AGENDA Fincastle Town Council Meeting Thursday, January 9, 2025 at 7:00 p.m. Fincastle Volunteer Fire Department Training Room - (0512) Call to Order and determination of quorum by Mayor 7:00 p.m. 1. 2. 3. 4. Reading/approval of minutes of the December 12, 2024 meeting Additions to Agenda and approval of Agenda Courthouse Update - Rich Evans, Capitol Projects Manager, Botetourt County Reports a) Financial Approval ofr monthly bills for January 2025 ii. Review of Treasurer's Reports for December 2024 b) Management Mayor's Report a. Welcome to the new (and returning) Town Council Members: Clay Fitzgerald, Barry Rakes, Jim Reynolds b. Election of Vice Mayor and Treasurer ii. Town Manager's Report a. FOIA hand-out b. Committee updates and appointments Lights d. AARP/SLFRF updates 5. 6. 7. Citizen comments Other matters/discussion items from Council Adjournment Next Meeting-February: 13, 2025-7:00 p.m. Town of Fincastle Fincastle, VA. Thomas, Jim Reynolds Members Absent: None December 12, 2024 Town Council Minutes The meeting was held at the Fincastle Volunteer Fire Department located at 25' Vine! Street Members Present: Mayor Mary Bess Smith, Ed Bordett, Bill Gaul, Paige Ware, Pam Binns, John Staff Present: Melanie McFadyen, Pam Brooks Guests Present: DavidH Hill, Hill Studios Call to Order and determination of quorum by! Mayor 7:00pm 1. Reading/Approval of minutes of the November 14, 2024 meeting. The minutes were approved as submitted. 2. Additions to the Agenda and approval of Agenda The mayor asked to adjust the agenda sO1 the Mr. Hill could make his presentation prior to item number 3: Reports. Paige Ware made the motion and Pam Binns seconded the 3. Community Development Block Grant-Planning Grant Presentation: David Hill of Hill Mr. Hill discussed many options to consider such as façade improvements, streetscape improvements, wayfinding signage and branding or advertising. Morei information will be motion. All voted aye. Studios provided at public hearings to be held lateri in the Spring 2025. 4. Reports a) Financial . Approval of the Monthly bills for November 2024 The bills were approved as submitted. Yes: Mayor Smith, Ed Bordett, Paige Ware, Bill Gaul, Pam Binns, Jim Reynolds, John Thomas. No: none Abstain: none ii. Review of the Treasurer's Reports for November 2024 Thet treasurer's reports were approved as submitted b) Management Mayor's Report a. The Mayor gave a special Thank you to outgoing Town Council members Bill Gaul and John Thomas. b. The Mayor thanked everyone for helping with the Christmas . The Mayor informed the newly elected council members that they need tol be sworn in before the. January 2025 meeting. lights. ii. Town Manager's Report a. Public hearings will be held priort to applying for community C. AARPA contracts - alli funds have been obligated; end date is d. Planning/zoning address updates are in process. This is a detailed review, identifyingi issues where: zoning reflected on the County GIS map does not agree with records maintained int the Town office. Once all issues have been identified, Town staff will work with the County administration to get the development block grants. b. DCRI Park grant is officially closed out. in2 2026. County GIS map updated. 5. Christmas Parade- - Paige Ware The parade was al huge success. Paige stated that "No Santa's on any floats" will be added toi the rules for nexty year and beyond. 6. Citizen comments There were no citizen comments. 7.0 Otmermaters/discusion items for Council. John Thomas made the motion to pay the staff a Christmas bonus int the amount of $200 John Thomas made the motion to disburse the budgeted donation of $1,5001 toi the Fincastle Volunteer Fire Department. The Mayor reminded Council that this amount had been included in the annual General Fund budget. Paige Ware seconded the motion. All voted Bill Gaul provided an update on his research on alternatives to clean upt the pond located in Big Spring Park. He will continue to research options in the coming months. Council agreed to purchase more grass carp, at a price of $16.50 each. Bill will continue to each. Bill Gaul and Ed Bordett seconded the motion. All voted aye. aye. research the cost of chemical applications. 8. - Adjournment Meeting adjourned at 8:40 PM. Next Meeting- January 9, 2025-7:00pm Respectfully: Submitted by Pam Brooks, Town Clerk Mayor Smith Melanie McFadyen, Manager TOWN OF FINCASTLE Deposit Listing by Bank Account December 2024 1-1002 Society Tol Keep Fincastle Lit 11:26 AM 01/02/2025 Accrual Basis Amount 100.00 50.00 250.00 905.00 25.00 1,330.00 16.50 1,842.22 1,114.61 454.79 155.17 11.41 1,200.22 3,756.01 1,842.22 649.40 136.25 327.75 85.50 11,592.05 121.29 121.29 7,497.79 14,559.91 14,276.41 0.00 36,334.11 49,377.45 Type Deposit 12/03/2024 Deposit 12/03/2024 Deposit 12/10/2024 Deposit 12/17/2024 Deposit 12/30/2024 Deposit 12/03/2024 Deposit 12/03/2024 Deposit 12/10/2024 Deposit 12/04/2024 Deposit 12/20/2024 Deposit 12/20/2024 Deposit 12/20/2024 Deposit 12/20/2024 Deposit 12/23/2024 Deposit 12/23/2024 Deposit 12/23/2024 Deposit 12/30/2024 Deposit 12/30/2024 General Ji 12/31/2024 Deposit 12/03/2024 Deposit 12/10/2024 Deposit 12/23/2024 Date Name Memo Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Deposit Split Scott Critzer Mitchell Bowman Society to Keep Fincastle Lit Society to Keep Fincastle Lit Society tol Keep Fincastle Lit Art Images Botetourt Co Quickette Meals Tx Income 4120 APCO Consumer Tax 4095 Communications Tax Ferguson Family Provisions Heritage Family Mkt Botetourt Co Botetourt Co Jim Schaal Catering Airbnb lodging tax 25 East Main St Manse E. Main B&B Total 1-1002 Society Tol Keep Fincastle Lit 1-1040 GF Checking Total,1-1040 GF Checking 1-1050 Town of Fincastle Grant Total, 1-1050 Town of Fincastle Grant 2-1050 WIS Checking Interest earned as c4135 Interest income Deposit Deposit Deposit 4040 Water/Sewer Revenue 4040 Water/Sewer Revenue 4040 Water/Sewer Revenue Bill Pmt-C 12/12/2024 Appalachian PcV VOID: 024-875-086 20000 Accounts Payable Total 2-1050 WIS Checking TOTAL Page 1of1 TOWN OF FINCASTLE Check Listing! by Bank Account December: 2024 1-1002. Society To Keep! Fincastle Lit Total1 1-1002 Society Tol Keep Fincastle Lit 1-1040 GF Checking 10:27 AM 01/03/2025 Accrual Basis Amount -804.45 -804.45 -535.80 -1,179.76 -510.01 -120.00 -225.18 -1,574.15 -3,791.00 -121.70 -42.16 -66.28 -250.00 -551.28 -1,179.78 -1,500.00 -184.70 -184.70 -1,051.28 -81.00 -13,148.78 0.00 -235.00 -21,000.00 -24.15 -17,044.00 -38,303.15 -52,256.38 Type Check Paycheck Paycheck Date Num 12/12/2024 262 Mary Bess Smith 12/02/2024 10292 Brooks, Pamela S. 12/02/2024 10293 McFadyen, Melanie A Name Memo Reimbursement for) Xmas lights supplies Bill Pmt- -Check. 12/12/2024 10294 Appalachian Power Bill Pmt- -Check 12/12/2024 10296 Card Services Bill Pmt -Check: 12/12/2024 10297 Gentry! Locke Bill Pmt- -Check 12/12/2024 10298 Hill Studios Bill Pmt -Check 12/12/2024 10299 Lumos Bill Pmt -Check 12/12/2024 10300 Mary BessSmith Bill Pmt -Check 12/12/2024 10301 Roanoke Gas BillF Pmt- -Check 12/12/2024 10295 Amy's Cleaning Services November cleaning services Card 1086 Inv# #409046 Matter #10299-0001 Inv# #1 12024 111285179 Lights andr ribbon for Tinselt tree Acct# 0056450-0 Bill Pmt -Check 12/12/2024 10302 Xceptional Wildlife Removal Inv# #2 250969 Paycheck Paycheck Check Paycheck Paycheck 12/16/2024 10303 Brooks, Pamela S. 12/16/2024 10304 McFadyen, Melanie A 12/16/2024 10305 Fincastle Fire Department Donation 12/16/2024 10309 McFadyen, Melanie A 12/16/2024 10308 Brooks, Pamela S. Liability Check 12/19/2024 E-pay United States Treasury Liability Check 12/19/2024 E-pay Dept of Taxation BillF Pmt- Check 12/12/2024 11508 Appalachian Power BillF Pmt- -Check 12/12/2024 11509 DH Service, INC BillF Pmt- -Check 12/12/2024 11510 Duke's Root Control, Inc. Bill Pmt- -Check 12/12/2024 11511 VUPS Bill Pmt- -Check 12/12/2024 11512 Western Val Water Authority 54-1038082 QB Tracking* #1 1128659518 30-541038082F-001 QB1 Tracking#1128735518, VOID: 024-875-086-2-0 Inv #413726 Inv#11240510 Total 1-1040 GF Checking 2-1050- WIS Checking Total 2-1050 WIS Checking TOTAL Page TREASURER'S REPORT GENERAL FUND DECEMBER 2024 Balance as of November 30, 2024 Deposits for December Disbursements for December Balance as of December 31, 2024 * $ $ $ $ 221,382.61 11,592.05 13,148.78 219,825.88 *Balance includes: Bobby Waid Fund Fireworks $ $ 3,830.00 4,429.00 TREASURER'S REPORT WATER AND SEWER DECEMBER 2024 Balance as of November 30, 2024 Deposits for December Disbursements for December $ $ $ 481,789.03 36,334.11 38,303.15 Balance as of December 31, 2024 $ 479,819.99 TREASURER'S REPORT VIRGINIA OUIDOORSPOUNDATION GRANT DECEMBER 2024 Balance as of November 30, 2024 Deposits for December Interest $ $ $ 33,748.11 121.29 Disbursements for December Balance as of December 31, 2024 $ 33,869.40 TREASURER'S REPORT SIDEWALK DECEMBER 2024 Balance as of November 30, 2024 Deposits for December Disbursements for December Balance as of December 31, 2024 $ 13,347.73 $ $ 13,347.73 TREASURER'S REPORT SOCIETY TOI KEEP FINCASTLE LIT DECEMBER 2024 Balance as of November 30, 2024 Deposits for December Disbursements for December Balance as of December 31, 2024 $ $ 8,515.00 1,330.00 804.45 9,040.55 $