HOPE CITY OF HOPEWELL Hopewell, Virginia 23860 AGENDA (804) 541-2408 www.hopewelvagoy into@hopewelvagoy lyeletx@hopewelvagov SPECIAL MEETING CITY COUNCIL John B.Partin, Jr., Mayor, Ward #3 Rital Joyner, Vice Mayor, Ward #1 Michael B. Harris, Councilor, Ward? #2 Ronnie Ellis, Councilor Ward# #4 Susan Daye, Councilor, Ward# #5 Yolanda Stokes, Councilor, Ward#6 Dominicl R. Holloway, Sr,Councilor, Ward#7 Dr. Concetta Manker, City Manager Beverly Burton, InterimCityAttorey Brittani Williams, City Clerk Sade' Allen] Deputy City Clerk Closed Session- 6:30P PM Open Session-7:30 PM ALTH o January 13, 2025 6:30 p.m. Call to order, roll call, and welcome to visitors CLOSED MEETING SUGGESTED MOTION: Move to goi into a closed meeting pursuant to Va. Code Section $2.2-3711(A)(7) Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in an open meeting would adversely affect the negotiating or litigating posture oft the public body and $ 2.2-3711(A)(I): Discussion, consideration, or interviews of prospective candidates for employment; followed by an open session to discuss the repeal oft the recently adopted conflict ofi interest policy; and to the extent such discussion will be aided thereby. Roll Call RECONVENEOPEOPENMEETING CERTIFICATION PURSUANT? TO VIRGINIA CODE $2.2-3712 (D): Were only public business matters (I) lawfully exempted from open-meeting requirements and (2) identified in the closed-meeting motion discussed in the closed meeting? SPECIAL BUSINESS SB-1 - Repeal of] Recently Adopted Conflict of] Interest Policy Adjournment CITY OF HOPEWELL CITY COUNCIL ACTION FORM Strategic Operating Plan' Vision' Theme: Order of) Business: Action: JApprove and) File Take. Appropriate Action JApprove Ordinance !" Readimg JApprove Ordinance 2r Reading Setal Public Hearing Approve on Emergency Measure Civic Engagement Culture & Recreation Economic Development Education Housing Safe & Healthy Environment None (Does not apply) Consent Agenda Public Hearing JUnfinished/ Business Citizen/Counollor Request Regular Business Reports of Council Cominittees Presenlation-Boards/Commissions Receive & File (nor motion required) COUNCIL AGENDA ITEM TITLE: CONFLICT OF INTEREST POLICY ISSUE: N/A RECOMMENDATION: City Council approves and adopts the proposed Conflict of Interest Policy for City Employees. TIMING: Approval on November 19, 2024 BACKGROUND: ENCLOSED DOCUMENTS: Conflict of) Interest Policy STAFF: Dr. Concetta Manker, City Manager FOR IN MEETING USE ONLY MOTION: Roll Call SUMMARY: Y N Y N a a o o Councilor Rita Joyner, Ward* #I o o Councilor Michacl! Harris, WardH2 o o Mayor John B.F Partin,' Ward#3 a o Vicel Mayor. Jasmine Gore, Ward#4 Councilor. Janice Denton, Ward#S D a Councilor Brendal Pelham, Ward#6 Councilor Dominic Holloway, St., Ward#7 Rar.Jiruy 2013 CITY OF HOPEWELL Policy Statement Policy Number: 9.8 SUBJECT: CONFLICTS OF INTEREST ORIGINATING OFFICE: City Council (701 BEI FILLED OUTE BY' THEC CITYMANAGER) Effective. Date: Administering Department: Human Resources Approved By: City Manager The actions of1 local government officials mayi involve conflicts ofinterest, and the City of Hopewell adopts this policy to serve as a guidepost for city officials, including employees who serve as elected or appointed city officials. These conflicts include but are not limited tot the various situations described below. Itist the policy of City ofHopewell that: I. A city official shall not have aj personal interest in any contract with the City or with any agency that is a component part 2. A city official shall not have aj personal interest in a contract of employment with a governmental agencyt to which the cily council appoints ar majority oft the members oft that agency's goveming body. This section does not applyi if: a. the contract ofe employment began before the official's election or appointment; the contract is for a government'ss sale ofgoods or services at uniform prices available the contract is awarded to a city official through competitive sealed bidding for the same or similar goods or services if(I) the official did not participate in preparation ofbid specifications and (2) the cily council adopts a resolution stating the official's oft the City and under the City's control. Code ofVirginia $2.2-3107A, to thej public; bidi is in the public interest. Code ofy Virginia $2.2-3107 3, AC cily employee elected to city council shall not wear a city uniform during meetings oft the cily council, See 4. A city employee elected to city council shall use personal time off or leave without pay to attend meetings ofthe city council that are held during the employe'snormal work hours. 5. A city official shall nots solicit or accept money or other thing of value for services performed within the scope of official dutics but may accept special benefits authorized by law. Codeof Code ofVirginia $15.2-1512.2 Virginia $2.2-3103 Page - 113 6. A city official shall not offer or accept money or other thing of value for or in consideration of obtaining employment, appointment or promotion of any person with any governmental or 7. A city official shall not offer or accept money or other thing of valuc for the use oft the public position to obtain a contract for any person or business with any govermental or advisory 8. Ac city official shall not use for his/her own economiç benefit, or for any other person's economic benefit, confidential information not available to the public and acquired by reason 9. A city official shall not accept any money, loan, gif, favor, service, or business or professional opportunity that tends to influence the performance of offiçial duties (does not apply to political contributions used for campaign or constituent services). Code of Virginia $2.2-3103 10. A city official shall not accept any honoraria for any appearançe, speech, or article in which the employee provides expertise or opinions related to the performance of official duties. The employee may accept reimbursement for related lodging and fravel expenses in accordance 11. A city offiçial shall not accept any gif from a person whose interests may be substantially affected by the employee's performance of official duties where timing and nature of the gift would cause questioning of the employee'si impartiality. Code of Virginia $2.2-3103 12. A city official shall not accept gifis so frequently that such acceptance creates the impression the employee is using his/her official position for private gain, Code of Virginia $2.2-3103 13. A city offiçial shall not use his/her position to retaliate or threaten retaliation against any person for expressing views on matters of public concem or for exercising any other right 14. An employee elected to city council shall not use his/her position to exert authority over his/her supervisors or employees ofcity council and shall not vote on personnel issues related 15, An employee elected to city council shall not use his/her position to bully or intimidate other 16. An employee elected to city council shall not vote on the city's budget, pay raises, health insurance or any development of polices that would impact an official's economic interest. 17, An employee elected to city council shall not have access to personnel or confidential Any city employee who is an elected official remains subject to all policies and protocols oft the city and advisory agency. Codeq of Virginia $2.2-3103 agency. Code of Virginia $2.2-3103 ofserving on city council. Code of Virginia $2.2-3103 with the lystrayelreimbursement policy. Code ofVirginia $2.2-3103 provided by law. Code of Virginia $2.2-3103 tos suchs supervisors and employees. See Code of Virginia $15.2-1512.2 employees. See Code ofVirginia $15.2-1512.2 See, Hopewell City Charter Ch. IV,6. informationi related to fellow employees. the department to which the employee is assigned. NOTE: No member of the council shall participate in the vote on any ordinance, resolution, motion or vote in which he, or any person, firm or corporation for which hc is attorney, officer, director, or agent, has a financial interest other than asa minority stockholder ofa corporation, ora as a citizen oft the city. Hopewell City Charter Chapter IVS6 DATE AMENDED; Policy Number. Page213 RESOLUTION, ADOPTING A CONFLICTS OF INTEREST POLICY FOR CITY COUNCIL, APPOINTEES OF CITY COUNCIL, AND CITY EMPLOYEES ELECTEDTO CITY COUNCIL WHEREAS, the council of the City of Hopewell recognizes that from time to time the WHEREAS, for purposes of this policy the term "local government officials" includes, but isi not limited to, members of city council, appointees ofcity council, employees ofo city council actions oflocal government officials may involve conflicts ofi interest; and city employees elected to city council; and government officials in avoiding conflicts ofinterest; WHEREAS, the City of Hopewell desires to provide guidance to assist its local BE ITI RESOLVED this 10th day of December 2024, that the City ofHopewell hereby resolves and approves City of Hopewell Policy Statement, Policy Number 9.8 on Conflicts ofI Interest (a copy of which is attached hereto). ADOPTED by the Council oft the City of Hopewell, Virginia, the 10th day of December, 2024. Witness this signature and seal: -R Ward 3 VOTING AYE: Councilor Harris- Vice Mayor Gore - Councilor Pelham - Councilor Holloway Yes Yes Yes Yes VOTING NAY: Mayor Partin- Councilor Denton- Councilor Joyner- No No No Brittani City Clerk R ADJOURNMENT