NOVEMBER CITY COUNCIL MEETING (CITY HALL) November 13, 2024; 6:30 PM Woodcreek, Texas MINUTES CALL1 TO ORDER ROLL CALL and ESTABLISH QUORUM PRESENT Mayor Jeff Rasco Mayor Pro Tem Debra Hines Councilmember Bob Hambrick Councilmember Linnea Bailey Councimember Krista Richardson ABSENT Councilmember Chrys Grummert STAFF PRESENT Taffy Barker City Clerk Jim Burton- City Administrator Stanley Springerley- City Attorney Mike Boese - City Consultant PUBLIC COMMENTS No public comments were offered CONSENT CALENDAR 1. Approval of Regular City Council Meeting Minutes From September 25, 2024 These minutes had: some errors, changes will be made before agenda is signed 2. Approval of Regular City Council Meeting Minutes From October 9, 2024 3. Approval of Regular City Council Meeting Minutes From October 23, 2024 2024. Motion was seconded by Councilmember Krista Richardson. A vote was called by show of hands. Motion passed 4-0-0. REPORTS FROM OFFICERS AND COUNCIL LIAISONS 4. Report from Parks & Recreation Liaison SpookTacular Councilmember Bob Hambrick spoke of the success of 2024 SpooKtacular. A motion was made by Mayor Pro-Tem Debra Hines to approve the minutes from October gth and October 23, 5. Report by City Administrator, Jim Burton - Sheriff Report : Check Register Quarterly Financials Code enforcement City Hall Updates REGULAR AGENDA 6. Presentation of the Spirit of Woodcreek Award Mayor Jeff Rasco presented the Spirit of Woodcreek Award to John O'dell. 7.A Proclamation by the City of Woodcreek in Appreciation of our Staff, Volunteers and Consultants. Mayor Jeff Rasco made al Proclamation of Appreciation of our City Staff, Volunteers and Consultants. City Council Meeting Pagelof3 November 13, 2024 Mayor Pro-Tem Debra Hines made a motion to approve a change order for the Deerfield portion of the Safety Enhancement Package to approve costi increases for the patchwork ont the north to south corridor and to change the scope of work with a costi increase on the east to west corridor. Motion was seconded by Linnea Bailey. 14. Discussion and possible action to send a draft document retention policy to legal to place in ordinance and resolution formats as needed and return to Council for thet first December regular meeting. (Hines) Mayor Pro-Tem Debra Hines made a motion to send a draft document retention policy to legalt to place in ordinance and resolution formats as needed and return to Council for the first December regular meeting. Motion A vote was called by a show of hands. Motion passed 4-0-0 was seconded by Krista Richardson. A vote was called by a show of hands. Motion passed 4-0-0 15. Canvass of the Returns of the City of Woodcreek General Election held on November 5, 2024, for the Purpose of Electing Three (3) Council Members of the City Council, At-Large, to Serve Two-Year Terms, and Mayor Pro-Tem Debra Hines made a motion to canvass the returns of the General Election on November 5, 2024 for the Purpose of Electing Three (3) Council Members of the City Council, At-Large, to Serve Two-Year Terms, and Other Matters in Connection Therewith. Motion was seconded by Councilmember Krista Richardson. 16. Discuss and Take Appropriate Action to Approve Resolution 2024-11-13-03 Canvassing the Returns and Declaring the Results of the General Election held on November 5, 2024, for the Purpose of Electing Three (3) Council Members of the City Council, At Large, to Serve Two-year Terms, and Other Matters in Connection Mayor Pro-Tem Debra Hines made a motion to Approve Resolution 2024-11-13-03 Canvassing the Returns and Declaring the Results of the General Election held on November 5, 2024, for the Purpose of Electing Three (3) Council Members of the City Council, AtLarge, to Serve Two-year Terms, and Other Matters in Connection COUNCIL CONSIDERATIONS FOR AGENDA ITEMS AT THE NEXT REGULAR COUNCIL MEETING 1. Councilmember Krista Richardson will have a nomination for the Tree Board. Other Matters in Connection Therewith. (Rasco) Av vote was called by a show of hands. Motion passed 4-0-0 Therewith. Therewith. Motion was seconded by Councilmember Linnea Bailey. A vote was called by a show of hands. Motion passed 4-0-0 2. Discussion of Parks Board POSAC money. 3. Retention Policy status 4. TOMA and Advisory Boards discussion 5. City holiday calendar for 2025 ANNOUNCEMENTS No announcements were made. ADJOURN Meeting was adjourned by Mayor Jeff Rasco at 7:35 PM Ce bouu Taffy Barker- Office. Admin City Council Meeting Page3of3 November 13, 2024