NEWVILLE BOROUGH COUNCIL MONTHLY MEETING MARCH 29,2022 AT 6:00 PM The work session meeting oft the Newville Borough Council was. held on Tuesday, March 29, 2022 at 6:00 PMi in the Newville Borough Office, 4 West Street, Newville Pennsylvania, with the regular meeting to follow: The meeting was called to order by Council President Scott Penner. The invocation was given by Mr. McKnight, followed by the Pledge of Allegiance. On roll call, the following members were present: Nathan Burrow, Robert Darius, Joey Diehl, Jack Ericksen, Ed Sinkovitz and Scott Penner. Also present: Borough Manager Fred Potzer, Borough Solicitor Marcus McKnight, Sentinel reporter Maddie Seiler and resident Aly Roberts. Joining the meeting later were. Mayor Michael Croutch, Code Enforcement Officer Natalie Hutchinson and resident Madelon Blaney. Finance Report: Mr. Potzer gave the finance report with the current balances on the bank accounts and pension fund statement. He presented the bills for Council approval which were: as follows: LNA Automotive, LLC LN Automotive, LLC WEMA Martin and] Martin Inc Saylor's Market Kough's Oil Service Kint Corporation Kint Corporation Kint Corporation AB] Martin K&C Communications Kirbtech Boston! Mutual Cedar Grove Farm Store AB Martin Irwin & McKnight PC Andoco US Municipal Supply Crime Intervention Alarm Kough's Oil Service TOTAL GENERAL FUND BILLS Barrick Tirel LLC Timothy SI Barrick Inc TOTALHIGHWAY AID BILLS Repair Patrol Car - Oxygen Sensor Inspect & Servicel Patrol Car Install Brake & rotors 2022 Membership Dues Update Cost Estimate for Traffic Signal Water for Borough Office, Vending Machine Drinks Fuel for Police Station (27 W: Big Spring Ave) Police Station Extinguisher. Annual Check Borough Office Extinguisher Annual Check DPWI Extinguisher Annual Check Plywood & Lumber to Repair Upper Pavilion Remove 800Mhz Antenna & Equipment from Station Barracuda Firewall Installed for Newville PD Group Disability Insurance 21 Boxes of Nails Hardware for Police Station Legal Services for February Uniform Rentals Directional Signs for Police Station Service Policy & Monitoring Service Final Delivery 27 W Big Spring Ave $133.94 $496.54 $300.00 $25.00 $268.00 $62.78 $924.84 $128.50 $47.50 $91.00 $122.97 $835.67 $2,587.96 $412.59 $16.50 $45.79 $592.50 $197.44 $280.83 $453.00 $344.48 $13,875.21 $148.00 $215.47 $363.47 CumberlandFranklin Boroughs 2022 Membership Dues Stainless Steel to Repair Spreader Repair brake caliper on Ford] Dump Truck Page 1 of7 Mr. Potzer reported the EIT for the: month ofl March totaled $25,102 compared to the same time last year of $23,144. The LST was $1,391, down from $1,730 for the same period last year. He stated that EITi is running almost $2,000: more each month than it did during 2021. Local realty transfer tax: for the month ran $650. There was only one transaction during March. Taxes have been issued, with the bills going out on March 1st. Thej projected revenues from Borough taxes will be somewhere between $305,000 -s $306,000, fire tax $10,288 and street lighting $$19,889. The Tax Collector, as of! March 28, 2022 has collected $48,877.52 for the General fund, specialty taxes of $4,824.35 and occupational taxes of$1,780.00. Mr. Potzer advised there were late additions to the agenda, which included Alpha Space Control estimate for thermoplastic line painting of eleven intersections for $8,189.85. This would bec eligible tol bej paid from highway aid fund. The scoreboard for the ballpark from OES for $4,763.00 was added as well. Mr. Potzer stated that the Economic Development Authority has received a grant in the amount of $77,655 which they would like to apply to the trailhead on McFarland Street. They would like to pave and expand the parking lot. The mayor has submitted pricing for new bullet proof vests from Atlantic Tactical for $2,404.66. Mr. Potzer stated this is Mr. Potzer also discussed the addition ofa a resolution regarding the lease oft the new municipal building. He stated that will present an opportunity to leave the current building and possibly enter a memorandum of understanding (MOU) with the Economic Development Authority whereby the Redevelopment Authority will market the building along with Chris Gulotta to issue an RFP for potential developers and buyer for the building. Mr. Potzer reminded Council ofa a small Mitsubishi truck purchased from Federal Surplus ten years ago for $1000. Mr. Potzer stated it is used: for curb painting and property maintenance by the Public Works Department. Hei reported the state of Pennsylvania is going to have funding coming out through the new infrastructure bill ofreceiving $171 million dollars. He would like council to consider using this grant money to replace that truck with ai new electrical truck. He feels this would be worth pursuing for Public Works on a trial basis. Mr. Potzer would also like tos see a charging station at the trailhead and possibly at the new: municipal building. inl line with past purchases. This concluded the additions to the agenda. Verbal Reports: Manager's Report: Mr. Potzer reported that Rob Mellinger was able toj purchase flags and banners for $950, a considerable savings from the past year. A skid of bagged mulch was purchased from Bender's Hardware. DPW received its annual street paint order from Sherwin Williams and plan to start in April. The cost oft the paint was $1,300. Ai new pump had tol be purchased for the fountain from the Carlisle Agway at aj price of $400. Water for the park Contractors will begin work at Whisker's Brewery and closure has been granted for Glebe Avenue and the Municipal Parking Lot during this time. The Borough vehicles willl be serviced from the Highway Aid fund. Thej procurement application was submitted tol F. & M Mr. Potzer would like to open a Municipal Debt Service Account atl F. & M Trust to deposit twenty-four to twenty-five thousand dollars to serve as money towards the new Municipal Building. He would like tol have a dedicated account for that debt service. One annual restrooms is set tol be turned on next week. Trust forac credit line of$15,000. payment would be made to the Gobins. Page 2of7 Administration: Mr. Burrow had nothing to report for. Administration. Public Works/Public Safety: Mr. Darius reported that DPW: is continuing street cleaning, painting and posting the truck signs on the designated streets. He feels fortunate not to have the drug problems of other boroughs but feels the need for the police tol be visible to the public. Economic Development Authority: Mr. Ericksen stated the first annual meeting ofthe EDA will bel held April 4th at the VFW. The purpose is to promote the EDA, report their accomplishments and to thank the donors to their projects. There will be an event at the Trailhead on! May 21 at 10:00 AM. They plan to have a 5K race and some smaller attractions. The. EDA has acquired an intern, Jacob Beecher, a senior at thel high school, who will be work on the trail events. He restated the options for using the grant money as paving and extending parking at the trailhead or acquiring a property on West Main Street for the purposes ofa parking lot. AI letter has been drafted tol Mary Kuna oft the Redevelopment Authority for her input to expand on these ideas. Quality of] Life: Mrs. Diehl would like to offer free zoning permits during the months of May, June, July, and August. She also stated the Wheels for Warriors Car Show will bel held Saturday, September 17 with ai rain date of September 24. Recreation: Mr. Sinkovitzi reported that the scoreboard is ready to be ordered. Kevin Yost with be organizing a crew for installation. The splash pad will be ready for installation in the fall. Mr. McKnight has been contacted and an appointment set up to apply for a 5013C designation. The kick off for the Faith and Fun Fridays will be. June 17, sponsored by five local churches (Big Spring Heights, Diller Mennonite, Movement Outreach, Greenspring First Church ofGod and Christian Life. Assembly) Thej program is headed by Pastor Christopher Faylor. Mrs. Diehl questioned the mowing and maintenance cost of contract for the park by Kevin Yost. She asked why he wouldn't be responsible for the purchase ofthe scoreboard. Mr. Potzer suggested asking for a donation from the ballfield. ChiefofPolice: A written report was submitted and attached to the agenda packet. LEMC: Mr. Potzer commended Mr. Barrick and Mr. Foley for the work they provide WCCOG: Mr. McKnight reported that the Capitol COG invited our COG Coordinator to lunch to remind her that each member pays $200 and the entire COG in our area comes in at $200. Each member oft the local COG voiced opposition to this proposal. Mr. McKnight suggested taking the dues from the warehousing reserve to cover the dues for all the municipalities. He stated the advantage ofmembership to the Capitol COG is on bidding salt and for the Borough during this past winter season. other supplies as aj joint entity. Code. Enforcement: Mrs. Hutchinson reported some residents have complained that after they remove snow from their walkways, the plow comes through and covers what they have done. Mr. Potzer stated that Fairfield street is a state road and not the Borough. He: recommended Page 3of7 a winter maintenance contract with the state for those roads, using the Borough equipment and employees for snow: removal. Mrs. Hutchinson would also like to see leaves removed from sidewalks and fronts ofhomes. Mr. Potzer suggested amending the grass ordinance to include leaves. The Borough collects leaves curbside. The Regular Monthly Meeting Commenced at 7:05 PM Citizen Comments: There were no citizen comments. Consent Agenda: The consent agenda was approved on aj motion ofl Mrs. Diehl, seconded by Mr. Sinkovitz. All were in favor. The motion passed with six (6) affirmative and zero (0) negative votes. Legal Matters: Mr. McKnight discussed the notice to proceed with New Enterprise Stone and Lime Inc. for the CDBG Improvement Project ofl North Corporation Street. Mr. Potzer stated the slight increase of $1,500 for the project. Mr. Sinkovitz made the motion, seconded by Mrs. Diehl to authorize the issuance of a' "Notice to Proceed". All were in favor. The motion Mr. McKnight would like toi introduce Resolution 2022-06"AI Resolution oft the Newville Borough Council, Cumberland County, Pennsylvania regarding the construction and mortgage with note regarding the payment for the new. Municipal Building." He explained the Borough already owns the land by gift from the Gobins located at 103 South High Street. He compared it to a construction loan with set date of payments ofi interest only. Once the building is completed, then the Borough would pay the $4,000: monthly amount. A motion was made by Mrs. Diehl, seconded by Mr. Darius to approve Resolution 2022-06. All were in favor. The Mr. Potzer would like to recognize the Gobins for their generosity. He suggested the meeting room at the new building be dedicated in their names or also a fishing pavilion on the property in their honor. Mr. McKnight would like to have a display of an artist rendition at the Mr. McKnight presented Resolution 2022-07, regarding the appointment of special counsel, P. Richard Wagner, Esquire. A motion was made by Mrs. Diehl, seconded by Mr. Sinkovitz to accept Resolution 2022-07. All were ini favor. The motion passed with six (6) Resolution 2022-08, "A Resolution of the Newville Borough Council, Cumberland County, Pennsylvania, regarding the appointment of an acting police chief. Mayor Croutch suggested leaving the officer in charge at this time until it is known if Chief Koser can return. Mrs. Diehl stated that the Council has a say in appointing an acting chiefofpolice. Mayor Croutch stated that as oft today, nothing has been submitted for disability. A further discussion will be conducted at the next meeting to conduct interviews oft the officers to appoint an Acting passed with six (6) affirmative and zero (0) negative votes. motion passed with six (6) affirmative and zero (0) negative votes. Fountain Festival. affirmative and zero (0) negative votes. ChiefofP Police. Old Business: Mrs. Diehl made a motion, seconded by Mr. Darius to authorize the purchase oft two bullet proofvests, replacing two that are to expire, for the Newville Borough Page 4of7 Police Department at the cost of$2,404.66 paid from the General Fund. All were in favor. The motion passed with six (6) affirmative and zero negative votes. New Business: An motion was made by Mr. Sinkovitz, seconded by Mr. Burrow to ratify the submission ofa Community Development Block Grant application to the Cumberland County Redevelopment Authority int the amount of $89,000 to fund a water splash pad with handicap accessibility at the Newville Community Park. All were: in favor. The motion passed with six Mrs. Diehl made a motion, seconded by Mr. Sinkovitz to approve the Police Department Purchase Requisition #1051 ini the amount of $526.44 and authorize the transfer ofthe funds from General Fund to the police debit card. All were: in favor. The motion passed with six (6) Ar motion was made by Mr. Ericksen, seconded by Mr. Sinkovitz to authorize the President of] Borough Council to approve a letter of support for a $77,655 Community Development Block Grant from the Cumberland County Redevelopment Authority to expand and resurface the parking lot at thel Newville Trailhead facility. All were in favor. The motion Mr. Sinkovitz made ai motion, seconded by Mr. Burrow to accept a proposal from Alpha Space Control ofFayetteville to apply white thermoplast marking paint to eleven borough cross walks at a cost of $8,189.85 tol be paid from the Highway Aid account. All were in favor. The Amotion was made by Mr. Sinkovitz, seconded by Mr. Darius to approve submitting the application for an electric mini-truck, replacing the current one using PADP grant money. All were in favor. The motion passed with six (6) affirmative and zero (0) negative votes. A1 motion was made by Mr. Ericksen, seconded by Mr. Sinkovitz to close Municipal parking lot and Glebe Avenue for approximately two weeks while restoration working is being done at Whisker's Brewery. All were in favor. The motion passed with six (6) affirmative and Mr. Ericksen made a motion, seconded by Mrs. Diehl to open a dedicated account at F& M' Trust for purpose of providing funds for the new Municipal Building. All were in favor. The Amotion was made by Mrs. Diehl, seconded by Mr. Ericksen to offer free zoning permits during the months of] May, June, July and August. All were in favor. The motion passed Amotion was: made by Mrs. Diehl, seconded by Mr. Burrow toj pay dues to the Capital COG through the Western COG. All were in favor. The motion passed with six (0) affirmative Mayor Croutch requested a motion to advertise in local media for a part-time police clerk position for the Newville Police Department. He requested the position be up to 32 hours per week sO that the officers have more time for patrol. A motion wasi made by Mr. Sinkovitz, seconded by Mr. Darius to authorize the Mayor'si request. All were in favor. The motion passed Mrs. Diehl made ai motion, seconded by Mr. Sinkovitz to regretfully accept the resignation ofMr. Nathan Burrow, Councilman for the North Ward and to authorize acceptance affirmative and zero (0) negative votes. affirmative and zero (0) negative votes. passed with six (6) affirmative and zero (0) negative votes. motion passed with six (6) affirmative and zero (0) negative votes. zero (0) negative votes. motion passed with six (6) affirmative and zero (0) negative votes. with six (6)affirmative and zero (0) negative votes. and zero (0) negative votes. with six (6) affirmative and zero (0) negative votes. Page 5of7 ofletters ofinterest from the North Ward qualified electors by April 22, 2022. All were in favor. The motion passed with five (5)affirmative and zero (0) negative votes. Mr. Burrow thanked the Council and the town for the hospitality he received while living in Newville. He will be moving Amotion wasi made by Mr. Sinkovitz, seconded by Mr. Darius to approve the summer park schedule as presented in the agenda. All were in favor. The motion passed with five (5) affirmative votes and zero (0) negative votes. Mrs. Diehl does not want to see the program expanded from what is presently reserved this year for fear ofe extra costs. Mr. Potzer stated there are many programs that do not have a cost, such as Life Lion, the Fire Chief's Smokehouse, Meteorologist Eric Finkenbinder, and the Pennsylvania Game Commission. Mr. Potzer also pointed out that Newville Borough is the only municipality that offers this type ofp programing to' Texas tol be closer to family. for the children. Correspondence: There is ai request from the Big Spring Heights Church ofGodi in collaboration off four other churches to use the Community Park for nine consecutive Fridays starting June 171 through August 121 forl Faith and Fun. Thej program runs from 10AM until 12PM, including lunch fori its participants. They would also like to use the park on August 7: for the Back to School Bash from 3PM - 6PM. A motion was made by Mrs. Diehl, seconded by Mr. Sinkovitz authorizing this request. All were in favor. The motion passed with five (5) affirmative and zero (0) negative There is a request from Big Spring Kiwanis asking for the use of the Borough Office for their meetings on the third Thursday ofthe month. They had previously met at Kane's Pizza, which is now closed. A motion was made by Mrs. Diehl, seconded by Mr. Ericksen granting permission for the Kiwanis to hold their meetings at the Borough Office. All were in favor. The Mr. Potzer received a card of thanks from Zion Lutheran Church for the Borough's help ini maintaining their parking lot. Stone was also used for patching of the Methodist Church to Al letter was received from the PA Compensation Rating Bureau. An amendment had been requested a year ago regarding the worker'so compensation rate for the Volunteer Fire Company EMS. They did not grant the amendment; however, they did create a classification within the volunteer fire company that would be a lower: rate for any volunteer ofthe ambulance votes. motion was passed with five (5) affirmative and zero (0) negative votes. which they are grateful too. unit who does not respond to calls but provides operational support. Mayor's Report: Mayor Croutch reported that the cameras at the light were once again knocked down by an illegally turning tractor trailer. The driver has been cited and the bills for Mayor Croutch would like to recognize Officer Matthew Keller in completing four years asai full-time officer. He has been with the Borough for five years including one as aj part-time The police department has received: requests from some. local businesses regarding towing for illegal parking ini their lots. They would like to contract the service out to one towing company and have it posted on the no parking sign. A motion was made by Mr. Darius, seconded the replacement of the cameras has been sent to the carrier. officer. Page 6of7 by Mr. Ericksen to authorize the request for proposal (RFP) to local towing companies. All were in favor. The motion passed with five (5) affirmative and zero (0) negative votes. Citizen Comments: Ms. Madelon Blaney commended Council in reciting the Pledge of Allegiance prior to their meetings. She was concerned about the condition ofthe sidewalk in front oft the John Graham Library and ift the Borough is responsible for the repair. Mr. Potzer stated that the Borough gives an annual donation to the Library but iti is aj private facility and iti is up to the Library for the repair. He recommended she attend al Library Board meeting. Ms. Blaney asked about the cemeteries in Newville. Mr. Potzer advised hert the cemeteries are privately owned. She wasi interested in volunteering for their upkeep. She also commented on the wealth ofinformation that the Historical Society contains. Adjournment: With noi further business to come before the Newville Borough Council, the meeting was adjourned at 8:35 PM on ai motion ofMrs. Diehl, seconded by Mr. Sinkovitz. All were: in favor. The motion was passed with five (5) affirmative and zero (0) negative votes. Upcoming Meetings: Newville Borough Planning Commission, April 13, 2022 at 7:00. PM Newville Water and Sewer Authority, April 18 at 10:00 AM Newville Recreation Commission, April 19 at 7:00 PM Newville Economic Development Authority, April 20 at 7:00 PM Newville Borough Council, April 26 Work Session at 6:00 PM, Regular Monthly Meeting to follow at 7:001 PM Minutes Recorded By: Mudhyma Jody Hoffman, Seéretary/Treasurer Page 7of7