ORIGINAL REQUISITION FOR: PURCHASE ORDER OKDALCOUNTACAGA REFEKED B VENDOR QUOTATIONS! REQUIREMENTS 15,000.000 and OVER- FORMAL BID/RFPI PROCEDURE ISI REQUIRED 2,500.00 TO1 14,999.99- THREE WRITTEN QUOTESA ATTACHED 0.0T02499.99-1 ONEI PHONE QUOTE (depts required to rotate sources) VENDOR# 55729 P.O.# VENDOR#1 Bencbmark: Management VENDORE #2 VENDOR#3 Ship to: 958Mistead Ave, Conyers GA 30012 DepartmentAccynt Unit Description UNIT EXTENDED UNIT EXTENDED UNIT EXTENDED Judicial Administration Complex Project Site Civill Utility Installation Inspections: Construction inspcction Services that verify the quality coatrol testing for compaction ofbackfill materials and blocking, welding ofcasing pipes, and hydrostatic testing of pipes has been performed correctly and construction is in compliance with the plans and contract documents before final: acceptance by) Rockdale County. 352-1565-541305-11 ACA AA 82,500.00 82,500.00 Contingency 8,250.00 8,250.00 Email tol Depart: andrew.ammergrvcsdalgcounvygAso" Email tol epartimtharpomoigrvésAlunyEwS" Email tol Depart: ASdsSPSN Email to Vendor: eabebe@bmmlc-com TOTAL Requesting Department: Elected Official Department Fead: 90,750,00 90,750.00 A 0.00 Date Prepared: 11/22/24 Date) Required: ASAP 0.00 Recommended: Source of supply: Benchmark! Manigement 101 Mariètta SFNW Suite 2000 Atlanta GA 30303 CONTACT: Eskender Abebe Purchasing Officer Use Only) Below Line Award tol ber made to: (Ifnoti low quotation, indicate reason): PHONE: 404-688-0048 Approved for preparation ofPurchase Order Benchmank Monaendt Date % 7D) Dbhy 226 REQUISITION FORMI Revised 7/08/2015 Aa 129/2024 n! Lop ga543 BENCHMARK MANAGEMENT November 14, 2024 Kaaba Johnson, Deputy Director Rockdale County Stormwater Department 958 Milstead Avenue Conyers, GA3 30012 Re: Proposal for Site, Civil, and Utility Construction Inspection Rockdale County. Judicial and. Administrative Complex Dear Mr. Johnson, BenchMark Management is pleased to submit aj proposal toj provide Rockdale County Judicial We are committed to bringing in our qualified construction inspectors and providing all the We based our feej proposal on providing construction inspectors with as needed basis for the inspection of underground facilities at a total feei note exceeding $82,500. Our assumption and Administrative Complex construction inspection services. necessary support from project managers and engineers. considers county-observed! Holidays, paid time off, and weekends. Our team looks forward to the opportunity to serve the County and Stormwater Department for this important project. If you have any questions, doi not hesitate to call me on: my cell phone at (404) 668-0048 or email me at abebe@bmmlccom, Sincerely, Eskender Abebe Eskender Abebe, PE President 1Page BENCHMARK MANAGEMENT Project Background Scope of work: This site willl bej prepared for ai newj judicial and administrative complex. This project will consist of an underground detention system and installing underground utilities. Underground Utilities: The contractor willi install approximately 3,1071 LF of storm drainage, two underground detention facilities, and approximately 460 LFof36" CMP. Approximately 380 LF of storm drainage will be removed. Pipe Detail tol be removed: Pipe Detail to bei installed: 6" PVC-8 80LF 8" PVC-3441 LF 10" PVC -1 144LF 12" PVC-115LF 12" RCP-29LF 15" PVC-18LF 15" HDPE-22LF Unground Detention System: Pond #1A-36" CMP-290LF Pond #1B-36" CMP-170LF 18" RCP-139LF 15'RCP-140LF 12" Storm Pipe - 100LF 18" RCP-962LF 18" HDPE-148LF 24" HDPE-162LF 24" RCP-1032LF 30" CMP-16LF 15" RCP-35LF 2IPage BENCHMARK MANAGEMENT EXHIBIT A-s SCOPEOFSERVICES CONSTRUCTION ADMINISTRATION AND! INSPECTION A qualified and diligent field inspection staffi is the key to a successful and quality construction project. Onaj project of this nature, with demolition, site, civil, and utility installations, inspectors play a critical role in confirming that the construction is in compliance with the plans and the contract documents. We will work closely with Rockdale County and the Contractor to resolve construction issues. Still, we willl bei firm in our commitment to safety, quality, cost, and schedule by strictly monitoring the construction. The Inspectors will verify that quality control testing for compaction of backfill material and concrete, welding of casing pipes, andl hydrostatic testing of] pipes have been performed correctly The Team will use a shared file management system accepted by Rockdale County to manage and process construction documents. Each team member will be equipped with a laptop computer with an internet card to log into a central project server where all project documents will be maintained and updated. Meeting minutes, daily reports, submittals, test reports, paymentapplations, and such will be uploaded into the Rockdale County projectr management Daily activities will be logged on the daily reports and sent to the Rockdale County Project Manager. The Contractor is responsible for maintaining a redline of the construction. However, the CM team will also maintain a set of plans updated with RFI, field changes, and engineering clarifications on a daily basis. The CMv willi uset the set to review the Contracto/sred-ine: monthly. Should any discrepancy or potential conflict exist in grades, elevations, survey layout, and Digital construction progress photographs will be recorded, cataloged, and saved in a central serveri identified by Rockdale County. Contract numbers, date, activity, and location will catalog photographs. Selected photographs will be attached to the daily reports and saved. The CM team will witness the acceptance testing and review whether thei testing guidelines meet before. final acceptance by Rockdale County. system staking, the Inspector will notify the Contractor for immediate correction. the specifications. 3Page BENCHMARK MANAGEMENT SUBSTANTIAL COMPLETION OFI PROJECTC CLOSEOUT Final inspection and project closeout are typically thei most challenging phase oft the construction; staff turnovers and exhaustion on complex projects tend to contribute to this challenge. Many small tasks, such as replacing dying trees or repairing a cracked sidewalk, seem to take an Substantial Completion - Our approach to substantial and final completion inspection is to develop a partial checklist as work on a section oft the projecti is completed. At the completion of each phase of the construction, such as pipe installation and roadway improvement, our team will prepare a checklist in cooperation with the Contractor to close that portion of the work. We Our approach to limiting the duration of the closeout period is to enforce a clear time frame in whchnon-complanc: notices (NCN) are addressed during construction. If the contractor fails to address NCN in a timely manner, we recommend that Rockdale County withhold additional Project Closeout and Project Tumover/Warranty - We will begin the project closeout and transition process once the final inspection is completed. We will ensure the key project closeout documents are obtained and scanned into the document control system. This process does not just begin when the final inspection is complete; we will do this throughout the project. inordinate amount of time. will: maintain an active log oft thej punch list until final completion. retainage from the: monthly progress payment. The key deliverables include, but arei notl limited to: Record drawings Material Safety Data Sheets Project Correspondence Actualized Schedule Approved Change Orders Submittals Retainage Release Documents and. Approved Final Payment Other documents as requested by ROCKDALE COUNTY 4Page BENCHMARK MANAGEMENT EXHIBIT "B" PAYMENT AND LABOR TERMS We have made the following assumptions in estimating thel labor hours for each position: Project Duration: Construction Duration: 6months 4n months - Substantial Completion 2months - Final Completion and Project Closeout Construction Inspector (1): 6n months as needed basis Exclusions: Nol Holiday work unless approved by Rockdale County. Estimated Labor! Hours and Associated Fee Not to Hours 500 Labor Category Rate $ 165.00 Exceed Total Not to Exceed Amount Construction Inspectors (4) Total Task Order" Total Amount $ 82,500 $ 82,500 5/Page