NEWVILLE BOROUGH COUNCIL SPECIAL MEETING OCTOBER17.2022 AT7:00 PM A special Meeting oft the Newville Borough Council 2022 at 7:00 PMi in the Newville Borough Office, 4 West was held on Monday, October 17, meeting was called to order by Council President Scott Street Newville Pennsylvania. The Mr. Edward Sinkovitz, followed by the Pledge of Sinkovitz, Joseph Kindon and Scott Penner. Penner. Thei invocation was offered by Allegiance. Diehl Onr roll call, the following members were present: Robert Also present: Borough Manager Fred Joey Potzer, was absent. Mr. Potzer started the meeting offby discussing the 2023 Darius, Jack Ericksen, Edward Greene and Bob Kanc. Mayor Michael Croutch via Zoom, Andrea He stated budget does not include the tax increase for next budget. that the year. General Fund: The 2023 General Fund Budget contains revenues 4.451 mills. Mr. Potzer explained that the mileage is expenditures totaling $1,061,750, with $12,650 un-allocated. The of$1,074,400 and fund include the real estate tax, neighboring estimated areas. Thej primary revenue sources for the general $170,000. EIT has been $2,000 ahead of2021 to generate $305,500 and the earned income tax at general tax levy will: remain at valuation is much lower than deceivingly high looking as the assessed and realty transfer taxes associated with home estimated at $19,000. The Comcast cable television sales and property transfers have been franchise fee will generate $15,000. The ARPA funds have come to an end and there willl be no scheduled to receive a community development block Newville Community Park. The total amount ofthe grant in 2023. program in 2023 The Borough is for ar new splash pad at the presented to Council at the Regular grant will be $89,100. A contract will be meeting on October 25th. Expense: The primary goal oflocal government is to preserve and The operation oft the Borough's four officer police department will cost along with aj part time police clerk. The station rent will total for aj new patrol car will cost $7,200. Capital cameras, $6,000 to replace five office Chiefl has also rate and high clearance rate. the spending in 2023. and three full-time officers, $18,000, and the lease rental debt is responsible for a low crime safety and welfare. This mandate accounts for much oft the general fund protect public health, total annual budget. This includes the salaries ofthe Chief of Police $444,100 or 42% oft the improvements include $700 for mobile cellular computers, and $2,000 for upgraded body cameras. The requested $1,100 for ammunition. The department The cost for the administration department of the Borough which is the totals $116,400 or 11% of the total budget. This is shared between the Borough office staff Water and Sewer Authority. The salary breakdown and health benefit general fund and the meeting packet. package are supplied ini the Page 1 of4 The cost ofthe Public Works Department consists oft three full time and one part time The Parks and Recreation department totals $21,500 or 2% ofthe total budget. This includes $4,000 for trailhead maintenance, $12,500 for the summer recreation program which includes two staff members and $5,000 for the maintenance and upkeep ofthe Newville Community Mr. Potzer stated that he has received numerous positive comments about the summer: recreation Park. program. Some donations have been received and the program ended with a is $111,200 or 11.5% of the total budget. employee this surplus year which will be carried over for next year. Donations to local non-profit organizations total $17,500 or less than 1% oft the total budget. Sponsorships include $500 to the John Graham Library, $500 for the Big Spring Senior Center, $2,500 each to the Newville EMS and the Shippensburg EMS, $1,000: for the town website and The cost ofinsurances total $99,800 or 9.4% oft the total budget. Thisi includes $35,000 for the Employee state and federal taxes, pension aid and unemployment compensation will cost There is an allocation for the Newville EDA in the amount of $10,000. That consists of four façade grants of $2,500 each to help fund new businesses. Mr. Potzer reported that as there are three and possibly four requests for these grants. Previously, $12,000 had been oftoday, allocated for the EDA. Mr. Potzer suggested $12,500 to cover five façade grants. The organizations that have requested façade money include: the new diner, the tattoo studio, the Historical Society and the Bookery. Mr. Potzer feels the grants go a long way in promoting local Andrea Greene with the Newville Economic Development Authority requested in addition to the façade money she would like to see monies used for development projects. She stated that there are three properties on Big Spring Avenue that the EDA would be interested in purchasing for purposes of] parking. Mr. Potzer advised Mrs. Greene that there will be ai round ofblock grant money available in November and there will be meeting ini the Borough Meeting Room ofthe local non-profits for the CBGD funds. The meeting would include Mount Holly Springs, Newville, Shippensburg Borough and Shippensburg Township. Mrs. Greene stated that in the future she would like to see the EDA as self-sustaining and not have ai need to ask the Borough Mr. Penner asked what is the EDA's current bottom line. Mrs. Greene explained that they had received $18,000 in contributions plus the $12,000 from the Borough, putting their current balance at $30,000. There had been engineering costs and three sponsored events deducted from thel balance. She feels a five-year strategic plan will make the Borough ready for the growth that newsletter. Borough's share ofliability insurance and workers compensation coverage. $86,000 or less than one percent oft the total budget. economic development ini the community. for funding. isn needed. Page 2of4 Mr. Potzer reported that there is a meeting Wednesday numbers to share at this time but the question has had a discussion generates approximately $10,500 each would be shared by six and Mr. Darius will be attending. The focus willl be night with the fire company in which he aj paid fire truck driver program. There are no is as to howit it will be funded. Mr. Penner and he year. Mr. Potzer pointed out that aj paid driver program concerning this, and the conclusion reached would municipalities, notj just Newville Borough. be the fire tax. The tax General' Thoughts: (Borough Manager) In regards to snow removal, the Borough Council has spent on equipment years All the equipment the Borough has, is owned by ago, the has been equipment that the program in the Big fun days on Fridays, and free events are well attended and that paid offtoday (October17,2022). Newville is the only municipality tol have an organized Borough. recreation Spring School District.. There are events for the children, faith and snacks and food with the programs. Mr. Potzer stated that the the adults stay with the children. Iti is not a drop off and expanded this year and has received numerous favorable pick up arrangement. The program was includes grass clippings, brush and garden plants in addition employees in the summer. This enrichment oft the quality ofl life in Newville and makes Borough it a desirable very unique. It provides Yard waste is collected weekly by the Public Works comments. summer concert series that Mr. Potzer to the falll leaf collection. There isa a provides entertainment free of charge to the residents. stated that all these events make the years, realty transfer taxes have exceeded the increased. All proof that the place to live. In the last few is budget. The assessed valuations of properties have Borough a desirable place to live. There are challenges ahead. The move to the new building will currant building. Mr. Potzer suggests tol look at the memorandum of require the sale ofthe start this would be January. He reminded help screen prospective buyers. He feels the best time to the Redevelopment Authority who will understanding received from $150,000. make those up the burden. Council the appraised value oft the current building is The new police contract will be up for negotiation for the three losses. The recovery period would take five to seven Auditor General's Office will start full time officers. The The Borough to years. employees cash flow all year Council look at home rule. explained with the home looking at the pension losses and will require the subject for pension are also shared with the Water and Sewer Authority who will help shoulder Mr. Potzer advised that there needs tol be a way to generate round, not just eight months oft the year. Mr. Potzer would like to see positive adopted, and amended by voters in the municipality. Mr. Potzer "Home rule" transfers authority drafted, over municipal matters from state laws to a local charter that's rule, there could be an occupational privilege tax which based on level of employment, He recommended would increase the money collected consulting with Gerald Cross with. Pennsylvania Economy League to do a home rule charter study. Mr. Potzer suggested using the EDA request for donation as a flat donation for matching funds. It was decided to allocate the façade grant other than a grants with the option for reallocation to matching funds ifn needed. EDA$12,500 for five (5) façade advertise the budget to the public and to vote by Council at the November by Pastor Kindon to favor. Motion passed with five (5) affirmative and zero (0) negative votes. meeting. All were in Discussion: A motion was made by made by Mr. Sinkovitz, seconded Page 3 of4 The tax ordinance will be discussed at the December meeting. There will be An email was received requesting a meeting with Dr. Kevin Roberts, BSSD no changes. Superintendent of Schools to meet with the Newville Borough Council for a Connection opportunity to answer questions and concerns that the members Community optics and safe routes to school, all with positive results. It was decided projects that three members of fiber Council will meet with Dr. Roberts in the district office at a future date and time. Executive Session: A motion was made by Mr. Sinkovitz, seconded Mr. Darius Executive Session with regards to a personnel discussion at 7:551 PM. by On a motion to adjourn to Sinkovitz, seconded by Mr. Penner to return from Executive Session at 8:23 PM. No by action Mr. Adjournment: With no further business to come before the Newville Borough Council, the meeting was adjourned at 8:24) PM on a motion ofMr. Darius, seconded Mr. Sinkovitz. were in favor. Motion passed with five (5). affirmative and zero (0) negative by votes. school district and may have about the consisted working together as a community. In the past, of taken during the Executive Session. was All Upcoming Meetings: Newville Borough Recreation Commission, October 17, 2022 at 7:00PM Newville EDA, October 19, 2022 at 7:00PM Newville Borough Council, October 25, 2022 at 6:001 PM Newville Borough Planning Commission, November 9, 2022 at 7:001 PM Minutes recorded by: Csiman Jody Hoffman, Borblgh Secretary/Ireasurer Page 4of4