were no changes to the Ambulance fund. There were no changes to the Fire Hydrant Fund. There were no changes to the Debt Fund. There were no changes to the Shade Tree Fund. millage-based funds set by Council. 232 CITY OF SAINT MARYS COUNCIL BUDGET WORKSHOP NOVEMBER 4, 2024 Approval to order Public Works equipment Motion Passed Travis Skrzypek explained due to the long lead time for ordering areplacement for Truck #5, he requested permission to order the cab and chassis before the end ofthis year. Anthony Gregory made a motion to approve the request, seconded by Jerome Sorg, and all were in favor. Mayor Lyle Garner made the following announcement: The next budget workshop scheduled for Wednesday, November 6, 2024 has been cancelled. Next Council regular meeting will be held on Monday, November 18, 2023, at 7:00 p.m. at City Hall. Stephen Bagley made a motion to adjourn the meeting, seconded by Shane Schneider. Meeting adjourned at 8.00 p.m. ANNOUNCEMENTS ADJOURNMENT Recording d Secretary a