Minutes of the Monthly Meeting of the Lancaster County Prison Board November 21, 2024 The meeting was called to order by Commissioner Joshua Parsons at 9:15 a.m. in the Public Meeting Room at the Lancaster County Administrative Office Building. Members Present: Commissioner Joshua Parsons Commissioner Ray D'Agostino Commissioner Alice Yoder President Judge David. Ashworth Sheriff Chris Leppler District Attorney Heather. Adams Controller Lisa Colôn Others Present: Cheryl Steberger, Warden Joseph Shiffer, Deputy Warden Miguel Castro, DeputyWarden LChirichello, Major Arla Brown, Prison. Administrator Kathy Kunkel, Deputy Controller Jackie Pfursich, Solicitor Larry George, Chief Clerk Jenl Luciano Elena Taylor Neil Ward KatlynWidberger Kim Wolfe Tammy Agesen B Bowman Erin! Duganisz Mike Fitzpatrick Ashley Kelley Lydia Kovalchuk Chris Mahrer Kim McDevitt Marcos Ramos Jason Perkowski Christine Wirbick Karlee Shambaugh Helen Zeager Tim Stuhldreher Tom Zeager Robert Devonshire, General Services Todd Haskins Note: there were others present who did not sign in and whose identity is unknown. President Judge Ashworth moved to approve the minutes of the June 20, 2024, Prison Board meeting. Commissioner Yoder seconded. The motion carried unanimously. Cheryl Steberger, Warden; Miguel Castro, Deputy Warden of Operations; Joseph Shiffer, Deputy Warden for Inmate Services; Arla Brown, Director of Administration; Robert Devonshire, Director of General Services; and Lisa Colôn, Controller, gave reports on their areas of responsibility. All these reports, including operations and statistical Warden Steberger gave her report on the population. In October 2023, 801 was the average population compared to October 2024, the average population was 829. This morning the total is 834. When asked about the population increase, both Warden Steberger and President Judge Ashworth did not have an answer to that. information, are posted on the County's website. Prison Board Meeting Minutes November 21, 2024 Page 2 Deputy Warden, Miguel Castro, reported on Officers of the Month for October 2024:1st shift Officer Luis Ocasio, 2nd shift Officer Mikala Waltz and 3rd shift Officer Christopher Piner. Deputy Warden Castro stated that they all showed exemplary skills and abilities in Deputy Warden Castro provided staffing updates. Currently there are three sergeant vacancies and one lieutenant vacanoy,Acondtonalote. has been presented to an officer that they anticipate starting on December 2nd. On October 7, 2024, six cadets began training classes at the academy. Six cadets graduated on November 8, 2024. Deputy Warden Castro reported that October ended with 41 correctional officer vacancies. Deputy Warden Joseph Shiffer reported on the MAT (Medication Assisted Treatment) Program. Today there is a total of 159 participants on the MAT line. Year-to-date participants: 144 are Subutex; 15 are Methadone. In addition to this, there are 13 Deputy Warden Shiffer reported that yesterday the Commissioners approved a Vivitrol grant provided by PCCD in the amount of $135,848. The term of the grant is from October 1, 2024, to June 30, 2026. The grant will cover the cost of injectable Vivitrol for Deputy Warden Shiffer introduced Ashley Kelly, as the new Reentry Coordinator at the Arla Brown, Administrative Director, reported the initial reorganization of the office occurred, and led to the elimination of one position, and the merging of two positions. There was an offer extended for the Payroll Fiscal Technician, and they anticipate the individual will accept the position, leaving 1 vacancy within the department for a mail clerk. Ms. Brown noted that for the month of October, the highest inmate count occurred on Ms. Brown reported that the biannual Title 37 inspection will occur in February of 2025. Robert Devonshire, Director of General Services, gave the Facilities Management Report. Mr. Devonshire reported that they are continuing to work on the new correctional facility project. Work orders in October 2024 were 97; with 1002 work orders year to date. There were 100 work orders per month on average and 132 work orders per month for a 5-year Controller Lisa Colon gave the financial report for October. Controller Colôn reported on the operating revenues and expenditures 2024. Total revenue increased by $543,550.56; Personal expenses increased by $2,101,740.72; supplies increased by $162,710.15; purchased services increased by $276,380.90; and capital expenditures decreased by their work duties. individuals are receiving oral naltrexone. approximately 105 injections. Prison. October 28th with 845 inmates housed. average. $20,552.61. This gives a grand total increase of $2,520,279.16. Prison Board Meeting Minutes November21,: 2024 Page 3 Controller Colon reported on the Prison Maintenance Expenditures. The increase in supplies was $3.735.86; the increase in purchased services was $175,988.13; and there was no increase in capital expenditures, totaling an increase of $179,723.99. Controller Colon reported on the Inmate General Welfare Fund, stating there was an increase in revenue of $104,838.38 and an increase in expenses of $110,621.11, leaving Upon a clarification request from Jason Perkowski, Power Interfaith, the increases are to Warden Steberger reported on the new prison project. During the September 2024 Prison Board meeting a request was made for alternatives in the square footage of the building and the price tag oft the project. Another review was completed by CGL, the County team, Robert Devonshire, Linda Schreiner, Warden Steberger, and TranSystems. Throughout Another option for the County to consider is Base BidAlternates. Base Bid plus Alternates isa common approach within construction, this allows the County to receive quotes on the base price of the prison's core needs along with add alternates. Add alternates beyond the housing needs have been identified and are listed as: Wellness Beds, Work Release, Male and Female Support Clusters, Central Booking and Maintenance Space. President Judge Ashworth expressed serious concerns that we don't build a new facility that follows in the same structure of the current facility. It needs to accommodate proper Commissioner Alice Yoder and Controller Colon requested that a description be given weighing the pros and cons of accepting or rejecting each alternate, both in financial cost Per Commissioner Parsons, the next step will be to discuss the process with the Solicitor, Purchasing and remainder of the team on the formal process to move to the next phase. Neil Ward, West Earl Twp., stated that the County will certainly receive scrutiny, and the County should promote the facility to the public. It's more than a detention facility. Tim Stuhldreher, One United Lancaster, raised questions about the alternates, the percentage size of the cluster supports, and will thel Prison still have a clinic...etc. Warden Steberger and Facilities Management Director Devonshire answered that we would still have a Wellness area, and the cluster supports are hoping to be held within the housing Jason Perkowski requested the bed totals from the beginning of the process to where the total lies now. Warden Steberger reported that the initial bed count was 1212, 994 at the a remaining balance of $293,268.51. revenues/expenses not changes in the budget itself. the process, they identified efficiencies in the proposed design. programs, work release and central booking, for example. and price to the community. units. September 2024 Prison Board meeting, and 986 at today's meeting. Prison Board Meeting Minutes November 21,2 2024 Page 4 Audience questions regarding the Commissary Store Policy and Inmate General Welfare Fund Policy were addressed to include an explanation of what is and is not an inmate An amendment to the suggested policy changes was noted during the meeting. Rather than the policies being reviewed every two years, it was suggested that the two policies state they will be reviewed every three years. Commissioner D'Agostino moved to approve both policies as amended. Commissioner Yoder seconded. The updated policies President Judge Ashworth noted that in January 2025, the courts willl be introducing Rapid Resolution Court. Judge Merrill Spahn chaired a committee to review the processes within the court system over the past year. The Rapid Resolution Court, run by two judges, will expedite the resolution of cases deemed eligible. For example, District Attorney Heather Adams stated they will be low level cases that do not have restitution or President Judge Ashworth moved to adjourn the meeting at 10:36 a.m. Commissioner Yoder seconded. The motion carried unanimously. The next meeting will be held on only use. were voted on and approved as amended. personal injury related aspects. December 19, 2024, at 9:15 a.m. Sincerely, dabp Lisa K. Colon Controller Secretary of the Prison Board