OF GREATER LODI AREA YOUTH COMMISSION Hutchins Street Square - Pisano Room 125 S. Hutchins Street, Lodi MEETING AGENDA Date: January 13, 2025 Time: 7:00PM FOR For information regarding this Agenda please contact: Rachel Sandoval Recreation Manager Telephone: (209),269-4858 Notice Regarding Public Comments Public Comment may be submitted in the following ways: In-person - Hutchins Street Square is open to the public in accordance with CDPH and CalOSHA Mail- - Parks, Recreation, and Cultural Services Department, P.O. Box 3006, Lodi, CA 95241 Hand delivered to: Parks, Recreation, and Cultural Services Department, 230 W. Elm Street, Lodi, CA guidelines. Email- sandoval@lodigoy Received no later than two hours prior to the meeting Received no later than two hours prior tot the meeting 95240 A. Call to Order/Roll Call B. Pledge of Allegiance C. Minutes C-1 Approve December 9, 2024 Regular Meeting Minutes D. Comments by the Public on Non-Agenda Items limited to one appearance during this section oft the Agenda. Ifyou wish to address the Commission, please refer to the Notice at the beginning of this agenda. Individuals are E. Action Items E-1 Review, Select, and' Vote on the Community Service Projects F. Regualr Agenda - Discussion Items F-1 Wrap Up Father Daughter Dance Event F-2 Casino Night Details F-3 Discuss Service project, Sub Committees, and Timeline F-4 Review High Points LYC Bylaws and Robert's Rules of Order G. Correspondence H. Comments by the Greater Lodi Area Youth Commission and Staff on Non-Agenda Items Announcements Revised 10/2021 1/6/2025 10:05/ AM LODI YOUTH COMMISSION January 13, 2025 PAGE TWO J. Adjournment Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible toi the public 24 hours a day. Rachel Sandoval Recreation Manager **Notice: Pursuant to Government Code $54954.3(a), public comments may be directed to the legislative body concerning any item contained on the agenda fort this meeting before (in the cast of Closed Session items) or during All staff reports ord otherwritten documentation relating to eachi item of business referred to on the agenda are oni file in the Office oft the Manager of Parks, Recreation and Cultural Services, located at 125 S. Hutchins Street, Lodi, and are available for public inspection. Agendas and staff reports are also posted on the City's website at www.lod.gov. Ifr requested, the agenda shall be made available in appropriate altemative formats to persons with a disability, as required by Section 202 oft the. Americans with Disabilities Act of1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disabilty-related modification or accommodation contact the City Clerk's Office as soon as possible and at least 72 hours prior to the meeting date. Language interpreter requests must be received: at least 72 hours in advance oft the meeting to help ensure availability. Contact Rachel Sandoval at (209): 333-6742. Solicitudes de interpretacion de idiomas deben. ser recibidas por lo menos con 72/ horas de anticipaciona consideration of the item. lar reuniôn para ayudar a asegurar la disponibilidad. Llame al Rachel Sandoval (209) 269-4858. Meeting Minutes Lodi Youth Commission December 9, 2024 Meeting start: 7:01 Attendance: Present Student Commissioners: Claragrace Plath, Zoe Bertsch, Shaun Spencer, Finn Moran, Present. Advisors: Rachel Sandoval, Rick Wagner, David Meyers, Tracy Wilson, Elizabeth Gavin Moran, Liliana Hillstrom, Kaitlyn Armknecht Absent Student Commissioners: Aubrey Jomaoas Mazzeo, Jateen Bhakta Absent Advisors: Brittany Jomaoas, Megan Sawyer, Crystal Sauseda Approved minutes from meeting 11/13/24: Vote to approve was unanimous Motioned by Claragrace to approved minutes from meeting 11/13/24, second by Liliana. Comments by the greater public on non agenda items: none Action tems: none Regular Agenda - Discussion Items: Wrap Up Pigskin Event Overall positive feedback The room didn't get as hot as previous years Good snacks, music, and photobooth Daddy Daughter Dance Event Planning Try to appeal to younger kids too $25 per couple, additional $10 per extra kid Same setupllayout as pigskin One volunteer per commissioner Set-up 2 days for everyone to ride in the bus One Saturday and one weekday afterschool One in December and one in. anuarylFebruary Pass out fliers Casino Night Planning Ifunable to make those dates, drop off letters to businesses on individual time Presentation by Adult Advisor to review and select "Community Service Projects" Briefly discussed each category and informally discussed which 3 we wanted to 3subcommittees, each with 2-3 commissioners. Each subcommittee would take 3categories decided informally and to be discussed more and then be focus on on one category. voted on in the next meeting Correspondence: none Comments by the Greater Lodi Area Youth Commission on Non-Agenda Items: none Announçements: none Adjournment: 7:48pm GREATER LODI AREA YOUTH COMMISSION COMMUNICATION TO: FROM: SUBJ: Greater Lodi Area Youth Commission Rachel Sandoval, Recreation Manager Selected or Denied Community Service Project DATE OF MEETING: January 13, 2025 TYPE ACTION NEEDED: PREPARED BY: RECOMMENDED ACTION: BACKGROUND INFORMATION: Vote Rachel Sandoval, Recreation Manager Selected or Denied Community Service Project Ati the December 9, LYC regular meeting, Advisors David Meyers, Jateen Bhakta, and Rick' Wagner gave presentations to the Youth Commissioners on future Community Service Projects. The Commissioners decision was to select or Deny the Community Project Proposals. Discussion: Selected or Denied Ifselected, Discussion item F-3 on the LYC Project Pursuits with Advisor David Meyers FUNDING CONSIDERATION OR IMPACT: None GREATER LODI AREA YOUTH COMMISSION COMMUNICATION TO: FROM: SUBJ: Greater Lodi Area Youth Commission Rachel Sandoval, Recreation Manager Wrap Up Father Daughter Dance Event DATE OF MEETING: January 13,2025 TYPE ACTION NEEDED: PREPARED BY: RECOMMENDED ACTION: BACKGROUND INFORMATION: Discussion Rachel Sandoval, Recreation Manager Wrap Up Father Daughter Dance Event The Greater Lodi Area Youth Commission (LYC) serves high school students, but hosted al Father Daughter Dance for all ages. The Father Daughter Dance will be an annual event for the Lodi Youth Commission to host atl Hutchins Street Square. We sold 250 bids, attendance was good for a 1st Annual Father Daughter Dance and we expect even a greater turn out next year. The hours were from 6:30 pm to 9 pm. We had a DJ, light snacks, games, and dancing to great music. Discussion: Final Bids sales Go over Volunteer List, Duties, and Locations Bids Sales, Cashier Box Office hours, bids were for 2 people Additional Family members was $10 per person Price $30 Hours Clean Up Questions or Comments FUNDING CONSIDERATION OR IMPACT: None GREATER LODI AREA YOUTH COMMISSION COMMUNICATION TO: FROM: SUBJ: Greater Lodi Area Youth Commission Rachel Sandoval, Recreation Manager Wrap Up Father Daughter Dance Event DATE OF MEETING: January 13,2025 TYPE ACTION NEEDED: PREPARED BY: RECOMMENDED ACTION: BACKGROUND INFORMATION: Discussion Rachel Sandoval, Recreation Manager Wrap Up Father Daughter Dance Event The Greater Lodi Area Youth Commission (LYC) serves high school students, but hosted a Father Daughter Dance for all ages. The Father Daughter Dance will be an annual event for the Lodi Youth Commission to host at Hutchins Street Square. We sold 250 bids, attendance was good for a 1st Annual Father Daughter Dance and we expect even a greater turn out next year. The hours were from 6:30 pm to 9 pm. We had a DJ, light snacks, games, and dancing to great music. Discussion: Final Bids sales Go over Volunteer List, Duties, and Locations Bids Sales, Cashier Box Office hours, bids were for 2 people Additional Family members was $10 per person Price $30 Hours Clean Up Questions or Comments FUNDING CONSIDERATION OR IMPACT: None GREATER LODI AREA YOUTH COMMISSION COMMUNICATION TO: FROM: SUBJ: Greater Lodi Area Youth Commission Rachel Sandoval, Recreation Manager DATE OF MEETING: January 13, 2025 Casino Night Details TYPE ACTION NEEDED: PREPARED BY: RECOMMENDED ACTION: BACKGROUND INFORMATION: Discussion Rachel Sandoval, Recreation Manager Casino Night Details Casino Night was held on Friday, April 26, 2024, at Hutchins Street Square. Casino Night is a night of playing games for all teens. They have popular Cards Games, Giant Jenga, Connect Four, Corn Hole, there was a photo booth, a light snack, and a great raffle. Itis is a fun time for all the teens to have fun and play games! Discussion Items: LYC Volunteer List- ASAP Request barrels from the Salvation Army $30 or $25 with 2 canned food items Time and Location: 8-11 pm Kirst Hall and we will bring Giant Connect 4. Any donations yet? We can go out to get donations int the van. We need them to begin to put together baskets Donation Letters, anyone need some? Prestige Casino Party Rental, will provide Blackjack, Poker, Roulette Tables, Giant Jenga, Corn Hole, FUNDING CONSIDERATION OR IMPACT: None CITYS OF Lodi CALIFORNIA PARKS, RECREATION & CULTURAL SERVICES January 13, 2025 Dear Local Business, Lodi Youth Commission will be holding "Casino Night" on February 22, 2025. The Lodi Youth Commission provides a safe, fun environment for our youth to get together and celebrate time together. We are asking local businesses to help the LYC by giving donations of any kind, including cash donations for purchasing other items that will be used as prizes during the event. Your support is greatly appreciated and this event will provide publicity to your business! Asa a donor, your contributions will be recognized, and the name of your business will be announced during the event. Donations are tax deductible by using the Tax ID number 94-6000361. If you have any questions, please feel free to contact Rachel Sandoval, Lodi Youth Commission Liaison (sandoval@lodl.gov 209-269-4858/209: 400-1434). Thank you for your part in this community event! Sincerely, Rachelsandoyau Lodi Youth Commission Liaison 125 S. Hutchins Street Lodi, CA 95240 GREATER LODI AREA YOUTH COMMISSION COMMUNICATION TO: FROM: SUBJ: Greater Lodi Area Youth Commission Rachel Sandoval, Recreation Manager DATE OF MEETING: January 13, 2025 Discuss Service Projects, Sub Committees, and Timeline TYPE ACTION NEEDED: PREPARED BY: RECOMMENDED ACTION: BACKGROUND INFORMATION: Discussion Rachel Sandoval, Recreation Manager Discuss Service Projects, Sub Committees, and Timeline At the December 9, LYC regular meeting, Advisors David Meyers, Jateen Bhakta, and Rick Wagner gave presentations tot the Youth Commissioners on future Community Service Projects. The Commissioners decision was to select or Deny the Community Project Proposals. Discussion: David Meyers to Discuss the Youth Commission Project Pursuits, Subcommittees, and timeline. Youth Commission Project Pursuit Insert FUNDING CONSIDERATION OR IMPACT: None Youth Commission Project Pursuits Selectsub-Commitee Members for thei following focus areas: Homeless Children Engagement Kids Mental Health Struggles Transitional Life Skills 2) Review and agree upon sub-committee goals and objectives: Understand current problem/challenges and remediation gaps Research/contact current resources and organizations related to Develop short list of initial short-term and/or long-term project focus area ideas Present findings at FEB 2025 Meeting 3) Review & confirm related February meeting agenda items: Sub-Committee presentation of findings Project(s) prioritization and selection Open discussion of sub-committee findings /projectideas Selection of youth project lead(s) and additional YC projectteam and support members GREATER LODI AREA YOUTH COMMISSION COMMUNICATION TO: FROM: SUBJ: Greater Lodi Area Youth Commission Rachel Sandoval, Recreation Manager DATE OF MEETING: January 13, 2025 Review Commission Bylaws and Robert's Rules of Order TYPE ACTION NEEDED: PREPARED BY: RECOMMENDED ACTION: BACKGROUND INFORMATION: Discussion Rachel Sandoval, Recreation Manager Review Commission Bylaws and Robert's Rules of Order The Greater Lodi Area Youth Commission (LYC) serves high school students living within the Lodi Unified School District boundaries. The purpose oft the LYC is to affect positive growth in young adults through a variety of activities that will generate interest and participation within the greater Lodi area. Commissioners are counci-appointed, they serve and recommend on Teen related issues and events, and are advised City staff. Commissions are governed by civic rules outlined in the bylaws, Brown Act, and the Robert's Rules of Order. The Commission shall review and discuss their Bylaws and Robert's Rules of Order for future commission meetings and programs. The Commission will have the opportunity to ask questions from the Commission Liaison and the Commission Adult Advisors. FUNDING CONSIDERATION OR IMPACT: None EXHIBIT A Greater Lodi Area Youth Commission Service and Bylaws Purpose, Role, Scope, and Function A. The purpose of the Greater Lodi Area Youth Commission is to affect positive growth in young adults through a variety of activities that will generate interest and B. The Greater Lodi Area Youth Commission serves high school and junior high participation within the greater Lodi area. students living within the Lodi Unified School District boundaries. . The powers of the Commission shall include, but not be limited to: 1. Study and recommendation on youth issues as needed. 2. Provide safe, fun, and/or educational events for youth in the Lodi Unified School D. The Lodi City Council adopted Resolution 2006-31, which provides rules for the conduct of Council, Board, and Commission meetings. Resolution 2006-31 is incorporated herein fully by reference. To the extent there is any conflict between these Bylaws and Resolution 2006-31, Resolution 2006-31 shall be the basis for any District area. conflict settlement. A. Commission Numbers commssoncommssonet and Adult Advisor Service 1. The Commission is made up of nine voting Commissonersstucents between the ages of 13 and 19. These students must reside in Lodi Unified School District attendance boundaries. There are also seven adult non-voting advisors, one of which shall be a Lodi City Council Member representative, who are appointed by 1. Commissioners are appointed for a two-year term of office providing they meet the meeting and participation requirements. Should a vacancy arise, the Mayor, with Council approval, shall appoint an individual to fulfill the unexpired term of said Commission seat. Adult Advisors are appointed for a three-year term by the Mayor, with Council Approval. Should a vacancy arise, the Mayor, with Council approval, shall appoint an individual to fulfill the unexpired term. 1. When a term has expired, the Mayor may reappoint an individual or appoint a the Mayor with Council approval. B.T Term of Appointment C.F Reappointment newi individual to a seat on the Commission. Commission/Commissioner A. Chairperson 1. Election: The Chairperson for the Commission shall be elected by the members thereof by a majority vote of all the members, once the position is vacated. 2. Term: The term of office of the Chairperson shall be one year until the election of 3. Duties: The Chairperson shall be the presiding officer of the Commission. He/She shall preserve strict order and decorum at all meetings of the Commission, state questions coming before the Commission, announce the Commission's decision on all subjects, and decide all questions of order; subject, however, to an appeal to the Commission as a whole, in which event a majority vote shall govern and conclusively determine such questions of order. He/She shall vote on all questions and on roll call his/her name shall be called last. 4. In the event that the Commission deems a Co-Chair position is necessary, there will be no Vice Chair position and the Co-Chairs will share the Chairperson and 1. Term and Duties: There shall be a Vice Chairperson, whose term of office shall coincide with that of the Chairperson, and who shall, in the absence of the Chairperson, perform all of the functions and duties of the Chairperson. 2. Election: The Vice Chairperson of the Commission shall be elected by the members thereof by a majority vote of all the members. 3. In the event that the Commission deems a Co-Chair position is necessary, there will be no Vice Chair position and the Co-Chairs will share the Chairperson and 1. Terms and Duties: There shall be a Secretary, whose term of office shall coincide with that of the Chairperson. He/She shall be responsible for the keeping of the his/her successor. Vice Chairperson duties. B. - Vice Chairperson Vice Chairperson duties. . Secretary official minutes of the Commission. Meetings and Rules of Order A. Roll Call 1. Before proceeding with the business of the Commission, the Secretary shall call the roll of the members, and the names of those present shall be entered into the 1. Ar majority of the voting members of the Youth Commission constitutes a quorum minutes. B. Quorum for the transaction of business. Adult advisors do not vote. C. Attendance 1. Regular Meetings: a) The Greater Lodi Area Youth Commission Members and Adult Advisors must prearrange regular monthly Commission meeting absences in advance. A member (Commissioner or Advisor) absent for two consecutive regular meetings of the Greater Lodi Area Youth Commission shall forfeit such office as a Commissioner or advisor, unless absences are excused by a vote of the a) Except in the case of emergency, Commissioners are expected to be at all events. If a Commissioner is unable to make an event, a written excuse must be read at the next regular meeting to be entered into the minutes. Commission. 2. Events: b) Advisors are requested to be at every event. 3. Committee Meetings: a) Commissioners are expected to be at all Committee meetings. When attendance drops below the 70% level, a written warning will be mailed to the offending Commissioner. If the attendance level drops below 60%, the a) Ifar member oft the Commission is going to be tardy for a meeting or an event, the Chairperson and the City Liaison must be notified beforehand. 1. Preparation: The minutes of the Commission shall be kept by the Secretary and shall be neatly typewritten in a book kept for that purpose with a record of each particular type of business transacted set up in paragraphs with property subheadings, provided, however, that the Secretary shall be required to make a record only of such business as was actually acted upon by the Commission and shall not be required to record any remarks of members or any other person except at the special request of a member, and provided further that a record shall be made of the names of persons addressing the Commission, the title of such matter to which the remarks related, and whether they spoke in support of ori in opposition to the matter. Individuals may choose to not be identified by name. Any identification must be voluntary according to the Brown Act. 2. Distribution: As soon as possible after each meeting, the Secretary shall cause a copy of the minutes to be forwarded to each member. 3. Reading: Unless the reading of the minutes is requested by a member, such minutes may be approved without reading as each member has previously been offender shall forfeit such office as a Commissioner. 4. Tardiness: D. Minutes furnished a copy thereof. General Order and Conduct of Business A. Agenda 1. All reports, communications, and other documents or matters to be submitted to the Commission at its regular meeting shall be delivered to the Liaison and the Liaison shall prepare an agenda of all such matters according to the Order of Business and shall furnish each member of the Commission with a copy of the same prior to the Commission meeting. The Liaison or his/her designee shall forward a copy of the agenda to the City Clerk for posting 72 hours prior to said meeting. Agendas must be at the City Clerk's Office prior to the 72 hour posting. Noi item may be added to the agenda subsequent to the post of same. smps ROBERT'S RULES OF ORDER CHEAT SHEET Robert's! Rules of Orderi isar manual of parliamentary procedures that governs most organizations with boards of directors. Robert's Rules of Order are al provision ofe each ofthe SMPS chapter'sbylaws normally stated as the following: "The rules contained in the most recent edition of! Robert's Rules ofOrder shall provide the rules ofprocedure fort the Chapter where they are noti inconsistent with the provisions oft thez Articies ofl Incorporation or these bylaws." TYPES OF MOTIONS Mainl Motion: Introduce a newi item Subsidiary! Motion: Change or affect] how tol handlea main motion (vote ont this beforei main motion) top pending business Incidental: Motion: Questions procedure of other motions (must consider beforet the other motion) Motion to' Table: Killsa ai motion ont ther main motion) EVERY MOTION HAS 6 STEPS 1. Motion: AI member rises or raises al handt tos signalt the chairperson. 2. Second: Another member seconds the motion. 3.1 Restate: motion:' The chairperson: restates ther motion. 4. Debate: Thei members debatet the motion. asks for affirmative votes, and then negative votes. 6. Announce the vote: Thec chairperson announces' the result oft the vote: and anyi instrugtions. TIP!I Ifthel boardi isi in obvious agreement, the chairperson may save time by stating, "Iftherei ist no objection, we willa adopt the motion to..." 'Then wait for any objections. Then say, "Hearing no objections, (state the motion) is adopted." And thens state anyi instructions. Ifal member objects, first ask for debate, then Point ofInquiry: A member may use) point ofi inquiry to askf for clarification in al report tor makel better voting Point ofl Personal Privilege: Ar member may use point ofp personal privilege to address thej physical Members: maya also usei itt to address the accuracy ofpublished: reports or the accuracy ofar member's decisions. Privileged Motion: Urgent ori important matter unrelated comfort oft thes settings such ast temperature ori noise. conduct. CHAIRPERSONS Motioni tol Postpone:. Delays ay vote (can reopen debate TIPS AND REMINDERS FOR Robert's Rules of Order, whichi is also widelyl known as parliamentary procedure, was developed to ensure that meetings are fair, efficient, democratic and orderly. A skilled chairperson: allows all members tos voice their opinions in an orderly manner sot that everyone in the meeting can hear and! bel heard. Thef following tips and productive meeting without being run over or running over Follow thea agenda tol keep the groupi moving toward its Lett the group doi its own work; don'tovercommand. Control thef flow oft the meeting byr recognizing members Let all members speak oncel before allowinga anyonet to When discussions get off-track, gently guide the group Model courtesy andi respect, andi insist that others do Help the same. to develop theb board's skillsi inj parliamentary procedure properly using motions and points of Give each speaker your undivided attention. Keep an emotional pulse ont the discussions. Allow a consensus tol havet the final authority ofthe 5. Vote: The chairperson restates thei motion, andt then first reminders willl help chairpersons to1 run a successful and others. goals. who ask tos speak. speak a second time. backt tot the agenda. vote andi then announce the vote. REQUESTING POINTS OF SOMETHING Certain situations need attention duringt thei meeting, but they don't require a motion, second, debate or voting. It's permissible tos state aj point duringa a meeting wheret the chairperson needst tol handle: as situation right away. Board members can declare al Point of Order, Point ofl Information, Point ofInquiry, or Point of Personall Privilege. Point ofOrder: Draws attention toa a breach ofr rules, improper procedure, breaching ofe established practices, etc. Point ofl Information:. AI member may needt tol bring up an additional point or additional: information (int the form ofai nondebatable statement): sot that the other members by order. group. can make fullyi informed votes, Source: uww.boardefect.com smps Can interrupted? No No No No No Yes No No No Yes No Yes No No Yes No Yes No No Need a Can this be Can this be Votest needed Action Introduce main motion Amend a motion Movei item to committee Postpone item End debate Object toj procedure "Point of order." Recess thei meeting Adjourn the meeting "Ir move to adjourn Request information Overrulei the chair's "Imovet to overrule ruling Extend the allotted "In move to extend time Enforce ther rules or point out incorrect "Point of order." procedure Tablea ai motion Verity voice vote with "Icallf fora count Object to considering "Ic object to some undiplomatic consideration of matter Take up aj previously "Ir movet tot take tabledi item F Reconsider something already reconsider our disposed of Consider something "Ii move tos suspend out ofits scheduled the rules and order Closet thei meeting for "Ir movet to goi into executive session What tos say speaker be second? debated? amended? "Imovet to..." "Imovet to amend the motion by.." "I move that we refer thei matter to committee." "I movet top postpone ther matter until..." "Imovet the previous question." "Imovet that we until..." recess ther meeting." "Point of information." the chair'sr ruling." thet timel by. minutes." Yes Yes Yes Yes Yes No Yes Yes Yes Yes Yes No Yes No No Yes Yes Yes Yes Yes Yes Yes Yes Yes No No No No Yes No No No No No No Yes No No Yes Yes No No No No No No No No Yes No No No No No Yes No No Majority Majority Majority Majority Majority Chair's decision Majority Majority Novote Majority 2/3 Novote Majority Novote 2/3 Majority Majority 2/3 Majority "Ir movet tot table..." division." thist matter... " from thet table..." "Imovet to actiont to..." consider..." executive: session." *A member may makea amotion toi reconsider something that was already disposed; however, thei reconsidered motion may notl be subsequently: reconsidered. A motion toi reconsider must be made duringt thes same meeting and can extend to a meeting thatl lasts for more than one day. 2 2 3 3 2 2 2 2 2 2 2 2 3 3 N2 2 2 2o 3 3 3 a 2 2 2