NY RTLE Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore Gayle Jones, Council Member Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member NOTICE AND AGENDA OF A CALLED MEETING OF THE CITY COUNCIL OF THE CITY OF BARILETI,TEXAS Notice is hereby given that the City Council of the City of Bartlett, Texas will hold a Regular Called Meeting 6:001 PM Monday, January 131h,2025 Bartlett City Hall 140 W Clark Street, Bartlett, TX 76511 For citizen comments, please contact Brenda Kelley, City Secretary at municipalcourt@bartlett-xIS. CALLTO ORDER, DECLARE A QUORUM, PLEDGE OF ALLEGIANCE, AND INVOCATION CITIZENS COMMUNICATION (The City Council welcomes public comments on items not listed on the agenda. However, the Council cannot respond until the item is posted on aj future meeting agenda. Public comments are limited to 3 minutes.) BOARDS, COMMISSIONS, & COMMITTEES PRESENTATIONS, PROCLAMATIONS 1. Cemetery Committee Monthly Update 2. Teinert Memorial Library Board Monthly Update 3. Municipal Development District (MDD) Monthly Update 4. Parks & Facilities Committee Monthly Update CONSENT AGENDA (The Consent Agenda includes non-controversia!. and routine items the Council may act on with one single vote. Any Council member may pull any item from the Consent Agenda to discuss and act upon individually on the Regular Agenda.) 5. Receive monthly department reports: a. City Secretary b. Municipal Treasurer Municipal Court d. Permits Utility Billing - Accounts Payables Public Works 6. Approve minutes from the following meeting: a. 12-09-2024 - Regular EXECUTIVE SESSION In accordance with Texas Government Code, Section551.001, et seq., the City Council will recess into Executive Session (closed meeting) to discuss the following: Pageiof3 NY Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore Gayle. Jones, Council Member Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member 1. $551.071 of local government code: 2. $551.071 of local government code: a. Consultation with Attorney regarding possible meter tampering. b. Consultation with Attorney regarding Unifirst Contract. a. Take action, if any, on matters discussed in Executive Session. REGULAR AGENDA: REVIEW/DISCUSS AND CONSIDER ACTION Reconvene into Open Session: 1. Discuss, review, and take any necessary action to authorize the use of up to $10,000 from the Community Development Fund to restore vandalized structures. More specifically, these funds shall specifically address the graffiti of exterior finishes and walls of permanent structures. This does not include automobiles, temporary 2. Discuss, review, and take any necessary action for the summer seasonal employees: establish seasonal hiring of( (3) 3. Discuss, review, and take any necessary action to consider the approval of the Bell County Election administrative 4. Discuss, review, and take any necessary action for the Don L. Allman CPA service agreement to perform the fiscal 5. Discuss, review, and take any necessary action for the approval of the financing oft two patrol vehicles upt to$198,000 6. Discuss, review, and take any necessary action to Award Drinking Water State Revolving Fund FY 2025 Bid for 7. Discuss, review, and take any necessary action to Award Drinking Water State Revolving Fund FY 2025 Bid for 8. Discuss, review, and take any necessary action to Award Drinking Water State Revolving Fund FY 2025 Bid for bond 10. Discuss, review, and take any necessary action to address council member terms for the May 3rd 2025 election. structures, or damages to non exterior finishes or walls of permanent structures. lifeguards and one (1) lead lifeguard and manager. services contract. Year 2023-2024 audit. secured by lender. engineering services. financial advisor services. council service. 9. Discuss, review, and take any necessary action to address Council Member Place 5 vacancy. EXECUTIVE SESSION Ina accordance with Texas Government Code, Section551.001, et seq., the City Council will recess into Executive Session (closed meeting) to discuss the following: 3. $551.071 ofl local government code: 4. $551.071 of local government code: C. Consultation with Attorney regarding possible meter tampering. d. Consultation with. Attorney regarding Unifirst Contract. b. Take. action, if any, on matters discussed in Executive Session. Reconvene into Open Session: FUTURE AGENDA ITEMS Page 2of3 Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore Gayle. Jones, Council Member Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member L ADJOURN All items listed on the agenda are eligible for discussion andlor action. The City Council reserves the right to retire into executive session at any time during the course of this meeting to deliberate any of the matters listed, as authorized by Texas Government 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about gifis and donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and. 551.086 (Economic Development). Allj final deliberations and actions of the governing body shall be held in an open Icertify this agenda was posted, pursuant to' Texas Government Code 551.043, at least 72 hours prior to the commencement meeting as required by Texas Government Code. 551.102. oft the meeting in accordance with the Texas Open Meetings Act. Posted Friday,January 10", 2025 at or before 6:00P.M. Postedb by Is/ Brenda Kelly-cifflerk Bi 1ID-25 Page 3of3 W Gu - & 3 CHAD MEES, MAYOR GAYLEJONES, COUNCILMAN VICKIE COOPER, COUNCILMAN JESSE LUNA, COUNCILMAN JACKIE IVICIC, COUNCILMAN SHELTONGILMORE, COUNCILMAN TYOA RTLE CITY CLERK MONTHLY REPORT December 2024 Open Records Request's a. 4requests b. 40 closed records. Ois pending. Election for Council Members on May 5, 2025 has begun. Packets will be ready on 1/08/25 estimated. Brenda Kelley City Clerk 140 WESTCLARK, STREET POSTOFFICE. DRAWERH BARTLETT, TEXAS76511 254.527.32190FFICH 254.527.4280rAX CNTY Ok ARTLE City of Bartlett Municipal Treasurer's Report 1/13/2025 Bank Balances Community Film Fund *2539 Library Fund *0673 Utility Deposits *1799 2021 Limited Taxi Notes *2206 Police Dept Seizure Account *3313 Cemetery Account *0070 General Fund Account *0089 Electric Fund *0118 Blue Santa Account *2167 2013-20141 CDBG *2183 2TWDB Escrow *2458 1/9/2025 LastActivity $ 34,645.43 $ 6,507.92 21,090.32 138,935.12 $ 3,350.42 $ 16,975.80 $ 393,559.30 $ 2,689.16 $ 1,569.92 6 218,435.33 $ 1,590.50 $ 18,731.30 1,843.96 859,924.48 10/30/2024 103,310.71 774,888.74 878,199.45 12/13/2024 11/24/2024 12/29/2023 5/21/2024 1/6/2025 1/9/2025 9/25/2024 1/25/2023 11/2/2023 12/17/2024 3/13/2024 1/3/2025 Bond Series 20121 Interest & Sinking Fund *2474 Hotel Occupancy Tax Account *2562 Total Cash Balances-Cadence Bank PropertyTaxLevled: I&S Propertyl Tax M&O Property Tax Total Levied Collected Balancei to Collect Debt Balances: 1/9/2025 $ (480,836.74) 55% 397,362.71 1/9/2025 Next Payment 750,000.00 $ 38,289.06 $2,425,000.00 $ 351,181.81 Date 3/1/2025 3/1/2025 3/1/2025 3/1/2025 $1,375,000 General Obligation Refunding Bonds, Series2 $ 225,000.00 $ 112,688.75 $1,000,000 Limited" Tax & Revenue Notes, Series 2021 $ 705,000.00 $ 170,957.25 $745,000 Combo Tax & Surplus Rev Cert of Oblig., Series: $ 745,000.00 $ 29,246.75 $750,000 Tax Notes, Series 2024 Total Debt Balances Other Items: Discuss Audit Findings, prior-year Software Training Completed Balance Sheet Reconciledi to 2023 Audit 2 CHADMEES, MAYOR VICKIE COOPER, PROTEMPORE JACKIEI IVICIC, COUNCILMAN JESSE LUNA, COUNCILMAN GAYLEJONES, COUNCILMAN SHELTON GILMORE, COUNCILMAN TY Date 01/06/2024 Monthly Report: Development Services Department As of12/31/2024 All building permits are subject to abide by City of Bartlett developmental zonings and building ordinances accordingly. Permits Received/lssued Residential New Permits Applications 2 Building Permits Issued 1 Plan Reviews Denied 1 Plan Review Failures Uncertified Plans 1 Site Maps 0 Incomplete Information 0 Other 0 Demolition Permits Issued 1 Commercial Received 0 2 0 2 0 0 0 Permit Renewal 0 140 WESTCLARKSTREET POSTOPFICEDKAVERH BARTLET7, TEXAS 76511 25452732190PFCE 254.527.4280/AX L Report 1/3/20251 11:21:31A1 1/32025112130AM Council Report 12/1/2024 Amount 644 1 5 7 3 21 4 67 2 2 1 3 1 1 1 1 764 Billing Period Count 12/31/2024 Utility Bills Disbursed Active Pending Disconnect Pending Connect First Bill Final Bill Backdated Move In Date Exclude From Bill Print Pending Cutoff Nonpayment Pending Connect, Pending Cutc Backdated Move In Date, Pendi Exclude From Bill Print, Pending Landlord Pending Cutoff Nonpayment, Li Bill To Service Address Pending Disconnect, Bill To Sen Pending Cutoff Nonpayment, B $173,406.32 $32.50 $407.09 $553.30 $52.55 $4,614.57 $65.04 $19,948.81 $230.58 $291.49 $0.00 $546.18 $65.00 $398.98 $0.00 $0.00 $200,612.41 Total Payments Received Cash Change Check CreditCard Other Total Count Amount 179 147 370 220 2 918 +bpst $46,711.97 ($1,419.95) $113,323.55 $54,565.00 $298.13 $213,478.70 8o0.0o 0314, 278.70 Service Orders Completed Count Meter Exchange General Meter Pull Connect Meter Set Disconnect- Move Out Reread Total 11 77 8 7 6 3 6 118 Balcsceo C sprenoshee BK Service Categories DUMPSTER MISCELLANEOUS Count Amount 4 $2,118.75 Page1i La 1/3/202511:2131A DUMPSTER: 3 YARDS DUMPSTER 4 YARD DUMPSTER 6 YARD DUMPSTER 8YDX2 6YARDX2 ELECTRIC COMMERCIAL ELECTRIC VAPOR LIGHT ELECTRIC RESIDENTIAL GARBAGE RESIDENTIAL SEWER RESIDENTIAL TIME WARRANT REPAY SEWER COMMERCIAL Water/WWTP Improvement Loi WATER RESIDENTIAL WATER COMMERCIAL SEWER COMMERCIAL PRISON DUMPSTER2 YARDS Total 5 4 1 2 2 83 30 623 614 572 1 50 659 590 65 1 3 0 $400.00 $470.00 $130.00 $465.00 $360.00 $21,774.18 $192.00 $82,997.56 $16,653.38 $18,457.90 $0.00 $4,085.00 $5,568.32 $36,523.97 $7,533.66 $1,028.95 $205.48 $198,964.15 Past Due Summary Deposit Report Summary Accounts to Penaliz Excluded Accounts Subject to Penalty Total Penalized Deposit Amount Paid Amount $1,500.00 Applied/Refunded. ATransferred Amount $800.00 $0.00 $0.00 Page 2 $ e 8 2 0 89 0 ) - 3 EE S 8 3 0 00 E8 à 80 y J 8 7 e - , 3 0 un 8 U1 o - TLE DEPARTMENT REPORTS - Public Works December Work Orders Total Work Orders Total 132 Rereads Disconnects Miscellaneous WaterLeaks Street Repair Locates Water Line Repair Flush Fire Hydrants Low water Pressure Meter Exchange Meter set General Sewer. Jet Mow DEPARTMENT REPORTS - Public Works Special Projects1 GENERAL 42 water meter repair 1 Utility TAP BUILD OUT1 Read meters 8 books Locates Water meter set Connects Low water pressure Limbs on line Flush fire hydrants Water lines repair Water leaks Water METER EXCHANGE10 brush pickups Mow 1 Sewer) jet back ups 6 Sewer line repair 3 ARTLE DEPARTMENT REPORTS = Public Works ELECTRIC POWER OUTAGE LOW HANGING WIRE 1 LIMB ON LINE ELECTRICDOWN STREET LIGHTS REPAIR ELECTRIC METER REPAIR METER PULL 16 ELECTRIC ISSUE REREADS CONNECTS 16 DISCONNECTS 16 Meterset 8 street repair tree trimming 1 SETA NEW ELECTRIC POLE 1 Y TLE UPDATES DEPARTMENT REPORTS - Public Works DECEMBER 2024 PUT#4 TRUCK IN SHOP FOR REPAIRS 12/17/2024 TUESDAY PUT #5TRUCK IN SHOP FOR REPAIR ON MOTOR MOUNIS,12/82024) WEDNESDAY,GOTIT BACK ON 12/19/2024 THURSDAY. REPLACE MAIN SEWER LINE THAT BROKE BEHIND THE LIBRARY REPLACE: 2 SEWER TAPS, INSTALLED 20 FEET 6"INCH PVC ON JAN 1-3-2025 COVER ALL EXPOSE WATER LINES ON CITY FACILITYS FROM FREEZING, TOTAL Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore Gayle Jones, Council Member Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member NOTICE AND AGENDA OF A CALLED MEETING OF THE CITY COUNCIL OF THE CITY OF BARTLETT, TEXAS Notice is hereby given that the City Council of the City of Bartlett, Texas will hold a Regular Called Meeting 6:00 PM Monday, December 9th, 2024 Bartlett City Hall 140 W Clark Street, Bartlett, TX76511 For citizen comments, please contact Brenda Kelley, City Secretary at municipalcourtebartlett-tx.s. CALLTO ORDER, DECLARE A QUORUM, PLEDGE OF ALLEGIANCE, AND INVOCATION Call to Order at 6:00 pm MPT Cooper absent CM Gilmore absent Quorum declared CITIZENS COMMUNICATION No one signed up to speak a. Library volunteer. b. Cemetery Parks CONSENT AGENDA (The City Council welcomes public comments on items not listed on the agenda. However, the Council cannot respond until the item is posted on aj future meeting agenda. Public comments are limited to. 31 minutes.) BOARDS, COMMISSIONS, & COMMITTEES PRESENTATIONS, PROCLAMATION CM Luna gave report. Deana Shiplett resigned from the board but will continue to CM. Jones gave report. Mayor reports the sprinkler system project is ongoing. (The ConsentA Agenda includes non-controversid. and routine items the Council may act on with one. single vote.. Any Council member may pull any item from the Consent Agenda to discuss and act upon individually on the Regular Agenda.) 1. Receive monthly department reports: a. City Administrator b. City Secretary Municipal Court d. Development Services :. Utility Billing Public Works Police 2. Approve minutes from the following meeting's: a. 11.11.2024 - Special b. 11.25.2024 Regular CM. Jones seconded the motion. CMI Ivicic made the motion to approve the Consent Agenda as is. Page1of2 Chad Mees, Mayor Vickie Cooper, Mayor Pro-Tempore Gayle Jones, Council Member Jackie Ivicic, Council Member Jesse Luna, Council Member Shelton Gilmore, Council Member PTLE REGULAR AGENDA: REVIEW/DISCUSS AND CONSIDER ACTION 3. Consideration and possible action to approve the bid of $353,483 from Wellcraft Builders for the Bartlett Elementary SRTS Project TxDOT CSJ 0909-36-188 MRB Project No. 0213-23002. CM Ivicic made the motion to approve the bid of $353,483 from Wellcraft Builders for the Bartlett Elementary SRTS Project TxDOT CSJ 0909-36-188 MRB Project no. 0213-23002. CM Luna seconded the motion Motion passes 3-0 FUTURE AGENDA ITEMS a. Audit for 2024 contract with Don Allman b. Possible amendment for sub division ordinance. ADJOURN CM Ivicic made the motion to adjourn the meeting. CM. Jones seconded the motion. Motion passes 3-0 Meeting adjourned at 6:15 pm MINUTES. APPROVED: X Chad Mees Mayor ATTEST: Date X Brenda Kelley City Clerk Date Page 2 of2 Bell County The Office of Elections Administration Dr. Desi Roberts, Elections Administrator 550E 2"Ave PO. Box 1629 Belton, Texas 76513 2549335774 Fax2549336754 Electionsa BellCounty Texas gov Voter RegsintionaBelcouny Texas gov TO: Participating Entities FROM: Bell County Elections Administrator RE: Estimated cost for May 03,2025, Uniform Elections DATE: 11.21.2024 Description Administrative Fee Polll Presiding and Altemate Judges Poll Workers (Clerks) Technicians (ifrequested) Polling Site Rental Public L&A Test legal notice publication Equipment Delivery 11 TION LOI IMINI Use ofDS850 tabulating equipment as per TECSec.'s214.044, 215.002 AT&T/Verizon Hot Spot Cards ($50x ePollbooks) IEC TO PROC; RI IMMINC, dor 625clection ryuipment) Candidate/Responses @ $8.40 ExpressVote ENG Candidates /Yes-No @ $10.75 ExpressVote ENG Contest/Issues @ $17.85 ExpressVote SPA Candidates /Yes-No @ $10.75 ExpressVote SPA Contest/Issues @ $17.85 Media Burn: Flashcards @ 5.00each (250) ExpressVote ENG/SPA Props/Amends @ $42.10 Use of DS200 (vithout programming) Use of! Electronic Poll Books (vithout programming) Use ofE ExpressVote (withoul programming) Technical Support (2 days) (ES&S) for Central Count Station Official Election Day Ballots- Absentee Official Election Day Ballots- Election Day Official Election Day Ballots Coding Official Election Day Ballots Sample Official Election Day Ballots-T Test Printing Supplies (Outsource) Ballot Card Stock (0.1050 per) Flat Fee for Supply Kits (EV:7,ED:4 42)$25 Postage for Ballot By Mail Shipping & Handling ITEMIZED EXPENSES Unit Price $1000.00 Amount $ 1000.00 86x $17.00 avg. x wk. Hrs. $ 00 190x $15.00 avg. x wk. Hrs. $ 00 5x($15 avg(OT)). x20H Hrs. $ 1500.00(CS) N/A N/A 4x $30 avg. X8h hours $50.00 each REQUESTS $ 00 $ 00 S 960.00(CS) S TBD $5000 $20.00 each (per day) $20.00 each (perd day) $20.00 each (per day) REQUESTS $0.26( $0.26( $0.26( $0.26( $0.26( $200.00 EV: ED: $ $ 00 $500.00 TBD BMLOIS TBD TBD TBD TBD TBD $200.00 (CS) TBD TBD TBD $00 $500.00(CS) Elections Sites Supply Kits (EV: $70xHofsites & ED: $70xHofsites) Amount Due $ TBD CS: Cost Sharing with alll Entities; TBD: To be determined (quantity based on ballol requirement) Bell County The Office of] Elections Administration Dr: Desi Roberts, Elections Administrator 550E.2"Ave P,O. Box 1629 Belton, Texas 76513 254.933.5774 Fax254.9336754 Elections@Bel.County; Texas gov Voter RegsinatongBel.Coumty Texas gov COMTRACTSERVICESFORMAVPAABECIYANDNCHOOISELECTONS THIS Contract for Election Services is between the Bell County Elections Administrator and political subdivisions, namely Department. Thisi isa General Service Contract and can be customized with specifics ifboth parties agree to certain required election services. This Contract ist made pursuant to Texas Election Code Sections 31 .092 and 281. .002 and" Texas Education Code Section 11.0581 for an election to bel held on May 03, 2025, and administered by the specific political subdivision with requested services from Dr. Desi Roberts, Bell County Elections Administrator. This Contract supersedes any prior contracts and agreements to conduct election services between the Participating Authority and the Bell County Elections Office. Participating Authorities who desire to utilize Bell County Elections Services shall return this contract-signed application for the Political Subdivision Election outlining specific requests on or before January 10, 2025. Send all documents to camnetecompean@belleountylexasgoy and siskndhslsuysusy Throughout this period, open accessibility and )located entirely or partially inside the boundaries of the Bell County Elections communication shall be maintained. RECITALS WHEREAS, each Participating Authority who plans tol hold an election on May 03,2025; WHEREAS, Bell County owns an electronic voting system, the Election System and Software (ES&S) EVS 6110 voting system, which includes the DS200 precinct scanner, and the ExpressVote ballot marking device and has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, andi is compliant with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61.012. The Participating Authorities desire to use Bell County's electronic voting system, to compensate Bell County for such use, andt to sharei in certain other expenses connected with the elections in accordance with the applicable provisions of Chapters 31 and 281 oft the Texas Election Code, and Health and Safety Code respectively as amended, and follows: LADMINISTRATION NOWTHEREFORE, in consideration oft the mutual covenants, agreements, and benefits to the Partie,TISAGREEDs The Participating Authorities agree tol hold their specific Election with particular services requested from the Bell County Elections Department in accordance with applicable provisions of the Texas Election Code and this Contract. The Participating Authorities coordinate, supervise, and operate all aspects ofa administering the Election. Thel Elections Adminisrator'sservices: may include voting equipment rental, ballotequipment programming (ifo contracted), supplies, repairs, and technical support. The Listof Itis understood that other political subdivisions and districts may wish to participate in the use of Bell County's electronic voting system, and iti is agreed that the Elections Administrator may enter into other contracts for election services for those purposes, ont terms and conditions generally similar to those outlined int this Contract. The Elections Administrator will provide voter registration Registered Voters would be provided without cost. checks and similar support to the polling sites. L.LEGALDOCUMENTS Each Participating Authority shall be responsible for preparing, adopting, and publishing all required election orders, resolutions, notices, and other pertinent documents requiredbyt the Texas Election Code and/or the Participating Authorily'sgoveming body, charter, or ordinançes. All timelines and deadlines outlined in the Election Lay Calendar localedat htips:/www. SOS. state. bx.uslelectionsi volterimpertanteledlion-daleszhml2025 will be enforced. Bell County The Office of Elections Administration Dr. Desi Roberts, Elections Administrator 550E.2"'Ave PO Box 1629 Belton, Texas7 76513 254.933.5774 Fax2549336754 Elections@BelICounty, Texasg gov Voter. Regsiation@belCouny, Texas gov Preparation oft the necessary materials for notices and the official ballot language shall be the responsibility of each Participating Authority, including providing the text in English and Spanish. Each Participating Authority shall provide a copy oftheir respective election orders and notices tot the Elections Administrator. The Elections Administrator will proceed with programming or other requirements without Participating Authorities who fail to meet established deadlines. III. NONPERFORMANCE The Elections Administrator will inform each Participating Authority of any concerns or deficiencies in their obligations under this Contract. Thel Elections Administrator may set a reasonable period to cure or obtain adequate assurance that any such issues The Participating Authority's failure to cure problems or deficiencies related to its obligations, duties, and responsibilities per all terms and conditions of this Agreement willl be considered in any future contracts with the Elections Administrator. Any Participating Authority failing to perform will reimburse the Elections Administrator for additional costs and expenses to Bell or deficiencies will be timely addressed and corrected. County, including all costs associated with interference in conducting the election. IV. VOTING LOCATIONS Thel Participating Authority is responsible for all aspects oft their voting locations. Voting locations shall comply with the accessibility requirements established by Election Code Section 43.034 and the Americans with Disabilities Act(ADA). VELECTIONJUDGES, CLERKS, ANDOTHER ELECTION PERSONNEL The Elections Administrator may provide election training for election workers. The Participating Authority will take the necessary steps to ensure that all election judges appointed for the Election are eligible tos serve and meet the eligibility requirements The Elections Administrator may employ other personnel necessary to support the services for the election, including such part-time help, who will be compensated at the hourly rate set by Bell County in accordance with Election Code Sections 32.091, Per Sec. 31.098 of the Texas Election Code, the Elections Administrator is authorized to contract with third persons for election services and supplies. The Elections Administrator will pay the actual cost ofs such third-person services and supplies and be in Subchapter Cof Chapter 32 oft the Texas Election Code. 32.092, 83.052, and 87.005 and reimbursed by the Participating Authorities. reimbursed by the Participating Authorities. VI. PREPARATION OF SUPPLIES AND' VOTING EQUIPMENT Thel Elections Administrator shall arrange with the Participating Authority for all contracted voting equipment, including, but not limited to, Bell County's electronic voting system and voter registration lists. The Elections Administrator will conduct internal testing of the electronic equipment; this test shall not replace the requirement outlined by Chapters 128 and 129ofthe Texas Election The Elections Administrator may agree to conduct equipment internal testing, and programming and receive reimbursement for ordering the election programs for Participating Authorities. The Participating Authority shall conduct the Public Logic and Code. Accuracy testing outlined in the Texas Election Code with assistance from the Elections Administrator. VII. EARLYVOTING The Participating Authorities are responsible for all aspects of conducting Early Voting following the Texas Election Code. The Elections Administrator may receive applications for Early Voting ballots tol be voted by mail per Chapters 31 and 86 ofthe" Texas Election Code. Any requests for Early Voting ballots to be voted by mail will be forwarded to the Participating Authorities immediately for processing. 2 Bell County The Office of Elections Administration Dr. Desi Roberts, Elections Administrator 550E.2"Ave PO Box 1629 Belton, Texas 76513 2549335774 Fax 254.9336754 Eletions@BellCounty Texasgov Vus.Regantu@eaicouny Texas gov VIII. EARLY' VOTING BALLOTBOARD The Participating Authorities shall be responsible for all aspects of the Early Voting Ballot Board (EVBB) to process Absentee The Elections Administrator will not establish or operate a central counting station, therefore participating Authorities will Bell County Elections will consider conducting elections int territories outside of Bell County on a case-by-case basis. Eachl Participating Authority shall have the option ofextending the terms of this Contract through its runoff election, if applicable. In the event of such a runoff election, the terms ofthis Contract shall automatically extend unless the Participating Authority notifies the Elections Administrator in writing within three business days of the original election. and Provisional Ballots. K.CENTRALCOUNTING STATION. ANDI ELECTION RETURNS be responsible for the tabulation and accumulation of vote totals. X.PARTICIPATING, AUTHORITIESWITHE TERRITORY OUTSIDE BELLCOUNTY XI. RUNOFF ELECTIONS XII. ELECTION EXPENSES AND ALLOCATION OF COSTS Charges. In consideration for the election services provided hereunder by the Elections Administrator, the Participating Authorities will be charged a share ofe election service costs, not including the voting equipment lease. Election Costs. Each Participating Authority'ss share of election costs will be a pro-rata share of the total ofall costs incurred by the Elections Administrator in connection with the services of elections of other entities held at the same time ast the election, i.e. (Technicians, hot spol devices, equipment delivery, printing supplies, etc.). b) Each Participating Authority will be responsible for its specific contracted expenses (equipment rentals or any other Lease of Voting Equipment. Per Texas Election Code Section 123.032(d), the Bell County Commissioners Court has negotiateds service.) established the following prices for leasing county-owned voting equipment: $20.00 per day ExpressVote Ballot Marking Device $20.00 per day DS200 Precinct Scanner $20.00 per day Electronic pollbook. The Elections Administrator shall deposit all funds payable under this Contract into the appropriate fund(s) within the Bell County treasury in accordance with Election Code Section 31.100. XIII. WITHDRAWALI FROM CONTRACTDUETOCANCELLATION OF ELECTION Any Participating Authority may withdraw from this Contract for Election service should it cancel its election in accordance with Sections 2.051 2.053 oft the Texas Election Code. Election services are contingent only with a direct contract with the Elections Administrator. XIV. RECORDS OF1 THE ELECTION The Participating Authority shall designate a general custodian oft the voted ballots and all records ofthe Election as authorized by Section 281.010ofthe Texas Election Code. 3 Bell County The Office of Elections Administration Dr: Desi Roberts, Elections Administrator 550E.2 2"Ave PO Box 1629 Belton, Texas 76513 2549335774 Fax2549336754 Eletions@BelICounty Texasgov Voter. Regstain@BelCoumy Texasg gov XV. RECOUNTS OR CONTESTEDI ELECTION XVI. MISCELLANEOUS PROVISIONS The Elections Administrator agrees to provide advisory services to each Participating Authority as necessary to conducta proper recount. 1. The Elections Administrator shall file copies of this document with the Bell County Treasurer and the Bell County Auditor in 2. Nothing in this Contract prevents any party from taking appropriate legal action against any other party and/or other election 3. This Contract shall be designed in accordance with the laws oft the! State ofTexas, and all obligations oft the parties created Int the event that one orr more of thep provisions contained int this Contract shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof, and this Contract shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. . All parties shall comply with all applicable laws, ordinances, and codes of the State ofTexas, all local governments, and any The waiver by any party ofab breach of any provision oft this Contract shall not operate as or be construed as a waiver ofany 7. Any amendments oft this Contract shall be ofr no effect unless in writing and signed by all parties hereto. 8. Participating Authority agrees to act in good faith int the performance oft this agreement and shall immediately contact and notify the Elections Administrator of any potential problems or issues relevant to the subject matter ofthis Contract. The Elections Administrator will attach ani itemized invoice with this Contract based on the expenses directly attributable to accordance with Section 31.099 of the Texas Election Code. personnel for a breach of this Contract ora violation of the Texas Election Code. hereunder are performable in Bell County, Texas. other entities with local jurisdiction. subsequent breach. XVII. COST ESTIMATES ANDI DEPOSIT OF FUNDS the services the Elections Administrator provides. XVILSIGNATUREPACE WITNESS BYI MY HANDTHIS THE DAYOF. ELECTIONS ADMINISTRATOR: WITNESS BY MY HANDTHIS THE 2025. Dr. Desi Roberts, Elections Administralor DAYOF. 2025. PARTICIPATING AUTHORITY: Name of Participating Authority: (By)Printed Name: Signature/Title: 4 ALG (2/24) ALG-CL-1.3: Audit Engagement Letter-Yellow Book Donald L. Allman, CPA, PC 4749 Williams Drive, Suite 322 Georgetown TX 78633 January 10th, 2025 Tot the Mayor and City Council of Bartlett, TX and Adrian Flores, City Administrator City of Bartlett, 140 W Clark St. Bartlett, TX76511 We are pleased to confirm our understanding of the services we are to provide the City of Bartlett, TX for the year We will audit the financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information, and the disclosures, which collectively comprise the basic financial statements of the City of Bartlett, TX as of and for the year ended September 30, 2024. *Accounting standards generally acceptedi dini the United States of America (GAAP) provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement the City of Bartlett, TX's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers itto be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City of Bartlett, TX's RSli in accordance with auditing standards generally accepted in the United States of America (GAAS). These limited procedures will consist ofi inquiries of management regarding the methods of preparing thei information and comparing the information for consistency with managements responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by ended September 30, 2024. Audit Scope and Objectives GAAP and will be subjected to certain limited procedures, but will not be audited: 1) Management's Discussion and Analysis 2) Budget to Actual 3) Pension Information The objectives of our audit are to obtain reasonable assurance as to whether the financial statements as a whole are freei from material misstatement, whether due to fraud or error; issue an auditor's report that includes our opinion about whether your financial statements are fairly presented, in all material respects, in conformity with GAAP; and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government, Auditing Standards willa always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or int the aggregate, they wouldi influence thej judgment ofa a reasonable user made based on thei financial The objectives also include reporting on internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the We will conduct our audit in accordance with GAAS and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and willi include tests of your accounting records of the City of Bartlett and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GAAS and Government Auditing Standards, we exercise professional We wille evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable statements. financial statements in accordance with Government Auditing Standards. Auditor's Responsibilities for the Audit of the Financial Statements judgment and maintain professional skepticism throughout the audit. ALG-CL-1.3 2 ALG (2/24) assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable tot the government or to acts by management or employees acting on behalf of the government. Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse ini financial audits nor do they expect auditors to Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements may not be detected by us, even though the audit is properly planned and performed in accordance with GAAS and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, fraudulent financial reporting, or misappropriation of assets that comes to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the government's ability to continue as a going concern for a Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories, and direct confirmation of receivables and certain assets and liabilities by correspondence with selected customers, creditors, and financial institutions. We will also request written We have identified the following significant risk(s) of material misstatement as part of our audit planning: provide reasonable assurance of detecting waste or abuse. not extend to any later periods for which we are not engaged as auditors. reasonable period of time. representations from your attorneys as part of the engagement. [According to GAAS, significant risks include management override of controls, and GAAS presumes that revenue recognition is a significant risk. Accordingly, we have considered these as significant risks. Describe significant risk(s) identified, including specific revenue streams identified as significant risks.] We may, from time to time and depending on the circumstances, use third-party service providers in serving your account. We may share confidential information about you with these service providers but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third-party service provider. Furthermore, we will remain responsible for the work provided by any such third-party service providers. Audit Procedures-interna. Control Our audit of financial statements does not relieve you of your responsibilities. We will obtain an understanding of the government and its environment, including the system of internal control, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error orf fraud, andt to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide al basis for our opinions. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we wille express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards. ALG-CL-1.3 (Continued) ALG (2/24) Audit Procedures-Complance As part of obtaining reasonable assurance about whether thet financial statements are free of material misstatement, we will perform tests of the City of Bartlett, TX's compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audit will not bei to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Our audit will be conducted on the basis that you acknowledge and understand your responsibility for designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; following laws and regulations; and ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles, for the preparation and fair presentation of the financial statements and all accompanying information in conformity with accounting principles generally accepted in the United States of America, and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is responsible for making drafts of financial statements, all financial records, and related information available to us; for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers); and for the evaluation of whether there are any conditions or events, considered int the aggregate, that raise substantial doubt about the government's ability to continue as a going concern for the 12 months after the financial statements date or shortly thereafter (for example, within an additional three months ifcurrently known). You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related-party relationships and transactions, and other matters; (2) additional information that we may request for the purpose of the audit; and (3) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required Your responsibilities include adjusting thet financial statements to correct material misstatements andi for confirming to us ini the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect oni the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, or contracts or grant agreements You are responsible fori the preparation of the supplementary, information, which we have been engaged to report on, in conformity with accounting principles generally accepted ini the United States of America (GAAP). You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to [include the audited financial statements with any presentation of the supplementary information that includes our report thereon OR make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon). Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any Auditing Standards. Responsibilities of Management for the Financial Statements by GAAS and Government Auditing Standards. aggregate, to the financial statements of each opinion unit taken as a whole. that we report. ALG-CL-1.3 (Continued) ALG (2/24) significant assumptions or interpretations underlying the measurement or presentation of the supplementary Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Scope and Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also responsible for providing managements views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the We will also assist in preparing the financial statements and related notes of the City of Bartlett, TX in conformity with accounting principles generally accepted in the United States of America based on information provided by you. These non-audit services do not constitute an audit under Government, Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in aconanewihappicabe professional standards. The other services are limited to thei financial statement: services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or You agree to assume all management responsibilities relating to the financial statements and related notes and any other non-audit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and related notes and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the non-audit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request We will provide copies of our reports to the Mayor and City Council; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Donald L. Allman, CPA, PC and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to Burnet County or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for the purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. Ifr requested, access to such audit documentation willl be provided undert the supervision of Donald L.A Allman, CPA, PC personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend or decide to distribute the copies or information contained The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the Burnet County. If we are aware that a federal awarding agency or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior Donald L. Allman, CPA is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. We expect to begin our audit on approximately March 15, Ouri feei for services willl be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, confirmation service provider fees, etc.) except that we agree that our gross fee, including expenses, will not exceed $18,000. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees willl be rendered each month as work progresses and are payable on presentation. In accordance with our firm policies, work may be suspended if your account becomes 30 days or more overdue and may not be resumed until information. timing andi format for providing that information. Other Services take any action that could be construed as assuming management responsibilities. and accept responsibility for them. Engagement Administration, Fees, and Other and willl locate any documents selected by us for testing. therein to others, including other governmental agencies. to destroying the audit documentation. 2025 and to issue our reports no later than May 15, 2025. ALG-CL-1.3 (Continued) ALG (2/24) your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed tol have been completed upon written notification of termination, even if we have not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. We will issue a written report upon completion of our audit of the City of Bartlett, TX's financial statements. Our report will be addressed tot the Mayor and City Council of the City of Bartlett, TX. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis-ol-matter. or other-matter paragraph to our auditor's report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and on compliance and other matters will state (1) that the purpose of the report is solely to describe the scope of testing of internal control and compliance, andi the results oft that testing, and not to provide an opinion on the effectiveness of the entity's internal control on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. The report will also state that the report is not suitable for any other purpose.vy If during our audit we become aware that the City of Bartlett, TX is subject to an audit requirement that is not encompassed ini the terms of this engagement, we will communicate to management and those charged with governance that an auditi in accordance withU.S. generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal, regulatory, or contractual requirements. We appreciate the opportunity to be of service to the City of Bartlett, TX and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the attached copy and return it to us. Reporting express opinions or issue reports, or we may withdraw from this engagement. Very truly yours, Donald L. Allman, CPA, PC RESPONSE: Management signature: Title: Date: Governance signature: Title: Date: Practical Considerations This letter correctly sets forth the understanding of the City of Bartlett, TX. ALG-CL-1.3 (Continued) CALDWELL COUNTRY CHEVROLET 800 HWY.21 E. CALDWELL, TEXAS77836 Customer: City of Bartlett Police Department Contact: Tanner Schwake Phone/email: 2545273789barletpato3@outok.com Contract: BuyBoard 724-23 Product Description: Chevrolet Tahoe PPV (Police Package) A. Bid Series: B. Published Options Code 9CI Police Package Vehicle GBA Black L84 Engine, 5.3L EcoTec3 V8 Gas MHU Transmission, 10 Speed. Auto C6C GVWR, 7400L LBS GUS Rear Axel, 3.23 Ratio PXT Wheels, 20" X9 9" Black Steel XCS Tires, 275/55R20 Firehawk Pursuit AZ3 Seats, 40/20/40 Split Bench 5T5 Black Cloth/ / Vinyl Rear Seats Sales Rep: Jake Schobinger QT# JS111924-1 Phone: 979.429.8847 Date: Tuesday, November 19, 2024 email: ake@usaautomotivepariners.com 20 A.Base Price: $ 39,550.00 Options Bid Price Code INCL RCI Skid Plates INCL INCL INCL INCL INCL INCL INCL INCL INCL Options Bid Price INCL INCL INCL INCL INCL INCL INCL INCL INCL INCL INCL Bid Price 2025 Chevrolet Tahoe CC10706 2WDI PPV AMF Remote Keyless Entry Package VK3 Front License Plate Bracket KX4 Alternator, 250 Amps J55 Heavy Duty Braking System 7X3 LH Spot Light Deep Tinted Glass Black Rubber Vinyl Flooring Cruise Control Power Windows/Power Locks HD Rear Vision Camera Total ofB.] Published Options: $ 14,800.00 C. Unpublished Options [Itemize each below, not to exceed 25%] PRICES AND AVAILABILITY CAN CHANGE ATA ANY TIME WITHOUT 2025MY Factory Order FURTHER NOTICE DUE TOS SUPPLY CHAIN CHALLENGES. REVERIFY Delivery ETA: Q2/Q3 2025 Approx. Disclaimer Order Summary PRICING BEFORE ISSUING A PURCHASE ORDER. FINAL PRICE IS NOT CONFIRMED UNTIL VEHICLE ORDER ISA ACCEPTED BYT THE MANUFACTURER. ACKNOWLEGDE BYE EMAIL RECEIPT THAT1 THE PURCHASE ORDER WAS RECEIVED BY USA AUTOMOTIVE PARTNERS, LLC. (CALDWELL COUNTRY CHEVROLET, ROCKDALE COUNTRY FORD dba CALDWELL COUNTRYF FORD, CAMERON COUNTRY CDIR) E. Floor Plan Interest (for in-stock and/or equipped vehicles): F. Lot Insurance (for in-stock and/or equipped vehicles): Total of C. Unpublished Options: D. Upfitter: $ $ $ $ *Floor Plan Interest will not be applied ifthe Chassis is paid for upon arrival at the Upfitter. $800/Month *Lot Insurance will not be appliedifthe Chassis is paid for upon arrival to the Upfitter. $800/Month G. Contract Price Adjustment: H. Additional Delivery Charge: I. Subtotal: J. Quantity: K. Trade in: L. M. miles 54,350.00 108,700.00 400.00 109,100.00 2 xK= BuyBoard) Fee Per Purchase Order TOTALI PURCHASE PRICE WITH BUYBOARD FEE TAICESAMDAAILANLTT ARE SUBJECTTO CHANGE WITHOUT NOTICE) Sales DANA SAFETY SUPPLY,INC 4809 KOGER BLVD GREENSBORO, NC27407 Telephone: 800-845-0405 Quote 555207-A Sales Quote No. Customer No. BARTLETTTX Bill To ShipTo CITY OF BAKILEITTEXAS POLICE DEPARTMENT (For Pickup) ROUND ROCK WAREHOUSE 9001 E. OLD SETTLERS BLVD Bldg 4 Ste 400 ROUND ROCK, TX78664 Contact: SCOTTBEAL Telephone: 682-888-4235 Customer PO Number Ordered By POBOX670 BARTLETT, TX76511 Contact: Corp. Tanner Schwake Telephone: 254-527-3733 E-mail: Bartetpamol@putloikcon Quote Date E-mail: SBEAL@DANASAFETYSUPPIX.COM Ship Via F.O.B. Salesperson SCOTT BEAL ROUND ROCK 2 N INFO TIPS USA CONTRACTH240-102 2 N INFO 2025 CHEVYTAHOE! PPV 2 N INFO FRONT OF VEHICLE 2 Y BK2168TAH21 SMC PB450L4 ALUM BUMPER MSRP: $1,149.00 STEADY WHITE TAKEDOWN. ANDALLEY. 2 Y ETSSIO0J SOI 100J SERIES COMPOSITE SPEAKER MOUNTON CENTER CROSS MEMBER OF GRILLE GUARD. 2 N INFO Payment Method NET30 Resale Number ONFILE Unit Extended Price Price 0.0000 0.00 0.0000 0.00 0.0000 0.00 857.9200 1,715.84 11/18/24 UPS GROUNDFREIGHT QUOTEDFREIGHT Entered By Scott Beal Order Approve Tax Quantity Quantity Item Number/ Description Warehouse: RROC Warehouse: RROC Warehouse: RROC Warehouse: RROC 2 0.0000 0.0000 0.00 0.00 Warehouse: RROC Warehouse: RROC SIDES OF VEHICLE Print Date 12/15/24 Print Time 12:50:46PM Page No. I Printed By: Scott Beal Continued on Next Page Sales DANA SAFETY SUPPLY, INC 4809 KOGER BLVD GREENSBORO, NC27407 Telephone: 800-845-0405 Quote 555207-A Sales Quote No. Customer No. BARTLETTTX BillTo ShipTo CITY OFI BARTLETTTEXAS POLICE DEPARTMENT (For Pickup) ROUND ROCK WAREHOUSE 900 E. OLDSETTLERS BLVD Bldg 4 Ste 400 ROUND ROCK,TX78664 Contact: SCOTTBEAL Telephone: 682-888-4235 Customer PO Number Ordered By POBOX670 BARILETI,TX7611 Contact: Corp. Tanner Schwake Telephone: 254-527-3733 E-mail: Barletpamol@putoikcon Quote Date E-mail: SBEAL@DANASAFETYSUPPLY.COM ShipVia F.O.B. Salesperson SCOTT BEAL ROUNDI ROCK Payment Method NET30 Resale Number ONFILE Extended Price 694.40 11/18/24 UPS GROUNDFREIGHT QUOTEDFREIGHT Entered By Scott Beal Order Approve Quantity Quantity Unit Price 173.6000 Tax 4 Y ENT2B3RBW Item Number Description SOI INTERSECTOR 18-LED UNDER MIRROR LIGHT R/B/W UNDER SIDEVIEW: MIRRORS. STEADY WHITEALLEY. SOI, MPWRI FASCIA, 4", QM, BLK HSG, RED/BLU/WHT TWO ONEACHI RUNNING BOARD. STEADY WHITE. ALLEY. SOI MPOWER 4"35 DEGREE WEDGE BLACK Warehouse: RROC MSRP: $372.00 8 Y EMPS2QMS5RBW 136.0000 1,088.00 Warehouse: RROC MSRP: $272.00 8 Y PMP2WDG35B 2 N INFO 2 Y MISC 0.0000 0.0000 2,800.0000 0.00 0.00 5,600.00 Warehouse: RROC Warehouse: RROC Warehouse: RROC ROOF OF VEHICLE SOI: EMPLBOIKE9-407 mPower 55" Bar 21-25 TAH STEADY WHITR FRONT FOR T.D. ANDSTEADY WHITE SIDES FOR ALLEY. TRAFFIC ADVISE REAR AMBER: LEFT/CENTER OUT/RIGHT MSRP: $5,767.00 2 N INFO 0.0000 0.00 INTERIOR OF VEHICLE Warehouse: RROC Print Date 12/15/24 Print Time 12:50:46 PM Page No. 2 Printed By: Scott Beal Continued on Next Page DANA SAFETY 4809 KOGER BLVD GREENSBORO, NC27407 Telephone: 800-845-0405 Sales Quote 555207-A SUPPLY, INC Sales Quote No. Customer No. BARTLETTTX Bill To ShipTo CITY OF BARTLETTTEXAS) POLICE DEPARTMENT (For Pickup) ROUNDI ROCK WAREHOUSE 9001 E. OLDSETTLERS BLVD Bldg 4 Ste 400 ROUND ROCK,TX78664 Contact: SCOTTBEAL Telephone: 682-888-4235 Customer POI Number Ordered By POBOX670 BARTLETT,TX7611 Contact: Corp. Tanner Schwake Telephone: 254-527-3733 E-mail: Barletpamol@ouloikcon Quote Date 11/18/24 UPS GROUNDFREIGHT Entered By Scott Beal Order Approve Tax Quantity Quantity E-mail: SBEALQDANASAFETYSUPPLY.COM Ship Via F.O.B. QUOTED! FREIGHT Salesperson SCOTT BEAL ROUND ROCK SIRENAND: SIRENACCESORIES SOI, 400 SERIES REMOTE SIREN, 100WATT SMC DUALVERT. RACK2 2UNIV. LOCKS W/HC KEY CONSOLEAND CONSOLEACCESSORIES HAVIS 2025 TAHOE CONSOLE RADIO AND SIREN FACEPLATES HAV Self-Adjusting Double Cup Holder Payment Method NET30 Resale Number ONFILE Unit Extended Price Price 0.0000 0.00 0.0000 0.00 454.7200 909.44 0.0000 0.00 785.0000 1,570.00 35.0000 140.00 44.6700 89.34 Item Number / Description 2 N INFO 2 Y ETSA48IRSP 2 Y GK10342UHK MSRP: $609.00 2 N INFO 2 Y MISC 4 Y MISC 2 Y CUP2-1001 Warehouse: RROC Warehouse: RROC Warehouse: RROC Warehouse: RROC Warehouse: RROC Warehouse: RROC Warehouse: RROC 2 2 MSRP: $67.00 Print Date 12/15/24 Print Time 12:50:461 PM Page No. 3 Printed By: Scott Beal Continued on Next Page Sales DANASAFETY: SUPPLY,INC 48091 KOGER BLVD GREENSBORO, NC27407 Telephone: 800-845-0405 Quote 555207-A Sales Quote No. Customer No. BARTLETTTX BillTo Ship To CITY OF BAKILEITTEXAS POLICE DEPARTMENT (For Pickup) ROUND ROCK WAREHOUSE 900 E. OLD SETTLERS BLVD Bldg 4 Ste 400 ROUND ROCK, TX 78664 Contact: SCOTT BEAL Telephone: 682-888-4235 Customer PO Number Ordered By POBOX670 BARILETI,TX76511 Contact: Corp. Tanner Schwake Telephone: 254-527-3733 E-mail: Bartetparol@utoikcon Quote Date E-mail: SBEAL@DANASAFETYSUPPLY.COM Ship Via F.O.B. Salesperson SCOTTE BEAL ROUND ROCK Payment Method NET30 Resale Number ONFILE Extended Price 306.66 489.34 220.00 76.00 1,886.66 0.00 11/18/24 UPS GROUNDFREIGHT QUOTED FREIGHT Entered By Scott Beal Order Approve Tax Quantity Quantity 2 2 Item Number/Deseription Unit Price 153.3300 244.6700 55.0000 19.0000 943.3300 0.0000 2 Y C-HDM-204 MSRP: $230.00 2 Y C-MD-119 MSRP: $367.00 4 Y MMSU-1 4 Y C-MCB MSRP: 19.00 2 Y MISC 2 N INFO HAV TELESCOPING SIDE MOUNTED POLE ASSY Warehouse: RROC Warehouse: RROC Warehouse: RROC Warehouse: RROC Warehouse: RROC Warehouse: RROC HAV 11"S SLIDE-OUTLOCKING: SWINGARM-LOWI PROFILE MAGNETIC MIC SINGLE UNIT CONVERSION KIT HAV CONSOLE MICROPHONE CLIP BRACKET LAPTOP DOCK W/ PWR SUPPLYAND SCREEN STIFF PRISONER CONTAINMENT Print Date 12/15/24 Print Time 12:50:46PM Page No. 4 Printed By: Scott Beal Continued on Next Page Sales DANA SAFETYSUPPLY, INC 48091 KOGER BLVD GREENSBORO, NC27407 Telephone: 800-845-0405 Quote 555207-A Sales Quote No. Customer No. BARTLETTTX Bill To Ship To CITY OF BARTLETT TEXAS POLICE DEPARTMENT (For Pickup) ROUND ROCK WAREHOUSE 900 E. OLDSETTLERS BLVD Bldg 4 Ste 400 ROUNDI ROCK, TX 78664 Contact: SCOTTI BEAL Telephone: 682-888-4235 Customer PO Number Ordered By POBOX670 BARTLETT,TX76511 Contact: Corp. Tanner Schwake Telephone: 254-527-3733 E-mail: Barletpatrol@oulok.on Quote Date E-mail: BEAL@DAMASAFETYSUPPL.COM Ship Via F.O.B. Salesperson SCOTT BEALI ROUNDE ROCK Payment Method NET30 Resale Number ON FILE Extended Price 1,671.04 2,671.58 321.63 11/18/24 UPS GROUND FREIGHT QUOTED FREIGHT Entered By Scott Beal Order Approve Tax Quantity Quantity Item Number/ Description Unit Price 835.5200 1,335.7900 321.6300 2 Y PK1152TAH21 MSRP:S1,119.00 2 Y QK2023TAH21 MSRP:$1,789.00 Y WK0514TAH21H SMC IOXLI RP CTDI POLY W/EXP MTL WIND COVER Warehouse: RROC Warehouse: RROC Warehouse: RROC SMC #12 EXPANDED METAL W/ SEAT SMC 2021 TAHOE WINDOW STEEL BARRIER, HORIZONTAL 2021 Chevy Tahoe Window Steel Barrier, Horizontal FOR USE WITH: *Stock Door Panels SETINA TPOI Door Panels 2 N INFO CARGOAREA OF VEHICLE 4 Y ENFDGSIRB 0.0000 0.0000 0.00 0.00 Warehouse: RROC Warehouse: RROC SOII DUALNFORCE DECK/GRILLOLED LTI RED/BLUE ONE INE EACHI REAR CARGO WINDOW. SIDE FACING. MSRP:S Print Date 12/15/24 Print Time 12:50:46P PM Page No. 5 Printed By: Scott Beal Continued on Next Page Sales DANA SAFETY SUPPLY,INC 4809 KOGER BLVD GREENSBORO, NC 27407 Telephone: 800-845-0405 Quote 555207-A Sales Quote No. Customer No. BARTLETTTX BillTo Shipl To CITYOFI BARTLETTTEXAS POLICE DEPARTMENT (For Pickup) ROUNDI ROCK WAREHOUSE 900 E. OLD SETTLERS BLVD Bldg 4 Ste 400 ROUND ROCK,TX.78664 Contact: SCOTTI BEAL Telephone: 682-888-4235 Customer POI Number Ordered By POBOX670 BARTLETT,TX7611 Contact: Corp. Tanner Schwake Telephone: 254-527-3733 E-mail: Bartetparol@pouloikcon Quote Date E-mail: SBEALQDANASAFETYSUPPLX.COM Ship Via F.O.B. Salesperson SCOTT BEAL ROUND ROCK Payment Method NET30 Resale Number ONFILE Unit Extended Price Price 0.0000 0.00 0.0000 0.00 11/18/24 UPS GROUNDFREIGHT QUOTED FREIGHT Entered By Scott Beal Order Approve Tax Quantity Quantity Item Number. / Description 2 N INFO REAR OF VEHICLE 4 Y ELUC3H010J Warehouse: RROC Warehouse: RROC SOI UNIVI UNDERCOVER LED INSERT, 5 WIRE RED/BLUE MSRP:S 4 Y EMPS2STSSRBW ONE1 INEACHREVERSEI LIGHTHOUSING. 136.0000 544.00 SOI, MPWR FASCIA, 4",STM, BLK HSG, RED/BLU/WHT Warehouse: RROC MSPR: $272.00 2 Y PMP2BRK2LPY MPOWER MSRPS 2 N INFO 2 Y MISC TWOONE EACHLICENSE PLATE BRACKET. 0.0000 0.00 SOI LICENSE PLATE BRACKET, VERTICALMNT FOR4" Warehouse: RROC Warehouse: RROC Warehouse: RROC 0.0000 5,500.0000 0.00 11,000.00 MISCI ITEMS TO COMPLETETHE BUILD XL-85M TWO PIECE RADIO W/ANTENNAANDCOAX Print Date 12/15/24 Print" Time 12:50:461 PM Page No. 6 Printed By: Scott Beal Continued on Next Page Sales DANA SAFETY 48091 KOGER BLVD GREENSBORO, NC27407 Telephone: 800-845-0405 Quote 555207-A SUPPLY, INC Sales Quote No. Customer No. BARTLETTTX BillTo Ship To CITYOFI BARILEITTEXAS POLICE DEPARTMENT (For Pickup) ROUND ROCK WAREHOUSE 900 E. OLD SETTLERS BLVD Bldg 4 Ste 400 ROUND ROCK, TX78664 Contact: SCOTT BEAL Telephone: 682-888-4235 Customer POI Number Ordered By POBOX670 BARTLETT, TX76511 Contact: Corp. Tanner Schwake Telephone: 254-527-3733 E-mail: Bartetpamob@putokcon Quote Date E-mail: SBEAL@DANASAFETYSUPPLY.COM Ship Via F.O.B. Salesperson SCOTT BEAL ROUND ROCK Payment Method NET30 Resale Number ON FILE Extended Price 17,800.00 7,950.00 11/18/24 UPS GROUNDFREIGHT QUOTED FREIGHT Entered By Scott Beal Order Approve Tax Quantity Quantity Item Number/1 Description Unit Price 8,900.0000 3,975.0000 2 Y MISC 2 Y 807-0001-00 M500 CAMERA SYSTEM FROM MOTOROLA Stalker DSR 2X w/Fast Lock Remote MSRP: $4,500.00 ENDUSER: BARTLETTPD 2 Y T0612013 MSRP: $249.00 2 Y MISC 2 Y RJ4250WBL 2 Y PRBKT-RJ42B Warehouse: RROC Warehouse: RROC 2 MAKE, YEAR & MODEL: 2025CHEVY TAHOE PPV 222.4400 5,850.0000 876.0000 164.9800 444.88 11,700.00 1,752.00 329.96 TIGERTOUGH DRIVER SEAT, RESPONDER, TAHOE, BLACK Warehouse: RROC Warehouse: RROC Warehouse: RROC Warehouse: RROC GETACLAPTOP- B360 15-10210U BROTHER RUGGEDJET 4250 KIT LUND Locking Mount for Brother Rugged Jet RJ4230BLor Locking Mount for Brother Rugged. Jet RJ4230BL or RJ4250WBL Printers PRBKT-RJ42B Print Date 12/15/24 Print Time 12:50:46 PM Page No. 7 Printed By: Scott Beal Continued on Next Page Sales DANA SAFETY SUPPLY,INC 48091 KOGER BLVD GREENSBORO, NC27407 Telephone: 800-845-0405 Quote 555207-A Sales Quote No. Customer No. BARTLETTTX BillTo ShipTo CITYOF BARTLETTTEXAS POLICE DEPARTMENT (For Pickup) ROUNDI ROCK WAREHOUSE 9001 E. OLD SETTLERS BLVD Bldg 4 Ste 400 ROUND ROCK, TX 78664 Contact: SCOTTE BEAL Telephone: 682-888-4235 Customer PO Number Ordered By POBOX670 BARTLETT, TX76511 Contact: Corp. Tanner Schwake Telephone: 254-527-3733 E-mail: Bartetparob@outokcon Quote Date E-mail: BEAL@DANASAPEIYSUPPLY.COM Ship Via F.O.B. Salesperson SCOTT BEAL ROUND ROCK RONTTWOAT2SAVLT: Payment Method NET30 Resale Number ONFILE Extended Price 398.00 700.00 50.00 2,500.00 250.00 110.00 100.00 11/18/24 UPS GROUNDFREIGHT QUOTED! FREIGHT Entered By Scott Beal Order Approve Tax Quantity Quantity Item Number / Description Unit Price 199.0000 350.0000 25.0000 1,250.0000 125.0000 55.0000 50.0000 2 Y TINT 2 N TRANSPORT 2 Y FUELCHARGE ELCHACETOCISTOWER CIAGEACTUALAMOUNION FUELFORCARS 2 Y GRAPHICS GRAPHICS FOR VEHICLE GRAPHICS 2 - Y 7615B 2 Y 5032B 2 Y 5026B Warehouse: RROC Warehouse: RROC Warehouse: RROC Warehouse: RROC Warehouse: RROC Warehouse: RROC Warehouse: RROC 2 2 VEHICLETRANSPORTATIONBYHIRED DRIVERS 2 BLUES SEA, SOLENOID TIMER 120A 12VDCATD BLUE SEA SYSTEM FUSE BLOCK ST BLADE BlueSea 12 Circuit Fuse Block w/ Ground Bus and Cover Print Date 12/15/24 Print" Time 12:50:46 PM Page No. 8 Printed By: Scott Beal Continued on Next Page Sales DANASAFETY 4809 KOGER BLVD GREENSBORO, NC27407 Telephone: 800-845-0405 Quote 555207-A SUPPLY, INC Sales Quote No. Customer No. BARTLETTTX BillTo ShipTo CITYOFI BARILETTTEXAS POLICE DEPARTMENT (For Pickup) ROUND ROCK WAREHOUSE 9001 E. OLD SETTLERS BLVD Bldg 4 Ste 400 ROUND ROCK,TX78664 Contact: SCOTTBEAL Telephone: 682-888-4235 Customer POI Number Ordered By POBOX670 BARTLETT,TX7611 Contact: Corp. Tanner Schwake Telephone: 254-527-3733 E-mail: Bartletparol@outloikcon Quote Date E-mail: SBEAL@DANASAFETYSUPPLY.COM Ship Via F.O.B. Salesperson SCOTTBEAL ROUND ROCK Payment Method NET30 Resale Number ONFILE Extended Price 1,000.00 11/18/24 UPS GROUNDFREIGHT QUOTED FREIGHT Entered By Scott Beal Order Approve Tax Quantity Quantity Item Number/ /Description Unit Price 500.0000 2 Y INSTALL KIT MISC INSTALLATION SUPPLIESIE. LOOM, WIRE, HARDWARE, CONNECTORS, ETC DSS INSTALLATION OF EQUIPMENT Warehouse: RROC 2 Y INSTALL 5,625.0000 11,250.00 Warehouse: RROC Approved By: Approve All Items & Quantities Quote Good for 30 Days Print Date 12/15/24 Print Time 12:50:46PM Pagel No. 9 Printed By: Scott Beal Subtotal Freight Order' Total 87,328.77 1,100.00 88,428.77