Minutes City Council Meeting April 15th, 2024 6:30pm ORGIE Baldwin Courtroom, 155 Wilimgnam.Avenue, Baldwin, GA, 30511 Mayor Stephanie. Almagno, Council Member Erik Keith, Council Member Joseph Satterfield, Council Member Kerri Davis, Council Member Maarten Venter, and Council Member. Alice Venter were all in attendance. Call Meeting to Order Invocation and Pledge Mayor Stephanie. Almagno called the meeting to order at 6:30pm. Fire. Department Promotion Recognition Fire ChiefJoe Roy and Assistant Chief Shaun Benfield recognized the promotions of Captain Ross Jackson and Lieutenant Dakota Hunt, explaining the process for promotions and presenting them with their pins. ConsentAgenda a. Approval of Minutes: Council Meeting 3/25/24 and Work Session 4/9/24. Action: A motion was made by Alice Venter to approve the consent agenda with a second by Joseph Satterfield. Motion Carried 5-0. Public Comments Public. Hearings Reports Old. Business No one cameforward. 1. Consideration/APprova. of 2nd Reading of Otter SUP #2024-03140Z CAOI Emily Woodmaster recapped the request, stating that the ordinance had been modified to: reflect a special use permit instead of a variance, per legal counsel's recommendation. Council had noi further questions or comments. Action: A motion was made by Alice Venter to approve the second reading ofthe Otter Special Use Permit Ordinance #2024-031404as presented with a second by Erik Keith. Motion Carried 5-0. 2. onsderation/Aprova. of Animal Control IGA Woodmaster recapped the original animal control agreement, modified after the population percentage error, for a total of $18,455-58. She reiterated that the Council Meeting Minutes April 15th,2024 Pagel I1 calculation in agreement does not accurately reflect the numbers used to arrive at thei total. The. IGA states that the net digest was used when the gross digest was actually used. Per Council's request, Woodmaster had requested thel language of the IGA be corrected, but Habersham County refused to make the change. When asked why the refusal, County stafft told Baldwin that they don't want to change thel language to "treat all oft the cities equally," as all other Habersham cities have signed their own IGAS. Mayor. Almagno proposed that Baldwin request once more that the language be changed, as there will be another council meeting Council was in consensus tot table the IGA to speak with the County one: more Action: Amotion was made by. Joseph Satterfield to table the Habersham County Animal Control IGA with a second by Alice 3. onsideration/APprova. of Utility Encroachment Ordinance #2024-04141 Woodmaster reviewed the Utility Encroachment Ordinance presented at the April work session fori issuing permits to utility and communication companies for working in the City's right-of-way. The ordinance delineates all oft the permit application requirements and procedures. Fees relative toi this ordinance willl be before the April 30th deadline. before the April 30th deadline. Venter. Motion Carried 5-0. set along with the previously discussed master fee schedule. Council had no further questions or comments. Action: A motion was made by Alice Venter to approve the First Reading ofthe Utility Encroachment Ordinance #2024-04141 as presented with a second by Kerri Davis. Motion Carried 5-0. 4. Consideration/Approval of 2024-2025 Liability Insurance Woodmaster reviewed thej proposed purchase of] liability insurance for FY25 and the changes from the previous year's agreement as presented at the work session. Action: Amotion was made by Maarten Venter to approve the purchase ofliability insurance through GIRMA for Fiscal Year 2025 as presented and to authorize the CAO to execute the contract documents with a second by Kerri Davis. Motion Carried 5-0. Council had no further questions or comments. New. Business 5. Consideration/APprova. of City Hall Roof Replacement Woodmaster presented a quote from United Contracting and Roofing for repairing the roof at City Hall. The. leak was originallylocated only in the Council Meeting Minutes April 15th,2024 Page]2 community room, but it has been discovered tol have spread toi the City Hall server room, Staffi recommendation is a silicone coating (currently in place) and replacement ofall shingles. Upon approval and good weather permitting, completion oft the project will take approximately two months. Woodmaster reviewed the warranty, which states that any product or installation malfunction Woodmaster: attempted to get additional quotes for the project, however, one company never responded toi the original inquiry and another company began the quote process but has also ceased communications. Woodmaster: stated confidence: in selecting United Contracting and Roofing, and while having more options would be preferable, she expressed particular concern about the leaki in the server room. The proposal for the non-budgeted expense is to utilize the general fund fund balance for $44,000, which will still leave a cash on hand Action: A motion was made by Maarten Venter to approve the City Hall roof repair expense, not to exceed $44,000, as presented and to authorize the CAO to execute the contract documents and tol be expensed from the general fund fund balance with a second by Joseph will be repaired for 15. years at no cost tot the City. balance for two tot three months. Satterfield. Motion Carried 5-0. 6. onsideration/APprova of Public Works Meter Reading Update Woodmaster presented a quote from Delta Municipal Supply to upgrade the water meter reading equipment, a project that has been discussed for thej past twoy years. The hardware and software the City currently uses from Neptune is being phased out, and Neptune will be moving all data toi the Cloud with two backups. With the upgrades, Baldwin meter readers can utilize tablets to read the meters and can receive work orders in thei field instead oft traveling back and forth to City Hall. When a water customer has high usage, Utility Billing willl be notified immediately instead oft the supervisor's current task to manually read over 250 The proposed quote is $23,050 for Neptune 360 installation and set up with no fee for staff training. The quote also includes a drive-by system upgrade, allowing meters to be read from City vehicles and an additional blackbox device soi that both readers will have access. Funds will come from the Public Works budget. Action: A motion was made by Alice Venter to approve the Public Works meter reading program update in the amount of $23,050 as presented and to be paid with budgeted funds with a second by pages ofinformation. Council had noi further questions or concerns. Joseph Satterfield. Motion Carried 5-0. 7. Discussion of Park Avenue Right-of-Way Abandonment Ac couple wishing to purchase a property on Park. Avenue in downtown Baldwin has led to: several months of discussion and research between thej purchasers, Council Meeting Minutes April 15th, ,2024 Pagel3 CAOWoodmaster, and respective legal counsel becausei it could not be determined who owned the land. The recorded survey said that the Cityof Baldwin had a 50' right-of-way, while City records acknowledge a; 30' right-of- way. Thej purchasers could not close until it was determined as to who had rights tot the right-of-way, and the City of Baldwin could not abandon land with no clear Al local attorney: found an unrecorded plat that confirmed the 50' right-of-way, however, the City has no need for that land. The request is for the City of] Baldwin toa abandon the portion of right-of-way that encapsulates thel building and maintain the original 30' right-of-way. Aj public hearing will be held at the April 29th council meeting, followed by a vote on the abandonment by resolution. No vote was taken. Council had no further questions and was in consensus to move: forward with the public hearing and resolution at the: next council meeting record of ownership. on April 29th, Executive Session Amnouneements a. Join us for the 25th Baldwin Clean Up Day on Saturday, April 20th from 9:00 am 12:00 pm at the Baldwin Farmers' Market! Celebrate Earth Day by cleaning up b. Calling all local farmers and foodies! Join us on the second and fourth Saturday ofI May, June and July for the TeFRESH Market! Bring your fruits, vegetables, farm fresh eggs and other goods to City Hall for a FREE place to: sell your fresh staples! Vendor applications can be found at www.cityofbaldwin.org Contact C. Council member Satterfield thanked Police Chief Chris Jones and Officer Aaron Baldwin roads and planting a tree. John at City Hall for more: information. Spivey for the ride-along opportunity the previous week. Adjournment Action: A motion was made by Maarten Venterto adjourn the meeting with a second by Kerri Davis. Motion carried 5-0 at 7:26 pm. 4/29124 Stephanie Almagno, Erin Gathercoal, City Clerk a OF BALD Date Approved by Council CITY 2 SEAL MIN, GA April 15th,2024 Council Meeting Minutes Page 14