216 CITY OF SAINT MARYS COUNCIL REGULAR MEETING SEPTEMBER 16, 2024 CALL' TO ORDER The regular monthly Council meeting of the City of Saint Marys was called to order by MayorLyle Garner on Monday, September 16, 2024, at 7:00 p.m. Notice oft this meeting was sent to Council on September 12, 2024, posted at City Hall and published in the Daily Press. PLEDGE TO THE FLAG ROLL CALL Mayor Lyle Garner, Deputy Mayor Shane Schneider, Nedward Jacob, Stephen Bagley, Anthony Gregory, Joe Sarginger, City Manager Joseph Fleming, Solicitor Lauren Brennen, and Recording Secretary Lorrie Levenduski. Jerome Sorg dialed in. City Staff: Tina Gradizzi, Director of Community and Economic Development, Chuck Nunamaker, Director ofl Finance. Cly Hornung, Thomas Kronenwetter, Richard Sadley, Warren Nedward Jacob made a motion to approve the August 19, 2024 minutes, seconded by Shane Schneider and all were in favor. VISITORS Stewart, Joe James and Amy Cherry. APPROVAL OF MINUTES August 19, 2024 - Regular Meeting Motion Passed AGENDA TOPICS MANAGER'S REPORT CITIZEN COMMENTS ON There were no citizen comments on agenda topics. Manager Fleming presented the following Manager's Report for August 2024. "As we enteri into the fall season, we are trying to wrap up projects for the year. We have been fortunate to have the great weather to continue the construction season. The new playground at Memorial Park is taking shape along with the construction of the Benzinger Park pathway. Once all the items are put in place at Memorial Park, the construction oft the new: items at Diamond Street Park will begin. I am thinking sometime in early October. The sewer replacement project has started on Washington Street. We did receive the permit from the railroad, but now we. are waiting for the railroad's flagging company to start in the downtown area. Honestly, I am not sure how far we will get with the sewer project by the end of the construction season. CITY OF SAINT MARYS COUNCIL REGULAR MEETING SEPTEMBER 16, 2024 217 Oil and chipping is wrapping up for the year, and mill and fill will be beginning in the coming weeks. All of work is being directed towards the preparation of the Fall Fest which is happening this weekend as it is the biggest event fort the City. With that being said, Ia am requesting residents and visitors to be mindful of where they are parking their vehicles. If your vehicle is parked on private property, please get the consent of the property owner. We receive calls every year pertaining to vehicles being on private property and it is up to the property owner on how they The City will be accepting applications for the position of Executive Assistant until the end of the month. So far, we have received over 80 applications for this position. We are looking to close out the current audit in the coming month or SO and we are in the process of formulating the Ihope everyone has a great time this weekend at Fall Fest and it looks like the weather will be cooperative for the Manager Fleming, provided the following Treasurer's Report for Total revenue for the general fund as of August 315t, 2024, was $6.3 million or 70% of Budget, last year was $6.3 million (74%) and 2022 was $5.5 million (67%). Expenditures for the general fund as of August 31st, 2024, were $5.9 million or (67%) of Budget, last year was $4.9 million (58%) and 2022 was $4.4 million (54%). Total real estate tax collections as of the end of August is at (96%) of budget, for 2023 it was (97%) and through August 2022 real estate collections were (96%) ofbudget. Earned Income Tax collected as of 8/31/24 was at (80%) of budget, in 2023 it was (85%) ofbudget and in 2022 EIT collections were at (67%) of budget. Even with the dip at the beginning of August Pension Plan accounts recovered and once again increased in will proceed with the situation. 2025 Budget. weekend." TREASURER'S REPORT August 2024: August. LEGISLATIVE ACTION: Consider for adoption: Ordinance No. 342-4 Amending the Saint Marys City Code to add Ordinance No. 342- Amending wording to Chapter 1, Part 5, S 507 Providing for monetary the Saint Marys City Code to add liability for repairs, removal, and replacement of Shade Trees wording to Chapter 1, Part5, removed or otherwise damaged without City and Commission 507 Providing for monetary liability for repairs, removal, and approval was presented for adoption. 218 CITY OF SAINT MARYS COUNCIL REGULAR MEETING SEPTEMBER 16, 2024 replacement of Shade Trees without City and Commission Joseph James stated his concerns with thel legality ofthe ordinance ordinance is acceptable and has been adopted by multiple Shane Schneider made a motion to adopt Ordinance No. 342, seconded by Stephen Bagley and all were in favor. removed or otherwise damaged and Solicitor Brennan responded wel have a legal opinion that the approval Motion Passed municipalities across Pennsylvania. Ordinance No. 343- - Submitting Ordinance No. 343 - Submitting to a vote of the registered electors, aj proposed amendment 1403 (f) to increase the current tax limit for community of the City Code Article XIV,S ambulance services and rescue squads from "not exceeding % 1403 (f) toi increase the current mill" to "not exceeding 2 mills." was presented for adoption. squads from "not exceeding % seconded by Shane Schneider and all were in favor. to a vote of the registered electors, aj proposed amendment of the City Code Article XIV, tax limit for community ambulance services and rescue mill" to "not exceeding 2 mills." Nedward Jacob made a motion to adopt Ordinance No. 343, Motion Passed Consider for adoption: Resolution No. 24-17- Supporting the Pennsylvania Commission for the United States Semi-quincentennial (AMERICA250PA) Motion Passed Resolution No. 24-17-S Supporting the Pennsylvania Commission for the United States Semi-quincentennial (AMERICA250PA) The Resolution gives the City's endorsement to AMERICA250PA and their mission to educate, preserve, innovate and celebrate the 250th anniversary oft the United States. Stephen Bagley made ai motion to approve Resolution No. 24-17, seconded by Shane Schneider and all were in favor. Resolution No. 24-18 - Disposition of City records was presented Manager Fleming explained after ani inventory of3rd floorrecords, it was determined there were files eligible to be destroyed according to the Municipal Records Manual. Ex. Copies of Elk County Commissioner's: minutes from 1980's. Shane Schneider made a motion to approve Resolution No. 24- 18, seconded by Joe Sarginger and all were in favor. application was presented for adoption. was presented for adoption. Resolution No. 24-18- Disposition of City records for adoption. Motion Passed Resolution No. 24-19 - Strategic Resolution No. 24-19 - Strategic Management Planning grant Management Planning grant application Tina Gradizzi explained the grant application in the amount of approximately, $80,000 and would provide strategic management CITY OF SAINT MARYS COUNCIL REGULAR MEETING SEPTEMBER 16, 2024 219 planning for Parks and Recreation (review/redo of the pool feasibility study), Police (add additional surveillance cameras) and Public Works (assessment ofs storage facilities) departments. Shane Schneider made a motion to approve Resolution No. 24- It was confirmed the recommendations were contained in the Tina Gradizzi explained previous studies contained various recommendations and the ability to apply for funding within a 5 Stepehen Bagley questioned the need for a pool feasibility study since the revenue and expenditures already showed the pool was Itv was clarified the study was needed to apply for funding to repair Anthony Gregory seconded the motion, and all were in favor. Development Department requested quotes from three local companies for six - 4 foot, black, metal, powder-coated benches. These benches will be installed at Shawmut Park with ADA height requirements and will be, similar, to the benches around The Diamond and the Erie Avenue Pocket Park. The quotes were requested, via email, on August 28, 2024, and were due Thursday September 5, 2024. The following quotes Motion Discussion 19. HRG plan for the above projects. year time frame. not profitable. and/or redo the pool. Motion Passed ADA benches Award of Bid- Shawmut Park Tina Gradizzi explained the City's Community and Economic were received: Pesce Metal Fabricating, Inc. Dinsmore Welding and Fabrication, Inc. $8,139.78 $23,220.00 Copies of the quotes were included for Council's review. It was recommended to accept the quote from Pesce Metal Fabricating, Inc. for the purchase and installation in the amount of $8,139.78. Warren Stewart suggested the benches be the same as on the Shane Schneider made a motion to award the bid as Diamond. Motion recommended, seconded by Anthony Gregory. 220 CITY OF SAINT MARYS COUNCIL REGULAR MEETING SEPTEMBER 16, 2024 Roll Call Vote - Motion Passed On a roll call vote, Shane Schneider, Anthony Gregory, Jerome Sorg and Mayor Garner voted in the positive. Nedward Jacob, Stephen Bagley and Joe Sarginger voted in the negative. Motion Tina Gradizzi explained following a monitoring report with D.C.E.D., it was requested that an Environmental Review Procedures Plan for the administration of grant projects be prepared and approved by Council. She confirmed her department Anthony Gregory made a motion to approve the Environmental Review Procedures Plan, seconded by Shane Schneider and all Passed 4 to3. Approval of Environmental Review Procedures Plan was already following this Plan. Motion Passed were in favor. 2025 Minimum Municipal Obligation (M.M.O.) 2025 Minimum Municipal Obligation (M.M.O.'s) Charles Nunamaker, Finance Director, presented the following Ac copy of the 2025 M.M.O. reports for the pension funds was presented. This report is done every year. Act 205 requires that itl be submitted and approved by the governing body of the City of St. Marys by September 30, 2024. The City is required to transfer the M.M.O. to the pension plans through the General Fund. The City receives State aid from the Commonwealth through. ACT 205 to help cover this cost. Total requirement for the police pension is $226,703 and for the non-uniformed employee's pension is $148,620 or at total of $375,323. This is an increase of $11,941 from the total requirement for 2024. In 2023 the City received from ACT 205, $352,866 to help fund the M.M.O. requirements. The City should receive the 2024ACT 205 funding in late September-early October of this year. As summary of the requirements for each year along with the amounts received from Act 205 and the City contributions was Nedward Jacob made a motion to approve the 2025 M.M.O. contributions, seconded by Stephen Bagley and all were in favor. Annual Manager's Evaluation. He clarified that all of Council will complete the evaluation form, but the committee will present the information: also presented. Motion Passed TOPICS FOR DISCUSSION: Mayor Garner stated a committee was needed to perform the Manager's Annual Evaluation Manager with the information. CITY OF SAINT MARYS COUNCIL REGULAR MEETING SEPTEMBER 16, 2024 221 Jerome Sorg, Joe Sarginger and Shane Schneider were appointed tothe Manager's Evaluation Committee. CITIZEN COMMENTS ON Tom Kronenwetter explained his issue with the sidewalk at the NON-AGENDA TOPICS intersection of Brusselles St. and Sorg St. He explained the truck entering from Brusselles St. onto Sorg street to go to the Straub Manager Fleming stated he would reach out to the PennDOT Warren Stewart provided his comments on the memorial benches at Memorial Park and request an update on the future plans for the Joe James provided his comments on his past history with the City. Brewery are destroying his sidewalk. representative to explore any options. Shawmut Park. COUNCIL COMMENTS Council had the following comments: Encouraged everyone to attend the upcoming Fall Festival at the Shawmut Park. ANNOUNCEMENTS Mayor Garner made the following announcements: The next regular Council meeting will be held on Monday, "Trick or Treat" will be held on Thursday, October 31st from 6:00 p.m. to 8:00 p.m. by porchlight invitation only. Stephen Bagley made a motion to adjourn the meeting, seconded by Nedward Jacob. Meeting adjourned at 8:10p.m. October 21, 2024 at 7:00 p.m. ADJOURNMENT Mayor Apa1Sk Recording Secretary dtlk