TOWNOFHOTS SULPHUR SPRINGS MEETINGMINUTES SEPTEMBER 192 2024 6:31j pml MEETING CALLTO ORDER ROLLCALL Kathy Knight, Trustee Danl Nolan, Trustee Stacey Paulson: Allpresent Mayor Ray Tinkum, Mayor Pro-Tem Christine Lee, Trustee Richard Gott, Trustee Tim Harvey,Trustee Agenda for September 19, 2024 andi meeting minutes from August 15, 2024 i. Motionr madebyA Mayor) Pro- Tem ChristineLcctod acceptt the agendaf fors September. 19,2 2024and mecting minutes from August 15, 2024; secondedby Trustee Tim! Harvey. Ally votedo aye, motion Town Clerk/Treasurer Katiel LaDrig presented thel Board witht the United Business Bank statement: from. August 2024, alongy witht the COLO Trust Funds statement from August 2024. The funds of $10,000i intot the Water Enterprise andt the Sewer Enterprise weref finally deposited. Also presented was the credit card statement with corresponding: account numbers fore each charge. Lastly, thel budget to actual comparison: report was] presented. Salest tax revenuei is downf from what was budgeted, however that is a county-widec decrease for this year. Pension, healthi insurance and) FICA arei incorrect: for the actual figures duet toa ani incorrect entryi into correct account 1. CONSENT. AGENDA carried. 2. FINANCIAL REPORT numbers. 3. PUBLIC COMMENT 4. STAFF ANDCOMMUNITY. PLANNING STRATEGIES UPDATES Public Works Department: Ther new employee is doing very well ande exceeding expectations. Tim Harvey has alsol beeni invaluable withl his part-time work. Cord Simon willl bei int townt tos start I&I repairs next month. Working ong grants continues with CWCB and others. Proposal wasi received from Sustainable Strategies, howeverit hasl been put onl hold whiles wel lookf for more economical solutions. BOLL filter Streets andI Parks: Billl LaDrig, supervisor, reported thatt the campground will shut down on September 30ths sot that maintenance can be done int thej park. New campground spots ares going tol bej puti in, four oft them, in the existing camp areas. The Town already) has firei rings and picnic tables fort these new camping sites. Speed! bumps willl be pulledi in ther next two weeks to get ready fort the snow. Road willl beg gradedt to smooth out the roadsi in anticipation ofs snow! plowing. Wea are looking to change trash companies from Wastel Management tol Ranch Creek. Thiss shoulds save the Town approximately $4700 pery year. Bill added 30%t tol hisl budget for streets for next year for some extensive repairs ons some streets aroundt town. Thel kioski in the campground. has not worked properly andy wea are looking for another way to accept payment for campers for next year. Int the next year, new ditches will needt tol bej puti ina around town and old ditches willi need tol be repaired.. Culverts willl have tol bei replaced orl repaired, depending ont their condition. Townl Hall: Elections ares set, deadlines were) met. County hase everything for the upcominge election. The: 20234 Auditi isi int the finalization phase and once completed, we Wendy Bourn- - grant applications update: SIPA, thes state website portal, willl be starting our new website design and we willl bej puti in the queue tos get our, new website. Wendy has expressed thats she does not want tol be responsible to writeg grants and wants someone else toy writet the grants although she would liket toI manage the grants CPS/TJ) Dlubac: Building permits havel been comingi in for various projects. The Comprehensive Plani is comingt tot thee end. Thel Planning & Zoning meeting for October 4th was cancelled. Thel hearings fort thep plan willl bel November 7th fort the Planning and Zoning Commission: and the 21stf for the Board andt the Townspeople. Notices willl be publishedi in the newspaper next week. TJ wills send out the Comp Plan andI Land Use construction wills starti ine early November. willl be starting the 2024 audit. that we get. She will continue tor run our website. ordinances that wel have sof far. REGULARI BOARDMEETING: September19,2 2024 MSV WORD; MINUTES: MM091924 5. DISCUSSIONITEMS. licensef feesf from $50to$75. a. Business License 20251 Fee: recommendation' wasi madet tor Taise the cost ofl business b. 20251 Budget Proposal: Thej proposal was givent tot the Board members along witht the 20251 Rate Proposal. These two] proposals gol handi inl handi in order toI raise revenue fort the water and sewerf funds. Recommendation: was made fort thel board members tor review the reports andt then decide whether orI not budget workshops wouldbe necessary. Thei rate proposal was alsog givent tot thel boardi members. This] proposalisa "use driven": rate schedule as opposed to an SFEI rate schedule. Discussion ensued. Ther recommendation' was also madet tos send out utilityl bills monthly as opposedto quarterly, allowing residents tol better manage their billingl budgets. This woulda also Building Permit Fees: Aj proposal was given tot the Board members tor raisel building permit feesf from $10.00 for: any permit under 120s sqf ft to $100 andt to raise permit fees from $100f for any permit over. 120s sq ft to $250. These feesl help to offsets stafft time, as well asl keeping thet towni informedo of whati is going ont throughout thet town. d. Transfer Fees: Currently, thet town charges $50.00t transfer fees on any property at thet time oft the reale estate closing. Recommendation: was made toI Taise that feet to Silvercreek CPAI Report: Accountant's audit report oft thet town's financial transactions was disseminated tot the board members: for their review. RICD: Ai follow-upt tol last month's] presentation was given by Trusteel Danl Nolan. This would bea a "wave" addedt tot the river for recreational purposes. Since we do not havet the time nor the capacity to accomplish everything that would need tol be done tog gett this done, thec county was approached for their support. The! Mayor, Dan! Nolan andt theg gentleman leading this endeavor wentt tot the county commissioners to request theirs support. The commissioners were supportive, but didi not wantt to Recreation Project Survey: This survey willl bes given tol residents tos get ani idea of recreation] projects they may! bei interested: in seeing thet town! pursue. Thisi includes thel RICDI project mentioned above andt thei improvement tot the tennis courts.) Dan Nolani is working on getting ag grant through GoCOfort thet tennis courts, which will h. NPLD: National Public) Lands Day willl bel held Saturday, September 28th, The project this yeari ist tot take downt the oldb barbed wire fencing by Himebaugh Gulch Trail. OLRT Grant:. Applications arel being reviewed for this grant cycle. The grant being reviewedi is tof finish the trailhead and finisht the trailt through Himebaugh Gulch. Healthl Insurance Changes: The current healthi insurance: for towns staffi ist through NWCCOG: andi uses. Anthem insurance. Due tol lack of customer service andt the fact that Anthem is1 not widely acceptedi in Grand County, thet town clerk asked other clerks around thes state ast to who othert towns use. The recommendation' was overwhelmingly CEBT. They partner with United Healthcare. The comparison given aligns with what the town would) have paidt to the old insurance company. This change wouldt take effect on] Januaryl 1,2025. Morel benefits are offered with CEBT than withl NWCCOG: also. Ther request was madet tos switchi insurance companies. Building permit andi IGA with County: Ongoing while thec comp plani is finalized help alleviate the "sticker shock" on the quarterly billings. $100b beginning] January 2025. provide any resources to accomplish this goal. cost approximately $425,000. Right now there are 91 people signed up for this. 6. OPENACTIONITEMS - Grand) Places 2050: Not updates this month Crosswalk: across Highway 40:1 No updates at this time d. Follow up on Engineeringl Firms: No updates att thist time a. Accounts payable in the amount of: $70,773.61 7. ACTIONITEMS L Motioni wast madeb byl Mayorl Pro-Tem Christinel Leet toc approve accounts payablei int the amounto of$ $70,773.61, secondedby Trustee Tim! Harvey; discussion ensued. Questionont the payments toc CDPHE anda a question on CPSI Invoice andt the amounto charged for travel. Invoicewillben reissuedi ifi incorrect. HTA donation was explained. SustainableStrategis was aisoc explained. Ally votedo ays; motiono carried. b. Payroll int the amount of: REGULAR BOARDMEETING: Septemberl 19,2024 MSV WORD:MINUTES: MM091924 07/15/24- 07/28/24 07/29/24- 08/11/24 Business. License Fee 2025 aye; motion carried. d. Building Permit Fees $11,317.88 $12,288.76 i Motion) wasr madeb by2 Mayor Pro-Tem Christinel Leet toG approvep payrollint the amounts listed above, secondedb by7 Trusteel Richard Gott. Sixvoteda ayeldbstdining? motion carried. i Motion wasr madel byl Mayor) Pro-l Tem Christine Leet tod approve thei increasei inb business licensef feesf froms $50peryear to$ $75 pery year, secondedby Trusteel Richard Gott. Ally voted i. Motion) wast madel by Trustee Stacey) Paulsont to approvet thet recommendation: toraise buildingpermit feesf from $10t to$ $100j fork basic permits andj from $100to$ $250f for buildings over 120sqfts secondedb by Trusteel Richard Gott. Recommendationt wasi madet tos splitt the feesi intot twoV votes. Motioni wast madel byl Trusteel Kathy Knight tol keep thes $10building permit frat $10. Nosecond; motion failed. Motiony was madel by Trustee Staceyl Paulsont to raiset thel basic! permit feef from$ $10to$ $50, secondedb by Trusteel RichardGott.: 5ayes,2nays: motion carried. Motion) was madeb by Trusteel Dani Nolant ton raise ther major structure permit feej from $100to$ $200, nos second; motionf failed. Mayor! Pro- Tem Christinel Leeto rdise ther major structure! permitf feef from $100to $250, secondedby Trusteel Richard Gott. Motion) was? madeb byl Mayorl Pro-Tem Christinel Leet toraiset thet transfer feef from $50to $100, secondedby Trusteel Dan! Nolan. All votedo aye, motion carried. Motion was madeb by Trustee Tim! Harvey to changet thel healthi insurance carrier from NWCCOGto CEBI, secondedby Trustee Staceyl Paulson. Discussion ensuedr regarding whichPPOp plan togowith Trustees Stacey! Paulson recommendedl PPO2 fort thep plan. Motiono amendedt toc clarifyv which! plant thel boardy willy voted ont tol PPO2. Ally voted ays motion Allv votedo aye;n motiond carried. Transfer Feel Rates Change inl Health Insurance carried. Motion was madeb by. Mayor) Pro-Tem Christine Leet toextendt ther mecting! pasts 9:00, secondedbyl Trustee Stacey Paulson. 6voteda aye,l Ivotedr nay;r motiond carried. 8. OTHER BUSINESS Mayor Ray Tinkum Meeting Trustee Dan! Nolan at 6:30pm fora any! board member would] like to attend Trustee Kathy) Knight Trustee Richard Gott the staff for thel bump track att thej park. 9. ADJOURNMENT Mayor Pro-Tem Christine Lee: Gave report ont the Miyeingecammisone Trustee Tim Harvey: Project Needs Assessment: meeting willl bel held onl Monday the 30th Trustee Stacey Paulson: Passed alongat thank you from parents for thel benches] placed! by i. Motiony wast madel by Trusteel Kathy Knightt toc adjourn ther mecting, secondedly Gott. Allvotedo aye; motiond carried. Mecting adjourned at 9:10pm. Trusteel Richard B Seal) & COLORA aymond) R. Tinkum, Mayor 6 Katie As REGULARI BOARDM MEEIING: September19,2024 MSV WORD; MINUTES: MM091924