AGENDA - COMMISSIONERS WORK SESSION WEDNESDAY, DECEMBER 18, 2024 AT10:00AM THE PUBLIC MAY JOIN TODAY'S MEETING THROUGH ZOOM (NO VIDEO) PHONE: 1-301- -715-8592 REPORT OF EXECUTIVE SESSION PUBLIC COMMENT RISK MANAGEMENT MEETING ID: 83966143928 # PASSCODE: 141633 1. 2. 3. APPROVE AND AUTHORIZE THE RENEWAL OF EXCESS WORKERS COMPENSATION INSURANCE POLICY FOR A2-YEAR TERM, EFFECTIVE JANUARY 1,2025 THROUGH DECEMBER 31, 2026 WITH MIDWEST EMPLOYERS' CASUALTY CO. AT A RATE OF 0.4224 PER $100 OF PAYROLL. THE PREMIUM FOR: 2025) WILL BE $129,378. THE PREMIUM FOR: 2026 WILL BE BASED OFF THE ANNUAL PAYROLL. 4. PRISON APPROVE AND AUTHORIZE A CONTRACT WITH MECHANICAL SERVICE COMPANY, PITTSTON, PA, TOF PROVIDE MAINTENANCE SERVICE FOR THE EMERGENCY GENERATORATTHE PRISON. THE 3-YEAR CONTRACT PERIOD IS JANUARY 1, 2025 TO DECEMBER 31, 2027. THE COST OF THE FIRST YEAR IS $1,638.10; 2ND YEAR IS $1,720.01; AND 3RD YEAR IS $1,806.01 FOR A TOTAL APPROVE AND AUTHORIZE A CONTRACT WITH VICON, HAUPPAUGE, NY, FOR THE INSTALLATION OF CAMERAS IN THE HOLDINGI ANDMEDICAL HOLDINGCELLS. THECONTRACT TERMI IS NOVEMBER 15, 2024 TO NOVEMBER 15, 2025ATACOST OF $36,371.35. APPROVE AND AUTHORIZE A CONTRACT WITH NEXGEN AUTOMATION FOR TECHNICAL SERVICE FOR THE SCHUYLKILL COUNTY PRISON ENERGY MANAGEMENT SYSTEM FROM JANUARY 1, 2025 TO DECEMBER 31, 2027. WITH A COST OF: YEAR 1 - $9,375.00, YEAR2 2- COST OF $5,164.12. $9,660.00, YEAR 3-$ $,95000FORATOTAL COST OF $28,985.00. 5. GRANT WRITER'S APPROVAL TO ADVERTISE FOR A PUBLIC HEARING FOR A MODIFICATION TO THE 2023 CDBG PROGRAM ON BEHALF OF THE BOROUGH OF SHENANDOAH. THE HEARING WILL TAKE PLACE ON TUESDAY, JANUARY 21, 2025, IN THE COMMISSIONERS BOARDROOM AT 10:00 AM. APPROVAL TO ADVERTISE FOR A REQUEST FOR QUALIFICATIONS (RFQ) FROM QUALIFIED COMMUNITY DEVELOPMENT CONSULTING FIRMS FOR THE CDBG PROGRAM FY 2025, 2026, APPROVAL TO ADVERTISE FOR A REQUEST FOR QUALIFICATIONS (RFQ) FROM QUALIFIED APPROVAL TO ADVERTISE FOR A REQUEST FOR QUALIFICATIONS (RFQ) FROM QUALIFIED FIRMS TO PREPARE ASBESTOS ASSESSMENTS RELATED TO THE DEMOLITION PROGRAM FUNDED THROUGH A STATE GRANT AND THE CDBG PROGRAMI FY2025, 2026, AND2027. APPROVAL TO ADVERTISE FOR DEMOLITION PROJECTS IN THE BOROUGHS OF GIRARDVILLE, PALO ALTO, ASHLAND, MAHANOY CITY, AND TAMAQUA. BIDS WILL BE DUE IN THE CONTROLLERS OFFICE ON MONDAY, JANUARY 13, 2025 AT 4:00 PM. THE BID OPENING WILL AND2027. ENGINEERING FIRMS FOR THE CDBG PROGRAM FY 2025, 2026, AND2027. TAKE PLACE ON WEDNESDAY, JANUARY 15, 2025AT9:00_AM. 6. DRUG & ALCOHOL APPROVAL OF AN ADDENDUM TO CENTER FOR COMMUNITY RESOURCES TO INCREASE THE APPROVAL OF AN ADDENDUM TO PYRAMID HEALTHCARE, INC. TO INCREASE THE CONTRACT CONTRACT CAP FROM: $170,000T05223490 FOR FY2024-2025. CAP FROM: $724,626.00 TO $924,626.00 FOR FY: 2024-2025. 7. CHILDREN & YOUTH APPROVAL OF AN ADDENDUM TO THE AGREEMENT WITH JUSTICEWORKS YOUTHCARE INC., PITTSBURGH, PA, DATED JUNE 22, 2022, TO ADD TRANSPORTATION PROGRAMMING AT A MONTHLY UNIT RATE OF $10,799.46 (FOR VEHICLE LEASE AND OVERHEAD) AND A APPROVAL OF AN ADDENDUM TO THE AGREEMENT WITH ADELPHOI VILLAGE, LATROBE, PA, DATED AUGUST 14, 2024, TO ADD SECURE DETENTION SERVICES AT A PER DIEM RATE OF APPROVAL OF AN AGREEMENT WITH BCL PARTNERS LLC, DBA LEADING YOUTH FOR EXCELLENCE (LYFE) FOR COMMUNITY-BASED RESIDENTIAL SHELTER SERVICES AT A PER DIEM RATE OF $785.09 WITH A TERM OF NOVEMBER 29, 2024 THROUGH JUNE 30, 2025. APPROVAL OF THE TREASURER'S REPORT FOR THE MONTH OF NOVEMBER 2024. TRANSPORTATION HOURLY RATE OF $54.50. $744.70. 8. 9. TREASURER'S OFFICE PLANNING AND ZONING APPROVAL TO REAPPOINT THE FOLLOWING SCHUYLKILL COUNTY PLANNING COMMISSION MEMBERS FOR THE4-YEARTERM BEGINNINGJANUARYI,2025THROUGH DECEMBER31, 2028: APPROVAL TO REAPPOINT ANTHONY PRUDENTI TO SCHUYLKILL COUNTY ZONING HEARING BOARD FOR THE 5-YEAR TERM BEGINNING JANUARY 1, 2025 THROUGH DECEMBER 31, 2029. APPROVAL TO RENEW THE CONTRACT WITH LEHIGH ENGINEERING TO PROVIDE ZONING OFFICER SERVICES FROM JANUARY 1, 2025 THROUGH DECEMBER 31, 2025. APPROVAL TO UPDATE THE PLANNING, ZONING AND GIS FEE SCHEDUIEASATTACHED TOBE EFFECTIVE FOR ANY APPLICATION OR REQUEST SUBMITTED STARTING ON JANUARY 1, 2025. ANY COMPLETE, APPLICATION RECEIVED PRIOR TO. JANUARY 1,2025, WOULDCONTINUE DAVID BRIGGS, GARY BENDER, AND TRAVIS SMELTZ. TO BE ASSESSED Al FEE BASED ON THE CURRENT FEE SCHEDULE. ENGINEERINGIREAL ESTATE APPROVAL TO RENEWTHE SENIOR CENTER LEASE BETWEEN SCHUYLKILL HAVEN BOROUGH AND THE COUNTY. THE TERM OF THE LEASE SHALL BE MONTH-TO-MONTH COMMENCING JANUARY 1, 2025 AND EXPIRING NO LATER THAN DECEMBER 31, 2025. THE RENTAL RATE SHALL REMAIN AT $1,820/MONTH ($10.40/SQFT) FOR THE FIRST SIX MONTHS, AND IF NECESSARY, WILL INCREASE TO$1,925/MONTH ($11/FT). 10. SOLICITOR'S OFFICE MOTION TO APPROVE, EXECUTE AND DELIVER THE CONTRACT FOR THE COLLECTION OF DELINQUENT REAL ESTATE TAX SERVICES OF SCHUYLKILL COUNTY, PENNSYLVANIA, WITH ELITE REVENUE SERVICES, LLCTO COMMENCE JANUARY 1, 2025 BASED ON ORDINANCE NO. 01-2024, ADOPTED SEPTEMBER 25, 2024. MOTION REQUESTED AT THISTIME. 11. FINANCE OFFICE FINAL BUDGET FOR2025 APPROVAL REQUESTED TO ESTABLISH THE FINAL 2025 REAL ESTATE MILLAGE, PER CAPITA TAX, AND TO ADOPT THE 2025 FINAL BUDGETS AS SET FORTH IN ACCORDANCE WITH RESOLUTION 12-18-24. MOTION REQUESTED ATTHIS TIME FOR INFORMATION ONLY-E BUDGET ADJUSTMENTS FOR CURRENT YEAR: OFFICE/DEPARTMENT PROTHONOTARY 911 COMMUNICATION 911 COMMUNICATION DISTRICT JUSTICES - COURTS SHERIFF'S OFFICE SHERIFF'S OFFICE CONTROLLER'S OFFICE DISTRICT. ATTORNEY CHILDREN & YOUTH JUVENILE JUSTICE DEPARTMENT EMERGENCY MANAGEMENT SERVICES CORONER'S OFFICE ELECTION BUREAU VOTER REGISTRATION PRISON AMOUNT $ 150 $ 225 $ : 35,100 $ 960 $ 1,000 $ 18,000 $ 2,425 $ 2,648 $ 3,985 6,000 $ 8,026 9,500 10,218 $ 84,130 12. COUNTY ADMINISTRATION APPROVAL OF A CONTRACT WITH PAUL BUBER TO PROVIDE FINANCIAL OPERATIONS AND OVERSIGHT TO THE FINANCE DEPARTMENT. MOTION REQUESTED ATTHIS TIME ON BEHALF OF AFFORDABLE HOUSING TRUST FUND BOARD SCHUYLKILL COMMUNITY ACTION, THE ADMINISTRATIVE AGENCY FOR THE AFFORDABLE HOUSING TRUST FUND BOARD, REQUESTS A TWO-YEAR EXTENSION FOR THE FOLLOWING 1. CONTRACT #R2021-04: SCHUYLKILL COUNTY HOUSING COUNSELING PROGRAM. THE 2. CONTRACT #R2021-06: WEATHERIZATION DEFERRAL HOME REHAB PROGRAM. THE TWO CONTRACTS: CONTRACTE EXTENSION IS FROM JULY 1,2 2024 TO JUNE 30, 2026. CONTRACT EXTENSION IS FROM. JULY 1, 2024 TO JUNE 30, 2026. 13. ANTHONY KERN - HUMAN RESOURCES OFFICE APPROVAL REQUESTED OF A REVISION TO THE POLICY DETAILING PROCEDURES FOR EMPLOYEE IDENTIFICATION BADGES. THIS WILL CLARIFY THE LANGUAGE THAT EACH EMPLOYEE SHOULDUSE THEIR OWNI BADGE ANDTHATNOONEMAYCOPYTHER BADGE. THE INTENTION IS TO PROVIDE THE NEEDED ACCESS TO THE APPROPRIATE PEOPLE AND PRESERVE THE INTEGRITY OF OUR COUNTY'S SECURITY SYSTEM. THIS POLICY WAS INITIATED BY THE HUMAN RESOURCES OFFICE. PERSONNEL ACTIONS & INFORMATION 14. NEW BUSINESS 15. ADJOURNMENT NOTE: NEXT WEEK'S COMMISSIONERS MEETING WILL BE HELD ON TUESDAY, DECEMBER 24, 2024 AT 10:00 AM DUE TO THE CHRISTMAS HOLIDAY ON WEDNESDAY, DECEMBER 25. A 2025 SALARY BOARD REORGANIZATION MEETING WILL BE HELD ON MONDAY, JANUARY 6, 2025 AT 10:00 AMI IN THE COMMISSIONERS BOARDROOM. THIS WILL BE THE FIRST WORK SESSION MEETING OF 2025 WILL BE HELD ON WEDNESDAY, JANUARY 8, 2025 AT 10:00 AM IN THE COMMISSIONERS BOARDROOM FOLLOWED THE ONLY MEETING HELD THAT DAY. BY THE SALARY BOARD MEETING. SALARY BOARD WORK SESSION WEDNESDAY, DECEMBER 18, 2024 1. 2. 3. 4. REPORT OF EXECUTIVE SESSIONS PUBLIC COMMENT NEWI BUSINESS HUMAN RESOURCES OFFICE - PERSONNEL ACTIONS APPROVAL REQUESTED THAT THE SALARY BOARD RATIFY THE: 2025 SALARIES FOR COUNTY EMPLOYEES AS APPROVED BY THE BOARD OF COMMISSIONERS AT THE WORK SESSION MEETING OF DECEMBER 18, 2024 AS PART OF THE FINAL 2025 BUDGET. THIS MOTION INCLUDES COMPENSATION FOR UNION, EXEMPT, AND NON-UNION I NON-EXEMPT EMPLOYEES. MOTION REQUESTED ATTHIS TIME 5. ADJOURNMENT