Hanover Borough Council Minutes, November 26, 2024 President Reichart convened the public meeting of Hanover Borough Council on Community Media was present to conduct a video and audio recording of the 26, 2024 at 7:00 PMi in the Hanover Borough Council Chamber, 44 Frederick Tuesday, November advertised. Street, Hanover, PA, as meeting via Zoom presentation for all citizens to have access. PRELIMINARY MATTERS & OFFICERS' REPORTS President Reichart called ther regular business of ther meeting to order and asked tor recite the Pledge of Allegiance followed by a moment of silence. On roll callt the following answered as present: Mr. Bubb, Mr. Fuentes, Mrs. Funk, Mrs. Hegberg Mr. Kress, Mr. Lookenbill, Mr. Reichart, Mr. Roland and Dr. all those in attendance Solicitor Greenholt, Mr. Members Secretary Felix and Borough Manager Lewis. Mayor Whitman was Rupp; not in attendance. Shultis; Staff Public Comment: Grace Mullen, 357 Centennial Ave: Ms. Mullen thanked Council for their interest carols at the Market House. The National Day of Service will be Council Member Mrs. Funk supported the inclusion of traditional downtown caroling event sponsored by Main Street Hanover. She noted religious that meet and greet for the public. Ms. Mullen noted that she and others were invited in planning a future House on Saturday, January 18,2025. Ms. Mullen added thata at teen recognized center is being the planned Hanover in Hanover. Market event would include two (2) Christian songs, but she suggested that 50% the of the Main carols Street caroling comment included in the proposed rules of public meetings resolution, which is on protocol the for public stated his opposition to the Borough's financial support of Main Street Hanover and Hanover the Market Borough. He thei item to ai future Governance and Policy Committee meeting agenda, as a starting Rupp suggested point. adding open container law is to be addressed, it should be made public. She asked for a that if a proposed at to sing Christmas Christmas music in the should be agenda this House. Christian based. Robert Holt, 513 High Street: Mr. Holt stated his dislike for the proposed new evening. He voiced his concern regarding the lack of an open container law in Council Member Mrs. Funk voiced her support for an open container law. Dr. Audrey Coppersmith, Osage Drive: Ms. Coppersmith responded online via Zoom He wished all al Happy Thanksgiving. be available for publici inspection. complete budget to Certificate of Appreciation - Firefighter Howard Billig Fire Chief Clousher noted that Firefighter Charles Hale, Jr. recently retired in 33 years ofs service, departmental commendations and unit citations. Firefighter October, Hale was 2024 unable with to over Fire Chief Clousher stated that over the years, Firefighter Howard Billig has received two commendations and two departmental unit citations, and in addition he recognized his departmental President Reichart presented a formal certificate of appreciation to Firefighter Howard years of service with the Fire Department and congratulated him on his Mr. Billig thanked Council and staff for their support over the years, and noted that he considered honor to be able to serve the community in this capacity. He asked Council to to take care oft the firefighters and EMS providers who give sO much to the community. always Council members congratulated Firefighter Billing on his retirement and thanked him for his present this evening. be service as an Emergency Medical Technician (EMT). 25 years of Billig for his 30 make it it an a priority many years December 20, 2024. upcoming retirement on of service. Hanover Borough Council Minutes, November 26, 2024, Page 2 Borough Employee Safety Committee Recognition: Public Works Supervisor John Bean announced that the Hanover Committee recently received a State certification from the Commonwealth Borough of State certification, the Borough will save approximately $12,500 Employee Safety Labor and Industry, Bureau of Worker's Compensation dated October 24, 2024. Pennsylvania He noted that Dept. of originally approved the establishment oft the Employee Safety Committee in April 2023. Because Council in worker's of the compensation insurance. annually Mr. Bean noted that Borough wide trainings for safe driver, active shooter and were held along with monthly toolbox topics for departmental safety initiatives. stop the bleed classes It was moved by Mr. Kress, seconded by Dr. Rupp to approve the following items on the consent Consent Agenda: agenda: Consent Agenda a. Approval of Minutes: b. Finance Reports: October 23, 2024 Council Minutes A Approve Bills for Payment ii. Accept Monthly Financial Statement i. Accept Report of Monthly Investments Fire Commission Budget: Approve 2025 Budget d. Expiring Commission & Board Terms: Approve advertisement of expiring commission & board positions fori interview December 18, 2024 e. Approve Advertisement: Ordinances for 2025 L Levying 2025 Real Estate Taxes at a rate of 6.65 mills ii. 2025 Main Street allocation $40,000 iv. Adoption of 2018 International Fire Code V. Adoption of 2018 International Property Maintenance Code Approve Resolution No. 1421: 2025 Miscellaneous Fees g. Approve Advertisement: 2025 Public Meeting Schedule/Sunshine Law h.A Approve Resolution No. 1422: Adoption of York County Hazard Mitigation Plan Centennial Court Final Subdivision Plan: Accept offer to grant extension for plan Civil Service: Direct Civil Service Commission to establish certified officer vacancies and to establish a promotional eligibility list for hiring the position police of Authorize Drafting of Ordinance Amendment for Chapter 254 of The Hanover Borough Code entitled "Parking Meters" to amend the daily parking meter payment hours from the current time of 8:30 AM to 8:30 PM to new hours of 8:30AMt to 6:00 m. Approve an Agreement: to rescind the previous short term rental use granted by the Zoning Hearing Board for the property located at 209 Primrose Lane ii. 2025 Hanover Economic Development Corporation (HEDC) allocation $25,000 approval for 90 days until March 3, 2025 list for Sergeant k. Approve Hanover Borough Employee Handbook PM Itwas moved by Mrs. Funk, seconded by Mr. Lookenbill for approval of all items on the consent except thel Main Street and HEDC allocations, items e() and e(i), respectively. It was clarified that the motion on the consent agenda this evening is for advertisement Mrs. Funk stated that she was under the assumption that there was intent for both organizations become self-sufficient and she did not agree that the Borough should continue to subsidize them. to noted that the Chamber of Commerce is no longer sponsoring Main Street, and she wondered why She the Borough is still subsidizing the organization. She wanted to know how long it would be until agenda President Reichart called for discussion. ordinances meeting. for Main Street and HEDC allocations for final approval at the Dec. 23, 2024 Council of the these organizations became self-sufficient. both of Hanover Borough Council Minutes, November 26, 2024, Page3 3 Dr. Rupp noted that both organizations work for the Borough and the good of the Itwas moved by! Mr. Kress, seconded by Dr. Ruppt to approve the Consent Agenda items Mr. Roland commended Main Street Executive Director Tyler for her work as a newly appointed and noted that ultimately both the Main Street and HEDC organizations increase revenue director, in Council should be cautious about discontinuing this funding. Mr. Bubb and Mrs. Funk voted in opposition to the motion. Borough and have a positive impact on the community. REPORTS OF THE STANDING COMMITTEES Governance & Policy Committee - Dr. Rupp community and that at through m. the Motion carried. Dr. Rupp discussed the amendment to the resolution for rules of public meetings. The protocol forp public comment clarifies a procedural item to promote a sense of order and decorum. proposed The first public comment would be designated for agenda items only and the second be for other items in relation to the respective committee. During general and concerns that come up are often referred to staff for research and the response public comment, is comment would questions provided by staff person andr requests 1423, amending "Rules public to the citizen. The proposed resolution also addresses protocol for executive sessions to prohibit the use of electronic devices during executive sessions, unless a Council member is unable to attend in Itv was moved by Dr. Rupp, seconded by Mr. Kress to approve Resolution No. reasonable accommodation to connect remotely. of Public Meetings" to include: a. Protocol for public comment b. Protocol for executive session Mrs. Funk stated that she would support increased communication from Council Mr. Roland noted that he thought the executive session item was sent back to committee The following Council (5) members voted in opposition to the motion: Mr. Bubb, Mr. Fuentes, Mrs. Funk, Mr. Lookenbill and Mr. Roland. The following (5) Council members voted in favor of the motion: Mrs. Greenholt, Mr. Hegberg, Mr. Kress, Mr. Reichart and Dr. Rupp. The Mayor was not comment. discussion. during public for further cast the deciding vote.* *** present to Finance & Personnel Committee - Mr. Kress Itv was moved by Mr. Kress, seconded by Mr. Roland to ratify the following building construction orders for 33 Frederick Street: change Change Order #8: $1,017.00 for change to door hardware cylinder cores from Best ii. Change Order #11: $836.00 for addition of two (2) exit signs in the Community ii. Change Order #10: ($1,669.00) for deletion of (2) HSS 8x6 beams and (4) antenna iv. Change Order #13: $2,211.00 for concrete floor prep in Secure File 044 V. Change Order #14: $3,206.00 fori installation of 2' deep by 5'6" closet in Borough vi. Change Order #16: $3,074.00 for replacement of doors C2 and 031 vii. Change Order #18: ($3,190.00) to revise exterior lighting Cormax to Corbin Russwin Room as per RFI032 posts Manager Office Motion carried. Hanover Borough Council Minutes, November 26, 2024, Page 4 REPORTS OF THE STANDING COMMITTEES Finance & Personnel Committee - Mr. Kress It was moved by Mr. Kress, seconded by Mrs. Funk to approve the advertisement of Borough Budget for public inspection from December 2, 2024 until December 13, 2024. the Motion 2025 carried. Hanover MANAGEMENT & OFFICIALS REPORTS Fridays and Saturdays during the holiday season. President Reichart reminded everyone of the Christmas Parade on Christmas Tree Lighting Ceremony on Saturday, November 30th at Friday, 6:00 PM, Dr. Ruppt thanked Hanover High School teachers Mrs. Eyler andi Mrs. Smith, and fora a greatj job ont the downtown holiday window painting. She woulde President Reichart asked Solicitor Shultis to provide direction regarding the tie vote. Solicitor Shultis noted that ifa tie vote occurs when the Mayor is not November 29th at 9:00AM and along with free parking on the 27 high school students oft the Christmas Committee to help plan the annual downtown Christmas encourage celebrations. all toj join thet future meetings be scheduled no less than 5 days and no more than 10 days for the present, Mayor then to a special meeting must Alternatively, Solicitor Shultis suggested that Council could approve ar motion tot table cast the deciding vote. Council. to at future meeting of approval of Resolution ***lt was moved by Dr. Rupp, seconded by Mr. Kress to table the decision on the No. 14231 to a future meeting of Hanover Borough Council. Motion carried. OTHER MATTERS Public Comment: Sandy Moul, General Delivery: Ms. Moul was concerned about the lack of an open container that ac drunken person came to the library, causing the police to be dispatched. Robert Holt, 513 High Street: Mr. Holt was noti in favor of the proposed public comment protocol. Audrey Coppersmith, Osage Drive: Ms. Coppersmith supported the need for law, and noted comment Council to provide answers to questions and concerns. community, and supported the efforts of all to work together. public and for joy Wendy Beckner, 109 McAllister Street: Ms. Beckner emphasized the need for peace and in our An unknown citizen (inaudible name) asked how public comments are addressed. President Reichart noted that in most cases, general public comments and concerns could more efficient manner by contacting Borough staff professionals directly during office hours. be Often solved citizens' in a questions and concerns that are brought before Council resulti in Council directing staff to provide responses directly to citizens. "Public "Water & Safety Sewer Committee Committee *Public Works & Facilities Committee Finance &F Personnel Committee Hanover Borough Council shsopaNaNA Borough DECEMBERI BOROUGH COUNCIL & COUNCIL COMMITTEE MEETINGS: Tuesday, December 3, 2024 6:30F PM Wednesday, Thursday, December December 5, 2024 11, 20246:00F 7:00 PM PM Wednesday, December 18, 20247 7:00 PM Monday, December 23. 20247:00PM Committee Meetings will be cancelledi ifthere is no business. Please advise the Borough Secretary ifyouy will be unable to attend any meetings. Be suret toc check the website meeting calendar at Adjournment: President Reichart thanked all for their attendance. Itwas moved by Mr. Roland, seconded by Mr. Fuentes to adjourn the meeting at 7:57 PM. Motion carried. Respectfully submitted, DhH Dorothy C. Felix Borough Secretary