SNEADS' TOWN COUNCIL REGULAR MEETING OCTOBER 8, 2024 The Town Council of the Town of Sneads, Florida, met in ai regular session at the Sneads Town Hall on Tuesday, October 8, 2024, at 6:00 p.m. Mike Weeks called the meeting to order the following present: Mike Weeks, Angie Locke, Tony Money, Kay Neel and Timmy Perry, Council Members Daniel Cox, Attorney Bill Rentz, Town Manager Brett Preston, Police Lieutenant Sherri Griffin, City Clerk Danielle Guy, Deputy Clerk And the following were absent: Tyler Weeks, Police Chief All stood for the Pledge of Allegiance. Tony Money made a motion to approve the Consent Agenda as presented. Tim Perry seconded. All voted aye. 1. Minutes for September 2024 3. Pay Approved Bills 2. Financial Statements and Budget Review Summary Agenda #4, Approval of Amnesty Days. Danielle Guy asked Council ifthey would approve Amnesty Agenda #5, RFQ #2024-05- Engineering Services for HMGP Funded Projects. Council was presented Melvin Engineering as the sole bidder for HMGP Funded Projects. Tony Money made ai motion to accept the bid ofMelvin Engineering for RFQ #2024-05. Timmy Perry seconded. All voted aye. days next month, November 13- 16th.All agreed. Agenda #6, Agenda #6, Ordinance #2024-05, entitled; AN ORDINANCE OF THE TOWN OF SNEADS, FLORIDAAMENDING THE WATER & SEWER RATE ORDINANCE ENACTED BY' THE TOWN COUNCILAND REPEALING OF ORDINANCES IN CONFLICT HEREWITH, AND PROVIDING. AN EFFECTIVE DATE. was presented for final reading. Tony Money made a motion to approval as presented. Timmy Perry seconded.. All voted aye. Regular Meeting October 8, 2024 Page 2 Agenda #7, Ordinance #2024-6, entitled; AN ORDINANCE OFTHE' TOWN OF SNEADS, FLORIDA, MUNICIPALCODE ENTITLED "UTILITY FEE STRUCTURE" PROVIDING FORT THE SEVERABILITY OFT THE PROVISIONS HEREOF; PROVIDING FOR THE REPEALOF ORDINANCES IN CONFLICTI HEREWITH AND PROVIDING AN EFFECTIVE DATE. was presented for final reading. Tony Money made ai motion to approval as presented. Timmy Perry seconded. All voted aye. Agenda #8, Ordinance #2024-07, entitled; AN ORDINANCE. AMENDING THE ORDINANCE HERETOFORE ENACTED BY THE' TOWN COUNCILOFTHETOWN OF SNEADS TO CHANGE THE MONTHLY CHARGES FOR WATER & SEWER SERVICE; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES AND RESOLUTIONS IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. was presented for final reading. Tony Money made ai motion to approval as presented. Timmy Perry seconded. All voted aye. Agenda#8, Ordinance #2024-08, entitled; AN ORDINANCE OF THE TOWN OF SNEADS FLORIDA, AMENDING CHAPTER 26, SECTION (3)(d) OF CODE OF ORDINANCES OFTHE TOWN OF SNEADS REPEALING ALL ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. was read and presented pending publication. Attorney Cox stated that the mobile size requirements have been removed. He also stated that before services are turned on citizens must get a CO from the County. Attorney Cox stated he was going to look into a company about coming in to give usa presentation on these services that could help us out with some of these issues. Agenda # 9, Sneads Recreation Board. No report. Manager Bill Rentz stated that Flag Football and Cheerleading had more sign-ups than they expected, and they were excited for the season. Agenda #9, Town Manager Report as follows: (See attached) Mr Rentz stated that the fire department wanted to sell the old fire truck to another department. All agreed. Mr Rentz thanked Kay Neel and Angie Locke for their hard work on the fundraiser. Agenda #10, Attorney Cox. No report. Regular Meeting October 8, 2024 Page: 3 Agenda #11, Police & Fire. Lieutenant Preston presented the department's monthly activity report. (See attached). Lt. Preston stated that the Chiefasked about sending officers to help with the cleanup/control ofHurricane Relief. After discussion, all agreed they were ok, as long as the town was covered, but that Russell McAlpin asked council about using the money from the sale of the fire truck, to expand the the Chiefand Manager would need to get together and make the final decision. building for the new: fire truck. All agreed. Agenda #12, Council Members. Kay Neel thanked. Angie Locke, Judy Lanier, Ralph McDaniel, Sneads Assembly of God, Mindy and Travis Howell and the cookers for helping with the fundraiser. She also thanked everyone that donated, volunteered, or purchased from the fundraiser. It was a huge success, and we are very thankful to everyone that made it happen. It made a great profit for our Volunteer Firemen. Agenda #13, Public Comments: Chris Roberts Wanda Holmes Tony Money made a motion to adjourn at 7:04 pm. Respectfully Submitted, Danull Danielle Guy, Deputy Clerk Guy APPROVED: MIKE WEEKS, COUNCIL PRESIDENT Regular Meeting OCTOBER 8, 2024 YEAR ENDTOTALS Budget Summary GENERAL FUND needed. GASTAX SEPTEMBER- Revenues are below budgeted amount. Expenditures are above budgeted amount. Amendment may be needed. Aftericheck payables, etc.., Iwill prepare for November meeting if SEPTEMBER- Gas Tax County is above budgeted amount. Local Option Gas Taxi is below budgeted amount. Expenditures are below budgeted amount. SOLID WASTE SEPTEMBER - Garbage revenues are above budgeted amount. Expenditures are below budgeted amount. Amendment may still be needed. WATER AND SEWER September-ACI seweri is 1.70% below budgeted amount. Water sales are 2.90% below budgeted amount. Sewer Sales are 23.60% below budgeted amount. Expenditures below budgeted amount. I will need to look at payables to determine whether budget amendment is needed or not. RECREATION FUND expenditures below. AUGUST- Still working on. Should come iny year end with sign-ups above budgeted amount and Town of Sneads PO Drawer 159 Sneads, Florida 32460 Website: sneadsfl.com PH (850) 593-6636 Fax 850)593-5079 Facebook: Town of Sneads = City Hall October 4, 2024 Town of Sneads RE: HMGP Related Engineering Services RFQ: No: 2024-05 On August 26, 2024, the Town of Sneads issued an Invitation tol Bid (ITB) to solicit sealed bids for Engineering Services for HMGP Funded Projects. A total ofone (1)b bid was received for this RFQ and were opened September 30, 2024. This was after extending the deadline an additional week, for a total The project was bid in accordance with HUD guidelines and affirmative efforts were made to solicit adequate engineering firms to participate including solicitation ofMBE firms and advertised in a The only responsive bidder for the project was Melvin Engineering, based out of Marianna, FL, who has all the key components we are looking for in an engineering firm and one whom we have a good Based on the bid responses received The Town of Sneads hereby requests approval to award this project to Melvin Engineering and enter into a contract to complete Engineering Services for HMGP ofmore than 30 days. regional MSA newspaper, as well as on our website. working relationship with. Related Funded Projects. Sincerely, B4R Bill Rentz Town Manager TOWN OF SNEADS RFQ NO: 2024-05 HMGP RELATED ENGINEERING SERVICES RespondentA: Melvin Eng Respondent B: Respondent C: Respondent D: CRITERIA Respondent A Respondent B Respondent C Respondent D Company/Firm qualifications and capabilities: Maximum of20 Points 20 Key Personnel capabilities and qualifications. Maximum of 20 Points 20 Successful engineering of HMGP projects under the Federal Hazard Mitigation Grant Program: Maximum of 20. Points 19 Successful engineering ofnon-HMGP, grants for Florida jurisdictions and other Governmental agencies: 20 Maximum of 20 Points Client references: Maximum of20 Points Total Score: (100 possible) 19 92 Ranking: #I Mploin Eng #2 #3 #4 Signature: 10/2/2024 Date: Danille Gy Page 6 of25 TOWN OF SNEADS RFQI NO:2024-05 HMGP RELATED ENGINEERING SERVICES Respondent A: Melui EvsiNeerinp Respondent B: Respondent C: Respondent D: CRITERIA Respondent A Respondent B Respondent C Respondent D Company/Firm qualifications and capabilities: Maximum of 20 Points 26 Key Personnel capabilities and qualifications: Maximum of 20 Points a0 Successful engineering ofHMGP projects under the Federal Hazard Mitigation Grant Program: Maximum Points of20 20 Successful engineering of non-HMGP grants for Florida jurisdictions and other Governmental agencies: a0 Maximum of 20 Points Client references: Maximum of 20 Points Total Score: (100 possible) R0 100 Ranking: #L elv Ewciseegier #2 #3 #4 Signature: RRp-R Date: ol2la4 Page 6 of25 ORDINANCE # 2024-05 AN ORDINANCE OF THE TOWN OF SNEADS, FLORIDA AMENDING THE WATER. & SEWER RATE ORDINANCE ENACTED BY THE TOWN COUNCIL, AND REPEALING OF ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town Council has found and determined that it is necessary and desirable to forthwith modify the Town's existing NOW, THEREFORE, THE TOWN COUNCIL.OF THE TOWN OF SNEADS, FLORIDA, Section 1. Section 13 of the water and sewer rate ordinance heretofore enacted by the Town Council of the Town of Sneads on February 3, 1975, and December 19, 1983, is hereby amended to read ordinance relating to water and sewer rates, THAT: as follows: PAYMENT OF FEES AND BILLS REQUIRED. Bills for the monthly charges and fees hereinbefore mentioned shall be submitted and shall be payable on the 15th day of each month and if such monthly bill shall be and remain unpaid on or after the 15th day of such month for such service, a $10 penalty shall be imposed and be added to said bill, and if such monthly bill shall be and remain unpaid on or after the 20th day of such month for such services, a penalty fee of $25 shall be imposed and be added to the consumer shall be subject to disconnect. If services are discontinued a reconnect fee of $20 shall be imposed and services shall not be reconnected after discontinuance until all past due bills are fully paid, together with said $10 penalty, $25 penalty to said bill, and, the water service fee, and $20 reconnect fee. PRESENTED, Read, and Tabled pending publication on day of 2024. Passed, Approved and Adopted this day of 2024, at a regular meeting of the Town of Sneads, Town Council. Mike Weeks, Council President Attest: Sherri B Griffin, Town Clerk ORDINANCE NO. 2024-06 AN ORDINANCE OF THE TOWN OF SNEADS, FLORIDA, MUNICIPAL CODE ENTITLED "UTILITY FEE STRUCTURE" PROVIDING FOR THE SEVERABILITY, OF THE PROVISIONS HEREOF; PROVIDING FOR THE REPEAL OF ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Town Council ofthe Town of Sneads, Florida, is concerned with the orderly development ofutilities within the Town of Sneads, Florida. NOW THEREFORE, be it enacted by the' Town of Sneads, Florida: SECTION1. The attached "utility fee structure" shall constitute the Town Utility SECTION2. The various parts, sections and clauses ofthis Ordinance are hereby declared tob be severable. Ifany part, sentence, paragraph, section or clause is adjudged to be unconstitutional or invalid by a court ofcompetent jurisdiction, the remainder oft the SECTION3. All ordinances or parts ofordinances in conflict herewith are hereby repealed Ordinance. Ordinance shall not be affected thereby. tot the extent of such conflict. SECTION4. This Ordinance shall become effective upon its adoption. PRESENTED, read, and tabled pending publication on this day of 2024. 2024. PASSED, APPROVED AND. ADOPTED at the regular meeting of the Town Council ofthe Town of Sneads, Florida, this day of Mike Weeks, Council President ATTEST: Sherri Griffin, Town Clerk SECTION1. UTILITY FEESTRUCTURE (a) WATER TAP FEES, all new residential dwellings connecting to the Town water system shall pay a water tap fee of$500. All commercial ori industrial business shall pay a water tap fee of $600. These are for 5/8 meters, larger taps will be at the above prices, (b) SEWER TAP FEES, all new residential dwellings connecting to the Town wastewater system shall pay a sewer tap fee of$1000. All commercial or industrial business shall pay a sewer tap fee of $1100. These are for 5/8 meters, larger taps will be at the above (c) METER INSTALLATION, all new connections shall pay a meter installation fee in addition to the above tap fees, and any dwelling needing to have a meter installed shall pay a (d) SEWER LOCATE, any customer. needing the Towns help in locating their sewer tap, shall (e) RESIDENTIAL, COMMMERCIAL ANDINDUSTRIAL DEPOSITS, all residential customers shall pay a meter deposit of$300. All commercial and industrial customers shall f) RECONNECTING FEE, any customer who has services disconnected for failure of payment shall pay a reconnection fee of $20. After hours, for emergencies only, and at the discretion ofthe Town Manager or Town Clerk reconnecting fee is $50. All fees (g) ACCOUNT TRANSFER, any customer who requests transfer ofa an account shall (h) RETURNED CHECK/CREDIT CARD/ ACH CHARGE. Any customer who has a check returned, credit card or ACH return for any reason shall pay a fee of $35. (i) ANNUAL INSPECTION, each commercial customer shall pay an Annual Inspection fee of$75. Ifdevice needs to be repaired, customer will be charged cost, plus 15%. BULK WATER SALES, any customer needing bulk water shall pay a base rate of $35, plus cost, plus 15%. prices, plus cost, plus 15%. meter installation fee of $250. pay a sewer locate fee of $250. pay a meter deposit of $400. must be paid in full, before reconnecting. pay $50. plus $3.50 per 1,000 gallons ORDINANCE NO.2024-07 AN ORDINANCE AMENDING THE ORDINANCE HERETOFORE ENACTED BY THE TOWN COUNCIL OF THE TOWN OF SNEADS TO CHANGE THE MONTHLY CHARGES FOR WATER AND: SEWER SERVICE; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES AND RESOLUTIONS IN CONFLICTHEREWITH AND PROVIDING ANEFFECTIVE DATE. WHEREAS. the Town of Sneads provides water and sewerservices to citizens ofand businesses located within the town limits. and to certain customers outside the town limits. and WHEREAS. those receiving these water and sewer services are obligated 10 pay forthe WHEREAS, the Town Council finds that the current rates it charges for these water and NOW THEREFORE, BEI IT ORDAINED BYTHE TOWN COUNCIL OF THE same. sO that such services are self-sufficient and self-supporting, and sewer services are insufficient, and desires to revise the same. TOWN OF SNEADS, AS FOLLOWS: SECTION 1. Section 5. RATES shall be amended as follows: (A) A rate schedule shall be adopted by the Town Council providing for the following residential and commercial user rates. Until modified by subsequent Ordinance duly adopted, the Residential Users: Water base rate $16 and $2.80 per 1,000. Sewer base rate $30 and $3 per 1.000. Commercial Users: Water base rate $19 and $3 per 1,000. Sewer base rate $35 and $ 4 per 1,000. Ifnot metered, both residential and commercial customers sewer usage will be based on following rate schedule shall be effective beginning November 1, 2024: gallons ofwater used. (B) The Town reserves the right to increase the monthly service charge and volume (C) The Town reserves the right to enter into contracts with large users of water and/or sewer services for the purpose of setting and determining a monthly charge or rate for the use of such services, which monthly rate or charge may be computed upon a different basis than set forth ini the paragraph(s) immediately preceding. Such contracts shall be entered into by means of charge as provided above on October 1S'ofeach year. aresolution duly adopted by the Town Council. SECTION 2. The provisions oft this Ordinance are declared to be severable and ifany section, sentence, clause or phrase oft this Ordinance shall, fora any reason, be held to be invalid or unconstitutional, such decision shall not affect the validity oft the remaining sections, sentences, clauses, and phrases ofthis Ordinance but shall remain in effect, it being the legislative intent SECTION 3. This Ordinance hereby repeals all Ordinances or parts ofOrdinances in conflict SECTION 4. The effective date oft this Ordinance shall be immediately upon its passage by the that this Ordinance shall stand notwithstanding the invalidity ofa any part. herewith. Town Council on second reading. PRESENTED, read, and tabled pending publication on this PASSED, APPROVED AND ADOPTED this day of day of 2024, 2024, by the Town Council of the Town of Sneads, Florida at a regular meeting. Mike Weeks, Council President ATTEST: Sherri Griffin. City Clerk ORDINANCE NO. 202408 AN ORDINANCE OF THE TOWN OF SNEADS FLORIDA, AMENDING CHAPTER 26, SECTION (3)(d) OF CODE OF ORDINANCES OF THE TOWN OF SNEADS REPEALING ALL ORDINANCES IN CONFLICT; BEI IT ORDAINED BYTHE TOWN OF SNEADS: That Chapter 26, oft the Town of Sneads Code of Ordinances pertaining to Manufactured Homes is amened as follows: AND PROVIDING AN EFFECTIVE DATE. Sec. 26-23. Inspections and permits. (a) Nor manufactured, mobile, or modular home may be brought into the corporate limits of the town before the owner obtains certification by a licensed inspector, indicating that the home meets all of the federal, state, county and town requirements. The homeowner will be solely (b) The certification set forth in subsection (a) ofthis section, together with proofof ownership, shall be taken to the town hall within six months of receipt from the licensed inspector to receive approval by and aj permit from the town for location or relocation within the (c) When a new: manufactured, mobile, or modular home is being purchased to be placed within the corporate limits oft the town, the owner shall provide a copy oft the brechure-ersome manulacturer's documentation providing pictures and a description oft the home itself, which includes proof that it is built in compliance with the requirements of wind load zone II. Inthat seteuiwrfawwspirrpdaeipmetomersast (d) Its shall be unlawful for anyone to bring a manufactured, mobile, or modular home into the town or to relocate the same within the town without first obtaining the approval of and a Sec. 26-24. - Minimum standards for manufactured, mobile, or modular homes. (a) Inl keeping with the town's comprehensive plan filed with the state, property size must be aminimum ofone-fourth acre, which is 10,890 square feet. In situations where extenuating circumstances may exist, the town council may find that the extenuating circumstances are (b) The number oft manufactured, mobile, or modular homes permitted on each property shall (c) Any new manufactured mobile or modular home shall be manufactured in compliance with the standards of the Florida Building Code, F.A.C. ch. 15C, and all other applicable responsible for the cost of this certification. corporate limits oft the town. required. permit from the town. sufficient to warrant a waiver as to the size ofthe property. not exceed two homes per acre. standards imposed by statute or this article in effect when the owner obtains the certification mandated in section 26-23. Any manufactured, mobile, or modular home existing within the corporate limits of the town at the time of the adoption oft the ordinance from which this article is derived is exempt from this subsection as long as the home remains ini its current location and is (d) Setbacks for the unit shall consist ofa minimum distance oft ten feet from the property line on both sides; a rear distance from property line of20 feet and 25 feet from the edge ofroad (e) Homesiremus-hesRRMRVAA-peReaMiREr-eNehwelsiveefgarages: arperis-perehes-Phalkcwnies-siergeares-cahanas-eFaHhersNsOFsIPeHRes-and 6 The home must conform to all minimum habitable housing standards oft the state division (eD) The home must meet one oft the following codes: American National Standard Institute (ANSI), federal mobile home construction standards or Housing and Urban Development (hg) The home must have a wind load value in compliance with state law. not relocated. right-of-way. PESHhave-a-HH#HOPI-eARPmSARe-we-bathreems. ofmotor vehicles. (HUD). (h) Prior to placing the home. the Ownershall obtain a building permit from the County Building Official and shall obtain a Certificate ofOccupancy priort to water and/or sewerservices being provided. Effective Date. This Ordinance shall become effective as provided by law. PASSED AND ADOPTED in open regular meeting this October 2024, after public notice was provided as required by law. The Town ofs Sneads By: Attest: Mike Weeks, Council President Sherri Griffin, Municipal Clerk Approved as to form: Daniel H. Cox, Esq Town of Sneads PO Drawer 159 Sneads, Florida 32460 PH (850)593-6636 Fax 850)593-5079 Email: Sneadsmgr@sneadsfl.com October 2024 Managers Notes 1. Request for change in Insurance coverage. The League of Cities bid was $5,363.00 lower than Brown and Brown and the League provided better and faster service than Brown and Brown. 2. Should finalize lease sale ofT-Mobil contract this week. Payments of $25,000 every six months for ten years. Will utilize fori improvement of equipment and infrastructure. 3. Have been closely monitoring the situation at the park at Lake Seminole. DOJ has gotten involved--served tenant notice two weeks ago hel had 21 days to vacate the property or further action would result. The Corp will keep me advised as this transpires. 4. Department of Agriculture grant for the one ball field is moving forward. Delivery of! poles and lighting on 11/25/2024 and should be completed in approximately 4 to 6 weeks. 5. Another FRDAP grant has been applied for tol hopefully light the remaining fields (at least 2) as well as other improvements such as new basketball goals, pickleball court, a pavilion and fixing 6. Ispoke with Mark Albright with iParametrics and he indicated the town should bei receiving a new backhoe and dump truck with excess FEMA funds within the next couple of weeks. Project 8. The City-Wide Wastewater improvement grant-t the new force main from lift station #2 design is 95% complete--waiting on one last permit from the railroad to begin the Bid Process. 9. Construction contract awarded to Extreme Land Restoration for paving 5 roads. Construction to begin 10/28/24. Iam working with the County to possibly include Gloster Avenue from the 4 10. Stormwater Improvements grant- - design process approximately 60% completed. 8177 Old 11.The' Town needs to award RFQ (Request for Qualification) for engineering services to DHM- Mevin Engineering for design work on HMGP projects -Potable Wells Generator/Police Department Generator/ Lift Station Generator as they were the sole bidder. The bid was 12. Lift Station #4 work ongoing. Construction of wet well and ruffi in grade and installation of electrical conduit to be completed in October. Then waiting on pumps and electrical panel to be 13. Applied for a (RIF) Rural Infrastructure Fund grant for 1.2 million for the Lake Seminole Park some oft the playground equipment we currently have. has cleared all hurdles/red tape and should be a reality soon. 7. Bid openings for Dodson and Gloster Ave. parks is this Thursday, 10/10/24. way stop to Highway 90. Itl looks promising. Spanish Trail demo to start this week. extended a week for other bidders without success. delivered. improvements. TOWN OF SNEADS POLICE DEPARTMENTE DATE:10/08/2024 20333 3RD AVENUE SNEADS, FLORIDA 32460 GOOD EVENING CITY COUNCIL, COUNCIL PRESIDENT, CITYMANAGER ANDTOWN CLERKS FROM: September 87H TO October 7'H 2024, DEPARTMENT CONDUCTED: 86TRAFFICSTOPS RESPONDED TO 13 AGENCY ASSISTS RESPONDED TO3 DOMESTICS RESPONDED TO11 ALARMS RESPONDED TO! 5 ANIMAL COMPLAINTS RESPONDED TO22S SUSPIOUS NCIDENTS RESPONDED TO 4 TRAFFIC CRASHES 3CONTACTS WITH TRANSIENTS LIEUTENANT BRETT N PRESTON SNEADS POLICE DEPARTMENT BASED ON THE STATS PULLED FROM COMPUTER AIDED DISPATCH, SNEADS POLICE A STOLEN VEHICLE OUT OF LIBERTY COUNTY WAS RECOVERED 4 ARRESTS SINCERELY STREET ADDRESS, CIYSTAPCODE T(123) 4567890UWww.COMPANY.COM