NEWVILLE BOROUGH ECONOMIC DEVELOPMENT AUTHORITY REGULAR MONTHLY MEETING MARCH17,2021 AT: 3:00PM The regular monthly meeting oft the Newville Borough Economic Development Authority was held on Wednesday, March 17, 2021 at 3:00PM in the Newville Borough Office and via Zoom. The meeting was called to order by Chairman Andrea Greene. On roll call, the following members were present: Vince Mellott, Kenneth Tuckey and Andrea Greene. Richard Gobin and Curt Saylor were absent. The invocation was offered by Kenneth Tuckey, followed by the Pledge of Allegiance. Also present were. Project Manager Christopher Gulotta, Jack Ericksen, PHC Chair and Borough Council Liaison, Valerie Copenhaver of CAEDC and Scott Miller. Minutes: The minutes of the February 17,2021 regular monthly meeting were approved on a motion ofMr. Mellott, seconded by Mr. Tuckey. All were in favor. The motion was passed with three (3) affirmative and zero (0) negative votes. Treasurer's Report: A motion was made by Mr. Tuckey, seconded by Mr. Mellott to pay the following invoices: The Gulotta Group $605, Irwin & McKnight PC $300. All were in favor. Chairman Greene reported the new checking account at ACNB was funded with a $1,950 Renew Cumberland Grant from thel borough. Checks and deposit slips havel been ordered. As supply of starter checks was provided by the bank. Newville Borough will provide a quarterly operating grant to the EDA in the amount of $3,000 during 2021. Mr. Tuckey stated he will provide a Treasurer's Report at the next meeting. Mr. Gulotta will assist with the development oft this report, Mr. Gulotta reported on plans to solicit major businesses. Due to the Pandemic, members agreed it might be best to: request funding assistance for one year only. The solicitation should be include background information regarding the mission statement, goals and objectives, accomplishments to date, and plans for business recruitment and retention. Ms. Copenhaver offered several suggestions relatedi tot the accomplishments ofthe EDA. Mr. Gulotta suggested that members of the EDA board may be asked to contact prospective contributors. In response to a question from Mr. Tuckey, Solicitor McKnight stated that donations could be granted for the entire calendar year, since the organization isa anon-profit entity. Mr. Gulotta reported that the focus will be on: major area corporations with established business foundations. There will be no solicitation Motion was passed with three (3) affirmative and zero (0) negative votes. to bei issued on a monthly basis. oflocal small business owners. StaffUpdates: -Project Manager: Mr. Gulotta reported he has beeni in contact with. Jeffrey Bouder, owner of7-9 South High Street regarding funding to improve this property, formerly ai retail store and coffee shop. A referral was made to! Laura Porthoffa at CAEDC, and also to Rebecca Yearick at the Redevelopment Authority for façade grant funds. Tenant prospects for this location include a micro-brewery operation, dependent upon the outcome of a ballot question in the May 18, 2021 Mr. Gulotta presented a feasibility study for the possible acquisition and development of the existing borough office at 4 West Street. The proposal will examine all aspects of developing primary election. Page1of3 office space for rent at this location. Proceeds from the office leases would help to sustain the work of the Newville EDA. The cost of the study is $1,000. Several questions were raised regarding potential liabilities such as the need for costly building improvements, short and long term. Solicitor McKnight noted that a subdivision and land use plan for the new office location must be completed before legal agreements between the developer and the borough can be finalized. This work may not be completed until mid-summer. A motion was made by Mr. Mellott, seconded by Mr. Tuckey to accept the proposal of the Gulotta Group in the amount of $1,000 to complete the study after all land use approvals and settlement: matters. have been concluded between the borough and the developer. All were in favor. The motion was passed with three (3) affirmative and zero (0): negative votes. -Engineer: No report. -Legal: Solicitor McKnight reported that the IRS, in a February 25, 2021 letter to the Authority acknowledged that they have received and are processing an application for non-profit -Borough Staff: It was reported that the borough is scheduled to receive an America Rescue Act Grant in the amount of$133,175. Council may allocate aj portion oft these funds to the EDA. Borough council will be renewing memberships for 2021 with CAEDC and the Carlisle Chamber. It was suggested that Mr. Gulotta'spresentation tol borough council onl February 2,2021, recorded on You Tube should be featured along with other videos showcasing Newville businesses, on the EDA's web-page. It was also suggested that technology students of the BSHS status. Final approval is expected in April, 2021. may be able to assist the EDA with this endeavor as al learning experience, Committee Updates: -Advisory Council: Chairman Greene: noted there was 100% attendance at the first meeting of the EDA Advisory Council on Thursday, February 25, 2021 at 7:00PM. The participant's reviewed Mr. Gulotta's power point presentation and discussed the goals and objectives of the EDA. Members expressed support for thel LCB ballot question as ai means ofrevitalizing Newville. -Prospect Hosting Committee: Mr. Ericksen reported on arecent meeting oft the committee. There is a concern about proceeding actively with business recruitment until al listing of available properties has been developed. Mr. Mellott reported he is working with Councilman Edward The next meeting is Tuesday, May 11,2021 at 7PM. Sinkovitz, also a realtor, to develop a listing oft these properties. Old Business: Strategic Planning: Mr. Gulotta reported that the Borough Code Enforcement Officer provided updated informationi regarding two additional properties tol be added tot the blighted structures list. Existing structures include 102 Broad Street and 11 East Main Street. New locations include 23 North Corporation Street and 19 East Main St. Mr. Gulotta suggested 19E. Main Street offers an ideai location for an off-street municipal parking area. He plans to contact the owner to determine if this property is for sale. He suggested that the EDA consider submitting this project for the next round of CDBG grants in. July. The application should include Mr. Gulotta has been in contact with the Tri-County Regional Planning Commission and has received a copy oft the freight mobility study prepared for the intersection of Main Street and High Street in the borough. It was noted the borough recently requested the assistance from PennDOT in facilitating improvements at the intersection, while installing warning signs in acquisition and demolition. Page2of3 advance oft the intersection advising of the prohibited turns. Mr. Gulotta will share the study with The Borough of Newville anticipates receiving new stimulus funding in the amount of $133,175. Various community and economic development objectives will be addressed with this funding. including $25,000 for community park improvements, $50,000 to establish a revolving loan program for curb and sidewalk improvements, $10,000 for economic development toj provide Another option of providing assistance to new business owners would have the EDA partner with other borough organizations such as the Newville Borough Council toj provide grants of$500: for signage and exterior painting, $250: from Newville Area Events toj provide funding for window treatments or business consulting services, $500: from the Newville Beautification Society or an in-kind support of a decorative planter, $500 from the CVRTC toj provide a bike rack at the new business, assistance from the Newville Borough Water and Sewer. Authority to underwrite the Ms. Copenhaver cautioned that CAEDC may also be receiving funding similar to what Newvillel EDA is offering to provide. Overlapping funding should be avoided. The Newville EDA may wish to target the funding to specific areas to achieve revitalization int that area, rather than a the Authority Board. mini-grants for new businesses interested in locating in the borough. first quarterly water and sewer bill for the new location. borough wide basis. tabled to the next meeting. SWOT Analysis: Mr. Gulotta suggested that given the late hour, this agenda item will be New Business: The Authority Board proceeded to renew the various professional service contracts ofthe Authority staff. At this time, Mr. Gulotta and Solicitor McKnight left the meeting. After discussion it was the consensus oft the board to accept the proposal oft the Gulotta Group as presented, to accept the Legal Services Agreement of Irwin and McKnight, PC, but to request the participation of the Solicitor only in meetings where a legal opinion or legal business may be transacted. The Engineering Services Agreement of Martin and Martin Inc. will include a similar restriction that thej participation ofMr. Cormany will be on an as needed basis, to include meetings where specific projects requiring the guidance of the Engineer will be discussed. A motion was made by Mr. Mellott, seconded by Mr. Tuckey to approve the 2021 service agreements for the Gulotta Group, LLC, Irwin & McKnight, PC: and! Martin and Martin, Inc. subject to thei restrictions discussed and authorized by the Authority Board. All were in favor. The motion was passed with three (3) affirmative and zero (0) negative votes. Citizen Comments: There were no citizen comments. Meeting Date Time Change: The time and date of the next meeting will be Wednesday, April 21,2021 at 7:00PM. It was noted that the time change for future meeting dates in 2021 has been legally advertised ini the Valley Times Star. Adjournment: With no further business to come before the. Authority Board, the meeting was adjourned at 4:43PM. Minues gecurded by: Fred A. Potzer Borough Manager Page 3of3