HOPEWELL TOWNSHIP YORK COUNTY PA BOARD OF SUPERVISORS REGULAR MEETING MINUTES FOR DECEMBER 5, 2024 HOPEWELL TOWNSHIP MEETING ROOM & ZOOM 7:00 PM Chairman Manifold called the meeting to order at 7:00pm and opened the meeting with the Pledge. He asked that all in attendance sign in and anyone who may be recording the meeting provide their name and address for the record. Also in attendance, Supervisors David Wisnom and John O'Neill, Attorney Andy Miller, Zoning Officer Cliff Tinsley and Township Manager Katie Berry. Executive Session was held prior to the meeting with the solicitor to discuss potential litigation. Anyone online that would like to comment can use the raise hand icon. Approval of Minutes: Supervisor O'Neill motioned to approve the November 7, 2024, Board of Supervisors Regular meeting minutes and Supervisor Wisnom seconded. Treasurer's Report/nvoices: Supervisor Wisnom motioned to approve the November 30, 2024, Treasurer's Report and previously reviewed invoices listed in this report Chairman Manifold motioned to re-establish the amount of the Treasurer's Bond for 2025 which is currently 3.5 million, at the recommendation of the auditors and Supervisor Motion carried. and Chairman Manifold seconded. Motion carried. O'Neill seconded. Motion carried. Roads: Road shoulders- Cleanup is being done around the road shoulders this month. Begin more tree trimming. The crew is also doing tree trimming due to the recent winds as well as winter tree trimming throughout the township. Residents will be notified. Ready for snow removal- They also did some minor salt spreading with the recent snow squalls. None Subdivision/Land Development Plans: Solicitor's Report: Employee Handbook Revision, Resolution 16-2024- Revisions are being made to the holiday schedule. Since the elections will no longer be held at the township anymore and the office will not be closed on those days. The two new holidays will now be President's 1Page Day and Columbus Day for all township employees. Supervisor O'Neil motioned to adopt Tax Rate Resolution 17-2024- The millage rate will stay the same at 2.1 mils. Supervisor Wisnom motioned to approve Resolution 17-2024 and Supervisor O'Neill seconded. SALDO Amendments- Ordinance 2024-05- The next step is to schedule a public hearing. Supervisor O'Neill motioned to authorize advertisement for the Ordinance 1-2025 at the Dalfen Industrial Warehouse Development- they have asked for a time extension due to the holidays. Supervisor O'Neill motioned to grant the time extension request and Supervisor Wisnom seconded. Motion carried. Supervisor Wisnom motioned to set the hearing date for February 6 and Supervisor O'Neill seconded. Morion carried. Resolution 16-2024 and Supervisor Wisnom seconded. Motion carried. Motion carried. January 6 Organizational meeting and Supervisor Wisnom seconded. Other Business: 2025 Budget - This has been advertised per the Manager and Supervisor Wisnom motioned to adopt the 2025 Budget, Supervisor O'Neill seconded. Motion carried. 2025 Paid Holidays - Supervisor O'Neill motioned to approve the 2025 paid holidays and 2025 Meetings dates - Supervisor Wisnom motioned to approve and authorize the Manager to advertise the 2025 meeting dates as read and Supervisor O'Neill seconded. 2025 Tax Collector Sitting Hours = Supervisor Wisnom motioned to approve the tax Tax Collector expenses reimbursed- Chairman Manifold read over the expenses in the amount of $153.54. Supervisor O'Neill motioned to approve, and Supervisor Wisnom 2025 SPCA Contract - Steven Martinez (Executive Director) was present to discuss with the Board and for them to review their contract. He provided a packet for the board to review and explained that the SPCA is the only service and shelter for the entire county. The demand for stray dogs has gone up in York County by 22 %. Supervisor O'Neill motioned to approve the contract for 2025 in the amount of $3978.00 and Supervisor Patrick Gallagher- was present to introduce himself to the Board and stated his interest inv volunteering for the Zoning Hearing Board. He would volunteer for any other position if Karol Manner-Dyess- = was present via zoom toi introduce herself and explain tot the Board why she is interested in being considered for any Township Board vacancies. Matt Gross- of Piston Court was present to discuss with the Board a recent permit application denial and concerns with the Township's consulting firm. Mr. Gross feels his permit was denied improperly by our Zoning Officer Mr. Tinsley, who explained that Mr. Gross's permit was submitted on a property that he does not own sO therefore the permit application was properly denied. Jeff Vandervort, also of Piston Ct was present via Zoom Chairman Manifold seconded. Motion carried. Motion carried. collector sitting dates as read and Supervisor O'Neill seconded. seconded. Motion carried. Wisnom seconded. Motion carried. became available. to discuss as well. 2IPage Personnel: Chairman Manifold stated that Board has been reviewing resumes and interviewing candidates for the Manager position at this time. Katie will be here for the January 6 Organizational meeting and the Township will proceed forward from there. Supervisor O'Neill thanked Katie again for all that she has done during her time as Manager. Public Comment: None Adjournment: Meeting adjourned at 8:00pm NLAAIKIR Diana Manker, Recording Secretary 3IPage 11:28 AM 12/04/24 Cash Basis Hopewell Township As of November 30, 2024 Balance Sheet Prev Year Comparison Nov 30, 24 Nov 30,23 $Change %Change ASSETS Current Assets Checking/Savings 100.. Checking/Savings 100.00 General Fund Checking 101.00 Cell Tower MMA 102.00 - Traffic Light MMA 103.00- Facilities Fund MMA 104.00- * Equipment Fund MMA Total 100. Checking/Savings 105.00 Payroll Checking 106.00 State Fund Checking Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 200.00 Accounts Payable Total Accounts Payable Other Current Liabilities 210.00 Payroll Liabilities 210.04- PA UC Taxes Withheld 210.06 Local Income Taxes Withheld 210.07 Local Services Tax Withheld 210.11 Retirement Contributions 210.15 Medicare Taxes Company Paid Total 210.00- Payroll Liabilities Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 275.00- Fund Balance Net Income Total Equity TOTAL LIABILITIES & EQUITY 735,771.68 203,363.94 3,184.19 2,715,186.59 2,529,500.07 446,065.59 4,103,571.99 3,868,705.62 17,294.84 24,672.91 4,145,539.74 4,027,036.74 4,145,539.74 4,027,036.74 4,145,539.74 4,027,036.74 849,024.04 151,982.82 3,104.20 335,094.49 21,891.83 136,439.29 -113,252.36 51,381.12 79.99 185,686.52 110,971.10 234,866.37 -4,596.99 111,766.38 118,503.00 118,503.00 118,503.00 -13.3% 33.8% 2.6% 7.3% 33.1% 6.1% -21.0% -81.9% 2.9% 2.9% 2.9% -575.24 -575.24 -0.01 0.00 0.00 2,201.43 -0.01 2,201.41 2,201.41 1,626.17 1,626.17 3,830,156.21 3,810,441.96 313,757.36 4,143,913.57 4,025,100.26 4,145,539.74 4,027,036.74 0.00 0.00 46.77 668.03 56.00 1,165.69 -0.01 1,936.48 1,936.48 1,936.48 1,936.48 214,658.30 -575.24 -575.24 -46.78 -668.03 -56.00 1,035.74 0.00 264.93 264.93 310.31 -310.31 19,714.25 99,099.06 118,813.31 118,503.00 -100.0% -100.0% -100.0% -100.0% -100.0% 88.9% 0.0% 13.7% 13.7% -16.0% -16.0% 0.5% 46.2% 3.0% 2.9% % Page 1 11:28A AM 12/04/24 Cash Basis Hopewell Township Expenses by Vendor Detail November 2024 Account Date AARON MANIFOLD 11/06/2024 11/06/2024 Total AARON MANIFOLD ALPHA SPACE CONTROL, LLC 11/21/2024 Total ALPHA SPACE CONTROL, LLC ARRO CONSULTING, INC 11/21/2024 Total ARRO CONSULTING, INC C.M. HIGH INC. 11/21/2024 11/21/2024 Total C.M. HIGHI INC. CARDMEMBER: SERVICE 11/07/2024 11/07/2024 11/07/2024 11/07/2024 11/07/2024 11/07/2024 11/07/2024 11/07/2024 11/07/2024 11/07/2024 11/07/2024 11/07/2024 Total CARDMEMBER: SERVICE CHEMTEK, INC DEPT#348 11/21/2024 Total CHEMTEK, INC DEPT#348 CULLIGAN WATER 11/07/2024 Total CULLIGAN WATER DANIEL B. KRIEG, INC. 11/07/2024 Total DANIEL B. KRIEG, INC. DAVID WISNOM 11/06/2024 11/06/2024 Total DAVID WISNOM DOUGLAS EQUIPMENT & SUPPLY CO. 11/21/2024 Total DOUGLAS EQUIPMENT & SUPPLYCO. HICKORY VIEW, LLC 11/07/2024 Total HICKORY' VIEW, LLC Num Original Amount Paid Amount Balance 50.00 74.12 74.12 20,080.91 20,080.91 495.00 495.00 413.61 1,411.83 1,411.83 30.28 87.23 90.22 140.95 298.31 319.48 372.46 381.57 398.52 412.18 646.15 803.65 803.65 282.04 282.04 20.00 20.00 1,596.00 1,596.00 50.00 74.12 74.12 11.80 11.80 3,184.50 3,184.50 3P99 2024 Convention 400.09- Meetings an... 2024 Convention 400.03. Travel Expe... 50.00 24.12 20,080.91 495.00 413.61 998.22 30.28 56.95 2.99 50.73 157.36 21.17 52.98 9.11 16.95 13.66 233.97 157.50 282.04 20.00 1,596.00 50.00 24.12 11.80 3,184.50 50.00 24.12 74.12 20,080.91 20,080.91 495.00 495.00 413.61 998.22 1,411.83 30.28 56.95 2.99 50.73 157.36 21.17 52.98 9.11 16.95 13.66 233.97 157.50 803.65 282.04 282.04 20.00 20.00 1,596.00 1,596.00 50.00 24.12 74.12 11.80 11.80 3,184.50 3,184.50 Line painting GIS Services 438.01 Labor 400.08 Dues/Subsc... Wolfe & Forrest Rd 433.02 Repair Traffi... Wolfe & Forrest Rd 433.02. Repair Traffi.. 9/21/24-10/21/24 409.01 Building Su... 921/24-10/21/24 400.08. Dues/Subsc.. 9/21/24-10/21/24 409.01 Building Su.. 9/21/24-10/21/24 406.03. Office Suppl.. 9/21/24-10/21/24 409.01- Building Su. 9/21/24-10/21/24 437.01 Parts for Re... 9/21/24-10/21/24 409.01 Building Su... 9/21/24-10/21/24 400.08 Dues/Subsc.. 9/21/24-10/21/24 9/21/24-10/21/24 9/21/24-10/21/24 9/21/24-10/21/24 Asphalt Solvent 437.01 Parts for Re... 437.01 Parts for Re... 409.01 Building Su... 413.01 Codes Enfor.. 438.02. Supplies Cooler rental-Oct 409.01 Building Su... 24" Pipe 2024 Convention 2024 Convention Flat washer Escrow Balance 438.02. Supplies 400.09. Meetings an... 400.03 Travel Expe... 438.02 Supplies 414.07. Reimbursab... Page1 11:28AM 12/04/24 Cash Basis Hopewell Township Expenses by Vendor Detail November 2024 Account 438.07. Other Servic... 414.07 Reimbursab.. Date IMAGINEERED SIGNS INC. 11/21/2024 Totall IMAGINEERED SIGNS INC. JAMES & ELSIE HOPKINS 11/07/2024 Total. JAMES & ELSIE HOPKINS JAMES R. HOLLEY & ASSOC., INC. 11/25/2024 Total. JAMES R. HOLLEY&A ASSOC., INC. JOHN. J. O'NEILL 11/06/2024 11/06/2024 Total, JOHNJ. O'NEILL KLEPPERS 11/07/2024 Total KLEPPERS MARTIN & MARTIN INC. 11/21/2024 11/21/2024 11/21/2024 11/21/2024 11/21/2024 Total MARTIN & MARTIN INC. MC MUNICIPALSERVICES, LLC 11/07/2024 Total MC MUNICIPALSERVICES, LLC METED 11/07/2024 11/07/2024 11/21/2024 Total METE ED PA Chamber Insurance 11/07/2024 Total PA Chamber Insurance PA ONE CALL SYSTEM INC 11/07/2024 Total PA ONE CALL SYSTEM INC PA TWPS. HEALTH INS. COOP. TRUST 11/07/2024 11/07/2024 Total PA TWPS. HEALTHI INS. COOP. TRUST QUALITY/ KYOCERA DOCUMENT SOLUTIONS MID 11/07/2024 11/21/2024 Total QUALITY/ KYOCERA DOCUMENT SOLUTIONS MID Num Crew Shirts Escrow Balance Original Amount Paid Amount Balance 832.00 832.00 1,239.85 1,239.85 839.68 839.68 50.00 74.12 74.12 390.00 390.00 345.00 413.99 1,125.20 1,240.20 1,585.20 1,585.20 10,918.76 10,918.76 58.08 125.04 252.52 252.52 15,310.82 15,310.82 53.74 53.74 741.60 865.20 865.20 79.03 764.53 764.53 832.00 1,239.85 839.68 50.00 24.12 390.00 345.00 68.99 711.21 115.00 345.00 10,918.76 58.08 66.96 127.48 15,310.82 53.74 741.60 123.60 79.03 685.50 832.00 832.00 1,239.85 1,239.85 839.68 839.68 50.00 24.12 74.12 390.00 390.00 345.00 68.99 711.21 115.00 345.00 1,585.20 10,918.76 10,918.76 58.08 66.96 127.48 252.52 15,310.82 15,310.82 53.74 53.74 741.60 123.60 865.20 79.03 685.50 764.53 Steet cuti inspec's 408.00 Engineering... 2024 Convention 2024 Convention 400.09. Meetings an... 400.03. Travel Expe.. New camera in Ba... 409.07 Other Servic... 145-241 197-24B Kurtz 222-24B Stifler 408.00 Engineering... 408.01 Engineering... 408.00 Engineering.. 209A-24J Mayberry 408.01 Engineering.. 239-24F-Vanguard 408.01 Engineering.. Sept 2024 9/28-10/28/24 928/24-10/25/24 EForrest Ave Dec 2024 Monthly Fee 2025 Life Ins. 20251 Life Ins. 10/6-11/5/2024 11/1-11/30/2024 413.01 Codes Enfor... 409.04- Electric 438.07- Other Servic... 433.01 Supplies 406.02. Insurance a... 438.07 Other Servic... 406.02 Insurance a... 406.02. Insurance a... 406.04 Other Servic... 406.04 Other Servic... Page 2 11:28A AM 12/04/24 Cash Basis Hopewell Township Expenses by Vendor Detail November 2024 Account 438.02- Supplies 438.02. Supplies Date SHREWSBURY CONCRETE 11/07/2024 11/07/2024 Total SHREWSBURY CONCRETE SLATEFIELD EQUIPMENT LLC 11/21/2024 Total SLATEFIELDI EQUIPMENT LLC STAPLES. ADVANTAGE 11/21/2024 11/21/2024 11/21/2024 11/21/2024 11/21/2024 11/21/2024 11/21/2024 11/21/2024 11/21/2024 11/21/2024 11/21/2024 11/21/2024 Total STAPLES, ADVANTAGE STARI PRINTING COMPANY 11/07/2024 Total STAR PRINTING COMPANY SUBURBAN PROPANE 11/21/2024 Total SUBURBAN PROPANE SUSAN K. HERBERT 11/06/2024 11/06/2024 Total SUSAN K. HERBERT TODD SHAULL 11/07/2024 Total TODD: SHAULL TRACTOR: SUPPLY CREDIT PLAN 11/07/2024 Total TRACTOR SUPPLY CREDIT PLAN U.S. MUNICIPAL SUPPLYINC 11/07/2024 11/07/2024 Total U.S. MUNICIPAL SUPPLY INC UNITED CONCORDIA 11/07/2024 Total UNITED CONCORDIA YORK BUILDING PRODUCTS CO. INC. 11/07/2024 Total YORKI BUILDING PRODUCTS CO. INC. Num Five Forks Rd Five Forks Rd Original Amount Paid Amount Balance 718.00 1,436.00 1,436.00 2,500.00 2,500.00 2.15 20.83 50.40 73.24 81.98 94.11 114.43 139.62 142.95 165.23 209.56 217.49 217.49 46.20 46.20 296.35 296.35 50.00 75.46 75.46 314.99 314.99 174.98 174.98 438.84 567.52 567.52 526.44 526.44 3,530.33 3,530.33 718.00 718.00 2,500.00 2.15 18.68 29.57 22.84 8.74 12.13 20.32 25.19 3.33 22.28 44.33 7.93 46.20 296.35 50.00 25.46 314.99 174.98 438.84 128.68 526.44 3,530.33 718.00 718.00 1,436.00 2,500.00 2,500.00 2.15 18.68 29.57 22.84 8.74 12.13 20.32 25.19 3.33 22.28 44.33 7.93 217.49 46.20 46.20 296.35 296.35 50.00 25.46 75.46 314.99 314.99 174.98 174.98 438.84 128.68 567.52 526.44 526.44 3,530.33 3,530.33 John Deere Repairs 437.01 Parts for Re... Supplies Supplies Supplies Supplies Supplies Supplies Supplies Office Supplies Office Supplies Office Supplies Office Supplies Office Supplies 406.03 Office Suppl... 406.03 Office Suppl... 406.03. Office Suppl.. 406.03. Office Suppl.. 406.03. Office Suppl.. 406.03 Office Suppl.. 409.01 Building Su... 406.03. Office Suppl... 406.03 Office Suppl.. 406.03 Office Suppl... 406.03 Office Suppl.. 406.03. Office Suppl.. FTN Mgr/Sec/Treas.. 400.08 Dues/Subsc... PROPANE 409.02. Heating Fue... 2024 Co. Conventi... 400.09- Meetings an... 2024 Co. Conventi... 400.03. Travel Expe... Red Wings Rubber boots School Bus Steet Signs Dec 2024 2APA 438.07 Other Servic... 437.01 Partsf for Re... 433.01 Supplies 433.01 Supplies 406.02. Insurance a... 438.02 - Supplies Page 3 11:28A AM 12/04/24 Cash Basis Hopewell Township Expenses by Vendor Detail November 2024 Account 419.01 Animal Cont... 438.02- Supplies 438.02. Supplies 438.02. Supplies 411.01 Hydrant Ser... Date YORK COUNTYSPCA 11/21/2024 Total YORK COUNTYSPCA YORK MATERIALS GROUP 11/21/2024 11/21/2024 11/21/2024 Total YORKI MATERIALS GROUP YORK WATER COMPANY 11/21/2024 Total YORK WATER COMPANY TOTAL Num 2025 Agreement Five Forks Rd Maddox Rd Maddox Rd 9/30-10/31/24 Original Amount Paid Amount 3,978.00 936.37 1,638.67 1,210.40 545.40 Balance 3,978.00 3,978.00 936.37 2,575.04 3,785.44 3,785.44 545.40 545.40 79,154.99 3,978.00 3,978.00 936.37 1,638.67 1,210.40 3,785.44 545.40 545.40 79,154.99 Page 4