BROADWAY TOWN COUNCIL MEETING AGENDA DATE: TIME: PLACE: I. Tuesday, January 7, 2025 7:00 P.M. Council Chambers of the Broadway Town Office Call Meeting to Order & Establishment ofa Quorum - Mayor DavidI L. Jordan PLEDGE OF ALLEGIANCE INVOCATION reports & bills paid II. Public Comment IV. Old Business V. Departmental Reports II. Approval of minutes (December 3, 2024, Town Council Meeting), monthly financial A. Parks & Recreation-D.: Harpine B. Finance - R. Fulk/B. London/S. McAlister C. Personnel/Police- - T. Driver (Police Department Staff Report included) D. Utilities - B. London E. Streets & Properties - C. Comer F. Events & BHP- C. Comer G. Planning Commission -J. Shifflett VI. New Business A. Discussion and consideration ofa text amendment to the Town Code changing the times and days of council meetings effective immediately B. Discussion and consideration oft the appointment ofa Vice-Mayor VII. Other Business VII. ADJOURNMENT 1 MEETING MINUTES OF THE BROADWAY: TOWN COUNCIL Tuesday, December 3, 2024 7:00 p.m. 1 The Broadway Town Council met in regular session on Tuesday, December 3, 2024, in the Council 2 Chambers of the Broadway Town Hall. Thei following members were present: Mayor David L. Jordan, 3 Vice-Mayor Beverly L. London, and Council Members Chad L. Comer, Richard E. Fulk, Douglas W. 5 The following staffmembers were present: Town Manager, Stefaniel McAlister, Town Clerk Donnal Lohr, 8 Mayor. Jordan welcomed all citizens to the' Town Council meeting. He then called the meeting to order at 4 Harpine, and Joan H. Shifflett. 6 Acting ChiefofPolice, Joe Ritchie, and Town Attorney Matthew Light. 9 7:00 p.m. with the Pledge of Allegiance followed by the invocation. 7 10 11 Approval ofMinutes: 12 Mr. Chad L. Comer moved to approve the minutes of the November 7, 2024, Town Council 13 Workshop Meeting and the November 12, 2024, Town Council Meeting. Mr. Richard E. Fulk 14 seconded the motion which was approved with the following recorded roll call vote: 15 16 17 18 19 20 21 22 23 Joan H. Shifflett (Ms. Shifflet abstained, stating that she was not yet serving as a Town Council member Travis M. Driver Beverly L. London Douglas W. Harpine Abstain Richard E. Fulk Chad L. Comer David L. Jordan Aye Aye Aye Aye Aye Aye 24 Public Comment: 25 Mayor Jordan opened the public comment period ofthei meeting. Mayor. Jordan advised citizens that there 26 isat three-minute time limit per citizen, and citizens may speak one time per meeting. He asked citizens to 29 Mr. Amundsen stated, "Let's talk trash for a minute. At4:45 a.m., Iheard the trash trucks pulling up on 30 Meyers Court. Usually it's 7:00a a.m., which is ok to me. But 4:45, waking up the dogs and waking upt us, 31 it's not very appreciated. Did something change int their contract? It is supposed to be no later than 7:00 34 Mr. Chad Comer advised that a staff member would contact Waste Management and find out. 35 Ms. Lohr, Town Clerk, responded that afteri receiving several calls from citizens on Monday, December 2, 36 2024, shel had contacted Waste Management via email regarding how early they had started collecting trash, 37 and inquiring ifsomething had changed. She also had reminded Waste Management that there is ai noise 38 ordinance in' Town. Ms. Lohradvised that Wastel Management had not yeti responded to. her email inquiry. 40 She stated, "T've had several people ask me. You know our. Broadway High School Cross Country boys 41 have made us proud, and they've asked if we are going to put a sign up saying that they won the 43 Mayor. Jordanresponded, "That'sag great question. Idon'tknow who provided the current signage thati ison 44 Spinghrpok.Idan.tknow: ifthe' Town does that or had any impact. But we'll follow up on it." 45 With no: further comments from the public, Mayor. Jordan closed the public comment: section ofther meeting 27 state their name and address when they come to the podium to speak. 28 The first citizen to speak was Mr. Michael Amundsen, 311 Meyers Court. 32 a.m." 33 Mayor Jordan advised that he was unaware ofany changes to the contract. 39 The next citizen to speak was Ms. Elizabeth Fawley, 358 Copper Drive. 42 championship for the cross country state." 46 at 7:06 p.m. 47 48 Old Business: 49 Mayor Jordan asked Council and staff members ifthey had any old business to discuss. 50 Ms. Joan Shifflet stated that she was not yet serving as a council member at the November 7, 2024 MEETING MINUTES OF THE BROADWAY: TOWN COUNCIL Tuesday, December 3, 2024 7:00 p.m. 51 workshop meeting but at that meeting there was discussion about the possibility of selling some Town 52 property. Ms. Shifflett asked for an update on that, given the potential significance ofthat possible action. 53 She asked if there had been further discussion on that and what the plan was surrounding that. 54 Mr. Chad Comer responded that there had been no further discussion regarding that. He advised that Ms. 55 McAlister was going tol look intoj possibly doing something with some ofthe wastewater) land buts shel hadt to 56 discuss it with the town attorney to see ifthere was land that was required to be retained. 57 Ms. McAlister: advised thati in thel loans that the' Town has fort the wastewater: facility, acertain amountofthe 59 Mr. Light advised that the loan documents for the VRA loans, which are the state loans that funded the 60 wastewater treatment facility, prohibit the Town from selling any partoft the "sewer system". This makes 61 sense because the sewer system is what is generating the revenues for which the loans will be paid back. 62 The wastewater treatment plant isa aj parto ofthe sewer: system. Mr. Light advised that the question is whether 63 every acre at the wastewater treatment; plant isi necessary as part ofthes sewer system or could: some ofit be 64 soldo offwithout violating the bond covenants. Mr.) Light stated that the only way tol know the answert tot that 67 Ms. McAlister advised that the only properties shel knows ofa are thej parcel with the old school located next 68 tot the' Town office and some property located att the end ofCCTurner' Trail which is abouts six acres in size. 69 Mr. Chad Comer advised that parcel on CCTurner" Traill has some ofthe' Town'ss seweri infrastructure oni it 71 Mayor. Jordan advised that council has not seriously pursued selling any ofthe properties aforementioned. 73 Mr. Comer advised that it has not been discussed, other than Ms. McAlister had mentioned it. 74 Ms. Shifflett than stated that at thel last Council meeting, Mr. Tommy Brannerk had mentioned that the water 75 lines are filthy on Sunset Drive. She wondered ifa any response had been provided to. Mr. Branner. 76 Mr. Branner: stated that there is no way to: flush that line as there are no hydrants located on that portion of 77 the line on South Sunset Drive. Mr. Branner advised that his location is the second to the last on the line 79 Ms. McAlister responded that she would contact the public works director to discuss the issue. 80 Ms. Shifflett then asked ift the vacancy on the Board of Zoning Appeals had been posted on the Town's 82 Ms. McAlister advised that shei is waiting until aftert thei first ofthey year toj post that vacancy on the website. 83 She advised that the Board ofZoning Appeals does not meet very often, ands shet thought that the notice on 85 Ms. Shifflett mentioned that it could be advertised on the' Town's electronic sign as well in order to reach a 87 Ms. Shifflet then stated that at the last meeting the room wasi full, and citizens were standing in the! hallway 88 for the meeting. Ms. Shifflett: stated that the possibility for live streaming the meetings or moving them to 89 the community center or some otherl larger venue might be considered. She asked ifthe council could start 90 thinking about that and considering various solutions to the issue of overcrowding at the meetings. Ms. 91 Shifflett advised that she did not want to exclude anyone from the meetings because they don't want to 93 Mayor. Jordan advised that Mr. Emswiler had brought that issue upi previously and it is hard to anticipate 94 howi many: residents willl be attending each meeting. The council chamberroom wasl built for meetings tol be 95 held in the Town office, but the chambers only hold SQ many people. He further advised that the issue is 58 land must be retained. 65 is to talk to VRA, and the Town has not done that yet. 66 Ms. Shifflett asked ifthere are other properties as well that could be sold. 70 as well. 72 Ms. Shifflett asked ifTown council is at the point ofs seriously pursuing it. 78 and that the public works department had been there to evaluate the issue. 81 website yet. 84 the website would get more attention ifity was posted after the holiday season, 86 broader audience. 92 attend because the meetings have been "standing room only". 96 open for future discussion. 98 Departmental. Reports: 97 99 100 a. Parks & Recreation: No report. 3 MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, December 3, 2024 7:00 p.m. 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 b. Finance: Mr. Richard E. Fulk reported that the finance committee would begin Mr. Richard E. Fulk then madear motion to approve thei monthly financial reports and the payment ofl bills in the amount of $323,214.83. Mr. Douglas W. Harpine seconded the motion which passed on the following recorded roll call vote: meeting in the upcoming months tol begin working on the budget. Joan H. Shifflett Travis M. Driver Aye Beverly L. London Aye Douglas W.1 Harpine Aye Aye Richard E. Fulk Chad L. Comer David L. Jordan Aye Aye Aye Ms. McAlister reported that int thel F&M Bank checking account, as ofNovember22,2024, there was $670,106 in the account. Outstanding checks totaled $52,000. In the Loomis investment: account, there is $314,000. There is$7,600availablei in thel LGIPGeneral. Fund. Thereis is $7,155available in thel LGIP Water) Fund, and $6,115availablei in the LGIP Sewer Fund. In those four investment or savings accounts, there is $60,424. This month was a utility billing revenue month sO payments from utility bills as well as real estate and personal property taxes havel helped the bank account. Ms. McAlister advised that on the report, the Town's loans and their term dates are listed. A question had previously been asked about the term date of one oft the loans and Ms. McAlister confirmed that the loan payoff date was in 2025. Ms. McAlister advised that in about two and a half years from now, the town will be paying approximately $585,000 less per year in loan amounts. Ms. McAlisterthen: stated that there wass some question about whether the library loan had been paid off. That loan has not been paid offa and the Town pays $14,200 twice a year for this loan. The current payoffamount on that loan is $104,755. That loan matures in 2027. Personnel/Police: Mr. Travis Driver reported that thel Police Department monthly report was included ini the packet. Mr. Driver thanked Acting Chief Joe Ritchie for getting the Town back to 24-hour police coverage. d. Utilities: No report. Streets & Properties: No report. Events & BHP: Mr. Comer reported that the Tree Lighting is scheduled for tomorrow evening, Wednesday, December4 4, 20241 beginning at 6:30p.m. This event is sponsored by Broadway Hometown Partnership, as well as United Bank and] Farmers & Merchant's) Bank. . Planning Commission: Noi report. Thel Planning Commission will not meet inl December. 136 New Business: 139 2025. 137 Mayor Jordan moved to the first item on the agenda under new business which was the discussion and 138 consideration ofthe time and dates ofc council meetings and council workshop meetings, effective. January 140 Ms. McAlister advised that with the workshop meetings being on the' Thursday before the council Imeeting, 141 which is the first Tuesday of the month, it is difficult to get all the financial reports together because the 142 month hasn't finished out. Council may want to consider changing the dates oft the council meetings to a 143 day later ini the month, such as the third Tuesday ofeachi month. Currently council meeting dates and times 144 are set in the Town's ordinance, which means an ordinance would be required to change the date of the 145 council meetings. Ms. McAlister advised that council may want to consider also changing the dates ofthe 146 council workshop meetings and just hold both meetings on the third Tuesday of the month, with the 147 workshop meeting being scheduled from 6:00 p.m. - 7:00p.m. and the' Town Councilmeeting commencing 148 at 7:00 p.m. Ms. McAlister advised that if council desires to change the date oft the meeting, the Town 149 attorney can prepare an ordinance fort the. January 2025 meeting which would: fall on the first' Tuesday ofthe 150 month, andi the ordinance could be voted on and possilly adopted that night. Thec change would beeffective MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, December 3, 2024 7:00 p.m. 151 as ofthe February 2025 meeting, which would then be on the third Tuesday oft the month. 152 Ms. McAlister advised that included in the packet is a list ofall the council meeting dates for 2025, with 153 council meetings falling on the first Tuesday of the month and council workshops on the preceding 154 Thursday. Ms. McAlister advised that ift the council wishes to change the day of council meetings to the 155 third Tuesday of the month, she and Mr. Light will work on an ordinance to make that change. Ms. 156 McAlister advised that ift the dates oft the council meetings do change for 2025, it will be well publicized. 157 The consensus ofcouncil members was to change the days of council meetings to the third' Tuesday ofthe 158 month, buti to leave the council workshops on the Thursday before thei regular council meetings. Mr.Light 159 advised that he would work on creating the ordinance to make the change, but he reminded Council 160 members that the January 2025 Council meetingorganizational meeting would still occur on January 7, 161 2025. The changet toi the' Town Code and thei meeting days willl bej presented to' Town Council via ordinance 162 as an action item open for discussion and vote at the. January 7, 2025, meeting. The change to the meeting 163 days would: not goi into effect until thel February meeting, which would be on Tuesday, February 18, 2025. 164 Mr. Light suggested to Ms. McAlister and council members that it would be a good idea to ensure 165 significant publicity takes place regarding the change to councilmeeting days. Ms. McAlister advisedi thati it 166 would be publicized on the Town's website, Facebook page, and the electronic sign. 167 Mayor. Jordan asked] howl long council'sworkshop: meetings normally run. Ms. Lohradvised she cani review 168 the voice recordings for the past two years to determine how long the meetings have run. 169 Mayor Jordan proceeded toi thei nexti item under new business on the agenda which was the appointment of 170 departmental representatives, effective. January 2025. Mayor Jordan advised that Mr. Douglas W. Harpine 171 will stay as representativei for Parks and Recreation; Mr. Richard E. Fulk and Ms. BeverlyL.I London along 172 with Ms.] McAlister willl be representatives: for Finance; Mr. Travis. M. Driverv will stay as representative: for 173 police and personnel; Ms. Beverly L. London will stay as representative for Utilities; Mr. Chad] L. Comer 174 will stay as representative: for Streets and! Properties; and] Mr. Chad] L. Comer will stay as representative: for 175 Broadway events, funded by thel business community. Mayor. Jordan also advisedi that] Ms.. Joan Shiffletwill 176 bet the council representativet to thel Planning Commission. Therei isa al Planning Commission training session 178 Mr. MattLight advised that the appointment tot thel Planning Commissiont requiresa a vote ofCouncil because 180 Ms. Chad] L. Comer madear motion to: appoint Ms. Joan) H. Shifflet to thel Planning Commission as the 181 Council representative, effective.january 1,2025. Ms. Beverly L.J London seconded thei motion which 177 that Ms. Shifflet may attend in the future. 179 of state law. 182 passed on the following recorded roll call vote: 183 184 185 186 187 188 Joan H. Shifflett Travis M. Driver Beverly L. London Douglas W. Harpine Aye Aye Aye Aye Richard E. Fulk Chad L. Comer Aye Aye 189 Other Business: 192 development. 190 Mayor Jordan proceeded to the first item under Other Business. 191 Ms. Linda Gilbert had requested to address Council members regarding Rockingham Petroleum site 193 Ms. Gilbert stated, "Tappreciate the opportunity to speak tos you all about something that is really important 194 tor me, and important to my neighbors as well. Ido want to start out by saying that none ofv what I'm about 195 toc complain about is Travis Driver'si fault. He was noti in on the planning and he was certainly noti in ont the 196 promise making. I've already had aj private discussion with him about this and he understands that. My 197 biggest issue is thati in thej proffer letter that was: submitted by Rockingham Petroleum when they were trying 198 to gett this station approved, they promised, Ithinki it was proffer #5, 'adjacent to the cemetery, the applicant 199 shall install al landscaped treel buffer to: screen thet two properties'. That has not happened. There is no sign 200 thati iti is going tol happen. As a matter of fact, thel larggst part ofthe back ofthat property, they've putl huge MEETING MINUTES OF THE BROADWAYTOWN COUNCIL Tuesday, December 3, 2024 7:00 p.m. 201 rocks. They did that knowing that they were going to be required to put up trees. So, it'sg going to create a 202 problem now to put up trees but] Ithink they need to figure it out. Thati is something that needs to happen. 203 Our neighborhood was peaceful and tranquil and quiet. Iv walk out my door now and there's this thing 204 looming up on thel hill that looks like al Disney theme park and it's liti up 24/7. It'sugly. And itl bothersme, 205 notj just for me, but fort the cemetery. I'm noti trying to be flippant. Iknow those people are dead, but their 206 relatives want to go there and they want to spend quiet time. Iknow. Ihave al husband andj parents who are 207 buried in Georgia and before I moved up here I went to the cemetery quite often and I would have been 208 really upset ifl'dhadi to contend with all that. Itjustr tmakesi itr not private andr not peaceful. My secondi issue 209 is that we were promised, and I mean. PROMISED, that would not be ai truck stop, but iti is. Truckers are 210 sleeping there. And I've got picture after picture in my phone, oftrucks that have been parked up there for 211 hours on end, and) I go upt there and look. Imean Idon'tstay up: all nights sol Id don'tknowi ifthey'ret there all 212 night or not but I1 know they're there during the day and I go up there and their headlights are on sO the 213 engine is running because they are either heating or cooling the sleeping compartment. SoIknow that 214 they're there and! I've got the pictures to prove it, but as itt turns out, Imean Iv was ready to goi rouse up this 215 one trucker and say you can'tstay here', and then) Isawt the: signs. They are two dinky little signs that say, 216 "noovernight; parking". So, technically, as fara asIK know, they'renoto doing anything wrong right now. But 217 ifthey're sleeping there, I don'to care whether it's day or night. It'sat truck stop. And that does not need to 218 be. We were promised thati it would not be. So, Ithink those signs need tol bei replaced with more and larger 219 signs that say 'two-hour parking limits strictly enforced'. And then the third issue- -Idon'teven know how 220 to describe this. Idon'tknow ifyou all can hear this...(Ms. Gilbert played a sound byte from her phone). 221 That's at truck, using it's engine brakes, and that goes on 24/7 and it's al lot louder than that when you're 222 there. That was overa aquarter ofar mile away. Andi they sound likel helicopters flying over thel house. Now 223 before that station was built) Ihad a concern about that and I was told that there was a town ordinance and it 224 would be strictly enforced. Well now I find out there's no town ordinance. So, again, they're not 225 technically doing anything wrong but Ithink that this council isi in aj position to do something about that. 226 Pass an ordinance that could be enforced. It'sal lotofnoiset to contend with. And that reallyi isallIwanted 228 Ms. Gilbert supplied her address of 12211 Daphna Road when asked by a council member. 229 Mayor Jordan thanked Ms. Gilbert for addressing council. He then advised that the "jake brakes" issue 230 occurs near the school on Springbrook Road and near the funeral home on Rt. 42 also. Mayor Jordan 231 advised that the issue is that iti is a safety device thati is installed on those trucks and ift the' Town creates an 232 ordinance prohibiting truck drivers from using their jake brakes" and something happens tot that truck and 234 Ms. Gilbert advised that she understands and accepts that. She advised, "We didn'tused to hear that noise 235 like we doi now when there were treest there where they bulldozed them. And just a word tot the wise, ifyou 236 would plant thoset trees and lett them grow upi nice and tall, Icouldi not keep up with iti iftruckers are: sleeping 237 up there. But as itis, Ihavead direct line ofs sight from my breakfast room and] Iseet those trucks parked over 239 Mr. Travis Driver advised that Rockingham Petroleum has six more signs that willl bei installed tomorrow. 240 They state "Customer parking only. Two-hour limit". He further advised that hel has contacted Acting 241 ChiefRitchie several times because Rockingham. Petroleum does not want truckers there: spending ther night. 244 Mayor. Jordan then advised that council would take al briefrecess prior to thes scheduled Closed Session for 245 citizens to exit. He then thanked the citizens for attending the meeting and wished everyone Happy 227 tos say." 233 the driver loses his brakes, the Town could bel held liable. 238 there." 242 Those signs will bei installed tomorrow. 243 Ms. Gilbert thanked Mr. Driver. 246 Holidays. 247 248 Closed Session - Personnel. Matters, Virginia Code 2.2-3711(A)0): 249 At7 7:45 p.m., Mr. Travis M. Driver moved, seconded by Beverly L. London, that the' Town Council 250 enter into closed session pursuant to the provisi@ns of Virginia Code 2.2-3711(A)(1) concerning MEETING MINUTES OF THE BROADWAY TOWN COUNCIL Tuesday, December 3, 2024 7:00 p.m. 251 personnel, for thej purpose ofdiscussion: and consideration ofprospective candidates for employment 252 to fill the position of the' Town Police Chief. The motion was approved with the following recorded 253 roll call vote: 254 255 256 257 258 259 Joan H. Shifflett Travis M. Driver Beverly L. London Douglas W. Harpine Aye Aye Aye Aye Richard E. Fulk Chad L. Comer David L. Jordan Aye Aye Aye 260 At8:25 p.m., Mr. Travis M. Driver moved, seconded by Mr. Douglas W. Harpine to certify 261 that to thel best of each member's knowledge (i) only public business matters lawfully 262 exempted from open meeting requirements under this chapter and (ii) only such public 263 business matters as were identified in the motion by which the closed meeting was convened 266 Ifany member ofthe) public body who believes that there was a departure from the requirements 267 of clauses () and (ii), shall sO state prior to the vote, indicating the substance of the departure 268 that, in his judgment, has taken place. Themotion was approved with thei following recordedr roll 264 were heard, discussed or considered in the meeting by the public body. 265 269 call vote: 270 271 272 273 274 275 276 Adiourn: 279 call vote: 280 281 282 283 284 285 286 287 288 289 290 291 Joan H. Shifflett Travis M. Driver Beverly L. London Douglas W. Harpine Aye Aye Aye Aye Richard E. Fulk Chad L. Comer David L. Jordan Aye Aye Aye 277 At 8:27 p.m., Mr. Richard E. Fulk moved, seconded by Mr. Travis M. Driver, to adjourn the 278 December2,2024,7 Town Council meeting. The motion was approved with the following recorded roll Joan H. Shifflett Travis M. Driver Beverly L. London Douglas W.1 Harpine Aye Aye Aye Aye Mayor Town Clerk Richard E. Fulk Chad L. Comer David L. Jordan Aye Aye Aye David L.. Jordan DonnaJ.L Lohr 7 AN ORDINANCE TO CHANGE THE ORGANIZATIONALAND REGULAR MEETING DATES OF THE TOWN COUNCIL OF THE TOWN OF BROADWAY, VIRGINIA, AND AMENDING SECTIONS 30.02(a). AND 30.02(b) OF TOWN CODE OF THE TOWN OF WHEREAS the Town Council of the Town of Broadway, Virginia (the "Council") has the power under the' Town Charter to provide for the time oft the Council's meetings by ordinance; and WHEREAS the Council has determined that it is advisable to change the times of the organizational and regularmeetings softhe Council, and toj provide for such newi times by ordinance NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF 1.A Amendment of Section 30.02 ofTown Code. Sections 32.02(a) and (b) of the Town Code are amended and re-enacted as follows (additions inj underline; deletions in-stikethreugh): BROADWAY, VIRGINIA (2023) amending the' Town Code. BROADWAY, to-wit: $30.02 MEETINGS OF TOWN COUNCIL (a) Organizational Meeting. The Town Council shall hold its Organizational Meeting each year on the first-third Tuesday in January, at 7:001 PM, at the Town Council Chambers. Ifthe date of the Organizational Meeting falls on a state holiday, the Organizational Meeting shall be held on the next succeeding Tuesday, unless the Town Council by motion or resolution shall set ad different date. Notwithstanding the foregoing, the Mayor of the Town may, by proclamation, fixa a different date within the month of January for the organizational meeting. Such proclamation shall be posted att the' Town Office, and copies posted on the Town's website. (b) Other Regular Meetings. Pursuant to its charter power to provide, by ordinance, for the time of the meetings of the Town Council, the Town Council provides as follows: Regular meetings of the Town Council shall take place on the first-third Tuesday of every month, and on the Thursday preceding such Tuesday, in each instance at 7:00 PM, at the Town Council Chambers. In the event that the fitst-hirdTuesday ofa month is a state. holiday or is the day before a state holiday, or in the event that a quorum cannot be obtained on such date, such meeting shall take place on the following Tuesday without any action by the Town Council. The Council may, by motion, set a different date for any regularmeeting, and shall post notice ofsuch changed: meeting on the' Town'sv website and on the bulletin board outside the Town Office. 8 4.] Effective Date: Ratification. This Ordinancei is effectivei immediately, such that the next regular meeting ofthe Council after the approval oft this Ordinance shall take place on February 18, 2025. APPROVED: TOWN OF BROADWAY, VIRGINIA By: David L. Jordan, Mayor 9 CERTIFICATE OF VOTES Record of the roll-call vote by the Town Council of the Town of Broadway, Virginia, on the Ordinance entitled AN ORDINANCE TO CHANGE THE ORGANIZATIONAL AND REGULAR MEETING DATES OFTHE TOWN COUNCILOFTHETOWN OF BROADWAY, VIRGINIA, AND AMENDING SECTIONS 30.02(a) AND 30.02(b) OF TOWN CODE OF THE TOWN OF BROADWAY, VIRGINIA (2023), adopted by the' Town Council of the Town of Broadway, Virginia, by a roll-call vote at its duly called organizational meeting of the' Town Council held on January 7,2025, at which a quorum was present and acting throughout. The recorded roll-call vote ofthe' Town Council was as follows: AYE NAY ABSTAIN ABSENT David. L. Jordan, Mayor Richard E. Fulk Travis M. Driver Douglas W. Harpine Joan Hoover Shifflett Bev London Chad Comer [SEAL] Dated: Town Clerk, Town ofBroadway, Virginia 10 Broadway Police Department Report December 2024 Staffing Acting Chief Full Time Officer Part' Time Officer Authorized 1 5 6 Filled 1 4 6 Vacant 0 1 0 From September Istu until December 31st between full-time officers and part-time officers 401 hours of DMV Grant patrol was conducted, specifically addressing traffic infractions. Officer Thompson was hired on as a part time police officer. Part-time officers worked ai total of1 109 hours on patrol. Police Activities Officer Fulk took evidence for cases to the Department of Forensic Sciences and picked Officer Frey and Acting Chief] fRitchie have been addressing ordinance violations including vehicle parking violations and property maintenance violations. Acting Chief Ritchie attended board meeting at Central Shenandoah Criminal Justice The police department issued a press release ini regard to the robbery to make the up evidence from previous cases. Training Academy community aware oft the incident. Acting Chief Ritchie completed CJIS audit First quarter ofl DMV Grant has concluded. Grants Special Events Officer Walters, Acting Chief Ritchie and Officer Turner from Timberville Police Department assisted with Broadway' 's Christmas Tree lighting. The officers provided traffic control on' Turner Ave for vehicles to park and pedestrians to cross the road safely. Acting Chief Ritchie assisted with John C) Myers Elementary School walk to school Officer Frey and Officer Lohr attended a two day class in Middletown, VA about traffic Officer Walter's SUV was taken to Clear Communications to receive repairs for equipment malfunctions. The SUV will bei taken to Ford for a warranty repair in the coming weeks and some equipment will have to be removed and sent off for repairs. Clear Communications looked over Silverado and advised of parts needed for equipment Officer Lohr's SUV was having mechanical issues and Mountain View Garage diagnosed Acting Chief Ritchie's SUVisl having a fuel pump issue and miscellaneous issues that are program. Training stops and criminal interdiction. Equipment & Vehicles repairs. and repaired it with a tune up. being fixed by Mountain View Garage. 11 Thej police department has been working through technological issues with equipment and computers in the office as well as patrol vehicles. We are working through these issues with Vision Technology Group and also seeking out equipment to fix the issues in Acting ChiefRitchie is working on an officer safety program that is obtainable through our Axon camera system with HRECC. The program needed will have to be added to our Axon camera system and we are obtaining a quote on how much it will be to add. Officer Frey conducted a malicious wounding investigation and obtained charges on two Officer Frey investigated an elder abuse call and obtained a charge on an individual. Officer Walters assisted with a runaway call, by locating the individual in Broadway that Officer Nicholson assisted Child Protective Services on cases they were investigating. Officer Walters has been handling Adult Protective Services cases that arel being investigated. He has been able to close out one case and continues to work another. Officer Fulk has been handling an elderly fraud investigation that was forwarded to Officer Frey made contact with an individual that was attempting toj pass out books and advised them not to continue doing it without obtaining a license through the town. Officer Frey investigated an extortion case and obtained charges on the individual Officer Walters and Acting Chief] Ritchie conducted plain clothes patrols in attempts to locate the individual involved in suspicious activity calls and indecent exposure calls that had been occurring since November 10th. Both officers patrolled the town on foot patrols, bike patrols and utilizing the unmarked police vehicle to siti in areas oft travel of the individual. Officers were able to obtain security camera video from residents to assist in the investigation. Officers were able to identify an individual matching the description oft the suspect they were. looking for. The individual that was suspected oft the activities inl Broadway was subsequently arrested on other charges not related to the investigation. Broadway K-9 was utilized to assist Timberville Police Department on at traffic: stop in Broadway where two ounces ofr methamphetamine were: seized. The narcotics were being transported from Salem, VA to Fulks Run, VA when stopped. Officer Frey and Acting Chief Ritchie assisted Timberville Police Department witha pursuit that began in Broadway. The vehicle evaded the officers during the pursuit, but through an investigation the suspect wasidentified and the vehicle was located. On 12/22/24 Officer Frey responded to a robbery call on) ELee St. He was able to apprehend an adult that was involved in the incident. The individual had al handgun, brass knuckles, knife and stolen property on them when arrested and charged. The case is still under investigation to identify the other two individuals involved. Additional information about potential individuals involved in the incident was received from an investigator with Shenandoah County Sheriffs Office and additional evidence was recovered due to their assistance as well. Search warrants and preservation letters are the future. Calls for Service individuals. lived in] Rockingham County. Broadway from Adult Protective Services. involved, being done in attempts to solve the case. 12 CALLTYPE Alarm Calls Animal Complaints Assaults Cardiac Arrests Crashes Disorderly Conducts Domestics Drug Violation ECO/TDO Frauds Juvenile Calls Larceny Mental Health Property Damage Suicide' Threats Suspicious Calls Traffic Stops Trespassing Warrant Services Welfare Checks Misc. Calls Overdose Vehicle Theft Assist Fire/Other, Agency Extral Patrols TOTAL 12/01-12/31 10 13 0 0 4 11 2 2 2 2 5 0 1 1 2 36 78 4 14 9 151 0 0 9 197 553 Misc. Callsi include but arer not limited tol BOL's, Unknown Situations, Traffic Complaints, Radar Enforcements, Ordinance Violations, Found Property, Follow Ups on Cases, Field Contacts Made By Officers, Funeral Escorts, Disabled' Vehicles Summons: 21 Arrests:4 K-9 Used On Traffic Stops: 6 Arrest & Summons information does not have all complete data for the month. Some ofthe summons & arrests arej pending review int the computer system SO not all datai is shown. 13 Town of Broadway WTP PWSID 2165060 December 2024 No. Connections Served: 1808 Population Served: 4015 Raw Finished Finished Water Water Water Hours in Treated Produced Delivered Service 0.2795 0.2795 0.2511 0.3160 0.3160 0.2850 0.3370 0.3370 0.3067 0.3106 0.3106 0.2871 0.3030 0.3030 0.2756 0.3020 0.3020 0.2770 11.50 0.3010 0.3010 0.2700 11.50 0.3170 0.3170 0.2900 11.75 0.3110 0.3110 0.2844 11.25 0.3180 0.3180 0.2910 11.50 0.3090 0.3090 0.2800 12.00 0.3067 0.3067 0.2796 12.00 0.2970 0.2970 0.2740 11.50 0.2980 0.2980 0.2710 11.50 0.2980 0.2980 0.2720 11.25 0.3280 0.3280 0.2950 0.3260 0.3260 0.2970 0.3240 0.3240 0.2970 0.3290 0.3290 0.3010 11.50 0.2880 0.2880 0.2640 0.2930 0.2930 0.2664 11.25 0.3200 0.3200 0.2940 12.00 0.3340 0.3340 0.2999 12.00 0.3000 0.3000 0.2720 11.25 0.3100 0.3100 0.2810 11.50 0.3380 0.3380 0.3100 11.50 0.3160 0.3160 0.2850 12.00 0.3010 0.3010 0.2680 0.3150 0.3150 0.2840 12.00 0.3044 0.3044 0.2740 11.50 MGD MGD MGD 1 2 3 4 5 6 7 8 9 10 11 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Total Maximum 0.338 Minimum 0.280 Average 11.25 12.00 12.00 11.50 11.50 12.00 12.00 11.50 11.25 12.00 361.3 12.00 11.25 11.65 9.621 0.310 9.621 0.338 0.280 0.310 8.748 0.310 0.251 0.282 14 8 a 15 Month of December 2024 Co-op water purchased. December 2024: 923,900 Prior Month November 2024: 1,104,400 Water pumped from Lee Street 5,386,136 16 Well Water Pumped Dec 2024 Date 12/1/2024 12/2/2024 12/3/2024 12/4/2024 12/5/2024 12/6/2024 12/7/2024 12/8/2024 12/9/2024 12/10/2024 12/11/2024 12/12/2024 12/13/2024 12/14/2024 12/15/2024 12/16/2024 12/17/2024 12/18/2024 12/19/2024 12/20/2024 12/21/2024 12/22/2024 12/23/2024 12/24/2024 12/25/2024 12/26/2024 12/27/2024 12/28/2024 12/29/2024 12/30/2024 12/31/2024 Water Pumped 75600 82000 81700 76300 74000 72500 81300 48900 71200 77400 80800 84000 81700 78400 76000 77400 84400 84500 78300 78800 61300 65300 82500 84100 76300 76600 79300 79600 84100 86500 68300 2389100 17