NEWVILLE BOROUGH COUNCIL MONTHLY MEETING JANUARY25.2022 at 6:001 PM The work session meeting of the Newville Borough Council was held on Tuesday, January 25, 2022 at 6:001 PM ini the Newville Borough Office, 4 West Street, Newville Pennsylvania, with the regular meeting to follow. The meeting was called to order by Council President Scott Penner. Oni roll call, the following members were present: Nathan Burrow, Robert Darius, Joey Diehl, Scott Penner and Jack Ericksen via phone on Zoom. Also present: Borough Manager Fred Potzer, Borough Solicitor Marcus McKnight, and Sentinel reporter Maddie Seiler. Councilman Ed Sinkovitz was absent. Mayor Michael Croutch arrived at 6:15 PM. Mr. Potzer gave the finance report with the current balances on the bank accounts and pension fund statements. Hej presented the bills for council approval which were as follows: Crimewatch The News Chronicle Andoco Cedar Grove Farm Store The Sentinel Bailey's Electric Boston Mutual Insurance JGF Funding Rileigh's Outdoor Décor Irwin & McKnight PC TOTAL GENERAL FUND 2022 subscription for Newville Police Dept. Legal advertising for December 2021 Uniform rental for DPW Hydraulic coupler & Rust remover Legal advertising for December 2021 $366.96 $102.75 $197.44 $26.54 $417.64 $756.51 $412.59 $272.95 $257.85 $983.33 $4,076.82 Michael Baker International Last payment-Final draft ofi new zoning ordinance Repaired broken conduit at] Newville Trailhead $279.26 Short term disability insurance Police and Borough copier lease Replacement bulbs for Christmas display Legal services for December BILLS HIGHWAY AIDI BILLS Timothy Barrick Inc Timothy Barrick Inc Timothy Barrick Inc TOTAL HIGHWAY AID BILLS Repair flasher on truck, oil change & service Inspect Chev. Pickup, install new plow switch $223.72 Inspect GMC dump, install 3 new batteries $203.56 $380.00 $807.28 Mr. Potzer reported that Kirbtech had been to both the Borough office and the sewer plant where they installed new routers, firewall and upgrades that were previously approved by council. Kirbtech is now working on aj proposal for the upgrades at the police station. Pageiof8 Waste Management has collected the recycling dumpster at the Borough garage. Thisi is the dumpster designated for scrap metal. This most recent collection totaled $331.20 which is given to the United States Marine Corp. for Toys for Tots. The approximate total for the year The U.S. Treasury has issued ai final rule for the use of ARPA funds. The final guidance has opened up the funding to almost anything imagined. April 30, 2022 is the deadline for the 2021's first report of ARPA funds. The general fund was paid back for revenues lost during the pandemic and employees were given a COVID 19: $500.00 payment. Once the report is filed, it will enable the second round of ARPA funds toj paid in. June ofthis year in the approximate Anon-renewal ofinsurance was: received by Argonaut Insurance Company. Mr. Potzer reached out to Jennifer Mill with Brown and Brown Insurance concerning this notice. She assured that this was ini no way reflective of payment status or claim activity. Argonaut Insurance carrier has ended their contract with the McGowan Group, the wholesaler oft the insurance coverage. McGowan has other insurance carriers and Brown and Brown will research the other carriers and one will be determined by. June when the insurance is up for renewal. G.H. Harris has been contacted on January 11, 2022 in regards to the collection of Tax Collector, Jerry Ann Spangler has made settlement oft the Borough's taxes on January 11, 2022 and has turned over $28,874 of unpaid taxes. This will now go to the County Tax Claim Bureau for collection. New tax bills will be going out on March 1, 2022. The Cumberland County Tax Collection Bureau collected $7,686 in earned income tax for 2021. That is an increase in $1000.00 from the previous year. There were no local service Included with the agenda packet, is aj proposal for additional air quality testing at the police station in light ofimprovements done by Mr. Swartz. Mr. Potzer has found a company called Cumberland Analytical Laboratories, Inc. based in Carlisle and owned by Richard Roush. Hel has met with him for the additional testing which showed that the air quality has improved. Mayor Croutch has requested a dehumidifier be purchased and hooked up to the sump pump that Mr. Swartz has installed as part of the remediation ofthe building. A carbon monoxide detector Mr. Potzer requested Council President tol have Council approve Cumberland Analytical Laboratories, Inc. to conduct quarterly testing at the police station ini the amount of $485.00 per visit and $75.00 per sample. He would like the company to be directed to send the results Brooke Mansfield and Jody Hoffman have sat in on a demonstration ofl Municipal websites presented by Munilink. Since the Borough has a contract with Munilink for the Borough utility billing, the maintenance fee for a website would be $180.00 per month which is a significant savings over the current Borough website management. The convenience of directly to maintain and post to the website will be a benefit to the community. The cost will be split Mr. Potzer reported the cost benefits of] keeping contractors in house. The contracted zoning officer was being paid $50.00 per houri is now: reduced to $25.00. The rental code inspector was being paid $50.00 per hour through a contractor. The new Borough employed inspector is being paid $17.34 per hour. The code enforcement officer was paid $1160.00 per was $1,000.00 and all was donated for Toys for Tots. amount of $70,000. delinquent occupational taxes in the amount of$5,600.00. taxes collected during the month of January. will also be purchased for the building. directly to Officer Gutshall, who is a union steward. between the Water and Sewer Authority and the Borough. month verses the new in-house code enforcement officer at $900.00. Page 2of8 Borough Manager Report: Mr. Potzer advised that USDA Funds appear tol be the best choice for the funding shortfall ofthe newi municipal building. It would be aj partial grant and a partial low interest loan. He stated that it would be 80% loan and 20% grant. Mr. Potzer announced that the 2017 patrol car has been paid off. The loan was a direct deposit and was never delinquent. This will be an asset ini requesting funds for the new Mr. Potzer has inspected Whisker's Brewing Company as well as the LCB in which both have passed licensing. The Brewery is looking to al late February or early March opening date. Hei requested the Mayor tol have the police officers to increase the parking enforcement at the Mr. Potzer reminded the council ofaj previously bid project with New Enterprise to resurface North Corporation Street. The bid had come in significantly higher than the awarded grant money. Since then, an additional amount of$100,000 has been received toj put towards the project. Mr. Potzer has requested the council to request a change order to complete the Municipal Building. Municipal parking lot. transaction. Administration: There was nothing new to report. Public Safety: Mr. Darius commended the Public Works Department on the cleaning of the snow and ice on the Borough roads. There will be enforcement notices sent by Mrs. Hutchinson to residents with problematic sidewalks to be repaired starting ini the spring. A list of reputable contractors will be given to the residents and a guidance on the repairs required. Residents will have access to ai noi interest loan program offered by the Borough as well as having one year to complete the repairs from the date of the notice given. Economic Development: Mr. Ericksen reported that there was aj partner meeting between the EDA, CAEDC, Redevelopment Authority and the Carlisle Chamber of Commerce He restated that Whisker's Brewery will be opening in late February or early March. The Borough has been approached by a couple who would like to open a tattoo and permanent makeup studio on Main Street. Their application will be presented at the next Ac company has contacted the Borough looking for a building to conduct their die shop out of, however there is not al building available that would meet their requirements at this time. The Newville Economic Development Authority has drafted ai memorandum of understanding between the EDA and the Borough in reference to acquiring the building located at 4 West Street. Mr. Ericksen asked Council to review the attached MOU and be able to discuss Mr. Ericksen advised the Council that Mr. Curt Saylor had resigned from the EDA and On a last note, Mr. Ericksen stated that the Economic Development Authority would like tol host an annual meeting sometime in March, showcasing the new businesses and programs in to discuss repurposing properties and first-time home buyer's programs. Planning Commission meeting on February 9, 2022. it at the next borough council meeting in February. the Authority is currently looking to filll his position. the downtown area. Ouality ofLife: Mrs. Diehl notified the Council of the date for the PA Wounded Warrior's Car Show, which will be held on September 17, 2022. There will also be ai rain date Page 3 of8 this year of September 24. Itis requested of Council to utilize the Borough Park as it was last year. Recreation Committee: The January meeting had been cancelled due to covid restrictions. The next meeting will bel held on February 15, 2022. Mayor's Report: Mayor Michael Croutch reported that the air quality testing done by Cumberland Analytical Laboratories showed favorable results. He advised Council that the police have moved back into the station. He did confirm with council that there has since been a water leak from the apartment above due to a bathtub overflow. He has requested Mr. Swartzto replace all ceiling tiles affected by the leak. He has also stated that a dehumidifier has been ordered for the basement tol bel hooked into the sump pump that Mr. Swartz has installed. Mr. Burrow asked Mayor Croutch ift the move from 27 West Big Spring Avenue: is off the table and Mayor Croutch confirmed that it has. He has notified Ms. Salisbury that the officers would not be moving into her building on South High Street. ChiefofPolice: Chief Koser did not submit ai report. LEMC: Mr. Potzer reported an emergency declaration was made by Mayor Croutch for the previous weekend's winter storm. Signs were posted for cars to be moved for plowing. Mr. Barrick and Mr. Foley both participated. WCCOG: Mr. McKnight reported new officers were elected. Also, there willl be a volunteer flower fund for contributions. Mr. McKnight stated that at this point, PennDOT will not be focusing on improvements to exit 37 ofinterstate 81. Therefore, Penn Township has issued letters toi interested developers that there will bei noi rezoning of properties in that area. At 6:52 PM Police ChiefTodd Koser and Officer Matthew Keller entered the meeting room, soon followed by Officer Shawn Gutshall. Mr. McKnight was discussing the lease agreement with Mr. Swartz and the release ofDecember'srent check which was being held in Chief] Koser stated his reason for attending the meeting was to discuss the recent leak and the lack ofi response by Mr. Swartz to repair the wet area before mold could reestablish itselfin Mr. Penner asked for a change to the release of the check being held in escrow pending the repair oft the leak. Mr. McKnight requested the Mayor confirm the repair before the check is Chief Koser directed Officer Gutshall to give his statement and opinion ofreturning back to 27 West Big Spring Avenue. Officer Gutshall voiced concerns that thisi is an on going issue with the upstairs apartment. He commented that this time ofyear, the mold is not likely to return as fast but since returning to thel building, hel has experienced congestion and headaches. Alll he Mr. Penner and Mrs. Diehl voiced their disappointment that they were not notified prior concerning the leak that had occurred after the last air inspection. They had assumed all was well with the station and was moving forward with the re-opening with safety features installed escrow until the repairs were made. the ceiling tiles and insulation. released. asks fori is a safe environment to work in. and the officer's satisfied with the corrections made. Page 4of8 Chief Koser stated that Mr. Swartz had been called and when he came to the property had only tightened the overflow plate on the bathtub in the apartment above. That had only stopped the leaking but no repairs were. made to the ceiling where the water had accumulated and was dripping into the police station. He also voiced concerns ofcondensation accumulating on1 the windows. Mr. Penner advised Chief Koser that a dehumidifier has been ordered to be placed in the basement to drain into the sump pump and also a CO2 detector has also been ordered: for the Mr. Potzer suggested using the rent check currently being held in escrow by the Borough Solicitor be used to hire a contractor to replace the ceiling tiles and insulation. He also advised that Mr. Swartz is going to have to address the problem with the upstairs apartment toj prevent Officer Gutshall spoke on behalfofthe police department requesting not to renew the lease with Mr. Swartz due to the ongoing issues with the building and Mr. Swartz not fulfilling his contract as a landlord in maintaining a safe environment for which to work from. He requested the council to approve the department to: move to an alternate location until the The two alternate locations discussed are at 21 South High (the former H & R Block office) ini the Borough and Gilliand Manor which is located at Green Ridge Village, outside the Borough. The building on High Street would require considerable renovations and would have a timeline oft two weeks until it would be ready. Mr. Potzer stated that any modifications made would also have to bei removed at the end ofthel lease. The manor at Green Ridge is move in ready, however it is located just outside the Borough in West Pennsboro Township. Mr. Potzer restated the goal is to build a new police station and this move is ai temporary solution until that occurs. The land has been acquired and the building has been designed. The officers were all in agreement toj pursue the temporary move to Green Ridge Village. The regular monthly meeting commenced at 7:40 PM with an invocation offered by Consent Agenda: The consent agenda was approved on ai motion of Mrs. Diehl, seconded by Mr. Burrow. All were in favor. The motion was passed with five (5)affirmative station. the leak happening again in the future. completion ofthe new police station occurs. Solicitor Marcus McKnight III, followed by the Pledge of Allegiance. and zero (0) negative votes. Legal Matters: Solicitor McKnight explained Resolution 2022-02, approving ai tax revenue anticipation note for 2022 issued by Mid Penn Bank: ini the amount of$150,000 at the rate of1.65%. A motion was made by Mrs. Diehl, seconded by Mr. Burrow to adopt Resolution 2022-02. All were in favor. Motion passed with five (5) affirmative and zero (0) negative votes. Solicitor McKnight presented Resolution 2022-03, approving the lease agreement with Tax Exempt Leasing for the purchase ofa 2022 Ford F-600 dump truck from Keystone Ford of Chambersburg. A motion was made by Mrs. Diehl, seconded by Mr. Burrow to adopt Resolution 2022-03. All were in favor. Motion passed with five (5) affirmative and zero (0) Solicitor McKnight stated Resolution 2022-04, approving a vehicle loan from Mid-Penn Bank in the amount of $37,699 at a rate of3.5% for the purchase of a 2021 Ford Interceptor negative votes. Page! 5of8 Police SUV. A motion was made by Mrs. Diehl, seconded by Mr. Burrow to adopt Resolution 2022-04. All were in favor. Motion passed with five (5) affirmative and zero (0) negative votes. Solicitor McKnight gave his opinion regarding council member's participation and voting at public meetings held via Zoom. He interpretated that ift the council member is on zoom by phone, then they may vote as long as a quorum has been established at the in-person meeting. Only ifthere is an emergency declaration, can ai member be counted as a quorum via Zoom. Old Business: There was nothing to discuss. New Business: A response was received from First United Presbyterian Church Property Committee in regards to a code enforcement letter received of a sidewalk and tripping hazard at 111 West Big Spring Avenue. The Committee has agreed to replace the sidewalk block and is requesting the Borough to remove the tree. Mr. Potzer remarked that it would be no problem for Public Works to remove the tree, but the church would be responsible for the stump removal. The church would remove the stump as part oft their sidewalk project in the spring. A motion was made by Mrs. Diehl, seconded by Mr. Darius to authorize the tree be removed by the Borough and the Church to repair the sidewalk and remove the stump in the spring. All were in favor. Ar motion was made by Mrs. Diehl, seconded by Mr. Burrow to authorize the re- assignment oft the 2010 Dodge Charger from the police department to administration and emergency management pending the replacement of thel led lights to amber. All were in favor. Ap proposal from Cumberland Analytical Labs toj provide quarterly air quality testing of the Newville Borough Police station at 27 West Big Spring Avenue was previously discussed An motion was made by Mrs. Diehl, seconded by Mr. Burrow to approve the utilization ofthel Newville Trailhead for the Harrisburg Bicycle Club for September 18, 2022. All were in A motion was made by Mrs. Diehl, seconded by Mr. Burrow to approve the change in website hosting and website building to Munilink. All were in favor. Motion passed with five (5) Amotion was made by Mrs. Diehl, seconded by Mr. Burrow to approve September 17 with ai rain date of September 24 for the Wounded Warriors Car Show and the utilization of the Newville Borough Park. All were in favor. The motion passed with five (5) affirmative and zero Ar motion was made by Mrs. Diehl, seconded by Mr. Darius to enter a lease agreement with Presbyterian Homes, Inc. d/b/a Green Ridge Village, for a temporary move oft the Newville Police Department. All were in favor. Motion passed with five (5) affirmative and zero (0) Correspondence: Mr. Potzer reported al letter was received from Chris Gulotta stating that effective March 315, he will be stepping down as the EDA project manager but he will still be available tol help the EDA and the Borough with any project they may have. The Cumberland County Planning Commission is requesting local municipalities to adopt ai resolution in opposition ofthe tolling oft thel I-83 bridge across the Susquehanna River. Mr. Potzer is asking if Council would like a resolution drawn up for the next meeting. A motion was Motion passed with five (5)affirmative and zero (0) negative votes. Motion passed with five (5)affirmative and zero (0) negative votes. during the work session. favor. Motion passed with five (5)affirmative and zero (0) negative votes. affirmative and zero (0) negative votes. (0) negative votes. negative votes. Page 6 of8 made by Mrs. Diehl, seconded by Mr. Burrow to draft ai resolution regarding the tolling of the bridge. All were in favor. Motion passed with five (5) affirmative and zero (0) negative votes. Mr. Potzer advised the Council ofthe resignation of Curt Saylor from the Economic Mr. Potzer received a request from the Big Spring Inter Church Council to conduct an Easter Cross Walk on. April 15, 2022 from 6:301 PM to 7:00 PM with a police escort. Chief Koser advised the event should be held from 6:00 PM to 6:30 PM due to security and safety.. A motion was made by Mrs. Diehl, seconded by Mr. Darius to approve the Cross Walk with the advised times of ChiefKoser. All were in favor. Motion passed with five (5) affirmative and Development Authority. At this time ai replacement has not been named. zero (0) negative votes. President's Comments: Mr. Penner stated that all Committee assignments will remain the same for 2022. Mr. Burrow will be on the Administration Committee with the guidance of Mr. Potzer. Public Comment: Ms. Madelon Blaney voiced concerns regarding the tattoo shop that was discussed at the EDA meeting she addended last week. She asked ift tax money was going to be applied to the establishment oft the shop ini the Borough. Mr. Ericksen replied that no application was submitted for public funds. Ms. Blaney asked how money was obtained for the façade grants. Mr. Potzer replied, that that money comes from the ARPA funds not tax money. Ms. Blaney stated that she was opposed to the opening ofai tattoo parlor in the Borough. Mr. Potzer read from the zoning ordinance oft the Borough Newville, article 18 in regards to the regulations ofat tattoo/piercing parlor. Mr. Potzer thanked Ms. Blaney for addressing Council and recommended her to attend the next Planning Commission meeting on February 9, 2022 at 7:00. PM to express her concerns. Legal Matter: On one additional note, Solicitor McKnight recommended Council to make ai motion toi not release Mr. Swartz's rent check from escrow and not renew the lease due his slow response in making repairs to the police station. It was noted that the current lease expires on February 28, 2022 ofthis year. All contents will be moved by that date. A motion was made by Mrs. Diehl, seconded by Mr. Darius that Mr. McKnight draft al letter tol Mr. Swartz advising him that his money will not be returned nor the lease renewed due to his passive response to repairs and corrections at the police station. All were in favor. Motion passed with five (5)affirmative and zero (0) negative votes. Police Chief: ChiefKoser gave his report to close the meeting. He reported there had been 222 calls for service ini the month ofDecember and a total 3,253 for the year. Forty citations were issued and year to date was 751. There were two parking violations for a total of 26: for the year. Twenty traffic warnings were issued and a total of239 for the year. Patrol vehicle mileage for December was 2,529: for a total accumulation of 30,641. Chief] Koser advised that the 2013 patrol car had ai new alternator and serpentine belt installed and is now back in service. Adjournment: With no further business to come before the Newville Borough Council, the meeting was adjourned at 8:271 PM on a motion of] Mrs. Diehl, seconded by Mr. Darius. All were ini favor. Motion passed with five (5) affirmative and zero (0) negative votes. Page 7of8 The next work session /regular monthly meeting ofthe Borough Council will bel held on February 22, 2022 at 6:001 PMi ini the Newville Borough Office, 4 West Street, Newville Pennsylvania 17241. Upcoming Meetings: Newville Borough Planning Commission, February 9, 2022 at 7:001 PM Newville Recreation Commission, February 15, 2022 at 7:00PM Newville Economic Development Authority, February 16, 2022: at 7:00 PM Newville Borough Water and Sewer Authority, February 21, 2022 at 10:00 AM Newville Borough Council, February 22, 2022 at 7:00PM Minutes recorded by: JoyhhAaA Jody Hoffman Borough ecretary//reasurer Page 8 of8