Town of Boonville September 3, 2024, Regular Meeting Minutes Harvey E. Smith Municipal Building The following were in attendance at the 9/3/24 regular meeting: Mayor Vaughn Benton, Mayor Pro-Tem Tim Driver, Commissioners David Cox, Monica Craver, Dwaine Dobbins, and Greg Wagoner. Also in attendance were Finance Officer/Town Clerk Kim Wells, Police Chief. Jeff Hobson, and Public Works I. Call to Ordera and Welcome: Mayor Benton called the 9/3/24 meeting to order at 7:00 p.m. II. Conflict ofInterest Issues and Approval of Agenda: Commissioner Craver asked the Board members to add the following to the agenda under New Town Business: B. Accept Parker Henry's Resignation Letter from the Public Works Department; and C. New Credit Card Software for New Computer System. Commissioner Craver motioned to approve the agenda as amended. Mayor Pro- III. Pledge of Allegiance and Prayer: Mayor Benton led thel Pledge of Allegiance and the prayer. IV. Adoption ofMinutes: Finance Officer Wells asked the Board members to consider at time correction on thej proposed minutes. Thej proposed minutes state the ending time of the meeting was 7:25 p.m. but need to be changed to 8:25 p.m. Commissioner Wagoner motioned to accept the 8/6 minutes as Director Tim Collins. Attorney James Freeman participated via Zoom. Tem Driver seconded, and the motion passed unanimously. amended. Commissioner Cox seconded, and the motion passed unanimously. V.Public Comments: None were voiced. VI. Old Town Business: VII. New Town Business: A. American Rescue Plan Act (ARPA) Fund Projects: Commissioner Craver updated the Board A. Proposed Budget Amendments Dated 9/3/24: Finance Officer Wells asked the Board members to consider the amendments from the General Fund for adoption. She said the formula for the Enterprise Fund amendments was incorrect, and she did not feel comfortable adopting them at this time. Commissioner Wagoner motioned to approve the proposed budget amendments for the General Fund. Commissioner Craver seconded, and the motion passed unanimously. B. Accept Parker Henry's Resignation Letter from the Public Works Department: Commissioner Craver updated the Board members on the resignation letter from Parker Henry. Commissioner Cox motioned to accept the resignation effective 8/12/24 for Parker Henry. Commissioner Dobbins seconded, and the motion passed unanimously. New Credit Card Software for thel New Computer System: Commissioner Craver and Finance Officer Wells updated the Board members on the new on-line credit card processing system, PSN. The new system is the only option that Southern Software trusts to import data into their system. They reported on the advantages oft the new on-line system compared with the previous QSI system. Commissioner Wagoner motioned to adopt new PSN to coincide with the current system. Commissioner Dobbins seconded, and the motion passed unanimously. A. Mayor's Report: Mayor Benton expressed his appreciation for Town Hall staff work. B. Finance Officer's Report: Finance Officer/Town Clerk Wells reported on the status oft the new accounting software. She also updated the Board members on the status of the current water bills. C. Zoning Officer's Report: Commissioner Craver reported on the plans for the new O'Reilly's and reported on calls related to nuisance for trash, permits for new pools, plus plans to opena D. Public Works Director's Report: Public Works Director Tim Collins reported on the contractors in town. He also reported on thej progress of brush removal and mowing. He informed the Board members to expect to receive al list ofr roads that need to be patched before the weather E. Police Chief's Report: Police Chief Hobson informed the Board members on transmission issues members on the project status for all three funds. VII. Reports and Announcements: new restaurant. becomes too cool. on the Chevrolet truck. F. Fire Department's Report: No one from the Fire Department was present. G. Departmental Commissioner's Reports: Public Works Department staffi for their work. for September 30-October 1. There will be no cost to the Town. Mayor Pro-Tem Driver had no items to report. Commissioner Cox had no items to report. Commissioner Dobbins had no items to report. (B.I.G.) activities and plans. Commissioner Wagoner thanked the Police Officers for keeping everyone safe and thanked Commissioner Craver reported on an upcoming UNC Collaborative Summit in Raleigh scheduled H. Committee Reports as Needed: Paris Green gave a report on the Boonville Improvement Group IX. Adjourn/Recess: Commissioner Dobbins motioned to adjourn. Commissioner Wagoner seconded, and the motion passed unanimously. The meeting ended at 7:31 p.m. R.I Mayor Kim Wells, Finance Officer/Town Clerk E Payment Service Network, Inc. Simplifying your customer's life and your business day Pricing Proposal for Boonville, NC Payment Service Network, Inc. 2901 International Lane Madison Wisconsin 53704 www.PaymentserviceNetwork.com Nick Photos Phone: 203-305-1127 nphotos@invoicecloud.com VSA PRESS MasterCard, DISCOVER eCheck. Savings September 3,2024 Thank you for allowing mei to: submit this proposal. Payment Service Network (PSN) provides a vast range of eServices for payment processing, billing and customer communication. After discussing your needs, Ihave developed the following proposal ofs services. Please let me know if there is any additional information you require. The staff at PSN looks forward to providing you with This proposal quotes costs for the services that are marked below. If you would like quotes onany personalized service. additional services, please let me know. PAYMENT METHODS Included Not Included V V Credit and Debit Card Payments Checking and Savings Payments PAYMENT CHANNELS Included Not Included V V V V Online Customer Mobile App* Credit Card Terminal Virtual Terminal (any Internet-connected device)* Automated Phone (IVR) and PSN Call Center Backoffice Auto-Pay (recurring set up bys staff) Customers' Banks' Bill Payment System x X *Come standard with Online payment services ADDITIONAL SERVICES Included Not Included V V Web Customization with your Logo Data Sharing (System Integration) PS3 PapmmtSamcaleo,ie 1 September 3, 2024 Implementation and Service Fees Following are non-transactional fees which are either one-time, monthly or annual costs. Ifyou need additional information on these costs, please let me know. Service Implementation Fee Includes, as applicable: Implementation Team Training Online Portal Setup Standard Customer Payment App Setup IVR Setup e PSN Call Center Training Specific to Your Account . Merchant Application Processing Marketing Paperless Billing - per paperless bill per cycle Note: Only when paper is suppressed, and a paper invoice is Support, Maintenance Fee Includes, as applicable: Online Portal, Standard Customer Mobile App, IVR System Upgrades and Maintenance e Call Center Support for Your Customers . Email Notifications to Payers and Staff . Service Account Manager for Your Staff. Interface/lntegration. Support (Storage and Maintenance of Customer Data) . Reports Online Account Management Center System and Account Monitoring (24/7) PCI Security Compliance Fee Includes: Required PCI Certification . Compliance with Credit Card Security Requirements . Auditing Transaction Fees Paid by Customers cash) and/or how the payment isr made. Payment Channel Online e Mobile . Virtual IVR - Automated Phone Payments (Optional) Live Call Center Payments(Optional, One-time fee $3,000 Waived Support not mailed Per Billing Cycle Monthly fee $0.25 $500$200 A And More Annual fee Charged each December $89.95 Waived To cover costs of processing payments through the network of financial institutions, the following fees will apply to each transaction. Thei fees are based on the type of payment (check, credit card, Check/Savings Credit/Debit Card* $2.00 $2.95 $4.95 3.25% 3.25% + $0.95 3.25% + $2.95 *Credit cardsi include your choice of VISA, MasterCard, Discover and American Express NOTE: A; $15 feei is charged toy youj for any disputed credit/debit card. The Customer is charged $35 for NSFI returns. *fpayment is less than $100, the Customer will be charged 3.25%, plus 500. PSS PaymentsSenseNeosk.t 2