DIRECTOR Barry Acton Phone: (719)275-2318 Fax: (719)275-5206 COUNTY BOARD Debbie Bell Dwayne McFall Dist. 3 FREMONT COUNTY Kevin Grantham Dist. 1 Dist. 2 Department of Human Services 172 Justice Center Road Canon City, CO 81212 March 26, 2024 2024 MEETING: #2 The Fremont County Board of Human Services (BOHS) meti in Regular Session Tuesday, March 26, 2024 in Conference Room: 208 at the Fremont County Administration Building, 615 Macon, Canon City, Colorado. Chairman Bell called ther meeting to order at 1:15 p.m. Those present included: Dwayne McFall Kevin Grantham Debbie Bell Board Member Chairman Pro Tem Chairman and Treasurer Present Present Present Also present: Eric Bellas, Fremont County Attorney, Tony Carochi, Fremont County Manager, Barry Acton, Agency Administrator, MINUTES: Board Member McFall moved, duly seconded by Board Member Grantham, to accept ther minutes of the February: 27, 2024 meeting with no additions or deletions. Upon vote: Board Member McFall, aye; Board Member Bell, aye; Board Member AGENDA: There was one addition to the agenda, Amanda' Wright to present changes to the Collaborative Management Group under new business. Board Member Grantham moved, duly seconded by Board Member McFall to approve the March 26, 2024 meeting agenda. Upon vote: Board Member McFall, aye; Board Member Bell, aye; Board Member Grantham, aye. The motion FINANCAL/CASEIOAD REPORT: Director Barry Acton discussed the caseload count and summary budget reports with no noteworthy variances from the previous month. After discussion, Board Member McFall moved, duly seconded by Board Member Grantham to accept the February 20241 financial and caseload reports. Upon vote: Board Member McFall, aye; Board Member Bell, DIRECTOR'S REPORT: Director Barry Acton shared a written report regarding the current staff open positions, a summary of the community partners her met with, and events that were attended during the month. Discussions were held regarding the ongoing New MOD Trails system upgrades are doing well ands staff are! happy with the new system. After af full discussion, Board Member Grantham moved, dulys seconded by Board Member McFall to accept the monthly report. Upon vote: Board Member McFall, aye; Director Barry Acton presented the proposed written 4/10 works schedule policy as requested by the commissioners. Afterac quick review and discussion of the written policy, thec commissioner's requested more time to review the policy in full. Department of Human Services (DHS), Vicki White, DHS, Amanda Wright, DHS. Grantham, aye. Ther motion carried. carried. aye; Board Member Grantham, aye. Ther motion carried. Board Member Bell, aye; Board Member Grantham, aye. The motion carried. OLD BUSINESS: The mission of the Fremont County Department of] Human Services is to provide support and essential services to enrich the quality oflife for members of our community. NEW BUSINESS: Amanda Wright discussed upcoming changes to Legislative HB12491 that was passed last year for Collaborative Management Program funding model changes. Shes stated that our current funding has been! based on meeting 3 performance measures, 3 process measures and serving a certain number of children and youth. Based on this, we were: serving large county numbers despite being ar medium county whichi is why we received more money than any other CMP county last year. The new funding formula, which hasn't officially been approved byt the State yet, willl bel based on county size/population, poverty, cost ofl living and underserved populations. On average, since she took over the position in 2021, wel have received $200,000 each year to help fund our programs along with part of her salary (we previously only received $76,000 annually). Since our funding has been increased, our program funding has also beeni increased. Currently, our programming costs about $160,000. This next year the group voted on adding al Restorative. Justice Program to assist the RE-1 school district and that program is estimated to cost our IOG $36,000. This year we will still be receiving a large amount, but starting next year and each year after that we will start seeing a reduction and will eventually be down to getting only $90,000/year. This means we willl havet tos start cutting programs/funding- They currently have around $760,0001 in reserves and the State suggested that we continue to spend conservatively because we will have to rely on this money in the future to sustain our programming until other funding is found or programs can be eliminated. With there being no other business to discuss, the meeting adjourned at 1:59 p.m. > Dolole Roll Chairman, Fremont County Board of Human Services 4/30/2024 Date 4/30/2024 Date Secretary The mission oft thel Fremont County Department of] Human Services is to provide support and essential services to enrich the quality ofl life for members of our community. STATE OF COLORADO COUNTY OF FREMONT ATHORIZATIONS AND PAYMENTS MADE BYI FREMONT COUNTY DEPARTMENT OF HUMAN SERVICES ELECTRONIC BENEFIT TRANSACTIONS FORI MARCH: 2024 WARRANTS ISSUED MARCH1 21, 2024 THROUGH, APRIL 17,2024 - 1,820,288.75 3/28/2024 4/3/2024 4/10/2024 4/17/2024 Total 284,796.12 29,570.24 319,917.44 7,529.19 641,812.99 Barry Acton, Director of thel Department of Human Services, of Fremont County, Colorado, hereby certify that the payments as setf forth herein as oft this date have been approved and authorized to be issued through the EBT system or warrant. 4/30/2024 Date 5 We the undersigned Fremont County Board of Commissioners actingi int the capacity of Fremont County Board of Human Services do hereby certify the above EBT authorizations and ratify the warrants issued, having been properly certified by the Director of Fremont County Department ofH Human Services according tol law, are approved forp payment. Done this 30th day ofA April, 2024. McFall 242 sdbzal Aak Commissioner Bell Commissioner Grantham Page 1