Minutes from the Infrastructure Surtax Oversight Committee meeting called May 2, 2024 at 5:001 P.M. Page1 THURSDAY, MAY2ND 2024 INFRASTRUCTURE SURTAX OVERSIGHT COMMITTEE MEETING-SP.M. Present: Frank Stephens (Chair) Anderson Edwards Stacie Houchins [by phone] Bobby Baker, Chief'nfrastructure Director Apologies: Chris Lightfoot, Public Works/Utilities Director Absent: Johnnie Beshearse (Deputy Chair) Rhonda Lairsey Item #1. Call to order. Item #2. Public Commentary. There was no public in attendance. The Chair, Mr. Stephens, called the meeting to order at 5:021 P.M. Item #3. Approval ofMay4 4.2023.Meeting Minutes. Motion by Mr. Edwards: Second to the Motion Edwards Houchins Stephens To approve the minutes of] May 4th, 2023. Mr. Stephens aye aye aye On Vote: Motion passed: 3-0 Item #4. Approval ofApril 11,2024. Meeting Minutes. Motion by Mr. Edwards: Second toi the Motion Edwards Houchins Stephens To approve the minutes of April 11th, 2024. Mr. Stephens aye aye aye On Vote: Motion passed: 3-0 Item #5. Approval ofinvoices for] Legislative Paving Phase 3. Motion by Edwards: Second to the Motion Edwards Houchins Stephens Toa approve the Invoices for Legislative Paving Phase 3. Mr. Stephens aye aye aye On Vote: Motion passed: 3-0 Item #6. Discussion of additional Surtax projects. Director advised bids received that are way out of budget. Will try to reduce the scope and find other funds to assist. Grant covered some oft the previous job, soi it was: removed. A. Senior Center Parking) lot. Mr. Stephens asked when the library is likely to be built. Director said not sure it is up to the Commission. Minutes from the Infrastructure Surtax Oversight Committee meeting called May 2, 2024 at 5:00 P.M. Page2 At the next meeting we: may likely report having spent money on some projects. Wejust received the bids for the parking lot and will take the low biddera and negotiate the price and scope. We think they are bidding high because they have SO much work. Mr. Stephens asked ift the parking lot is something that can be put off for 6-8 months? Director confirmed yes, the permit for the stormwater pond is valid for up to 5 years, sO we could try to get cheaper bids ini the future. could potentially break the bid up. Mr. Edwards - do we ever get to see a breakdown oft the amount oft taxes we collected and then how those taxes are levied against these projects? Director advised he is able to provide that type of statement at every meeting ift they want. The director advised that the revenue coming in varies quarterly as it depends on the sales. Item #7. Adjournment. Meeting Adjourned 5.11pm. APPROVED THIS_ a DAY OF DECEMBPR 2024. a Bpbas am-sephemyCh.pensA Johnnie Bsheas, Depuely ( Char AAAL Bobby Baker, Chief] Infrastructure Director prepared by Cicelia. JI Rushing