Mount Joy Borough Council Meeting 7:00 PM Monday, January 6, 2025 Agenda 1. Call to Order - President Hall 2. Roll Call-Councilors, Crider, Eichler, Fahndrich, Greineder, Ginder, Hall, Haigh, Kark, Youngerman, and Mayor Bradley 3. Invocation- Mayor Bradley 4. Pledge of Allegiance 5. Announcement of Executive Sessions - There were no Borough Council Executive Sessions held by Council between December 2, 2024, and January 6, 2025. 6. Consider a motion to approve the January 6, 2025, Borough Council Meeting Agenda. 7. Public Input Period- - Comments of Any Borough Resident or Borough Property Owner. Time limit of three minutes per individual. 8. Reports a. Mayor 0. Police Chief Fire Department Mount Joy d. PSH Life Lion LLC. e. EMA f. Library Zoning, Code, & Stormwater Administrator h. Community & Economic Development Coordinator Public Works Department Borough Authority Manager Assistant Borough Manager/Finance Officer Borough Manager 9. Approval of Minutes 10. Building Ad Hoc Committee a. Approval oft the Regular Borough Council Meeting held on December 6, 2024. a. Discussion with possible motion on the future of the new Municipal Services a. Consider a motion to move to full Council, approving the Mount Joy Borough & b. Consider a motion to approve Ordinance 01-2025, amending Chapter 207 to add Consider a motion to approve Ordinance 02-2025, adding Chapter 205, Rental d. Consider a motion to approve Resolution 2025-01, Appointments e. Consider a motion to approve Resolution 2025-02, Fee Schedule Ify you are a person requiring accommodations to participate, please contact Borough staff to discuss how we may best accommodate your needs. 21 East Main Street, Mount Joy, PA 17552 . (717)653-2300 Fax (717)653-6680 . opugnemountopacig e op.mounio,ton.gncon Complex. 11.Administration and Finance Committee Mount Joy Borough Authority Agreement. Short Term Rentals. Code. Consider a motion to approve the "Quick Ticket" format document. g. Lancaster County Career & Technology Center (LCCTC) Lot 2 Subdivision Plan Section 226-32.A.2.c -Based upon the recommendation oft the Borough Engineer, request that Council consider a motion to approve the modification of the requirement that the maximum loading ratio for volume control facilities in karst areas shall be 3:1 impervious drainage area to infiltration area and 5:1 total drainage area to infiltration area. In the alternative, the applicant has proposed a total drainage area to infiltration area ratio of 7.57:1. The impervious loading ration conforms with the ii. Consider a motion to approve the Lancaster County Career & Technology Center, Lot 2 Subdivision plan modification request pending any and all outstanding comments are addressed to the satisfaction of the Borough ordinance requirements at just 0.9:1. Engineer, Borough Solicitor, and Borough Staff. 12. Public Safety Committee 13. Public Works Committee a. No Business - Committee did not meet in December. a. Walnut Street Paving Project - Consider a motion to approve the following modifications for the 2025 Walnut Street Full Depth Reconstruction Project. From Subdivision and Land Development Ordinance (SALDO) 1. Section 240-43.D Half or partial streets (less than the required right- of-way or cartway width) shall not be permitted. 2. Section 240-43.F (4) Horizontal curve centerline shall be designed in accordance with vertical geometry subject to approval oft the Borough 1. Section 226-34.G.(1). All stormwater conveyance systems shall be 2. Section 226-34.G.(3). Safe conveyance oft the 100-year event. 3. Section 226-37.C(1).a).13 Minimum Pipe Cover of 12" to subbase. 4. Section 226-37.C.1.0)d,0, Minimum Freeboard in swale of6 5. Section 226-37.C.1.0.d,0 Bottom width to flow depth ratio of 12:1. 6. Section 226-37.C.(2). Design for H-25 wheel loads within the right-of- 7. Section 226-37.C.4).(D). Within the public street right-of-way the gutter spread, based upon the 25-year shall be no greater than one half of the travel lane and have a maximum depth of three inches. 8. Section 226-37.C.(4).(c). Flow depths within intersections. Within intersections of streets, the maximum depth of flow shall be one and one-half inches (1 %) inches) based upon the 25-year storm. ii. Consider a motion to approve Contract #2 as amended, for Walnut St. paving project and authorize advertising and bidding. b. Consider a motion to approve a Dedication Ceremony" for Borough Park and Kunkle Field at a date to be determined in the spring of 2025. Discussion with possible motion to allow the Donegal Athletic Club to recognize Greg Schneider during the aforementioned dedication ceremony. Engineer. ii. From Stormwater Management Ordinance designed for 25-year storm. inches. way. 2 d. Consider a motion to accept the BMP 125 Improvements design estimate submitted by RETTEW. and authorize the Borough Manager to sign said e. Consider a motion to authorize the Borough Council President and Vice President to sign a letter requesting a six-month extension on the Multi Modal Consider a motion to affirm the curb and sidewalk inspection performed by the Public Works Director at 425 Columbia Ave and authorize the Borough Manager g. Consider a motion to approve the request from the Borough Authority for the Authority's Fairview Road Water Main Replacement Project's proposed detour agreement. Transportation Grant through December 31, 2025. to send a letter to the property owner of Council's decision. route. 14. Public Input Period - Comments of Any Borough Resident or Borough Property Owner. Time limit of three minutes per individual. 15. Any other matter proper to come before Council 16.Acknowledge the payment of bills for the month of December. 17. Meetings and dates of importance, see attached calendar. 18. Executive Session. 19. Adjournment The next full Council Meeting is scheduled for 7PM. on Monday, February 3. 2025. 3 8b - U - - A A - 0 n ee 1 44 1! 6 - 2 1E € E 16 2 9 3? 5 2 4 2 7 6 11 2 2 3 a s 4 s s w 2 A 6 6 P 5 o s M o 1 s s 2 4 1 De : 3 6 00 s 3 -eF-Fle o 9? - a : 7 7 a 6 6 8 2 we 4 16 d0 6 s 6 3 3 9 2 3 3 D 0 9 = 6 3 2 1 8 2 19 1 reNrrr 0 MOUNT JOY POLICE DEPARTMENT 21 E MAIN ST, MOUNT JOY, PA 17552 Phone: 717-653-1650 Fax: 717-653-0062 Citation Output By Charge Starting Issue Date 11/1/2024 to Ending Issue Date 11/30/2024 Charge Total 1 1 1 1 1 1 1 2 1 1 2 2 2 1 1 1 1 1 1 1 2 2 1 1 2 2 1 Total: 35 1301A-DRI UNREGIST VEH 1301 B-D DRIVING UNREGISTERED VEHICLE 4303- - GENERAL LIGHTING REQUIREMENTS 4706 C5-EVIDENCE OF EMISSION INSPECTION 1371 A-V Veh Reg Suspended 1543 A- Driv While Oper Priv Susp Or Revoked 1786 A- Required Financial Responsibility 3111 A- Obedience to Traffic-Control: Devices 3304 B- Unsafe Movement/Pass on Right 3307 A- Passing' Where Prohibited 3353 A2ll- Ilegal Park W/I 15 Feet of Fire Hydrant 3362 A1.2-19- - Exceed 25 MPHI Residence Dist. By 19 MPH 3362A A1.2-5- - Exceed 25 MPHI Residence Dist By 5MPH 3362 A3-10- - Exceed Max Speed Lim Estb By 101 MPH 3362 A3-21 - Exceed Max Speed Lim Estb By 21 MPH 3362 A3-23 - Exceed Max Speed Lim Estb By 23 MPH 3362 A3-5- Exceed Max Speed Lim Estb By 5MPH 3542 A-F Fail To Yield Right Of Way To Ped 4302 A1 - Period For Requiring Lighted Lamps 4581 A2i Fail to use safety belt- - driver and vehicle occupant 4581 A211- - Failt to use safety belt driver andi front seat occupant 4702 A- Fail To Obtain Inspect 4703 A- Operat Veh W/O Valid Inspect 4706 C5 Evidence Of Emission Inspection 33231 B- - DUTIES, AT STOP SIGN 3334 A-1 TURNING MVMTS & RQRYD SIGNALS 3362 A3-10- - EXCEED MAX: SPEED LIMI ESTB BY 101 MPH Printed By: NICOLE LEE SCORDO On 12/2/2024 1:49:06 PM Page 1 of 1 MOUNT JOY POLICE DEPARTMENT 21E MAIN ST, MOUNT JOY, PA 17552 Phone: 717-653-1650 Fax: 717-653-0062 Criminal Charges by Charge Type Starting Issue Date 11/1/2024 to Ending Issue Date 11/30/2024 Charge Type: ARREST Charge Total 1 1 3 1 1 1 1 1 1 1 1 Total: 13 1543 A-D DRIVWHILE OPER PRIV: SUSP OR REVOKED 2709 A1 HARASSMENTSTRIKE SHOVE, KICK, ETC. 3802 D2-E DUI - INFLUENCE OF DRUG OR COMB OF DRUGS 5104-F RESIST ARREST/OTHER LAW ENFORCE 5503 A3*- DISORDERLY CONDUCT- OBSCENE LANG/GEST 5505-F PUBLIC DRUNKENNESS. AND SIMILAR MISCONDUCT 780-113 A16- - INTENTIONAL POSSESSION OF CONTROLLED SUBSTANCE BY 780-113 A32-1 USE /POSSESSION OF DRUGI PARAPHERNALIA 2701. A-SIMPLE/ ASSAULT 3714 A- CARELESS DRIVING 3929 A1 -RETAIL THEFT Printed By: NICOLELEE on 12/10/2024 1:37 PM Page 1 of 2 cronnn Charge Type: COMPLAINT Charge Total 2 Total: 2 2709A1-HARASSMENT/STRIKE, SHOVE, KICK, ETC. Printed By: NICOLE LEE on 12/10/2024 1:37 PM Page 2 of 2 eronnn 80 Fire Department Mount Joy Incident Report Summary November 2024 2024 Total Incidents as of11/30/24- 519 2024 FDMJ Incident response on average every -15 hours & 26 minutes Training for month - 93 member training events, 184 hours & 15 mnutes FirePrevention- None Community Service = Church Fall Fest event. football game. FDMJ completed MJB Christmas Tree decoration detail and attended the Crossroads Fire Police provided traffic control for MJB Christmas Tree detail, and one Donegal High School Meetings for month - Monthly FDMJ membership business meeting, Executive board meeting and BOFCO (Fire Officer meeting. Members attended MJB Council and Public Safety Committee meetings and Rapho Township Fire Advisory Council (FAC) Meeting. Notable First Due Calls: - NSTR Recruiting & Retention - FDMJ held Recruiting Open House event 11/2/24 Member Activity - (Other than Calls & Training) - 533 hours Includes Fire Police planned events, Administrative Duties, Apparatus & Station Maintenance and Duty Crews/S Station Staffing. Fire Department Mount Joy Incident Summary Report 11/01/2024 through 11/30/2024 Incidents Total iIncidents: 37 Total Time In Service 36:00:46 Average Time to Respond 00:06:08 Total First Due: 24 Total Mutual Aid: 13 Average Time to Scene: 00:08:27 Personnel Response Total Personnel: 233 Avg. Personnel Per Incident: 6.3 Total Personnel Hours: 185:09 Estimated Property Value/Loss/Saved Pre Incident Value $1,000.00 Loss: $0.00 Value Saved: $1,000.00 Apparatus Response Engine 75-1: 17 Duty Veh 75-1: 19 Engine 75-2: 4 Duty' Veh 75-2: 5 Truck 75:19 Traffic 75: 6 Squad 75: 5 Municipal Responses - First Due Mount Joy Borough: 7 Mount Joy Township: 1 Municipalities - Mutual Aid Columbia Borough East Donegal Township East Hempfield Township Elizabethtown Borough Manheim Borough Mount Joy Township XX-Out of County Rapho Township: 14 East Donegal Twp: 2 1 1 3 1 1 5 1 Page 1 of3 Tuesday, December 10, 2024- - 09:12 Fire Department Mount Joy Incident Summary Report 11/01/2024 through 11/30/2024 Incident Type = First Due Alarm system activation, no fire - unintentional Alarm system sounded due to malfunction Assist police or other governmental agency Authorized controlled burning CO detector activation due to malfunction Detector activation, no fire - unintentional Dispatched & canceled en route False alarm or false call, other Good intent call, other Medical assist, assist EMS crew Motor vehicle accident with injuries Public service Smoke detector activation due to malfunction Smoke detector activation, no fire - unintentional Smoke scare, odor of smoke Trash. or rubbish fire, contained Incident Type - Mutual Aid Assist police or other governmental agency Cover assignment, standby, moveup Dispatched & canceled en route Failed to Respond Motor vehicle accident with injuries 4 2 1 1 1 1 1 1 1 5 1 1 1 1 1 1 1 4 2 3 2 1 Building fire Page 2 of3 Tuesday, December 10, 2024- 09:12 Fire Department Mount Joy Incident Summary Report 11/01/2024 through 11/30/2024 Incident List 2024-11-01 01:03:02 2024-483 Mount Joy Township Steel Way Dr 2024-11-01 06:41:19 2024-484 East Donegal Township Flory Rd 2024-11-01 12:23:48 2024-485 Rapho Township 2024-11-01 15:23:34 2024-486 Rapho Township Dispatched & canceled en route Goodi intent call, other Assist police or other governmental agency Authorized controlled burning Dispatched & canceled en route Building fire Route 772 Mount Joy Rd 2024-11-01 17:07:16 2024-487 East Donegal Township Colebrook Rd 2024-11-01 23:03:24 2024-488 East Hempfield Townshi E Main St 2024-11-04 11:57:39 2024-491 Mount Joy Borough Lumber St 2024-11-06 02:22:55 2024-492 Rapho Township 2024-11-07 07:09:25 2024-494 Rapho Township 2024-11-03 00:58:47 2024-489 Mount Joy Township Elizabethtown Rd Failed to Respond 2024-11-03 12:53:28 2024-490 Mount Joy Borough Chocolate Ave Alarm system sounded due to malfunction 2024-11-07 07:07:54 2024-493 Mount Joy Borough Hearthstone Ln Alarm system activation, noi fire- unintentional 2024-11-07 09:42:29 2024-496 Mount. Joy Borough Hearthstone Ln Detector activation, no fire unintentional 2024-11-08 04:27:46 2024-497 Mount Joy Borough Sassafras Ter Dispatched & canceled en route CO detector activation due to malfunction Smoke detector activation duet to malfunction Alarm system activation, no fire unintentional Assist police or other governmental agency Failed to Respond Cover assignment, standby, moveup Cover assignment, standby, moveup Public service Building fire Smoke scare, odor of smoke Alarm system activation, no fire- unintentional Dispatched & canceled en route Building fire Alarm system sounded due to malfunction Smoke detector activation, no fire unintentional Motor vehicle accident withi injuries Alarm system activation, no fire unintentional Cantebury Dr Ridgewood Mnr Medical assist, assist EMS crew 2024-11-07 09:01:31 2024-495 Mount Joy Township WI Main St 2024-11-08 04:29:04 2024-498 Mount Joy Township El Main St 2024-11-08 06:29:26 2024-499 Rapho Township 2024-11-08 08:47:52 2024-500 Mount Joy Township Cloverleaf Rd 2024-11-0820.31:51 2024-501 East Hempfield Townshi W Main St 2024-11-0903:01.44 2024-502 Manheim Borough 2024-11-0921:5748 2024-503 Mount Joy Borough Sassafras Ter 2024-11-1001:10:17 2024-504 Columbia Borough 2024-11-10 03:38:49 2024-505 Mount Joy Borough Mount Joy St 2024-11-11 09:11:17 2024-506 Rapho Township 2024-11-15 10:50:17 2024-507 Rapho Township 2024-11-18 23:33:52 2024-508 Elizabethtown Borough El Park St 2024-11-19 04:37:44 2024-509 XX-Out of County 2024-11-20 15:12:17 2024-510 Rapho Township 2024-11-22 07:55:43 2024-511 Rapho Township 2024-11-22 10:40:02 2024-512 Rapho Township 2024-11-23 14:12:16 2024-513 Rapho Township 2024-11-26 12:21:17 2024-514 Rapho Township Cobblestone Dr Medical assist, assist EMS crew S Main St NS Second St Strickler Rd Colebrook Rd El Main St Bricker Rd Mckinley Dr El Main St Kinderhook Rd Medical assist, assist EMS crew Ridgewood Mnr Medical assist, assist EMS crew 2024-11-28 02:38:15 2024-515 East Hempfield Townshi Leisure Rd 2024-11-29 13:08:38 2024-516 East Donegal Township Pinkerton Rd 2024-11-29 17:57:06 2024-517 Mount Joy Township Cloverleaf Rd Building fire Trash or rubbishi fire, contained Motor vehicle accident with injuries False alarm or false call, other 2024-11-29 19:07:36 2024-518 Rapho Township 2024-11-30 05:32:20 2024-519 Rapho Township El Main St Iron Bridge Rd Medical assist, assist EMS crew Page 3of3 Tuesday, December 10, 2024- 09:12 St MILANOF-SCHOCK LIBRARY 1184 Anderson Ferry Road, Mount. Joy, PA: 17552 Tel:.717.653.1510 Fax: 717.653.4030 www.mslibrary.org Milanof-Schock Libraryi isa a community resource that enriches lives through, education, information, exploration, ands socialization. Be Connected Serving East Donegal Township, Marietta Boro, Mount Joy Boro, Mount Joy Township & Rapho Township December 2024- Compiled by Joseph Mcllhenney, Executive Director Contributors: Susan Craine, Jan Betty, Stephanie Funk & Kirstin Rhoads November 1-31, 2024 Statistics TOTAL CIRCULATION YTD CIRCULATION OVERDRIVE & E-formats NEW: PATRONS YTD NEW PATRONS PATRON COUNT YTD PATRON COUNT PASSPORTS YTD PASSPORTS WIFI USERS PC USERS Hoopla! 2024 12,871 164,373 1,250 76 914 6,324 64,652 108 1,158 508 220 639 2023 14,424 166,877 166,014 1,348 62 956 5,841 65,372 83 1,442 486 292 574 2022 13,812 1,299 63 826 5,702 58,942 69 941 314 215 558 562 $878.45 $132.00 $142.00 $1,152.45 2021 12,428 160,428 115,846 1,264 64 660 4,548 46,705 38 774 313 247 513 $10,482.37 2020 13,532 1,373 27 384 4,317 36,067 35 533 323 245 546 Nov'24 Oct'24 Sep'24 Aug/24 Jul'24 Jun'24 May'24 Number of Hoopla items used 596 ITEMS SOLD INI LOBBY YTDTOTALS TOTAL $ ADDED DONATIONS TOTAL $ DONATIONS as PRIZES TOTAL PROGRAMMING & CLUBS ADULT Programs In-Library Programs Club Meetings/Particlpants YOUTH Programs In-Library Programs Virtual Videos Virtual Programs Volunteer Volunteer Hours Overview Programs Participants Programs YTD Participants YTD x 8 x 0 0 65.75 68 Programs Participants Programs YTD Participants YTD 0 0 Month Total 2024YTD Totals MSL is polling place for Election Nov! 5 MSL Closed early Nov 27 and closed all-day Nov 28 Bookpage recognizes MSL's Facebook post promoting Bookpage. MSL featured in Bookpage newsletter. Joseph Attended Mount Joy Borough Council Meeting, Nov 4 Worked with polling volunteers to help things gos smoothly, Nov 5 Hosted Lancaster County Library Association meeting at MSL, Nov7 Attended Friends Group Meeting, Nov: 11 Attended Mount. Joy Chamber of Commerce, Nov 13 Attended LSLC Board meeting, Nov 20 Met with MSL Building Committee, Nov 21 Community/Service Point (Susan) Processed 50 new items Processed and added 12, item replacements /donations Scheduled training for Jazmynn on Linking and Cricut Stephanie taught me how to put Friends items up on EBAY Trained Jazmynn on creating labels and linking newi items Youth Services (Jan) Another great month with a visit to both Donegal Primary School kindergarten classes and Prek, Pilgrim Program.. James Bruckner is a member of the Descendants of the Mayflower Society. He presented an excellent program of how his ancestor, James, came to America to the 931 folks ofall Our' "Fall into Reading" Challenge began this month and runs through November23. We're doing itt the same way this year, with each completion earning a book and a raffle ticket fora prize Migrant Families Program in conjunction with Millersville University. I didn't know what to expect (5or6 6 children, maybe) as Iwas tasked with explaining Thanksgiving to the group. Wel had an unexpected turnout of 391 from ages 21 through 75. It was a wonderful time as we learned from Kindergarten and 1st grade classes at Kraybill School. ages who attended. basket, We had 630 participants from ages 5-15. each other. A great big thank you to the board for letting me get them in right before your meeting. Ican't begin to explain the dynamics and importance of this program. MSL Annual Charlie Brown' Thanksgiving. Al HUGE shout out to. Stephanie and Kirstin who helped, as none oft the Builders Club came. It was as small, but appreciative audience of 33 who loved Stephanie's buttered toast! Public Relations/Promotions (Kirstin) CONSTANT CONTACT: December Enews: sent to 3940 contacts (went down in number since In removed "bounce" emails); 1759 opens (45.4%), 54 clicks (1.4%), 0 unsubscribe Welcome Letter: sent to 31 new card holders; 15 opens (52%); 4 clicks (14%) ExtraGive reminder email: sent to 3946 people; 1405 opens (36%6); 10 clicks (1%6);3 Facebook - Total Page Followers 2,945 (19 new); 63.2K views; 12.3K reached; Post engagement 2,882; 1 unfollows. Build A Gnome post had highest reach (1.3K) and highest engagement (80); Wayne Bettyl leaf blowing got second highest reach (1.2K) and 100 Instagram- - 1,269 followers (19 new); 14.8K views; 886 reach; 555 content interactions; 125 3PRESS RELEASES - Distributed via news media, municipalities, and Chamber of unsubscribe; 48 bounces. SOCIALI MEDIA: engagements. profile visits Created short video introducing our new water bottle fillingstation. Commerce. WEBSITE 3,5131 total sessions GOOGLE Highest view counts: 303 sessions of Passports; 79 visits to Children & Family 818 website clicks made from our Business Profile 315 inquiries for directions 1365 Business Profile Interactions 232 calls were made from our Business Profile Sold 13 books in November. earned a certificate. PANGO MISC Completed a 9-hour Content Marketing Certification Course through Hub Spot Academy and Updated December print calendar and calendar for Lobby/kids area. Volunteersy/Programming/Fundrasing (Stephanie) Annual Patron Appeal 2024 - 2024 Annual Mailing Statistics: 4,644 letters sent Total cost (printing, stuffing, postage) of $2,799.14. Donations received through 11/30/24:552,695.38 from 368 donors. Response rate through 11/30/24:7.99 Average donation of $143.19/donation 2023 Annual Mailing Statistics for comparison: 17,486 letters sent Total cost of $7,267,40. Donations received through 11/30/23: $34,366.701 from 388 donors. Response ratet through 11/30/23:2.29 Average donation of $88.57/donation Response rate through 12/31/23:2.39 Average donation of $87.86/donation Donations received through 12/31/23: $35,231.70 from 401 donors. Annual Appeal 2025 We are continuing to discuss a phased 2025 mailing, with phase 1 via email, encouraging donors to stretch their dollars further by donating now before the printing/mailing of the letter. Phase 2 willl be done via postal mail, two months after the email, and willl be sent only Anne's Circle has been promoted ini the library via posters and postcards, on the website and those who did not donate in phase 1. social media, as well as on the road sign. Anne's Circle Extra Give 2024 We received at total of $12,790.88 from Extra Give this year. That total includes a $500 bonus, as well as $500 donatedi in library. Thet frequency of $25 and $50 donors rose, while $100 donors decreased. eBay November: sales: $521.50, 15 items Net profit after fees/shipping expenses: $418.88 tothe Friends account. Have worked with Members 1st to get external electronici transfersetup to move the money 8% Mount Joy Borough Codes Department 21 E Main St, Mount. Joy, PA 17552 12/31/2024 Mount. Joy Borough Borough Manager Mark G. Pugliese RE: Monthly Report, December 2024 Zoning, Codes & Stormwater Administrator Mr. Borough Manager, Zoning & Building The following is a summary oft the department's activity since the last monthly report, 11/25/24. As ofthis report date, 28 permits for: 10 projects have been issued. Apermit by dates issued report for1 12/1/24-12/31/24 is attached. Rental Permit & Inspection Program 0-Rental Permits issued. Complaints & Violations 38-Rental Inspections mPdIAA-2P024 0-Notice ofViolation letteri issued for Disruptive Tenantviolation. 10-1 Notice ofViolation letters issued for Property Maintenance violations. ll-Compant/Violations closed sincet thel last reportdated10/80/24. 15- Open' Violations pending follow-up and/or closure. Planning Commission The Planning Commission met on 12/11/24. Planning Commission recommendation of Cornerstone Lot 6A SALDO application. Planning Commission recommendation of Cornerstone Lot W-4 access easement request. Planning Commission recommendation of LCCTC Lot 2 Subdivision modification request. PHONE:717-653-2300/FEMAILEZONINGEMOUNTOPA.ORGIOFFICE) HOURS: MON- FRI, 7AMT TO4 4PM Zoning Hearing Board The Zoning Hearing Board met on 12/18/24. Cornerstone Lot 6A, Special Exception to increase for height of building from 40' to 44.5. Stormwater Stormwater permits issued included in the attached permits issued report. Items of Note Attended MJB Public Safety Committee 11/25/24, MJB Council Meeting 12/2/24, Planning Commission Meeting. 12/11/24, Zoning Hearing Board Meeting 12/18/24. On 12/13/2024 Received Engineer Report - Vincent Rissler P.E. Providence Engineering for 101W. Main St. On1 12/16/2024, attended meeting regarding Little Chiques Park: Site Plan Planning Commission letter of resignation, Thomas Dohl. Respectfully, BOL Brett R. Hamm, Mount. Joy Borough Codes, Zoning, & Stormwater, Administrator MOUNTJOYBOROUGH: CODES DEPARTMENT PHONE:717-653-2300/EMAIL:ZONINGOMOMOUNTIOYPA.ORGIOFFICE HOURS: MON-I FRI, 7AMTO4PM 0f 60 09999 :8888 8333 2 f S 8h MOUNT JOY BOROUGH MEMORANDUM TO: Council & Mayor FROM: Rachel Stebbins, Community & Economic Development Coordinator DATE: December 19, 2024 RE: C&ED's Report Highlights: 1. Winterfest had over 3,200 attendees. 2. Nook ad is half a page and will be available to visitors, hotel guests and members (1.6 million per year). Time Breakdown: Grants -5 55% General - 20% Activities: Community & Economic Development - 25% 1. Ihave attended Mount Joy Chamber luncheon, PennDOT Webinar, 457 Plan Meeting, Splash Pad Meeting (Lions Club rep and Staff), Friends of Donegal Board Meeting, Pickleball Court Meeting 2. Collaborate with a local group interested in hosting a potential downtown event ini the spring. Provide guidance on essential steps, permissions, permits, and other considerations to determine 3. Discusseddistributed information about downtown activities among businesses; distributed 4. Work with MJ Chamber and Voyage MJ on ad for Spooky Nook promoting the Mount Joy area 5. Working to create community calendar that is accessible to Borough organizations in an effort to (Rotary Club and Staff), GrantMaker Webinar: Empowering Tourism the event's feasibility. Assisted in coordination with Police Chief. Winterfest Stats to businesses (attached). (attached). better coordinate activities. 6. Started onboarding for Placer.a ai (including Item #3). 7. Reached out to MJAHS re: possible collaboration regarding adding properties to the national 8. Researched considering becoming Sustainable PA certified and a Certified Local Government for registry in an effort to be eligible for broader funding opportunities. grant purposes 9. Hung "No Parking" signs for Winterfest. 10. Started preparaton/cordinaton of Spring/Summer newsletter 1Page Grants 1. Continuing to research various opportunities for various projects and possible Municipal Complex 2. Continuing to research various opportunities for grants opening in 2025; passing along information 3. Working with Borough Manager and Public' Works to determine need/options for grant for pickleball 4. Working with Borough Manager and Public' Works to determine options for grant for Splash Padi in 5. Researching PFBC Habitat Improvement Grant in collaboration with Rettew for streambank 6. Multimodal Transportation Fund - Includes possible RRFB's, crosswalk markings and speed 7. Main Street Matters Program - Includes lighting and trash cans for Main Street; Shovel Ready 8. Local Share Account Statewide - In process; construction for new building; Submitted Building to local iganzatons/nonprons when appropriate courts in conjunction with Mount Joy Rotary Club conjunction with the Lions Club project. tables; Shovel Ready 9. T-Mobile Hometown Grant - not selected 10., Fitness Court from National Fitness Campaign - participated in conference call with Borough Manager and NFC; grant is tentatively awarded pending committee/counci approval; UPDATE: Public Works Committee does not feel that the Borough will be able to budget $140,000 match amount in 2025 nor meet other deadlines required. After speaking with representative from NFC, deadlines can be adjusted; HOLD 11. 902 Grant- Awarded 12. DCED ARPA Grant - Submitted 13. NIBRS Compliance Efforts Grant- - Awarded 14. ARLE Transportation Enhancement Grant - Submitted 15. EV Charging Stations = Looking into grants ****End of Report**** 2/Page 81 BOROUGH OF MOUNT. JOY PUBLIC WORKS DEPARTMENT MEMORANDUM TO: Mark Pugliese, Borough Manager FROM: Dennis Nissley, Public Works Director DATE: December 31,2024 RE: Public Works Department Activities for December 2024 Following is a list ofactivities for the Public Works Department for December 2024 Parks-I Leaf cleanup Parks - General Maintenance and Cleanup Parks - Equipment maintenance Parks - Topsoil at Kunkle Field PW/Parks Staff- - Attend APWA meeting Winter Weather Outlook PW/Parks - Preparation and staffing for Winterfest, provide barricades and cones, set up roadblock barricades. Empty trash receptacles and pick up barricades, cones and roadblocks after event. PW-Leaf Collection PW-F Pothole repair as needed Signs - Repair and replacement of missing or damaged signs as needed. Compost Site - Manage material processing Attend Public Works Committee meeting Attend meeting with Lion's Club regarding splash pad Attend meeting with local baseball organizations Meetings: Attend Staff meetings Attend meeting at Reserves swale to discuss maintenance and invasive species Attend meeting with YSM to review Little Chiques Park Site Development Plan Ongoing planning for future street projects and updating Roadway Maintenance Plan Projects: Conduct final walk-through inspection of Charter Lane and School Lane with contractor, engineer, and Follow up on inquiries and meet with aj property owner about sidewalk inspections on Columbia Ave. Continued planning, gather materials in preparation to: replace failing box culvert on Square Street Meet with the Director at Raise 28 to discuss Second Street and possible relocation. Meet with Councilor Haigh and Mike Knouse (Rettew) regarding Walnut Street reconstruction. Borough Authority. To: Mount. Joy Borough Councilors, Borough Manager Pugliese & Mayor Bradley From: Scott Kapcsos December 2024 Authority Administrator Report 1. The Authority has hired Mr. Mickey Harrison to fill the position of Construction Department Supervisor and Mr. Brian Shank as a Wastewater treatment plant operator. 2. Boyer and Ritter provided a presentation of the 2023-2024 fiscal year audit to the Authority Board at its regular scheduled meeting on December 17, 2024. 3. Authority staff in conjunction East Donegal Township and CH&N construction made a repair to as sink hole that formed near the Authority's: sanitary sewer main along Union School Rd. 4. PAI DEP completed a routine compliance inspection at the Wastewater Treatment Plant. 5. 4thQuarter meter reading was completed. Water and Sewer Invoices were mailed to customers Authority staff made repairs to water main breaks on Oak Ln and Terrace Ave, along with Authoritys staff continued review andi involvement oni the following proiects: 1000 Strickler Rd (Rapho Township) Maple Press- = Construction in Progress. Jura USA Hospitality Center (Rapho Township): - Construction in Progress. Florin Hills Phase 3- Blocks F&M- Revised LD plans were received. Authority staff and engineer are currently reviewing the plans. A comment letter is forthcoming. KRM Ventures Lot 1&4 (Rapho Township) - An updated LD plan submission was received and reviewed; a comment letter was provided back to the engineer. Mount Joy Borough Admin /F Police Department Facility (Mount Joy Borough) - Ongoing 300 Orchard Rd (Mount Joy Borough) - Construction in Progress. LCCTCLot-2- (Mount Joy Twp) - updated LD plans were reviewed, ar recommendationto approve the plans as submitted was provided by Arro Consulting. 55Maibach Ln- (Rapho Twp)- - An in-person meeting was held with the design engineer to discuss the Authority's comment letter along with 1320 Strickler Rd (Paradise Energv)- An escrow account has been established fort this project. LD plan submission is forthcoming. Authority in-house proiects that are ongoing: on December. 31, 2024 repairing a water service leak on' Walnut St. Core! 5 @ 1-283 Proiect - Construction in progress. WWTP Dystor Gas System Rehab Proiect - Underground pipe realignment is ongoing. Fairview Rd Water Main Replacement Project - Final design is ongoing. A detour plani for the project has been completed. Request letters to utilize Borough and Township Roads for the N.Market Ave (Shop) - Demolition plans are complete. (MEP) and alarm system plans were Fire Hydrant Flushing - This project has been placed on hold, due to the statewide Drought detour have been submitted to the respective municipalities. received and are under review. Watch. Charles Spring - Installation of new monitoring equipment is ongoing. To: From: Date: BoroughCounci 12/31/2024 Jill Frey- Assistant Borough Manager/FinanceOficer December 16th - Met with YSG to review the Little Chiques Park Master Site Plan. Financial Group concerning the annual review of the employees 457 Plan. December 16th. - Met with 12:34 Micro Technologies to review the 2025 contract. December 17th. - Attended a webinar on Office of Open Records. December 19th. - Attended Administration & Finance Committee meeting. Organized and collected information for open enrollment for Insurance: renewal. December 16th - Facilitated with employees and met with Laura Dogger-Dill from Lancaster Attached you will find the following items: Account Balance Report - A report of the reserves in our four major operating funds as of Budget report for both General Fund and Refuse Fund through December 31, 2024. For the General Fund, the budget report shows we have collected 104.15% of revenue and exhausted 101.35% of expenses. The expense side is not quite accurate, as it includes money taken tocover borrowing we. have not received. The actual percentage of expenses exhausted is 90.04% For thel Refuse Fund, we. have collected 100.85% of revenue and exhausted 92.06% of expenses. December 31, 2024. Ifany of you have questions, please do not hesitate to reach out to me. Respectfully submitted, JiFrey Assistant Borough Manager/Finance Officer 81 MOUNT JOY BOROUGH MEMORANDUM TO: Borough Council & Mayor DATE: January 2, 2025 RE: Manager's] Report FROM: Mark G. Pugliese I, Borough Manager 77 1. Ihave processed 1 Right-To-Know Request so far for the month of November. Ms. Frey and) Ia arel both attended al RTK & Sunshine Act update webinar later this month. My plan to begin the new year is to have 2. Ihave attended the Council Meeting, Parks & Recreation Advisory Board Meeting, and Public Works 3. Attended the yearly conference call between municipal managers and state elected officials. 4. Met with project group from Cresco) Labs. They are working on the issues with the stormwater basin & sink hole. They also provided an update on the status of recreational use of marijuana in PA. No Updates 5. Pickle] Ball Court - As youl know, Council voted toj partner with the Rotary Clubi regarding construction of Pickle Ball Court(s) within thel Borough. Ihave spoken with Joanne Pinkerton and Mayor Bradley regarding this subject. Mr. Geltmacher had scheduled ani introductory meeting between the Borough staff and the Rotary Club to see what the expectations of the Rotary club are as it pertains to thel Borough partnership. Additionally, as thel Little Chiques Park Master Site Plan starts tol become less intrusive on the agenda oft the Parks & Recreation Advisory Board, Borough Council & Staffv will be ablei to send items to them for During thel Parks and Recreation Advisory Board Meeting I explained to the Board that] II have not yet received any direction from Council as to the role that the Advisory Board will have regarding the courts. Several parks' locations were discussed and subsequently Dave Christin had submitted rough diagrams of possible locations of several parks with the courts overlay on them. He also listed some pros and cons as they pertained to the locations. Keep in mind that this project for thel Rotary Clubis to mark their 100" Anniversary. They are looking for substantial completion ifnot full completion by February 2026. This will be discussed in more detail at the next Public Works Committee meeting on 6. Borough Handbook: All edits have been addressed and thel Employee Handbook is before. Admin & Finance Committee. The draft handbook was forwarded to all of Council and to thel Borough Solicitor for review. Ihad sent a copy oft the draft document to thel Borough Solicitor on 8/28/2024 and 9/24/2024 seeking her review and comments. No comments received at this point. Iplan on contacting her 7. Reference to BMP 107/Melhorn Basin & BMP 125/Borough Basin, - RETTEW has come up with several suggestions or options and) Iam to have an on-site: meeting to discuss the options. There were several meetings to: review Florin Hill Stormwater plans which directly affect BMP 107 & 125. Ihave received the "As Builts" for BMP 125 from ARRO and they have been provided to RETTEW: for review. With final Ms. Frey handle RTK Requests. Committee Mtg. recommendations. January 13,2025. regarding several projects and getting an update. 1Page reviews of thej plans for Florin Hill coming to an agreement, I believe that I will be able to meet with RETTEW at BMP 125 to discuss options andj pricing. BMP 107 will need to wait until Amtrak repairs the end walls. Now that Florin Hill Agreement is coming to an agreement, Ihave requested ai meeting with RETTEW on sight of BMP 125 to look at options for the Borough. RETTEW has submitted aj project 8. AMTRAK -Is spoke with my AMTRAK over the summer and was told that the end walli in BMP 107isa priority and that they are hoping to have funding for thej project in October of this year. Ireached out to Amtrak again on 10/1/2024 to see ift there was an update and additionally advised them of several washouts along Sassafras Alley. Having not received any response from AMTRAK,Iexchanged emails with a District Manager providing all thei information regarding the washouts and BMP 107.Iwas advised that they would contact and forward information along tot thej proper individuals. No response. Iplan to reach out to Jane proposal and it will be before Council at your. January meeting. Brophy, director of Government Affairs, for an update. No Update 9. Building Ad Hoc Committee Council recommendation pending. 10., Rt772 Re-Route Ireceived notification from thel Planning Department regarding the 2025-2028 Transportation Improvement Project (25TIP) that PennDOT hasi identified PA RT 230/Main Street foraj potential Traffic Signal Improvement Project. Funding for the project is through thel Lancaster Metropolitan Planning organization (MPO). The funding for specific projects have not been identified. Mr. Nissley and Iares scheduled to have a conference call with the Planning Department representative. The re-routing of Rt' 772 and the intersection of Routes 772/230 willl be on our list of comments. a. DCED Multimodal Transportation Fund Grant - This grant will soon be closed out. Ihave been finalizing the two bus shelter plans with SCTA as well as obtaining easements. SCTA has committed to the installation ofthe 21 bus shelters. Ihave made a request to utilize monies remaining to be utilized for cross walk, pedestrian crossing and bicycle street markings. Ihave traded emails with our state contact person and believe that we will be able to pay for additional marking in the areas of the original work. Waiting for confirmation. There is an issue with the one easement that was obtained thatI will be working with the Borough Solicitor on. Public Works Director has contacted the contractor regarding the street markings and has not received any response. We will keep working on that. b. DCED/DCNR C2P2 Grant- Open house is Tuesday, 9/24 at Little Chiques Park. There were approximately 25 residents that attended and provided some input on what they wanted to see: int the park. Most agreed on several items that matched the survey that had been sent out in the beginning ofthe summer. Individuals want paved parking, restroom, walking trails and other passive recreational uses such as "Corn Hole" and bocce. YSM presented somei ideas and this month's Park & Rec. Advisory Board Meeting the plan was reviewed and a few suggestions made. Preliminary plans reviewed with Public Works/Parks and FDMJ.I I plan to review them with ChiefGoshenThe next public Kunkle Field/Park Heritage Grant- Project is completed. We did a walk through on Dec 19th d. RACP Grant 2022/2023 - Received notification that the Borough has been awarded $3,000,000 in total. I've had contact with the oversight firm regarding the original bid results being over budget and the Borough's desire to cut costs and rebid the project. Ihave been told to reconnect with them once we have 11. Grants meeting is scheduled for. January 29,2025. 2024. the new bidi results. Meeting scheduled for sometime after Council meeting. Lancaster County Community Foundation/ancaste. Clean Water Partners (Reserve Swale) - This project is completed. Iwill be contacting the grantors to see about providing some public relations event 2/Page ornotifications as well as receiving final payment oft the grant. Final payment request for $10,000 I,along with Mr. Nissley and Mr. Hamm met with thel HOA and the landscaper to try to move this NFWF Grant - A new. NFWF grant has been submitted for the streambank restoration project. No Clean Water Partners/Foundation -Ih have received a construction easement from VistaBlock and am awaiting one from the Authority. Council approved the awarding ofthe contract tol Flyway Excavating. The bids came: in and are approximately $300,000 under budget. Wei received notification from CAP that we can use the remainder oft the funds to do additional work on the project but will be required to bid the h. Connects 2040 Grant- We receive notification that the borough has been approved for this grant. Thanks go out to Dennis for making this grant happen. Resolution submitted. Dennis &1 I met with the grant coordinator for this project. It appears as though that since these are federal dollars being used for the grant, there are certain procedures that would need to take place before, during and after construction. These procedures will double to triple the cost oft the project, all of which would be borne by the Borough. No final decision has been made. RETTEW: is to be working on the numbers sO that a decision can be made. However, Mr. Nissley &Ihavel had another video conference call with the Grant POC as well as an individual from PennDOT, District 8. Both were oft the opinion that the Borough could still utilize the grant for the construction portion and utilize the engineering costs towards the Borough's Had a conference call with oversight individual. She is to schedule ai meeting with PennDOT, REITEW and the Borough to attempt to get a definitive answer on cost escalation forl Federal monies. No Update submitted. forward. Action plan is to be put together and submitted to thel HOA. update. project out. Out for bid. match. 902 Grant- Application Approved DCED ARPA Grant- Ms. Stebbins has submitted the grant. No Updates. ARLE Transportation Enhancement Grant- Ms Stebbins submitted the application. However, initial review from PennDOT was to cut the project to $300,000. Ms. Stebbins has submitted the second DCED WRPP Grant- RETTEW submitted grant application and grant project manager has requested m. Multimodal Transportation Fund - Additional RRFB on Main Street at Orange Street, Market Avenue pMivconateemegisNg on Main Street at New Haven, Orchard and Angel Streets, and Speed tables at N. Market Street and on N. Barbara Street. Unable to meet deadline but this will become a n. Main Street Matters Gmmt-Aadlismilnphawement trash cans and additional planters. Unable to meet 0. Local Shared Grant- - Securtysurvellance cameras were an initial part oft the grant however after the Public Safety Committee meeting iti is apparent that this will take some time for discussion as well as policy decision. Cameras in the downtown areal has been placed on hold until Council can have an in- depth discussion on them. Ms. Stebbins is working on this grant in an attempt to get a $1,000,000.00 application. No Updates additional information regarding Phase 1 &2. NOUPDATES and Merchant Ave. RRFB on Donegal Springs Road at David Street, Stamped shovel ready proiect. deadline but this will become a shovel readyproiect. grant for the new Municipal Service Complex. Submitted. 3Page 12. Shovel Ready Proiects -Ms Stebbins and I met with Councilor Haigh to review al list of projects that he would like to see accomplished in the Borough. Staffi is willing to meet with or review any projects that other councilors or the mayor have to offer. We can then make a consolidated list and prioritize projects to do some oft the legwork required toi make projects shovel ready sO that when grants become available, we. have Iwould like to discuss proiects with, Councilors individually and/or during a workshop early in 20251 to develop goals and obiectives that we can prepare grant information for shovel ready projects that can be used when we get grant notifications. Currently we seem to be trving to hit a moving target. 13. Schatz V. Borough of Mount Joy. Ireceived documentation from the engineering firm representing Mr. & Mrs. Schatz. Ireceived aj packet from Whittemore and Haigh regard expert review and report. No updates 14. Florin Hills-Staff, Borough Solicitor, and Borough! Engineers have been working with FHP, their attorney and their engineer on the reviews and agreement non-stop this month. Itis hopeful that there will be an agreement presented at Council Meeting for Council's approval. There are ongoing talks to reach a 15. Borough Solicitor = Staffa and Ih have been working on numerous projects with the Borough Solicitor. appropriate projects to submit, from Borough's law firm. settlement agreement for Phase 3. Agreement is ready to be signed. a. Ordinance for permit parking. Need discussion w/ChiefGoshen b. Employee Handbook review. Sent 8/28 & 9/24/2024. Property Swap Documents. Sent 9/26/2024. d. Chapter 232 changes regarding curbs & sidewalks. Sent 11/5/2024. QAA Agreement for new complex. Sent 11/12/2024. Budget Advertising legal ad request. Sent 11/14/2024. Bus Shelter. Agreement paperwork error- - she is working on the correction. 16. Public Works/Parks Department & Authority Facilities Discussion. Mr. Nissley and I met with representatives from the Borough Authority to discuss future of both Borough and Authority facilities. This will be discussed int the Executive Session at your Council Meeting. Both Council and Authority Board have placed this int the hands oft the solicitors. The Authority's solicitor has submitted documents to thel Borough 17. Chiques Crossing Traffic Impact Study has been received. I, along with Borough and Authority Staff have meet with representatives from Vista Block to discuss a force seweri main running from the Chiques Crossing under Little Chiques Creek and to a connection as sewer line that is already present on the park side oft the creek. The proposed main and connection would occur on Borough Property which according to thel Borough Solicitor for review. No updates (See Item # 14) Solicitor would: require that thel Borough sign off on a utility easement. No Update ****End of Report**** 4Page BOROUGH OF MOUNT JOY 21 EAST MAIN STREET MOUNT. JOY, PENNSYLVANIA 17552 INCORPORATED, 1851 PO Possible Motions for the New Municipal Services Complex Decision NOT to Move Forward- Should Council decide not to move forward with the project, it will be up to Councilor Hall if he wishes a motion to be made and voted upon ori if the lack ofa Decision to Move Forward - Should Council decide to move forward, Iwould suggest the 1. Motion to award the General Construction contract for the Municipal Services Complex, 300 Orchard Rd, to eci Construction with a base bid of $5,685,500 and bid alternates GC-1,GC-3,GC- motion will suffice. following motions. 5,GC-6, GC-12, and GC-13 for at total contract award of $5,796,800. Bay Mechanical with a base bid of $975,000 and no bid alternates. 2. Motion to award the HVAC Construction contract fori the Municipal Services Complex to North 3. Motion to award the Plumbing Construction contract fori the Municipal Services Complex, 300 Orchard Rd, to Garden Spot Mechanical with a base bid of $679, 500 and bid alternates of PC-1 4. Motion to award the Electrical Construction contract for the Municipal Services Complex, 300 Orchard Rd, to HP Frazer Company with al base bid of $1,363,950 and bid alternate of EC-2 for a total contract award of $1,387,660. [orv with alternat bids of EC-2, EC-3, and EC-4f for a total and PC-31 for at total contract award of $667,950. contract award of$1,784,535.] 5. Motion to authorize Crabtree & Rohrbaugh Engineering to move forward with necessary notifications, documentation, plans and all necessary services for the construction oft the Municipal Services Complex, 300 Orchard Rd. 6. Motion to authorize PFM Financial Advisors, LLC to move forward with releasing RFP for financing, Borough S&P credit rating process, and necessary services for the construction oft the Municipal Services Complex, 300 Orchard Rd. COUNCIL MEETS THE FIRST MONDAY OF EACHI MONTHAT7OOPM. 0 CR Proiect Estimate /Bid Result Comparison 6/25/2024 BidResults actual $6,211,220.00 11/14/2024 Rebid Results $5,685,500.00 $32,000.00 $13,300.00 $18,000.00 $39,300.00 $0.00 $8,700.00 $5,796,800.00 $975,000.00 $679,500.00 $0.00 -$11,550.00 $667,950.00 $1,363,950.00 $23,710.00 $1,387,660.00 $8,827,410 CRA CD Estimate $5,095,271 Construction Costs: General Construction Alt GC-1- Unclassified Construction Alt GC-3-N MVRA Concrete Alt GC-5- Authority HD: Stor Alt GC-6-E Borough HD Stor Alt GC-12- Precast Window Sills AItGC-13- Exterior Signage Subtotal GC Construction estimate $21,192.00 $6,232,412.00 $948,000.00 $780,000.00 $780,000.00 $101,842.00 $105,877.00 $1,622,289.00 $9,582,701 HVAC Construction Plumbing Construction Alt PC-1- Unclassified Construction AItPC-3-MPVC Storm Piping Subtotal PC Construction AltE EC-2- Lighting Protection Alt EC-3-E Bi-Directional. Amplifier AltE EC-4- Distr Amplifier Systém Subtotal EC Construction Total Construction Cost: Construction Soft Costs: Construction Contingency Testing and Inspection (QA+) Regulatory Agency Fees Utility Tap Fees Reserve Capacity Fees Web Based Construction, Admin Subtotal: Additional Soft Costs: Arch/Engineering Fees Site Design Additional Site Survey ASA Flow Test Flow Test (secondary location) Zoning Hearing Board Code Review Allowance Builders Risk Insurance ReimbuisementPantng Financing Technology Equipment (FFE) Furniture (FFE) Subtotal: Total Project Cost: estimate estimate $1,032,726 $439,208 actual actual Electrical Construction estimate $666,408 actual $1,414,570.00 $7,233,612 5% estimate estimate estimate estimate estimate $360,000 $161,902 $107,935 $107,935 $107,935 $9,000 $854,707 $491,948 $179,916 $7,980 $950 $950 $5,690 $5,000 $40,000 estimate $24,150 $201,254 estimate $241,505 $322,006 $1,521,349 $9,609,669 5% actual actual actual actual actual $479,135 $144,587 $0 $9,599 $0 $4,831 $638,152 $491,948 $179,916 $7,980 $950 $950 $5,690 $13,000 $40,000 $24,150 $201,254 $241,505 $322,006 $1,529,349 $11,750,202 $441,371 $144,587 $0 $9,599 $0 $4,831 $600,388 $491,948 $179,916 $7,980 $950 $950 $5,690 $13,000 $40,000 $24,150 $201,254 $241,505 $322,006 $1,529,349 $10,957,146 actual actual actual actual actual actual actual estimate estimate estimate actual actual actual actual actual actual actual actual Borough of Mount! Joy Municipal Service Complex Cost Estimates Column1 Re-bid Results Column2 Previous Bid 6,232,412.00 948,000.00 780,000.00 1,622,289.00 9,582,701.00 638,152.00 Construction Costs General Construction $ 5,796,800.00 $ 975,000.00 $ 667,950.00 $ 1,387,660.00 $ 8,827,410.00 $ 600,388.00 $ HVAC $ Plumbing $ Electrical $ Total Construction $ Construction Soft Costs $ Contingensy,inspections: Tapping Fees, etc.) (Technology, Financing, Furniture, Insurance, Additional Soft Costs $ 1,529,349.00 $ 1,529,349.00 etc.) Total Construction Costs $ 10,957,147.00 $ 11,750,202.00 Infrastructor & Projects 2024/2025/2026 Updated Costs Updated Costs 150,900.00 1,400,000.00 90,000.00 209,000.00 200,000.00 2,049,900.00 Multimodal Grant Match $ Highway Projects $ Stormwater $ Locust Lane SWI Project $ $ 1,400,000.00 $ 90,000.00 $ 209,000.00 $ 200,000.00 $ 1,899,000.00 $ Little Chiques Parki implementation phase 1& 2 $ Totalinfrastructor Debt $ TOTAL BOND/LOAN Revenue 12,856,147.00 $ 13,800,102.00 RACP (Approved) $ Authorty(Approved) $ ARPA/DCED (Pending) $ Local Share Grant (Pending) $ Sale of Current Buildings Pendingpiscussion) $ 3,000,000.00 1,000,000.00 905,900.00 1,000,000.00 750,000.00 6,655,900.00 Total Revenue for Project 11.21.2024MGPI Mount. Joy Borough New BASEBID GC8 GC-4 $/CY TOTAL-3,796,800 Mount JoyE Borough Crabtree, Rohrbaugh& NewN Mount Joy Borough Admin8 & Police DeptF Facility REBIDI Project No. 3271 1 $/EA 400.00 400.00 172.00 CONTRACTOR BASEBID HC-1 HC-2 $/EA $/EA 1,194,243 4750 52.50 1,014,000 NOBID 1,018,000 975,000 1,038,700 1,086,000 1,235,250s TOTAL #975,000.00 HC-7 HC-8 HC-9 HC-10 HC-11 HC-12 $/10 $/10' $/100LB 80.00 90.00 375.00 150.00 50.00 510.00 1,370.00 350.00 250.00 400.00 224.00 324.00 185.98 315.19 327.00 Mechanical Fylutzuc Mount JoyB Borough" New Mount ONTRACTOR 679,500 774,000 915,750 686,900 7IA2466795D.00 TOTAL:1387,660 Mount Joy Borough Financing Update December 2, 2024 Prepared by: Zach Williard Managing Director Garrett Moore Senior Managing Consultant & PFM Financial Advisors LLC 100 Market Street Harrisburg, PA 17101 717.231.6265(P) www.pfm.com pfm PFM Financial Advisors LLC MUNICIPAL MARKET UPDATE November 29, 2024 HISTORICAL BVAL CURVE LLUSTRATION- SINCEJ JANUARY1, 1993 [1) 8.00 7.00 6.00 5.00 4.00 3.00 2.00 1.00 0.00 Range Average Current Maturity Year SPOT ANALYSIS- 10y YEARE BVAL SINCE JANUARY1, 1993/1) 6.50 6.00 5.50 5.00 4.50 4.00 3.50 3.00 2.50 Since 1/1/1993 2.00 Current 1.50 Current +50bps 1.00 Currentt LOObps 0.50 Since 1/1/1993 Amount Date Min 0.543 8/10/2020 Max 6.150 11/17/1994 2.820 11/29/2024 Rate % Greater %Less 2.820 3.320 3.820 58.56% 41.44% 50.25% 49.75% 63,83% POTAALSS-IDTABVAL -SINCE JANUARY1,2023 4.000 3.750 3.500 3.250 3.000 2.750 2.500 2.250 2.000 1.750 1.500 1.250 1.000 Since 1/1/2023 Amount Date Min 2.059 4/12/2023 Max 3.634 10/30/2023 Average 2.655 Current 2.828 11/29/2024 N 5 à : de E 4 a [1)Datapoints prior toj January 4, 2010a are providedb by MMD, datapoints: after January 4,2 2010 are provided by BVAL: PFM Financial. Advisors LLC 2 MOUNT JOY BOROUGH SUMMARY OF NEWI MONEY FINANCING PLAN ESTIMATED -For lustrative Purposes Description: Current cost estimates are approximately $10. 95r million, int total costs, for the municipal building project and $1.9 million tof fund the Borough's infrastructure projects for the next 3 years. Currentlyt the sources off funding for the projects consists of$1 million of Borough cash that! has already been contributed to date fort ther municipal building project, $1 milliont thati isp pledged byt the Borough Authority, $3r million of RACP funds (reimbursable), andt the balance financed viaa al bond issuance. Note: If additonal grant money is recieved in thef future. the Borough andi its financingt team cand discuss the best application towards the municipal building project. SERIES OF2025 FINANCING $10,925,000 $1,000,000 $1,000,000 Bond Issue Borough Cash Authority Cash Less: (RACP Funding) Remaining Balance Extraordinary Redemption 47 $0 $10,925,000 25 Years March, 2025 ($3,000,000) $7,925,000 21) Years December. 2025 Yes Term Est. Timing Assumed Borrowing Rate [1) 4.49% Est. Gross Annual Debt Service/11 342.810 583,373 753.873 754,498 754.373 755,123 751,923!, 753,223 753.923 754,023 753,523 752,423 755.150 756,492 751,654 755,596); 753,546 755,5041 751.469! 755,572 752,669 753,481 752.893, 755,786 752,162 18,265,061 Fiscal Year Ending 12/31/2024 12/31/2025 12/31/2026 12/31/2027 12/31/2028 12/31/2029 12/31/2030 12/31/2031 12/31/2032 12/31/2033 12/31/2034 12/31/2035 12/31/2036 12/31/2037 12/31/2038 12/31/2039 12/31/2040 12/31/2041 12/31/2042 12/31/2043 12/31/2044 12/31/2045 12/31/2046 12/31/2047 12/31/2048 12/31/2049 12/31/2050 TOTAL Est. Net Annual Debt Servicel After RACP/121 342,810 439,537 610,037 610,662 610,537 611,287 608,087 609,387 610,087 610,187 609,687 608,587 611,314 612,656 607,818 611,760 609,710 611,668 607,633 611,736 286,538 12,051,725 Note: Per Borough. Administration, the Borough's 2025 budget has $650,000 available for debt [1JE Estimated based on current market rates. Actualr rates tol be determined based on market conditions [2) Estimated net of RACP reimbursement. Timing of RACP reimbursement: is estimated, further conversations with RACP consultant needed. RACP reimbursement willl be used to defease a portion of service. when rates are lockedi in. the bonds related to the municipal building project. PFME Financial Advisors LLC 3 MOUNT JOY BOROUGH 2025 Preliminary Financing Schedule Series of 2025- New Money November Oetober 123 4. December 12.3.4.5.6 SMTWT TFS SMTW TFS SNTWITS 6.7.8.9.0111 12 345 56.7.8 - 8L9.10.11,12.B2 14 1314_15 16.17 18:19 1011 121314. 15 16 1516. 17618 1920 21 2021 22 23.24. 25 26 1718 192021 22. 23 .3.24.25.26.27 28 SNTWTFS SNTWTES SNTWIFS 1213141 15161718 9.10.11.12.13.141 15 9101 111213 14_15 27,28.29.3031, January 12.3 2425 26.27.28. 29 30 2930131 February March 2 31 45678 16_17118 1912021 22 23_24 25 2627 28 29 3031 56.718.9.1011 2.3.4.56.7 19.20.21:22.23 2425 16_17 1819 20 21 26 272829 30 31 2324 252627. 28 SUMMARY OF KEY MILESTONES Date Onora around October15th Thursday, November 14, 2024 Monday, December 2, 2024 Objective Release of Re-Bid Bid Opening Regularly Scheduled Council Meeting * Councilt to Review Bids Financial update to Borough Council Update offering documents Regularly Scheduled Council Meeting * Council Award of Bids Working Group Due Diligence Call Credit Rating Interview with S&P -S&P Credit Rating Due to Borough Finalize POS and Print/Post Series of 2025 Bond Sale Month of December 2024 Monday, January 6, 2025 Week of. January 13th or 20th Late January 2025 Early February2025 Early March 2025 Settlement of Bond Issue / Funds Available PFM Financial Advisors LLC pfm Bid Summary PFM Financial Advisors LLC 5 Borough of Mount Joy Municipal Service Complex Cost Estimates Column 1 Re-bid Results 5,796,800.00 $ 975,000.00 $ 667,950.00 $ 1,387,660.00 $ 8,827,410.00 $ 600,388.00 $ Column2 Previous Bid 6,232,412.00 948,000.00 780,000.00 1,522,289.00 9,582,701.00 638,152.00 Construction Costs General Construction $ HVAC $ Plumbing $ Electrical $ Total Construction $ Construction Soft Costs $ (Contingency, Inspections, Tapping Fees, etc.) Additional Soft Costs $ 1,529,349.00 $ 1,529,349.00 (Technology, Financing, Furniture, Insurance, etc.) Total Construction Costs Infrastructor & Projects 2024/2025/2026 $ 10,957,147.00 $ 11,750,202.00 Updated Costs Updated Costs $ 150,900.00 1,400,000.00 90,000.00 209,000.00 200,000.00 Multimodal Grant Match $ Highway Projects $ Stormwater $ Locust Lane SW Project $ Total Infrastructor Debt $ 1,400,000.00 $ 90,000.00 $ 209,000.00 $ 200,000.00 $ Little Chiques Park implementation phase 1& 2 $ 1,899,000.00 $ 2,049,900.00 TOTAL PORJECTS & INFRASTRUCTURE Approximate Expenditures to date TOTAL BOND/LOAN Revenue COSTS $ 12,856,147.00 $ 13,800,102.00 $ 1,000,000.00 $ 11,856,147.00 RACP (Approved) $ Authority (Approved) $ ARPA/DCED (Pending) $ Local Share Grant (Pending) $ Sale of Current Buildings Pending/Discussion) $ 3,000,000.00 1,000,000.00 905,900.00 1,000,000.00 750,000.00 6,655,900.00 Total Revenue for Project $ PFM Financial Advisors LLC pfm Disclosures: PFM is the marketing name for a group of affiliated companies providing a range of services. All services are provided through separate agreements with each company. This material is for general information purposes only and is not intended to provide or give a specific recommendation. Financial advisory services are provided by PFM Financial Advisors LLC which isar registered municipal advisor with the Securities and Exchange Commission (SEC) and the Municipal Securities Rulemaking Board (MSRB) under the Dodd-Frank Act of 2010, Swap advisory services are provided by PFM Swap Advisors LLC which is registered as a municipal advisor with both the MSRB and SEC, a commodity trading advisor with the Commodity Futures Trading Commission, and a member of the National Futures Association. Consulting servicesare provided through PFM Group Consulting LLC. PFM financial modeling platform for strategic forecasting is provided through PFM Solutions LLC. For more information regarding PFM's The information and any analyses contained in this presentation are taken from, or based upon, information obtained from the recipient or from publicly available sources, the completeness and accuracy of which has not been independently verified, and cannot be assured by PFM. The information and any analyses in these materials reflect prevailing conditions and PFM's views as of this date, all of which are subject to change. To the extent projections and financial analyses are set forth herein, they may be based on estimated financial performance prepared by or in consultation with the recipient and are intended only to suggest reasonable ranges of results. Opinions, results, and data presented are noti indicative offuture performance. Actual rates may vary based upon market conditions at the time of pricing. The printed presentation is incomplete without reference to the oral presentation or other written materials that supplement it. To the extent permitted by applicable law, no employee or officer of PFM's financial advisory business, nor any of PFM's affiliated companies, accept any liability whatsoever for any direct or consequential loss arising from negligence ori from any use oft this presentation ori its contents, Any municipal financial product or financial strategy referenced may involve significant risks, including, but not limited to: market, interest rate, or credit risk, and may not be suitable for all clients. The services or entities, please visity www.pfm.com. ultimate decision to proceed with any transaction rest solely with the client. PFM Financial Advisors LLC Ha AGREEMENT This agreement is made on this 6th day of January 2025, between the Borough of Mount Joy (herein after being called the Borough) and the Mount Joy Borough Authority (herein after called the Authority), Lancaster County, Pennsylvania. operations and financial reasons. WHEREAS, both parties to the aforementioned agreement wish to establish a formal document for NOW, THEREFORE, the parties agree to the following: 1. The Authority agrees to provide reimbursement for 50% (fifty percent) of all costs related to the operation and maintenance of the Public Works facility located at 25 South Melhorn Drive. This reimbursement shall be contingent on joint approval of all upgrades/repairs beyond the dollar figure of $1,000.00. It is recognized that the Borough and Authority operate on two different budget and year end cycles. Coordination of major projects must recognize that timing issue. 2. The Authority agrees that it will provide reimbursement of 33% (thirty-three percent) for the operation and maintenance of the Borough Office facility located at 21 East Main Street. This reimbursement shall be contingent of joint approval of all upgrades/repairs beyond the dollar figure of $1,000.00. It is recognized that the Borough and Authority operate on two different budget and year end cycles. Coordination of major projects must recognize the timing issue. WHEREAS; this agreement shall constitute the entirety of the agreement and shall by action repeal any and all other agreements between the Borough and the Authority in their entirety. WHEREAS; This agreement shall remain in effect for a period of time retroactive to January 1, 2025 and expiring on June 30, 2025, but can be extended or amended by agreement of both parties. IN WITNESS WHEREOF, the parties set their hand and seal. Borough of Mount Joy Attest: Borough Council President Borough Secretary Mount Joy Borough Authority DN Attest: Qm-hfMek Sécretary MLNIIGTP43Q,30EIS7 08-13-24 11b. BOROUGH OF MOUNT JOY Lancaster County, Pennsylvania ORDINANCE NO. 01-2025 AN ORDINANCE TO AMEND THE MOUNT JOY BOROUGH CODE OF ORDINANCES, CHAPTER 270, ZONING, TO ADD REGULATIONS GOVERNING SHORT-TERM RENTAL UNITS. BE AND IT IS HEREBY ORDAINED AND ENACTED by Borough Council of the Section 1. The Mount Joy Borough Code of Ordinances, Chapter 270, Zoning, Article II, Terminology, $270-32, Definitions, shall be amended by adding or revising the following Borough ofl Mount Joy, Lancaster County, Pennsylvania, as follows: definitions in alphabetical order: RESIDENTIAL OCCUPANCY - The non-transient occupancy of a dwelling unit by one family for a continuous period of 30 or more days. The use of a dwelling as an approved bed and breakfast as an accessory use in an owner-occupied dwelling shall not be SHORT-TERM RENTAL - The occupancy of a structure constructed as a dwelling in a manner which does not meet the definition ofresidential occupancy. The use ofac dwelling as an approved bed and breakfast establishment as an accessory use shall not be considered Section 2. The Mount Joy Borough Code of Ordinances, Chapter 270, Zoning, Article III, District Regulations, $270-46, Permitted Uses, Subsection B, Table of Permitted Uses, shall be considered a short-term rental. ashort-term rental. amended as follows: Table of] Permitted Uses: Primarily Nonresidential Districts *** Types ofUses (See definitions in Article II) B. Commercial Uses Short' Term Rental Zoning Districts CBD NC GC LI CI GI *** *** SE SE *** N N N N Section 3. The Mount Joy Borough Code ofOrdinances, Chapter 270, Zoning, ArticleIV, Specific Use Regulations, $270-62, Principal Uses, shall be amended by adding ai new Subsection TT, which shall provide as follows: TT. Short-Term Rental. (1) No more than one short-term rental unit may be located in a structure, and a short-term rental unit may not bel located in a structure which contains any dwelling unit. (2) The applicant foraconditional use shall demonstrate that the proposed short term rental unit contains or meets the following: (a) Smoke alarm in each bedroom. (b) Smoke alarm outside each bedroom in the common hallway. (c) Smoke alarm on each floor, including basement. (d) GFI outlet required if outlet located within six feet of water source. (e) Metal exhaust from dryer (if dryer provided). (f) Carbon monoxide alarm on each floor a fossil fuel appliance is installed excluding uninhabitable attic spaçes. (g) Carbon monoxide alarm if garage is attached to unit. (h) 5-pound ABC fire extinguisher in kitchen mounted in conspicuous location with a current inspection tag. (1) Indoor and outdoor stairs in good condition with handrails and guards. () All outlets and switches shall be properly covered. (k) Fully functional bathing and toilet facilities. () A placard shall be erected showing the floor plan to the front door exit. Thej placard shall be posted on the interior side ofthe front exit door ori in an alternate location approved by the! Zoning Officer. (m) Address identification meeting the requirements of Chapter 195. (n) Key box meeting the requirements of Chapter 136. Fire Prevention, Property Maintenance. Article II Emergency Access: Key Boxes. 2 (3) No modifications shall be made to the external appearance of the building containing the short-term rental which would alter its residential character except fire escapes. (4) A short-term rental unit may be used for transient lodging only. A short- term rental unit shall not be used as an event venue, gathering place, retreat center, or any other use regardless of name involving the attendance of persons other than the persons staying at the short-term rental unit for transient lodging. (5) At least two off-street parking spaces shall be provided for each short-term rental unit. Ifa short-term rental unit has three or more bedrooms, at least three off-street parking spaces shall bej provided. Section 4. All other sections, parts and provisions of the Mount Joy Borough Code of Section5. In the event any provision, section, sentence, clause or part of this Ordinance shall be held to be invalid, illegal or unconstitutional by a court of competent jurisdiction, such invalidity, illegality or unconstitutionality shall not affect or impair the remaining provisions, sections, sentences, clauses or parts oft this Ordinance, it being the intent of Borough Council that the remainder of the Ordinance shall be and shall remain in full force and effect. Ordinances shall remain in full force and effect as previously enacted and amended. Section 6. This Ordinance shall take effect and be in force from and after its enactment as provided by law. DULY ORDAINED AND ENACTED this day of 2024, by Borough Council oft the Borough ofl Mount. Joy, Lancaster County, Pennsylvania, in lawful session duly assembled. BOROUGH OF MOUNT JOY Lancaster County, Pennsylvania Attest: By: (Assistant) Secretary (Vice) President Borough Council BOROUGH SEAL] Examined and approved as an Ordinance this day of 2024. By: Mayor 3 lc, MUND1672424,3020971 07-05-24 BOROUGH OF MOUNT. JOY Lancaster County, Pennsylvania ORDINANCE NO. 02-2025 AN ORDINANCE TO AMEND THE MOUNT JOY BOROUGH CODE OF ORDINANCES TO INSERT A NEW CHAPTER 205, RENTAL CODE. BE AND IT IS HEREBY ORDAINED AND ENACTED by Borough Council of the Section 1. The Mount Joy Borough Code of Ordinances shall be amended by inserting a Borough of Mount Joy, Lancaster County, Pennsylvania, as follows: new Chapter 205, Rental Code, which shall provide as follows: Chapter205 Rental Code $205-1. Short title. This chapter shall be known and cited as the Mount Joy Borough Rental Code. $205-2. Applicability. This chapter shall apply throughout the Borough ofMount Joy. Any activity regulated by this chapter shall only occur in such a way that conforms with the regulations of this chapter. $205-3. Purpose. The purpose of this chapter is to promote and protect the public health, safety, and welfare oft the citizens and community of Mount Joy Borough. Further purposes oft this chapter are to encourage proper maintenance and use of rental properties, improve the quality of rental housing, and establish rights and obligations of owners and occupants ofi rental units within the Borough. $205-4. Enforcement. A. Enforcement authority: The Borough Code Enforcement Officer shall enforce this chapter. B. Notice and prosecution of violations. (1) In the event ofa violation ofthis chapter the Code Enforcement Officermay contact the owner in writing to notify the owner of the violation. The Code Enforcement Officer may issue a notice of violation via certified mail outlining the violation, remedies, and penalties for noncompliance. (2) Ift the Code Enforcement Officer has served ai notice of violation and the notice of violation is not complied with within thei time specified in suchi notice ori ifthe Code Enforcement Officer determines that such notice of violation will have noj practical or beneficial effect, the Code Enforcement Officer may, with consultation of the Borough Manager, pursue summary criminal proceedings and shall notify Borough Council at the next regularly scheduled meeting. C. Penalties: Any person who shall violate a provision of this chapter, shall fail to comply with any requirements thereof, or shall fail to comply with any order of the Code Enforcement Officer shall be liable upon summary conviction therefor to fines and penalties of not less than $100 nor more than $1,000 plus all costs of prosecution, which fines and penalties may be collected as provided by law. Costs ofprosecution shalli include the Borough's attorneys' fees as authorized by Section 3321(a)(5) of the Borough Code. All fines and penalties collected for violation of this chapter shall be paid to the Borough Treasurer. Each day that a violation continues and each section of this chapter which is violated shall be deemed a separate offense. $205-5. Interpretations and Appeals. Where more than one provision of this chapter controls a particular matter, the provision that is more restrictive upon uses and structures shall apply. Thej provisions ofthis chapter arei in addition toa any other applicable Borough ordinances. The Code Enforcement Officer shall apply a literal interpretation to this chapter. Ifaj party disagrees with an interpretation ofthis chapter by the Code Enforcement Officer, the party may appeal to Borough Council. Such appeal shall be made in writing within 101 business days after such decision has been made or violationi issued. The appeal shall be verified by an affidavit, shall state the grounds therefore and shall be filed with the Borough Secretary. The appeal shall be accompanied by the appeal fee which shall be established by ordinance or resolution ofl Borough Council, and no appeal is complete without the appeal fee. The appellant or his representative shall have the right to appear and be heard if such right is requested ini the written appeal. Borough Council shall make aj prompt decision on such an appeal. Borough Council shall render a written decision, copies of which shall be provided to the Code Enforcement Officer and the appellant. In making a decision on an appeal from a decision ofthe Codel Enforcement Officer, Borough Council may vary ori modify any provision ofthis Code where there are practical difficulties in the way of executing the strict letter ofthe law sO that the spirit oft the law shall be observed, public safety secured, and substantial justice done. Such variation or modification shall be the minimum necessary in order to grant relief. $205-6. Word Usage. Unless stated otherwise, the singular shall also regulate the plural, the present tense shall include the future tense, and the masculine shall include the feminine, and vice versa. Any word or term not defined in this chapter shall have its plain and ordinary meaning within the context of the section. A standard reference dictionary should be consulted. References to codes, ordinances, resolutions, plans, maps, standards, regulations, statutes, documents, lists, governmental bodies, commissions or agencies or officials are to codes, ordinances, resolutions, plans, maps, standards, regulations, statutes, documents, lists, governmental bodies, commissions or agencies or officials oft the Borough or of the Commonwealth of] Pennsylvania as in effect or office from time to time, including amendments thereto or revisions or successors thereof, unless the text indicates another reference is intended. 2 $205-7. Definitions. When used in this chapter, the following words, terms, and phrases shall have the following meanings, unless expressly stated otherwise or unless the context clearly indicates otherwise: BOROUGH - The Borough ofl Mount Joy, Lancaster County, Pennsylvania. CODE - Any law or ordinance in effect in the Borough, specifically including Chapter 116, Curfew, Chapter 130, Firearms, Chapter 170, Noise, Chapter 195, Property Maintenance, and CODE ENFORCEMENT OFFICER - The person appointed by Borough Council to enforce this DISRUPTIVE CONDUCT - An act by an occupant of a rental unit or by a person present at a rental unit involving public drunkenness, consumption of alcoholic beverage in public, public urination or defecation, the unlawful deposit oft trash orl litter on public or private property, damage to or destruction ofj public or private property, the obstruction of public roads, streets, highwaysor sidewalks, interference with emergency or police services, use of profane or obscene language or gestures, indecent exposure, fighting or quarrelling, or any other act defined as "disorderly conduct" in the Pennsylvania Crimes Code or any act prohibited in Chapter 116, Curfew, Chapter 130, Firearms, Chapter 170, Noise, or Chapter 200, Public Property, of the Borough Code of Ordinances, or which otherwise injures or endangers the health, safety or welfare of the residents of the Borough residing in the neighborhood or vicinity of the gathering. It is not necessary that such conduct, action, incident or behavior constitute a criminal offense nor that criminal charges be filed against any person in order for said person to have perpetrated, caused or permitted the commission of disruptive conduct, as defined herein; provided, however, that no disruptive conduct shall be deemed to have occurred unless a police officer shall investigate and make a determination that such did occur, and keep written records, including a disruptive conduct report, ofsuch occurrences. The occupant and the owner and, if applicable, the manager shall bei notified ofany such occurrences, in writing. The definition of disruptive conduct shall be interpreted in accordance with Section 304 ofthe General Local Government Code as added by Act 200of2014. DISRUPTIVE CONDUCT REPORT- A written report of disruptive conduct tol be completed by apolice officer who actually investigates an alleged incident of disruptive conduct, and which shall DWELLINGUNIT- A single unit providing complete, independent, non-transient living facilities for one or more persons, including permanent provisions for living, sleeping, eating, cooking and Chapter 200, Public Property, oft the Code of Ordinances. chapter. be maintained by the Code Enforcement Officer. sanitation. FAMILY- A family as defined in Chapter 270, Zoning. units or short term rental units within the Borough. ofai residential rental unit or short term rental. MANAGER - Aj person retained by an owner to be responsible for one or more residential rental OCCUPANT- Any person living and/or sleeping in a residential rental unit or having possession 3 OWNER - The person who holds recorded title and/or the equitable owner under an agreement of sale of a property upon which a residential rental unit or a short term rental unit is erected or maintained. Ifmore than one person owns thej property as joint tenants, tenants in common, tenants by the entireties, or tenants in co-partnership, each such person shall be considered an owner and POLICE DEPARTMENT - The Mount Joy Borough Police Department or any successor police shall have all oft the duties of an owner under this chapter. department providing police protective services within the Borough. POLICE OFFICER - Amember oft the Police Department. RESIDENTIAL RENTAL UNIT - (i) a dwelling unit let for rent or lease, (i) a dwelling unit occupied by anyone other than owner or family member of the first degree of the owner the property containing the dwelling unit being the owner's parents (by birth or adoption), siblings(by birth or adoption), and/or children (by birth or adoption) or (iii) a dwelling unit under a lease- SHORTTERM RENTAL UNIT-A A short term rental unit as defined in Chapter 270, Zoning. purchase agreement. TENANT - A person who occupies or possesses a residential rental unit. $205-8. General regulations for residential rental units. Residential rental units shall be subject to the following provisions: A. The owner shall provide and continuously maintain at least one: fire extinguisher, minimum UL rating of 2A-10B:C, ABC Dry Chemical, to be placed in the kitchen or in close proximity to the kitchen, either under the kitchen sink or ona a wall-mounted bracket. B. The owner shall install ten-year sealed lithium battery smoke detectors at such locations as are required by this Chapter 195 unless the residential rental unit is provided with an operational hard-wired smoke detection system. C. Requirement to permit: (1) An owner shall obtain aj permit from the Code Enforcement Officer, on an annual basis, for each residential rental unit. Annual permits shall be valid for the period of. January 1 to December 31. Failure to obtain a permit for any residential rental unit shall be a violation of this chapter. (2) The owner of a residential rental unit shall pay the annual permit fee set by resolution or ordinance ofBorough Council upon application for the annual permit for such residential rental unit. D. The Code Enforcement Officer shall deny and may revoke aj permit for a residential rental unit under the following conditions: (1) The owner does not provide the name, address and phone number ofai manager as required by this chapter. 4 (2) The owner does not pay the annual permit fee. (3) The owner is not current on real estate taxes, sewer and water: fees, trash collection (4) The owner does not correctac code violation within the time frame cited by the Code (5) Thec owner has not complied with the disruptive conduct provisions oft this Chapter. Inspections. All residential rental units shall be subject to inspection by the Code Enforcement Officer on a tri-annual basis, ifa complaint concerning the residential rental unit is received, or if the Code Enforcement Officer otherwise determines that a violation of this Code may exist. The owner and/or manager of each residential rental unit shall make suitable arrangements with the Code Enforcement Officer for such inspections. fees for the residential rental unit. Enforcement Officer. E. $205-9. Duties ofowners of residential rental units. Itshall be the duty of every owner ofa a residential rental unit to: A. Keep and maintain all residential rental units in compliance with all applicable codes, ordinances and provisions of all applicable federal, state, and local laws and regulations, including but not limited to Chapter 270, Zoning, and Chapter 195, Property Maintenance. B. Keep and maintain all premises in good and safe condition. C. Bea aware of, and act to eliminate disruptive conduct in all: residential rental units. D. Employ policies to and actually manage residential rental units under his/her control in compliance with the provisions of this chapter, Borough ordinances and all applicable federal, state, and local laws and regulations. E. Pay or ensure payment of all real estate taxes, ensure payment of sewer and water rates, ensure payment trash collection fees, and ensure vital utilities are provided and fees paid. Provide each tenant with a disclosure statement containing thei requirements ofthis chapter, including the provisions relating to disruptive conduct. Providing a copy oft this chapter to F. each tenant will satisfy this requirement. G. Take all actions necessary to ensure that each residential rental unit is occupied by only H. Require a written rental agreement for each residential rental unit which shall include the one: family. names ofa all permitted occupants. I. Post a notice which includes at a minimum the name, mailing address and telephone number ofthe owner and/ori manager; the evenings on which refuse and recycling are to be placed curbside for collection if the residential rental unit is provided with refuse and recycling collection by the Borough's contractor; telephone number to call to register complaints regarding the physical condition of the residential rental unit; and telephone 5 number for emergency police, fire and medical services. J. Notify the Code Enforcement Officer oft the names of each occupant oft the residential rental unit when making application for an annual license. Each time there is a change in the occupancy of the residential rental unit, the owner shall submit to the Code Enforcement Officer the names of all new occupants of the residential rental unit or, if the residential rental unit becomes vacant, notification that the residential rental unit is vacant. K. No residential rental permit shall be issued to any owner residing outside of 15 aerial miles of the Borough limits unless the owner provides the Code Enforcement Officer with the name, mailing address, telephone number, and email address of a manager residing or working within 15 aerial miles of the Borough limits, authorized to accept service of process on behalf of the owner. For the purpose of this chapter, a post office box is not acceptable for the manager's address. This designation shall not be valid unless signed by the owner and thei manager designated to act on behalfo oft the owner. The owner shall notify the Code Enforcement Officer within 30 days ofa any change in manager. L. Ifthe owneri is required to appoint a manager or appoints ai manager even ifnot required to do SO, the owner and the manager shall be jointly responsible for compliance with all requirements of an owner set forth in this chapter. $205-10. Duties ofte tenants and occupants of residential rental units. Each tenant and occupant ofar residential rental unit shall have the following duties. A. Comply with all obligations of this chapter and all applicable codes and Borough ordinances, as well as all applicable federal, state, and local laws and regulations. B. Conduct himself/herself and require other persons, including, but not limited to, guests on thej premises and within the residential rental unit with their consent, to conduct themselves in ai manner that will not disturb the peaceful enjoyment of adjacent or nearby dwellings C. Not engage in, nor tolerate, nor permit others on the premises to cause damage to the residential rental unit or engage in disruptive conduct, or other violations of this chapter, by people occupying the same. Codes, or applicable federal, state, and local laws and regulations. D. Use the trash and recyclable collection services provided by the owner. E. Use the residential rental unit for no purpose other than as a residence. F. Maintain the residential rental unit in a manner meeting all requirements for occupants of structures set forth in Chapter 195, Property Maintenance. G. Allow the Code Enforcement Officer to inspect the residential rental unit in accordance H. Not allow persons other than those identified on the lease to reside in the residential rental with this chapter at reasonable times. unit. 6 I. J. Not allow the residential rental unit tol be occupied by more than one family. Not permit the possession of, serving to, or consumption of alcohol or other controlled substance by underage persons. $205-11. Short term rental unit permits. prior to obtaining a permit under this chapter. A. Requirement to permit: Each owner ofa short term rental shall obtain all necessary approval under Chapter 270, Zoning, (1) All owners shall obtain a short-term rental permit from the Code Enforcement Officer, on an annual basis, for each short-term rental unit. Annual permits shall be valid for the period ofJanuary 11 to December 31. Failure to obtain aj permit for any short-term rental unit shall be a violation oft this chapter. (2) The owner of the short-term rental unit shall pay the annual permit fee set by resolution or ordinance of Borough Council upon application for the annual permit for such short-term rental unit. B. The Code Enforcement Officer shall deny and may revoke a permit for a short-term rental unit under the following conditions: (1) Ift the owner does not provide the name, address, phone number and email address ofai manager as required by this chapter. (2) Ifthe owner does not pay the annual permit fee. (3) If the owner does not provide a list of sites or methods for listing the short term rental unit. (4) Ifthe owner does not provide the number of bedrooms to be rented. (5) Ifthe owner is not current on real estate and hotel taxes, sewer and water rates, and (6) Ift the owner does not correct a code violation within the time frame cited by the (7) Ifthe ownerl has not complied with the disruptive conduct provisions ofthis chapter. (8) If the owner has an outstanding violation of Chapter 270, Zoning, relating to the trash collection fees for the short term rental unit. Code Enforcement Officer. short term rental unit. B. No: short-term rental permit shall be issued to any owner residing outside of15 aerial miles of the Borough limits unless the owner provides the Code Enforcement Officer with the name, mailing address, telephone number, and email address of a manager residing or working within 15 aerial miles of the Borough limits, authorized to accept service of process on behalf of the owner. For the purpose of this chapter, a post office box is not 7 acceptable for the manager's address. This designation shall not be valid unless signed by the owner and thei manager designated to act on behalfofthe owner. The owner shall notify the Code Enforcement Officer within 30 days of any change in manager. D. Inspections. All short-term rental units shall be subject to inspection by the Code Enforcement Officer on a bi-annual basis, ifa complaint concerning the short-term rental unit is received, orift the Code Enforcement Officer otherwise determines that a violation ofthis chapter may exist. The owner and/or manager of each short-term rental unit shall make suitable arrangements with the Code Enforcement Officer for such inspections. $205-12. Duties ofs short-term rental unit owners. Its shall be the duty of every owner to: A. Keep and maintain all short-term rental units in compliance with all applicable codes, ordinances and provisions of all applicable federal, state, and local laws and regulations, including but not limited to Chapter 270, Zoning, and Chapter 195, Property Maintenance. B. Keep and maintain all premises in good and safe condition. C. Be aware of, and act to eliminate disruptive conduct in all short-term rental units. D. Limit each bedroom to 2 adult occupants and total occupancy to no more than 3 per bedroom. E. Limit the making ofreservations to a primary occupant over the age of25. F. Pay or ensure payment of all real estate and hotel taxes, ensure that sewer rates, trash collection fees, and vital utilities are provided, and fees paid. G. Provide in each short-term rental unit a disclosure statement containing the requirements ofthis chapter, including the provisions relating to disruptive conduct. Disclosure shall be clearly posted in the short-term rental unit. maximum number of occupants. Borough with a list. H. Take all actions necessary to ensure that each short-term rental unit is occupied by only the I. J. Lists short-term rental units only with reputable sites or other method ofl listing and provide Post a notice which includes at a minimum the name, mailing address and telephone number ofthe owner and/or manager; the evenings on which refuse and recycling are to be placed curbside for collection if the short-term rental unit is provided with refuse and recycling collection by the Borough's contractor; telephone number to call to register complaints regarding the physical condition of the short-term rental unit; and telephone number for emergency police, fire and medical services. $205-13. Duties of short-term rental unit occupants. Each occupant of a short-term rental unit shall have the following duties. 8 A. Comply with all obligations of this chapter and all applicable codes and Borough ordinances, as well as all applicable federal, state, and local laws and regulations. B. Conduct himself/herself and require other persons, including, but not limited to, guests on the premises and within their short-term rental unit with their consent, to conduct themselves in a manner that will not disturb the peaceful enjoyment of adjacent or nearby Not engage in, nor tolerate, nor permit others on the premises to cause damage to the short- term rental unit or engage in disruptive conduct, or other violations ofthis chapter, Codes, dwellings by people occupying the same. C. or applicable federal, state, and local laws and regulations. D. Use the trash and recyclable collection services provided by the owner. E. F. Maintain the short-term rental unit in a manner meeting all requirements for occupants of Allow the Code Enforcement Officer to inspect the short-term rental unit in accordance structures set forth in Chapter 195, Property Maintenance. with this chapter at reasonable times. G. Not allow the short-term rental unit to be occupied by more occupants than allowed on the H. Not permit the possession of, serving to, or consumption of alcohol or other controlled premises. substance by underage persons. $205-14. Disruptive Conduct. A. Disruptive Conduct as defined in this chapter on any property containing either a residential rental unit or a short-term rental unit shall be handled ini the following manner: (1) Aj police officer shalli investigate alleged incidents of disruptive conduct. Thej police officer conducting thei investigation shall complete a disruptive conducti report upon a finding that the reported incident constitutes disruptive conduct and provide a copy of the report to the Code Enforcement Officer within 10 days. (2) Upon receiving the disruptive conduct report from the police dept the Code Enforcement Officer shall notify the tenant ofa residential rental unit, owner, and ifapplicable, the manager with a notice of violation by certified mail of the report being issued within 10 business days. The occupant of a short-term rental unit is not required to be notified. (3) The owner and, if applicable, the manager shall have 10 business days from the date of the notice of violation to appeal the disruptive conduct report. The appeal shall bei madei in writing and submitted to the Borough Secretary in accordance with the process stated in $205-5. (4) The tenant or occupant of a residential rental unit or the occupant of a short term rental unit shall not have the option to appeal to Borough Council. 9 (5) Thei information provided in the disruptive conduct report shall include, ifj possible, the identity of the alleged perpetrator(s) of the disruptive conduct and the factual basis for the disruptive conduct described in the disruptive conduct report. A copy oft the disruptive conduct report shall be included in the notice of violation: mailed to the proper parties. B. Enforcement Procedures: (1) Residential rental units: (a) After three documented disruptive conduct incidents by an occupant in any twelve-month period, the owner and, if applicable, the manager shall have 101 business days from the date oft the third disruptive conduct report to begin eviction proceedings against the tenant and/or occupant(s) under the Pennsylvania Landlord and' Tenant Actof1951. This section is not intended tol limit ori inhibit the owner, and ifapplicable, the manager'si rights toi initiate eviction actions prior to the issuance ofa a third disruptive conduct report in atwelve-month period. (b) The owner and, if applicable, the manager shall submit a copy of the document to the Code Enforcement Officer commencing the eviction proceedings against the occupant(s) ofa residential rental unit. Failure to take such action will result in the immediate revocation of the permit issued by the Borough. The Borough shall not reinstate the permit for the residential rental unit involved until the disruptive occupants have been evicted, the magisterial district judge has ruled in the occupant's favor, the magisterial district judge has ruled in the owner's favor but has not ordered the. eviction oft the occupant(s), or the occupant(s) have filed an appeal to a higher court or declared bankruptcy, thereby preventing their eviction. (c) The owner shall actively prosecute the eviction proceeding. If the owner does not appear for the hearing, fails to present evidence at the hearing or withdraws the eviction action, the owner shall be in violation ofthis chapter and the Borough shall revoke the permit for the residential rental unit. (d) Upon eviction, the disruptive tenant and/or occupant(s) shall not reoccupy any residential rental unit on the same premises involved for a period of at (e) The disruptive conduct report shall count against all tenants and occupants oft the rental unit. More than one disruptive conduct report filedin at twenty- four-hour period for the same offense shall count as a single disruptive (f) This section shall be interpreted in accordance with Section 304 of the General Local Government Code as added by Act200of2014. least one year from the date ofeviction. conduct report. (2) Short term rental units: 10 (a) Three documented disruptive conduct incidents in any six-month period at any short-term rental unit on a property used for short term rentals shall result in the revocation of the short-term rental permit, a suspension of the use for all short-term rental units on the premise for 12 months, and any othere enforcement action that may bei required by applicable law or Borough ordinance. (b) The owner and, if applicable, the manager may appeal against this (c) Occupants shall not be permitted to appeal disruptive conduct at short term Section 2. All other sections, parts and provisions of the Mount Joy Borough Code of Section 3. In the event any provision, section, sentence, clause or part of this Ordinance shall be held to be invalid, illegal or unconstitutional by a court of competent jurisdiction, such invalidity, illegality or unconstitutionality shall not affect or impair the remaining provisions, sections, sentences, clauses or parts oft this Ordinance, it being the intent of Borough Council that the remainder of the Ordinance shall be and shall remain in full force and effect. suspension as outlined in $205-5. rentals. Ordinances shall remain in full force and effect as previously enacted and amended. Section 4. This Ordinance shall take effect and be in force from and after its enactment as provided by law. DULYORDAINED ANDI ENACTED this day of 2024, by Borough Council of the Borough of Mount Joy, Lancaster County, Pennsylvania, in lawful session duly assembled. BOROUGH OF MOUNTJ JOY Lancaster County, Pennsylvania Attest: By: (Assistant) Secretary (Vice) President Borough Council [BOROUGH SEAL] Examined and approved as an Ordinance this day of 2024. By: Mayor 11 Hd. BOROUGH OF MOUNT JOY Lancaster County, Pennsylvania RESOLUTION NO. 2025-01 Al RESOLUTION OF THE BOROUGH COUNCIL OF THE BOROUGH OF MOUNT JOY, LANCASTER COUNTY, PENNSYLVANIA, APPOINTING AND/OR REAPPOINTING MEMBERS OF VARIOUS BOARDS, COMMISSIONS AND POSITIONS WITHIN THE BOROUGH ORGANIZATION. WHEREAS, the Borough of Mount Joy has appointed persons to various positions whose terms expire as of the January 1, 2025; WHEREAS, Borough Council acknowledges the expiration of these terms; WHEREAS, Borough Council desires to appoint persons, firms, and/or government agencies to fill the NOW, THEREFORE, BE IT RESOLVED by the Borough Council oft the Borough of Mount Joy, Lancaster The Council of the Borough of Mount Joy appoints or reappoints, as the case may be, the following positions which will expire; County, Pennsylvania, as follows: individuals and firms to the positions for the terms as presented hereinafter: Zoning Hearing Board HIPAA Officer Right-TO-Know Officer Ned E. Sterling II Jill Frey Jill Frey 5 Years 2 Years 2 Years 2 years 4 Years 1 Year 5Years 1Year Term expires 1/1/2030 Term expires 1/1/2027 Term expires 1/1/2027 Term expires 1/1/2027 Term expires 1/1/2029 Term expires 1/1/2026 Term expires 1/1/2030 Term expires 1/1/2026 Alternate Right-TO-Know Officer Mark G. Pugliese I Planning Commission Planning Commission Borough Authority Board Tax Collector Mitchell Scordo Priscella Gibson Chris Metzler County of Lancaster DULY ADOPTED this 6th day of January 2025, by the Borough Council of the Borough of Mount Joy in lawful session duly assembled. Attest: (Assistant) Borough Secretary Council (Vice) President [BOROUGH SEAL] 18 BOROUGH OF MOUNT JOY Lancaster County, Pennsylvania RESOLUTION NO. 2025-02 A RESOLUTION OF BOROUGH COUNCIL OF THE BOROUGH OF MOUNT JOY, LANCASTER COUNTY, PENNSYLVANIA, AMENDING FEES TOBE CHARGED IN CONNECTION WITH RESIDENTIALRENTAL PROPERTY PERMITS, INSPECTIONS, AND CHANGE OF TENANT INSPECTION FEES. WHEREAS, the Borough incurs costs in the administration of its Property Maintenance Ordinance, Storm Water Management Ordinance, Subdivision and Land Development Ordinance, Zoning Ordinance, Street and Sidewalk Ordinance; and WHEREAS, the Borough incurs costs for providing supplies for the disposal WHEREAS, Borough Council believes that it is desirable to establish fees in order to recover the costs incurred by the Borough in the processing of applications, conduct of hearings, administration of construction and developments, and in providing supplies for the disposal of recyclable materials and in processing those recyclable materials to produce saleable products. NOW, THEREFORE, BE AND IT IS HEREBY RESOLVED by Borough Council of the Borough of Mount Joy, Lancaster County, Pennsylvania, asi follows: of recyclable materials; and Fees Related to Residential Rental Fees The following fees shall be paid by all applicants for the following types of permits or requests related to the administration of the Zoning Ordinance or Uniform Construction Code: Residential Rental Permit- $85.00 Per Rental Unit Change in Tenant Inspection Fee- $50.00 Per Inspection Fees Related to Residential Rental Property Inspection The following fee shall be eliminated from the Fee Schedule: Rental Inspection Fee 1 DULY ADOPTED this 6th day of January 2025, by Borough Council of the Borough of Mount Joy, Lancaster County, Pennsylvania, in lawful session duly assembled. BOROUGH OF MOUNT JOY Lancaster County, Pennsylvania ATTEST: BY: (Assistant) Secretary (Vice) President Borough Council [BOROUGH: SEAL] 2 I Mount Joy Borough Codes Department Property Maintenance Quick Ticket Pursuant to Section 107.7.4oft the Mount Joy Borough Property Maintenance Codet this document willa act asa Public Safety Notice and Quick Ticket as outlined by the Ordinance. Thet fines stated herein shall be payable tol Mount. Joy Borough within 15 days. Failure to pay within 15 days may resulti in summary citation! being issued by the local magisterial district judge's office. Appeals oft this ticket to thel Mount. Joy Borough Council per Section 111 of the Ordinance mayl be made bys submitting such appeals in writingt to the Borough Manager within 10 working/business: days. Date Issued Property Address OFFENSES High Grass & Weeds- Section 302.4 Gatage/Rubban-Section 308 Sidewalk Snow & Ice removeal- Section 232-93 Failure to comply to Notice ofViolation- Section 106.4 Other violations / Notes; 1st Offense $100.00 Violation Date- 2nd Offense-$200.00 Violation Date- 3rd Offense - $300.00 Violation Date- Fines as adopted by Mount. Joy Borough Council Resolution: 2023-17 Finess shall be paid within 15 days oft thei issue date listed ont ticket. Fines payable at the Mount. Joy Borough office. Monday through Friday? 7AM-4 4PM BoroughUse Only: Date Paid- Received by: PHONE:717-653-2300 IE EMAILZONINGEMOUNTIOYPA.ORGI OFFICE HOURS: MON-FR,7AM-4PMI PLEASEI INCLUDE. A COPY OFTHISC QUICKTICKET WITH PAYMENT lgihr RMTEW. We answer to you. 30200 Columbia Avenue, Lancaster, PA1 17603. Phone: (800)738-8395 E-mail: rettew@rettew.com: . Website: rettew.com Engineers Environmental Consultants Surveyors Landscape Architects Safety Consultants November21,2024 Mark G. Pugliese, Manager Mount. Joy Borough 21 East Main Street Mount. Joy, PA: 17552 RE: Lancaster County Career & Technology Center (432 Old Market Street) Final Minor Subdivision Plan (Stormwater Management) Review No. 3 RETTEW Project No. 029612011 Dear Mark: We have completed our review of the above-referenced plan as prepared by DC Gohn, Inc. Our review was of the following information: 1. 2. 3. 13 Final Minor Subdivision Plan sheets dated May 3, 2024 last revised November15,2024 Modification Request Letter dated September 24, 2024 Miscellaneous supporting documentation. We offert thet following comments fory your consideration: REQUESTED MODIFICATION 1. Section 226-32.A.2.C-Maximum Loading Ratios for Volume Control Facilities The applicant has requested a modification of the requirement that the maximum loading ratio forvolume controlfacilities in! karst areas shall be 3:1 impervious drainage areat to infiltration area and 5:1 total drainage area to infiltration area. Int the alternative, the applicant has proposed a total drainage areat toi infiltration area ratio of7.57:1. Thei impervious loading ratio conforms with Wer recommend approval oft this modification request based upont thej justification: and alternative the ordinance requirements atj just 0.9:1. provided. STORMWATER MANAGEMENT 1. A signed and sealed cost estimate and financial security need to be provided for the required stormwater management improvements located entirely within Mount. Joy Borough (S2 226-60). Page 2of2 Mount Joy Borough November 26, 2024 RETTEW Project No. 029612011 The applicant states that Mount. Joy Township has been assigned to hold thet financial security for site improvements, that Mount Joy Borough is notified for every necessary construction inspection, andi that escrow is available ati the Boroughi fori inspections. However, we recommend that the applicant provide Financial Security for stormwater improvements int the Borough. An Ownership and Maintenance program, in a recordable form acceptable to the Borough, that clearly sets forth the ownership and maintenance responsibilities for all temporary and The date, final action and conditions of approval by the Board of Supervisors on any approved modification requests needs to bei included on the plan. In addition, evidence of approval of the Mount Joy Borough needs to be notified and included in the review process for any future additionall land developments which direct stormwater flowt tot the proposed basin or bypass pipe. 2. 3. 4. 5. permanent. stormwater facilities needs to be provided (S 226-61,9226-62). All certificates need to be completed prior to approval of plans. plan by Mount Joy Township needs to be provided. Ar note reflecting as such needs to be added to the plans. To reduce review effort and resultant costs to the applicant, we suggest that the applicant's response letteri include the plan sheet numbers upon which the plan revisions appear for resolution of eachr review comment. Similarly, the revisions tot thes stormwater management report should be noted int the response letter with the report page number upon which the review comment is addressed. We also suggest that PDF files of the revised plans also be provided ati thet time of resubmittal. Sincerely, 8 Karal Kalupson, RLA copy: Mark G. Pugliese, Manager mamaseremountioyao Brett Hamm, Zoning conngemountoypaor Todd Smeigh, DC Gohn tsmelgh@dgohn.com) Dietrik Ferster, DC Gohn dferter@degohn.com, ZSamdPoRssTosIes-tTCSmataOANi.AnXNASNAI2I4. ARRO Consulting, Inc. 321 N. Furnace Street, Suite 200 Birdsboro, PA 19508 P:610.374.5285 wwaroconsutingcom ARRCI Via Electronic Mail September 6, 2024 Scott Kapcsos, Manager Mount Joy Borough. Authority P.O. Box 25 Mount Joy, PA 17552 RE: LCC&TC: - Mount Joy Campus, Lot2 2 Final Minor Subdivision Plan Water and Sanitary Sewer Improvements ARRO Project No. 10818.05 Dear Scott: ARRO has completed its review of the above referenced plan as submitted by DC Gohn, dated May 3, 2024, latest revision date August 26, 2024, and found all previous comments properly addressed. Therefore, ARRO recommends approval oft this plan as presented. As a reminder, prior to the start of construction, a construction schedule will need to be submitted to determine the amount of the construction escrow. A construction cost opinion will need to be submitted to determine the amount of the financial security. Shop drawing submittals will need to be reviewed and approved, and a preconstruction conference including the Authority and or designated staff must be held. Should you have any questions, please feel free to contact me. Sincerely, - Jimmy L. Dennis Senior Engineering Specialist JLD:law Angie Fenicle - MJBA Zach Dennis - MJBA Brian Cooley - DC Gohn Dietrik Ferster- - DC Gohn You Live Our Work 3800-PM-BCW0405d Rev. 8/2024 PAG-02 Permit Pennsylvania Department of Environmental Protection COMMONWEALTH OF PENNSYLVANIA DEPARTMENT OFE ENVIRONMENTAL PROTECTION BUREAU OF CLEAN WATER PAG-02 AUTHORIZATION TO DISCHARGE UNDER THE GENERAL PERMIT FOR DISCHARGES OF NPDES PERMIT NO: PAC360590 NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) STORMWATER ASSOCIATED WITH CONSTRUCTION ACTITIES Inc compliance with the provisions of the Clean' Water Act, 33 U.S.C.A. SS 1251--1387 and the Clean Streams Law, as amended, 35P.S. SS 691.1-691.1001, Lancaster County Career & Technology Center Authority 1730 Hans Herr Drive Willow Street, PA 17584 (permittee) is authorized to discharge from a project site known as LCCTC Final Subdivision, located in Mount. Joy Township and Mount Joy Borough, Lancaster County to Little Chickies Creek in accordance with the effluent limitations, monitoring and reporting requirements, best management practices (BMPs), stormwater control APPROVAL OF COVERAGE TO DISCHARGE UNDER THIS GENERAL NPDES PERMIT IS AUTHORIZED BEGINNING ON DECEMBER 8. 2024 AND WILL EXPIRE ON_ DECEMBER7.2029. WHEN THE GENERAL PERMIT IS RENEWED, REISSUED OR MODIFIED, THE FACILITY OR ACTIVITY COVERED BY THE APPROVAL FOR COVERAGE MUST COMPLY WITH THE FINAL RENEWED, REISSUED ORI MODIFIED GENERAL PERMIT. Coverage and authorization to discharge under the PAG-02 NPDES General Permit ("General Permit") are subject to 1. The permittee's Notice of Intent (NOI), Erosion and Sediment Control (E&S) Plan, and Post-Construction 2. Iftherei is ac conflict between the requirements int thel NOI ori its supporting documents and thet terms and conditions of the General Permit, the permittee must comply with thet terms and conditions of the General Permit. 3. The permittee'sf failuret to comply witht thet terms, conditions, ande effluent limitations ofthe Generall Permiti is grounds for the Department of Environmental Protection (DEP) and/or a delegated county conservation district (CCD) to take an enforcement action, and/or to terminate or revoke coverage under this General Permit. measures (SCMs) and other conditions seti forth in Parts A, B, and CI herein. thet following conditions: Stormwater Management (PCSM) Plan are incorporated into this approval of coverage. Coverage under the PAG-02 General Permit is authorized by: CBys Christopher M. Thompson District Manager Lancaster County Conservation District 3800-PM-SCW04054 Rev. 8/2024 PAG-02 Permit Pennsylvania Department of Environmental Protection COMMONWEALTH OF PENNSYLVANIA DEPARTMENT OF ENVIRONMENTAL PROTECTION BUREAU OF CLEAN WATER PAG-02 NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) STORMWATER ASSOCIATED WITH CONSTRUCTION ACTIITIES GENERAL PERMIT FOR DISCHARGES OF Inc compliance with the provisions of the Clean Water Act, 33 U.S.C.A. SS 1251 - 1387, and Pennsylvania's Clean Streams Law, as amended, 35P.S.SS 691.1-691.1001, DEP hereby authorizes, subject to the terms and conditions contained in this General Permit, the discharge of stormwater associated with construction activities from earth disturbances greater than or equal to one (1) acre, or earth disturbances on any portion, part, or during any stage of, This General Permit does not apply to earth disturbance activities involving agricultural plowing and tilling, animal heavy use areas, timber harvesting activities, oil and gas exploration, production, processing, treatment, or No new discharge may be commenced under this General Permit until the applicant demonstrates compliance with 1. Acomplete NOI package 800-PM-BCW0405D and required attachments) has been submitted, as determined! by DEP/CCD, in accordance with the requirements of this General Permit and the NOI Instructions. 2. The applicant has received written approval of coverage under this General Permit, signed by the appropriate 3. The applicant has obtained all other state and local permits and approvals arising out of the earth disturbance activities reported in the NOI, including but not limited to sewage planning approval required by the Pennsylvania 4. The permittee has recorded a legal instrument disclosing planned post-construction stormwater management (PCSM) stormwater control measure(s) (SCM(s) on applicable properties with the Recorder of Deeds and has received written authorization from DEP/CCD to schedule a pre-construction meeting, except as al larger common plan of development or salei thati is greater than or equal to one (1) acre. transmission, or road maintenance activities. and/or completes all of the following: DEP/CCD manager or supervisor. Sewage Facilities Act, 35P.S. SS 750.1 ets seq. (Act 537), if applicable. specified in Part C I.B of this General Permit. 5. - Apre-construction meeting has been held unless waived by DEP/CCD, in writing. DEP may deny coverage under this General Permit and require submittal of an application for an individual NPDES permit based on ai review of the NOI or other information in accordance with 25 Pa. Code S 92a.54. SCOPE This General Permit is intended to provide NPDES permit coverage for stormwater discharges associated with construction activities in satisfaction of state (25 Pa. Code SS 92a.1(b) and 102.5(a)) and federal (40CFR SS 122260/14,0and 122.26(b)(15)) regulations, ift the eligibility requirements have been satisfied. NOI REQUIREMENTS Deadlines for NOI An applicant seeking coverage under this General Permit must submit an administratively complete and acceptable NOI at least 60 days prior tot the planned date for commencing any new discharge. Applicants are encouraged to apply as early as possible prior to the planned date for commencing construction and ensure the NOI is complete and Permittees with existing coverage under the PAG-02 General Permit (effective December 8, 2019) (existing permittees) are required to submit an NOI to remain covered under this General Permit (effective December 8, 2024) technically adequate. by December7 7, 2024. -2- 3800-PM-BCW04054 Rev. 8/2024 PAG-02 Permit Contents of the NOI The applicant must submit the information and attachments required by this General Permit, the NOI Checklist 3800-PMABCW04050), and the NOI form provided by DEP (3800-PM-BCW0405D for new and amended coverage or 3800-PM-BCW0405h for renewal of coverage) and sign the NOI in accordance with the requirements of25 Pa. Code $92a.22 (relating to signatories to permit applications and reports) and 40 CFR S 122.22. Where to Submit the NOI Applicants must submit complete PAG-02 NOI packages as specified in the PAG-02 NOI Checklist Forap project locatedi in a single county, submit the NOI package to the appropriate CCD1 for the county, unless the project is located in Forest or Philadelphia counties, in which the NOI package should be submitted to DEP's For projects located in two counties, submit the NOI package to the appropriate CCD for the county with the greatest amount of earth disturbance, unless that county is Forest or Philadelphia, in which case the! NOI package For projects located in more than two counties but within thej jurisdiction of the same DEP regional office, submit For projects locatedi in more thant two counties that are alsoi int thej jurisdictions of two or more DEP regional offices, submit thel NOI package to DEP's Regional Permit Coordination Office in Harrisburg (visit www. dep.pa.gov, select For CCD mailing addresses, consult the Pennsylvania Association of Conservation Districts, Inc. (PACD) website at www.pacd.org, select "Your District" and "Find Your Conservation District." DEP regional office jurisdictions and 800-PM-BCW04050) including applicable fees to DEP/CCD as follows: Northwest or Southeast regional offices, respectively. should be submitted to DEP's Northwest or Southeast regional offices, respectively. the NOI package tot the appropriate DEP regional office. "Regional Resources and Contacts" and' "Regional Permit Coordination Office"). mailing addresses can be found at www.dep.pa.gov (select' "Regional Resources"). DISCHARGES AUTHORIZED BY THIS GENERAL PERMIT with construction activity as defined at 25 Pa. Code S 92a.2. 1. Stormwater discharges, including stormwater runoff, snowmelt runoff, and surface runoff and drainage, associated 2. Stormwater discharges designated by DEP as needing permit coverage under 40 CFR S 122.26(a)(1)v), 40 CFR $122.26(6)(15)(): or Pennsylvania's Clean Streams Lawi that are associated with construction activity. 3. Stormwater discharges from off-site construction support activities (off-site support activities) including temporary concrete or asphalt batch plants, equipment staging yards, material storage areas, excavated material disposal (spoil) areas, borrow areas, stockpiling of topsoil, transfer of topsoil to other locations, and turnaround a. The off-site support activity is part of the same common plan of development or sale required to have permit b. The off-site support activityi is not: ac commercial operation, andi it does not serve multiple unrelated construction The off-site support activity does not continue to operate beyond the completion of the construction activity at areas, provided that: coverage for stormwater discharges. sites. the project site it supports and will be restored to approximate original condition. 4. Non-stormwater discharges that are authorized by this General Permit. 3- 3800-PM-8CW04054 Rev. 8/2024 PAG-02 Permit DISCHARGES NOT AUTHORIZED BY THIS GENERAL PERMIT General Permit when one or more of the following conditions exist: The following discharges are, not authorized under this General Permit, and DEP/CCD will deny coverage under this 1. Stormwater discharges that, individually or in combination with other similar discharges, are or have the potential tob be a contributor of pollution, as defined in the Pennsylvania Clean Streams Law, which are more: appropriately 2. Stormwater discharges which are not, or will not be, in compliance with any of the terms or conditions of this 3. Stormwater discharges for which the applicant has failed and continues to fail to comply or has shown a lack of ability or intention to comply with a regulation, permit, and schedule of compliance or order issued by DEP/CCD. 4. Stormwater discharges that contain pollutants for which a change has occurred in the availability of demonstrated technology or practices for the control or abatement oft the pollutants. (25Pa. Codes $9 92a.54(e)(4)) 5. Categorical point source effluent limitations are promulgated by the U.S. Environmental Protection Agency (EPA) fort those point sources covered by this General Permit where such limitations are not incorporated intot this General 6. Stormwater discharges which do not, or will not, result in compliance with applicable effluent limitations or water 7. Stormwater discharges from a project site for which an individual permit is required for other point source discharges, and issuance of both an individual permit and authorization for coverage under a General Permit for the project site would constitute an undue administrative burden on DEP. (25Pa. Code S 92a.54(e)7)) 8. Stormwater discharges that DEP determines require an individual NPDES permit to ensure compliance with the federal Clean' Water Act, Pennsylvania's Clean Streams Law, or DEP regulations. (25 Pa Code S 92a.54(e/(8)) 9. Stormwater discharges directly to surface waters, including wetlands, with a designated or existing use of High Quality Waters (HQ) orE ExceptionalValue Waters (EV)pursuant to 25 Pa. Code Chapter 93 (relating to water 10. Stormwater discharges containing toxic or hazardous pollutants as defined in sections 307 and 311 of the Clean Water Act (33 U.S.C. SS 1317 and 1321), or any other substance which, because of its quantity, concentration, or physical, chemical, ori infectious characteristics, may cause or contribute to an increase in mortality or morbidity in either an individual or the total population, or pose a substantial present or future hazard to human health or the environment when discharged into surface waters of this Commonwealth. (25Pa. Code S 92a.54(a)5)) 11. Stormwater discharges that individually or cumulatively have the potential to cause or contribute to a violation of an applicable water quality standard established under 25Pa. Code Chapter 93 (relating to water quality standards) or cause significant adverse environmental impact. (25Pa.Code! $92a.54(a)7) 12. Stormwater discharges associated with coal mining or noncoal mining activities pursuant to DEP's regulations at 13. Stormwater discharges associated with a construction activity that may adversely affect al Pennsylvania or federal 14. Stormwater discharges to surface waters identified as waters impaired for siltation; turbidity; Total Suspended Solids (TSS); algae; eutrophication; nutrients; fiow regime modification; and/or habitat alterations in DEP's latest published Integrated' Water Quality Monitoring and Assessment Report(ntegrated Report) most recently approved by EPA unless the discharges will be managed with ar non-discharge alternative or Antidegradation Best Available controlled under an individual permit. (25Pa. Code S 92a.54(e)(1)) General Permit. (25Pa. Code S 92a.54(e)(2)) (25Pa. Code S 92a.54(e)(3) Permit. (25Pa. Code S 92a.54(e)5) quality standards. (25Pa. Code $92a.54(e/6)) quality standards). (25Pa. Code $92a.54(e)9) 25 Pa. Code Chapters 77 and 86-90. endangered or threatened species or its critical habitat. (25Pa. Code 692a.12(c) Combination of Technologies (ABACT) best management practices (BMPs). 3800-PM-8CW04054 Rev. 8/2024 PAG-021 Permit 15. Stormwater discharges to surface waters that are covered by an EPA-approved or EPA-established Total Maximum Daily Load (TMDL), including discharges to waters tributary to the Chesapeake Bay, in which the pollutants of concern include siltation; turbidity; TSS; algae; eutrophication; nutrients; flow regime modification; and/or habitat alterations, unless the discharges will be managed with a non-discharge alternative or ABACT BMPs. In addition, ifa specific wasteload allocation (WLA)has been established that would apply tot the discharge, 16. Stormwater discharges to municipal separate storm sewer systems (MS4s) and combined sewer systems (CSSs) without the written consent of the MS4 or CSS owner unless those discharges will result in no net increase THE AUTHORITY GRANTED BY THIS GENERAL PERMIT IS SUBJECT TO THE FOLLOWING CONDITIONS: 1. DEP may require ap permittee with discharges authorized byt this General Permit to apply for and obtaina ani individual NPDES permit by notifying the permittee in writing that an individual NPDES permit application is required. Any interested person may petition DEP to require an individual NPDES permit for a discharge authorized under this the permittee must implement necessary steps to meet that allocation. (pre-condition to post-condition) in volume, rate, or water quality. General Permit. DEP's notice that an individual permit application is required willi include the following: Al brief statement of the reasons fort this decision; Ani individual NPDES permit application form; A deadline for the owner or operator to submit the application; A statement that the permittee's failure to submit an individual NPDES permit application by the required deadline will result int termination of the permittee's authorization to discharge under this General Permit; and A statement that on the effective date of the individual permit, coverage under this General Permit will 2. Any person authorized to discharge by this General Permit may request to be excluded from the coverage oft this 3. This General Permit does not authorize the discharge of any waste streams other than stormwater associated 4. When DEP issues an individual NPDES permit for one or more discharges covered by this General Permit, the applicability of this General Permit is automatically terminated on the effective date of the individual permit. If DEP denies an individual permit for a discharge covered by this General Permit, DEP will advise iny writing as to whether the discharger is authorized ori is not authorized to continue discharging under this General Permit. 5. This General Permit is effective for at term nott to exceed five (5) years and wille expire ont the date specified below. IfDEP modifies this General Permit during its current term, a permittee with approved coverage under this General Permit may, upon submission of an NOI, continue to discharge in accordance with the terms and conditions of the modified General Permit. If DEP reissues this General Permit, a permittee with approved coverage under this General Permit must submit anl NOI to continue coverage undert the reissued General Permit 6. Tomodify or reissue this General Permit, DEP will publish ar notice int the Pennsylvania Bulletin ofac draft General Permit and provide a 30-day public comment period. After the comment period, DEP will publish notice of the final modified or reissued General Permit in the Pennsylvania Bulletin. The permittee must submit an NOI to continue discharging under this General Permit when notified by DEP and must comply with thei final modified or reissued General Permit. Ift the permittee is unable to comply with the modified or reissued General Permit, thep permittee must submit an application for ani individual permit within 90 days of publication oft thef final General 7. Ifa discharge approved for coverage under this General Permit subsequently exhibits a condition that renders the discharge ineligible for coverage (see "Discharges Not Authorized by this General Permit", above), the automatically terminate. General Permit by applying for an individual NPDES permit. with construction activities and authorized non-stormwater discharges listed in Part CI.B. when notified by DEP. Permit. (25Pa. Code S 92a.84) -5- 3800-PM-SCW0405d Rev. 8/2024 PAG-02 Permit permittee must take action to restore eligibility, to notify DEP in writing of the condition, and, if eligibility cannot be restored, to submit ani individual NPDES permit application to DEP. DEP will terminate coverage under this General Permit if potential or actual adverse impacts to water quality occur as a result of the permittee's 8. No condition of this General Permit releases the permittee from any responsibility or requirements under other discharge. federal or Pennsylvania environmental statutes or regulations or local ordinances. General Permit (PAG-02) Issued By: Environmentall Bureau of Clean' Watèr R Effective: December 8, 2024 Expires: December 7, 2029 Mount Joy Borough Codes Department 21EMain St, Mount. Joy, PA 17552 12/16/2024 Mount. Joy Borough Borough Council RE:! LCCTC Mount Joy Campus Lot 2 Final Minor Subdivision Plan Mount Joy Borough Planning Commission Official Comment: Statement 432 Old Market St. Mount. Joy PA. 17552 LCCTC Mount. Joy Campus Tol Thel Honorable Members, The Mount. Joy Borough Planning Commission has reviewed the submission for Land Development oft the application stated above and has thet following comments. The Mount. Joy Borough Planning Commissioni recommends this project for Conditional, Approval. The Borough Codes, Zoning, & Stormwater Administrator has been directed to submit this commentstatement. to Borough Council on behalf oft thel Planning Commission. Respectfully, Brett R. Hamm, Mount SOIL Zoning, Codes & Stormwater. Administrator Building Code Official #007646 Joy Borough PHONE:717-653-2301EMALE-ZONINGEMOUNTIOYPA.ORGIOFFICE HOURS: MON- FRI, 7AMTO4PM LANCASTER COUNTY CONSERVATION DISTRICT Conserving Natural Resources for Our Future October 22, 2024 Lancaster County Career & Technology Center Authority Julie Frey 1730 Hans Herr Drive Willow Street, PA 17584 Re: PAG-02 NPDES General Permit Coverage Approval LCCTC Final Subdivision NPDES Permit No. PAC360590 Mount Joy Township and Mount. Joy Borough, Lancaster County Dear Ms. Frey: Under the authority oft the federal Clean Water Act and Pennsylvania's Clean Streams Law, the Lancaster County Conservation District has approved your Notice ofIntent (NOI) for amendment of coverage under the PAG-02 NPDES General Permit for Discharges of Stormwater Associated with Construction Activities (PAG-02 General Permit). Enclosedi isa copy ofthel PAG-02 General Permit. Please review the General Permit carefully and contact The latest versions of the NOI and its supporting documents, including the Erosion and Sediment Control (E&S) Plan and Post-Construction Stormwater Management (PCSM) Plan, are incorporated into this approval, including the following plan drawings: this office ify you have any questions. The E&S Plan drawings, for LCCTC Final Subdivision, dated 05/03/2024 and last revised The PCSM Plan drawings for LCCTC Final Subdivision, dated 05/03/2024, and last revised Your coverage under the PAG-02 General Permit is effective on December 8. 2024 and will expire on December 7.2029. This is the date the statewide (master) PAG-02 General Permit This authorization is providing you with coverage under the PAG-02 General Permit thati is effective on December 8, 2024 (2024 PAG-02 General Permit). You are also authorized to continue operating under the current PAG-02 General Permit until it expires on December 7, 10/07/2024. 10/07/2024. expires. 2024. 1383. Arcadial Road, Room 200- Lancaster, PAI 17601- Te(717,299-5361- Fax(717,299-9459- www.hmasteronsmatimog LCCTC Authority 2- October 22, 2024 You will need to visit DEP's website to download and use the following forms throughout your term of General Permit coverage. Go to www.dppasovconsmrnuctionsiormwate, select Visual Site Inspection Report 800-FM-BCW027Id) - You must use this report or an alternative document or electronic form that collects and retains identical information to document self-inspections of your project site. Inspections must occur weekly, following storm events of at least 0.25 inch, and in response to deficiencies. You must maintain these New Property Owner Notification Form 800-FM-BCWO27D - If you sell property within your project site that contains a PCSM: SCM, you must submit this form to thel District SCMConstruction Certification Form 800-FM-BCWO27ID -Youi must submit this form to the District within 30 days of the completion of any structural PCSM SCM, as determined by a licensed professional. The permittee and licensed professional responsible for oversight Annual Report 800-PM-BCW0405e) You must submit the annual report by December Notice ofTermination ODGNBPPERCNOIN - You must submit the NOT following installation of erosion and sediment control (E&S) best management practices (BMPs) and PCSM SCMs; permanent stabilization of earth disturbance activities; and Persons aggrieved by an action of a conservation district under 25 Pa. Code Chapter 102 may request an informal hearing with DEP within 30 days of publication oft this notice in the Pennsylvania Bulletin, pursuant to 25) Pa. Code $ 102.32(c). DEP will schedule this informal hearing within 30 days oft the request. After this informal hearing, any final determination by Ify you have questions, please contact Eric Hout by e-mail at richout@lancasterconseryation.org E&S Resources, and click on the links under "Published Forms." reports on-site and submit the reports upon request. within 30 days of the date oft the sale. of critical stages of SCM construction must sign the form. 7ofeach year; your first report is due December 7,2025 removal oft temporary E&S BMPs. DEP may be appealed to the Environmental Hearing Board. or by telephone at 717-874-2519 and refer to Permit No. PAC360590. Sincerely, Lecie Aodk Eric Hout E&S Technical Manager cc: Dietrik R. Ferster, DC Gohn Associates, Inc. DEP Permits Section Chief Mount Joy Township and Mount Joy Borough Enclosure: PAG-02 General Permit 1383. Arcadial Road, Room 200. Lancaster, PAI r-Taqn2PsI-aD,P9wwt lancasterconservationorg TM We answer to you. 3020 Columbia Avenue, Lancaster, PA17603 Phone: (800) 738-8395 E-mail: rettewrettew.com . Website:rettew.com Engineers Environmental Consultants Surveyors Landscape Architects Safety Consultants October 10, 2024 Mark G. Pugliese, Manager Mount. Joy Borough 21 East Main Street Mount. Joy, PA: 17552 RE: Lancaster County Career & Technology Center 432 Old Market Street Review No. 2 RETTEW Project No. 029612011 Final Minor Subdivision Plan SommwaterManagemen, Dear Mark: We have completed our review of the above-referençed plan as prepared by DC Gohn, Inc. Our review was of thet following information: 1. 2. 3. 12 Final Minor Subdivision Plan sheets dated May 3, 2024, lasti revised August 26, 2024 Post Construction Stormwater Management report dated May 3, 2024, last revised. July9 9, 2024 Miscellaneous supporting documentation. We offerthei following comments for your consideration: REQUESTED MODIFICATION 1. Section 22632A2c-Maximum Loading Ratios for Volume Control Facilities The applicant has requested a modification of the requirement that the maximum loading ratio forvolume controlfacilities in karst areas shall be 3:1 impervious drainage areat toi infiltration area and! 5:1 total drainage areat toi infiltration area, andi the maximum loading ratioi for volume control facilities in non-karst areas shall be 5:1 impervious drainage areai to infiltration area and8 8:11 total We recommend postponing action on this modification request to allow the applicant the opportunity to submit a formal modification request letter to the Borough. Additionally, the drainage areai toi infiltration area. proposed ratios need tol be provided, including calculation in support. STORMWATER MANAGEMENT 1. A signed and sealed cost estimate and financial security need to be provided for the required stormwater management improvements located entirely within Mount. Joy Borough ($226-60). Page2of2 Mount. Joy Borough October 10, 2024 RETTEW Project No. 029612011 2. An Ownership and Maintenance program, in a recordable form acceptable to the Borough, that clearly sets forth the ownership and maintenance responsibilities for all temporary and permanent stormwater facilities needs to be provided (5226-61, $226-62). Evidence of approval of the Erosion and Sedimentation Control Plan, NPDES Permit, from the Lancaster County Conservation District needs to be provided ($226-45. B, 226-2.D). 4. The following note needs to be added to the plan: "An as-built plan meeting all the requirements of Section 226-58 of the Mount Joy Borough Stormwater Ordinance must be submitted prior to final approval of the installed improvements. Along with the required as-builts, stormwater facility routings and post-construction infiltration testing that compare the as-built outflows and infiltration rates to the design outflows andi infiltration rates must be provided prior to the final release oft thei financial security for all: stormwater management and conveyance facilities. The date, final action and conditions of approval by the Board of Supervisors on any approved modification requests needs to bei included on the plan. In addition, evidence of approval of the Further clarification needs to be provided as to why there are notations on the plan stating that the stormwater management facilities are "not to be installed as part of this plan." Additionally, the proposed Pipe run from I-A1 to EW-1 and, Infiltration Basin 1 are identified as "Existing" in Mount Joy Borough needs to be notified and included in the review process for any future additionall land developments which direct stormwater flowt tot the proposed basin or bypass pipe. To reduce review effort and resultant costs to the applicant, we suggest that the applicant's response letteri include the plan sheet numbers upon which the plan revisions appear for resolution of each review comment. Similarly, the revisions tot the stormwater management report should be noted int the response letter with the report page number upon which the review comment is addressed. We also suggest that 3. 5. All certificates need to be completed prior to approval of plans. 6. 7. plan by Mount. Joy Township needs to be provided. the details. Further clarification is required. 8. PDF files of the revised plans also be provided at thet time of resubmittal. Sincerely, Kara Kalupson,RLA/ copy: Mark G. Pugliese, Managermanageremountioypaorg Brett Hamm, Zoning tonngemountioypaor Todd Smeigh, DC Gohn tsmegh@degohn.com) Dietrik Ferster, DC Gohn dlersteredcgohn.om) SharedyPogctn029él0236102961201-LCT. Stormwater Basin/09 Munlr.MPwples.SwM.e2,0241015dxx C gohn Surveyors Engineers Landscape Architects Inc. August 26, 2024 Kim Kaufman Township Manager Mount Joy Township 8853 Elizabethtown Road Elizabethtown, PA 17022 Re: LCCTC Mount Joy Campus (Lot 2) Final Minor Subdivision Plan Township Permit No. 24-12-FSDP LCEC Project No: 25-170 D.C. Gohn No. 4343-22 Dear Mr. Kaufman: Please accept this letter and the accompanying plans and documents as our response on behalf of Lancaster County Career & Technology Center the Mount Joy Campus to the engineering review letter issued by Lancaster Civil Engineering dated August 20, 2024. We respond to the letter as follows: Zoning Ordinance 1. Building setback lines shall be shown for the entire remaining lands lot (135-195.D). The building setback line have heen added and labeled to the plan, see sheet 4 of the Final Minor, Subdivision Plan. 2. A clear sight triangle shall be shown at the intersections of the proposed driveways (135- 299.E(2) & 119-31.D(12). The triangle for the common drive is obscured by text. The viewport ofs sheet 4 in the top right has been revised to. show thej full extents of the COMmon drive' 's clear. sight triangle. Subdivision and Land Devclopment Ordinance 3. There are multiple fcalures (infiltration basin, common drive, ctc.) proposed as part oft the 2022 plan for Lots I and 14 which should be labeled as existing (or as proposed by the prior plan) toi identify that they are not proposed as part ofthis plan (119-31.A(4)). The labeling. for features proposed along with the Lot 1 and 14 plan in 2022 has been updated to reflect it being associated with the previous 2022 plan. 321 Mount Joy Street P.O. Box 128 Mount Joy, PA 17552 OUR BENCHMARK IS QUALITY TOLLFREE: 1-800-348-6639 (717)653-5308 FAX:653-1996 Mount Joy Township- clo. Justin Evans, AICP - Township Community Development Director/Zoning Officer LCCTC Mount. Joy Campus - Final Minor Subdivision Plan Review Township Permit No: 24-12-FLDP LCEC Project No: 25-170 4. The plans shall be signed and sealed by a registered engineer, surveyor or landscape The plans will be sealed by a registered engineer and surveyor prior toj plan approval. 5. The names of adjacent landowners shall be updated to reflect current data (119-31.C(2) & The names of adjacent landowners have been revised per markup provided, see sheet 2 architect (119-31.A(5)). 113-43.I(7)). ofthe Final Minor, Subdivision Plan. 6. Certification from the public water and sewer provider that capacity exists to accommodate the proposed development shall be provided (119-32.A(2)a)3) & 119- Certification of water and sewer capacity shall be provided to the Township prior to 32.A(2)(6)141). plan approval. 7. Written notice shall be provided from the DEP that approval of the sewer planning module has been granted ornotice from the Department that such approval is not required Afler MJBA approves ofthe project a. DEP letter of exemption shall be provided to the (119-35.E(2)(a) & 119-60.A). Township. 8. Written notice shall be provided from the public water provider's engineer and the public sewer provider's engineer that all proposed improvements have been designed to the standards of the Township, the public water provided and/or the public sewer provider Transmittals to emergency services have been mailed out and if any written notices (119-35.E(2)e). return they shall be provided prior to plan approval. 9. Written notices from the emergency service providers that will serve as the primary responders for the land development shall be submitted indicating that the building layout is satisfactory and will not present any obstacles or other problems for emergency Transmittals to emergency services have been mailed out and if any written notices responders to the land development (119.35.E.(2)h). return they shall be provided prior to plan approval. 10. Legal descriptions for easements to be dedicated to the Township, including but not Legal descriptions of proposed easements shall be provided prior to plan approval. limited to, drainage easements shall be provided (119-35.E(4)(a). D.C. Gohn. Associates, Inc. Mount. Joy" Township- - clo Justin Evans, AIÇP-7 Township Community Development Director/Zoning Officer LCCTC Mount. Joy Campus - Final Minor Subdivision Plan Review Township Permit No: 24-12-FLDP LCEC Project No: 25-170 11.A Stormwater Management Agreement and Declaration of Easement in a form acceptable to the Township Solicitor shall be executed and recorded (119-35.E(4)c), 119-56.E & A Stormwater Management. Agreement and Declaration of Easement will be provided 113-62). to the Township Solicitor prior to plan approval. 12.A land development agreement in a form acceptable to the Township Solicitor shall be A land development agreement will be provided to the Township Solicitor, prior to plan executed (119-35.E(4)d). approval. 13. Allo certificates shall be executed prior to final plan approval (119-37.D). All plan certificates will be signed ands sealed prior to plan approval. 14. Financial security shall be provided prior to final plan approval (119-41 & 113-60). The construction cost estimate shall include the landscape buffer and lot line markers. The cost estimate has been revised to include the landscape buffer trees and lot pins associated with Lot 2 construction. 15. Deeds to lots which contain clear sight triangles shall provide that no structure, landscaping or grading shall be erected, installed or performed within the area of the clear A note has been added to the Easement. Plan for clear sight triangles, see sheet 4 ofthe sight triangle which would obscure the vision ofmotorists (119-52.L). Final Minor, Subdivision Plan. 16. The deed shall contain the requirement that nothing shall be placed, planted, set or put within an easement that would adversely affect the function of the easement or conflict The deed to Lot 2 will contain the requirement stated above for easements shown on with the easement agreement (119-56.B). the plans. 17. Evidence of approval of the NPDES Permit and Erosion and Sedimentation Control Plan by the Lancaster County Conservation District shall be provided (119-58.A, 113-31.D, Evidence OfNPDES and E&S approval shall be provided prior to plan approval. 113-45). D.C. Gohn. Associates, Inc. Mount. Joy Township clo Justin Evans, AICP-Townshipi Community Development Director/Zoning Officer LCCTC Mount. Joy Campus - Final Minor Subdivision Plan Review Township Permit No: 24-12-FLDP LCEC Project No: 25-170 18. Any action taken on waiver requests, dates, and any conditions of approval shall be added to the cover sheet (119-91.C). Actions on waiver requests will be provided prior to plan approval. Stormwater Management Ordinance the final plan (113-62). 19.An operation and maintenance (0&M) agreement shall be provided and recorded with An operation and maintenance agreement will be provided prior to plan approval. We submit the following for review: 1. 5copies of the Final Minor Subdivision Plan 2. 8copies oft the 11x17 Final Minor Subdivision Plan 3. 2 copies oft the Cost Estimate Should you have any questions, or require additional information, please feel free to contact us at any time. Respectfully, D.C.Gohn Associates, Inc. Rsosk Dietrik R. Ferster Siaff Engineer DPersler@uegohm.com Office: (717)653-5308 ext: 226 enclosures Cc: Kim Kaufman, Township Manager (via email) Patricia Bailey, Township Secretary (via email) Josele Cleary, Esquire, Township Solicitor (via email) Mark G. Pugliese, Mount Joy Borough Manager (via email) Renee Addleman, Planner, LCPC (via email) Del Becker, PE, EAWA (via email) Nick Viscomc, ERSA (via email) Abraham King, RETTEW (via cmail) LCCTC (via email) file Brett Hamm, Mount Joy Borough Code, Zoning & Stormwater Administrator (via email) Benjamin S. Craddock, P.E., President, Lancaster Civil (via email) D.C. Gohn Associates. Inc. 4343-22 VO-TECH COVER SHEET FOR LANCASTER COUNTY CAREER & TECHNOLOGY CENTER MOUNT JOY CAMPUS LOT 2 LANCASTER gohn EXISTING CONOITIONS PLAN LANCASTER COUNTY CAREER & TECHNOLOGY CENTER MOUNT J0Y CAMPUS LOT 2 dc gohn ciates, Inc. Engineers cesgsa 8 - (C C gohn ssociates,l Inc. Ae PHASING PLAN FOR LANCASTER COUNTY CAREER & TECHNOLOGY CENTER MOUNT JOY CAMPUS LOT 2 MOUNT ox 1 9 pzaigsa-1 2 int asisast. -TLCH - dc DRAAN gohn ciates, Inc. SHEET Engineers LAYOUT/EASEMENT PLAN FOR: MOUNT JOY CAMPUS LOT 2 HOUNT LANCASTER COUNTY, CHICKED TES/BRC LANCASTER COUNTY CAREER DRANC #O.CG-29208 & TECHNOLOGY CENTER VO-TECH PLAN NOTES FOR LANCASTER COUNTY CAREER & TECHNOLOGY CENTER MOUNT JOY CAMPUS LOT 2 OWNSIP VASTLVANA gohn 4343-22 a CHECKED gohn ORANNG Inc. IE PCSM/GRADING & LANDSCAPING & PROFILES FOR LANCASTER COUNTY CAREER & TECHNOLOGY CENTER MOUNT JOY CAMPUS LOT 2 -TECH -IECH - gohn Inc. SITE AND PCSM DETAILS LANCASTER COUNTY CAREER! & TECHNOLOGY CENTER MOUNT JOY CAMPUS LOT 2 LANCASTER COUNTY, 0-IEOH - gohn Inc. SITE AND PCSW DETALS LANCASTER COUNTY CAREER & TECHNOLOGY CENTER MOUNT JOY CAMPUS LOT 2 LANCASTER COUNTY, PENNSVLVANA DATE: TECH UTILITY PLAN LANCASTER COUNTY CAREER & TECHNOLOGY CENTER MOUNT J0Y CAMPUS LOT 2 OUNT OBISHP LANCASTER COUNT, CLOMONE gohn gineers 11'54'5105 77.39 V9. 2S6SEM 58io 343-22 gohn ssociates, Inc. SHEET Engineers WATER, SEWER ANDT TRENCH DETALS FOR LANCASTER COUNTY CAREER & TECHNOLOGY CENTER MOUNT JOY CAMPUS LOT 2 MOUNT WATER & SEWER DETAILS FOR LANCASTER COUNTY CAREER! & TECHNOLOGY CENTER MOUNT JOY CAMPUS LOT 2 COUNTY. gohn ssociates,! inc. Ergineers #a OFF SITE DISCHARGE MAP FOR LANCASTER COUNTY CAREER & TECHNOLOGY CENTER MOUNT JOY CAMPUS LOT 2 LANCASTER COUNTY, PENASTLVAA Vo-TECH NDORESS: TELEPHONE dc gohn 13e BOROUGH OF MOUNT. JOY 21 EASTMAINSTREET MOUNTJOY, PENNSYLVANIA 17552 INCORPORATED 1851 Justification for Modification Request Walnut Street Full Depth Restoration (FRD) Walnut street is an existing local street with 22' foot cartway width at Columbia Avenue to station 1+88, then widening again to 26'-27' from station 1+881 tol New Street (Station: 3 +20). From the intersection ofNew Street to the end of the cul-de-sac (station 6+72) it is a 22' cartway width patrial street. At station 0+00 in Columbia Avenue therei is a stormwater manhole that has piping form twoi inlets coming into the manhole and an existing 18" CMP existing thei manhole to a drainage swale on the westside of Walnut Street. This CMPiscompromised at only has 7" cover in the cartway. Providing 12 inches of coverage would require raising Columbia Avenue 5" at the intersection, raising a stormwater manhole, possibly replacing two ADA compliant handicapped At station 0+00 widening from 22' cartway width to 24' cartway width would reduce the curb radius of curvature from 12' to 10' which the borough Engineer does not recommend for several reasons. It would also require replace of an existing ADA compliant handicapped ramp. Discussion with the Fire Department indicates that fire apparatus access to Walnut Street is not an issue. From station 3+20 to station 6+72 the shoulders of Walnut Street are elevated and there exists natural gas lines, telephone poles and a fire hydrant Currently there exist two instances of unauthorized parking of private vehicles on Walnut Street between Columbia Avenue and New Street. There is no history of parking tickets. One vehicle is parked on Walnut Street on the west shoulder of the cartway within the right-of-way on top of the existing 18" CMP pipe (photograph). This pipe will be replaced with a 14" x23" elliptical pipe but will still not have the 12" required coverage at the shoulder of Walnut Street within the right-of-way. This issue of illegal parking will be addressed once the FDR: is completed and the actual coverage of the replacement 12" x 23" elliptical pipe is Stormwater is a significant issue as shown in the attached two photographs taken on December 11, 2024, during a rain event of less than the 1-year storm event. Modifications include improving crown of Walnut Street and enlarging gutter/swale from station 0+66 to station 3+20. An inverse crown will be provided from station 3+20 to station 6+72. The discharge swale at station 6+72 will be upgraded within the existing 15' wide easement. Even with these improvements there will remain significant street flooding during storm Widening the cartway from existing 22' to Borough Ordinance required 24' would cost in excess ofestimated $40,000 and would require relocation of telephone poles and a fire hydrant. Bring Walnut Street into full compliance with the Borough Ordinance requirements would cost an estimated additional $160,000. Expenditure ofthis additional estimated $200,000 does not proportionally improve the condition that residents have endured for the last 25-30 years without complaints. These funds can be better allocated to other more ramps and possibly modifying two stormwater inlets. within the right-of-way that restricts widening to 24' cartway width. documented. events greater than l"o ofprecipitation. pressing 5-year Street and Road Maintenance projects. Photograph Unauthorized parking. Photograph Gutter spread > 3" Photograph Intersection Flow>1%" Whariliya Mpy atpyeuf. Grropes 3" dnl Jeescfles >15 12hal24 13,giz Mount Joy Borough 2025 Roadway Project- - Contract2 029613000 Anticipated Project Schedule Complete Project Documents January 3 January 6 January 10 January 16 January 23 February21 February 25 February 26 March3 March! 5 April 15 September12 Borough Council Authorization to Advertise Submit Advertisement to Newspaper 1st Advertisement for bid 2nd Advertisement for bid Last Day for Questions (4:00 PM, Friday) Open bid at 2:00 PM (Tuesday) Recommend award to Borough Borough action of Intent to Award Issue Notice of Intent to Award to Contractor Issue Notice to Proceed to Contractor Complete Construction (150 Days). SharedProjects022961,029613000 Annual Road Project/2025)03 PMSchedue/IE.Poes: Schedule_ 2025 Roads_ Contract 2_2025-01- 02.docx 3d. BMTDW We answer to you. 3020 Columbia Avenue, Lancaster, PA1 17603. Phone: (800)738-8395 E-mail: retew@rettew.com: . Webs site: rettew.com Engineers Environmental Consultants Surveyors Landscape Architects Safety Consultants December 4, 2024 Mark G. Pugliese, Borough Manager Mount Joy Borough 21 East Main Street Mount Joy, PA: 17552 RE: Proposal for: Stormwater Management Design BMP 125 Improvements RETTEW Project No. 029612002 Dear Mark: RETTEW Associates, Inc., is pleased to submit this scope/fee to remediate BMP 125 so that iti functions in compliance with the Borough's current Stormwater Management Ordinance. The proposed design will be based on independent calculations performed by RETTEW and from information included in the following documents: Detention Basin Modifications E&S / Site Restoration Narrative by ARRO Consulting, Inc. dated October 2019. As-Built Survey by RETTEW Associates dated 11/07/2022 BMP-125 Peak Rate & Modification Evaluation by K&W dated 10/18/2024. The design willi include considerations of downstream conditions to ensure changes int the volume or rates ofs stormwater discharge from BMP 125 do not increase the risk of damage to properties downstream. SCOPE OF SERVICES A. SITE EVALUATION FOR STORMWATER INFILTRATION (PHASE 357) To evaluate soil and geologic conditions and complete infiltration testing in the existing stormwater basin (BMP 125) located at 1050 West Main Street, Mount. Joy, Pennsylvania, RETTEW will: 1. 2. 3. 4. 5. Review available geologicp publications regarding bedrock geology and carbonate features Review available historic aerial photographs for carbonate features; conduct af fracture Obtain published soil information to determine on-site soil type and limiting factors for development (i.e., seasonal high watertable, clay content, hydric soils, etc.). at the site. trace analysis utilizing the aerial photographs. Prepare a site-specific Health ànd Safety Plan (HASP). Visit the site to survey and stakeout test pit locations with a Trimble Pathfinder GPS receiver accurate to <1.0 meter. Process the data for incorporation intot the sitep plan. Page 2of7 Mount. Joy Borough December 4, 2024 RETTEW Project No. 029612008 6. 7. Notify the Pennsylvania 811 system for utility marking/clearance on the public right-of- way at least three days in advance ofe excavating activity. The client willl be responsible for the location andi marking of private underground utilities on the property. Observe the excavation of upt to three test pits. Completei test pits to determine the depth to bedrock, the depth tot thes seasonal high groundwatertable: and/or actual groundwater table, and subsurface soil characteristics. The test pits will extend to a depth ofi five feet, bedrock, watertable,refusal, ortoequipment depth limitation, whicheverisencountered 8. AF RETTEW geoscientist will describe the soil profile, bedrock type (if encountered) and identify limiting zones in the test pits. The soils will be classified according to the USDA method. Alli field data will ber reviewed and analyzed bya a RETTEW: Senior Soil Scientist. Perform a maximum of six falling head infiltration tests (two infiltration tests pert test pit excavation) at the Site. Thet time period fori infiltration testing should be precipitation free. Conduct the infiltration tests by a double ring infiltrometer at each selected testing location. Placement ofe each test will be based on field conditions, such as coarse fragment content within the soil, backhoe refusal, indications of seasonally high-water table, etc. Infiltration testing will be completed in accordance with methods described in the Pennsylvania Department of Environmental. Protection (PA DEP) Stormwater BMP Manual. Ar maximum ofe eight water drop measurements per test willl be obtained: ata at time first. 9. a. b. interval which is appropriate for the site. 10. Calculate infiltration rates based ont the water drop measurements collected. 11. Provide a written report, which will present our findings, conclusions, and design and construction recommendations, based ont thei investigation. Deliverable: Site Evaluation for Stormwater Infiltration Report and Carbonate Hazard Study. B. STORMWATER MANAGEMENT PLAN (PHASE 612) RETTEW_wil!: 1. Calculate stormwater management flows to BMP 125 and conduct an analysis to determine whether BMP 125 can be updated to comply with current stormwater management ordinance requirements. Consider design constraints such as infiltration rates, allowable discharge rates, and surrounding land uses. If current stormwater management ordinance requirements cannot be met given current design constraints, then provide design recommendations to best manage stormwater flows to minimize stormwater damage to 2. Provide design solutions toi implement improvements to achieve the following: a. Maintain 100-year peak water surface elevation in BMP 125 to meet minimum 1' downstream properties. freeboard requirement. Page 3of7 Mount Joy Borough December 4,2 2024 RETTEW Project No. 029612008 12. Establish the 100-year peak water surface elevation between the Amtrak RR culvert and BMP 125 outlet pipe to be at least 2' below the finished floor elevation of adjacent 13. Adhere to BMP 125 and Amtrak RR Culvert discharge rates included int the Agreement for Completion of Development of Florin Hill. The maximum discharge rates are as follows: Storm Event BMP: 125 Discharge Rate (CFS) Amtrak RRC Culvert Discharge Rate (CFS) property (384.46). (year) 2 5 10 25 100 2.30 2.63 2.82 3.03 19.42 5.29 5.52 5.65 5.78 6.20 3. 4. 5. Prepare a Stormwater Management Report including plans, profiles, details, and calculations. Prepare the Erosion Control Plans for Borough-use only. Address one round of client comments and revise the report as needed. Deliverables: PDF files of the Stormwater Management Report and associated documents. C. CONTRACT DOCUMENTS (PHASE 613) RETTEW will: 1. Prepare the Contract Documents. a. b. C. 2. 3. 4. Prepare the advertisement for public bidding of the project. Prepare bidding documents in accordance with Public Bidding Laws including insertion of prevailing wage rates, Contracts, Bid Forms, and Bond Forms (Bid, Payment, and Performance). Prepare all applicable technical specifications. Upload the bid documents and administer bidding on PennBid. and other required documentation; issuei the Notice to Proceed. Assist the Borough in receipt and review of the bids and awarding the contract; issue the Notice of Award, administer the signing of the Contract, receive the bonds, certificates Attend a pre-construction meeting along with the Borough and successful contractor. Page 4of7 Mount. Joy Borough December 4,2 2024 RETTEW Project No. 029612008 D. CONSTRUCTION OBSERVATION AND ADMINISTRATION (PHASE614) RETTEW_wil!: 1. 2. Provide an engineer on-call to review work progress, answer contractor questions during the construction, and provide as-needed consultation throughout the construction. Observe the construction, resolve conflicts, and verify quantities. This wills serve to assure the client that work is progressing generally in accordance with the contract documents. The amount of time that the inspector will be on the project site will depend on the construction activities. Additional visits by the Engineer will be made when critical Review shop drawings, catalog cuts, material specifications and other data required tol be submitted by the contractor for conformance with the contract documents. Provide construction administration, including review and recommendation of payment requests, change order reviews, and issuance of contractor directives. Perform construction observation necessary to complete a Certificate of Substantial Completion. Prepare the necessary closeout documentsforexecution by the Borough and activities require it. 3. 4. 5. the contractor. ANTICIPATED PROJECT SCHEDULE Field work for Phase 357 can commence within two weeks of notice to proceed, weather-permtting. Phase 612 can commence after the completion oft the Phase 357 field work. The final Phase 357 report will be issued to the client prior to submittal of Stormwater Management Plans. COMPENSATION RETTEW proposes to provide the aforementioned professional services on a Time and Expense basis in accordance with our standard hourly rates in effect at thet time the services are being performed. RETTEW will bill you for the actual time, portal to portal, and expenses incurred in the performance of the Scope of Services outlined above. Although RETTEW may provide an estimate of fees and expenses for your guidance, the actuali fees ande expenses that youv willi incur during the course of your project mayvaryf from the estimate. Accordingly, any estimate given by RETTEW does not constitute a guarantee of the final amount of fees and expenses that you will incur. The estimated costs are provided below for your convenience. PROFESSIONALFEES A. Site Evaluation for Stormwater Infiltration Stormwater Management Plan (Phase 612). Contract Documents/Phase 613).. $6,800.00 $12,800.00 $6,800.00 $6,300.00 B. C. D. EXPENSES Construction Observation and Administration (Phase 614). RBTTEW Page 5of7 Mount Joy Borough December 4,2 2024 RETTEW Project No. 029612008 Expenses such as reprographic services, equipment fees, mileage, and overnight travel that are directly incidental to our professional services shall be invoiced to you at our standard rates; expenses from our vendors shall be invoiced at 1.15 times our cost. Expense costs willl bei in addition toi the Professional Fees stated above. Estimated expenses fort the above services associated with the project:. $2,500.00 $35,200.00 TOTAL PROPOSED FEES ASSUMPTIONS 1. Up to six hours of excavation services (track-mounted mini-excavator) have been included, and one mobilization and one demobilization have been included based on conducting the 2. The sitei is accessible with at four-wheel drive pickup truck carrying equipment fori infiltration 3. The location of test pits is assumed to bei in open areas that are free of paveds surfaces, active utilities, andl legacy utilities. Ifany oft these or similar obstructions are present, additional costs 4. RETTEW is not responsible for damages to underground utilities. Pennsylvania law requires notification of the PA-One Call (811) system three working days prior to excavating or construction phase activities. However, 811 will only provide public utility locates; private utilities will NOT be located through the 811 process. At your request, RETTEW's Subsurface Utility Engineering (SUE) group can provide private utility locating services and/or verify the . Excavated test pits will be closed, the area smoothed to match existing topography as much as possible prior to demobilization. Test pits scars will be seeded and stabilized with straw 6. The soils at the test pit locations and site characteristics may not be compatible with implementing infiltration. If the infiltration rates are too slow or toot fast, or other soila and/or site limitations are identified, additional areas can be investigated, and other stormwater 7. Ad desktop carbonate hazard study is included in this scope of services. Additionally, a field reconnaissance will be conducted to identify any surface-expressed carbonate features. Based on the results of the desktop and limited field reconnaissance, additional carbonate investigations may be warranted and are not includedi in this scope of services. An addendum will be provided to the client ifa any additional investigations are required. 8. AGeneral or Individual National Pollutant Discharge Elimination System (NPDES) Permit will 9. Aformal submission of the Erosion and Sedimentation Control Plan (E&S Plan) to Lancaster field work on one business day. testing and a rubber-tired backhoe. may be incurred. accuracy of locates for public utilities completed through 811. blankets. management options can be evaluated on a cost-plus basis. not ber required. County Conservation District (LCCD) will not be required. 10. Involvement with AMTRAK will not be required. 11. The proposed design solution willr not negatively: affect downstream conditions or properties. Page 6of7 Mount Joy Borough December 4, 2024 RETTEW Project No. 029612008 ADDITIONAL SERVICES Services not included in the scope and fee described herein may be provided by RETTEW upon your request. We will perform these services as an addendum to the Professional Services Agreement or mutually acceptable substitute agreement, should they prove to be necessary. Proper written authorization must be given prior to initiating any additional services. The following additional services are not included in this proposal but can be provided for an additional fee: 1. 2. 3. 4. Construction stakeout services improvements to off-site property NPDES Permit application Coordination with AMTRAK. Preparation of easement exhibits in the event that the proposed design requires BILLING SCHEDULE RETTEW willi invoice you at the end ofe each monthly billing period fors services performedt to date. Invoices are payable per the terms oft the enclosed Professional Services Agreement. PAYMENT SCHEDULE Payment is due upon presentation of invoice and is past due 30 calendar days from the invoice date. Unpaid invoices in excess of 30 calendar days will be cause to discontinue services until all outstanding invoices are paid. Work stoppages will impact the project schedule and may result in missed deadlines and/or increased project fees including remobilization. Mount Joy Borough agrees to reimburse RETTEW foranyspeciall business or personaltaxesi imposed at the local, countyo orstate levelasaresult ofproviding professional: services by RETTEWto Mount Joy Borough under this agreement. PROPOSAL ACCEPTANCE Ifthis proposali is satisfactory and acceptable and fully sets forth all thei items of our understanding, please signify your acceptance by signing the enclosed Professional Services Agreement and returning it to our office. We will forward a fully executed copy to you. This document will then constitute our completed agreement. If we are given verbal or written authorization to proceed with any portion of this work prior tor receiving an executed agreement, or if we receive payment from you toward this project, the terms and conditions of the attached Professional Services Agreement will be considered to be in full force, as ifit had been executed, until such time as another agreement is executed by both parties. Page 7of7 Mount Joy Borough December 4, 2024 RETTEW Project No. 029612008 Ify you have any questions regarding this proposal or wish to discuss any item(s) contained herein, please contact Kara Kalupson at salauponercte.con or (717) 431-3706. We will work to give you the quality service you deserve as a valued client of RETTEW. Sincerely, Kara Kalupson,RLA 2 Project Manager aralaupon@retew.com ja0Q James R. Caldwell Municipal Team Lead caldwel@rettew.com ZSharedPiorct,02961029612008-EMP: 125/00 Contracts/00 PopoaiwountloyPopoa120241204docx KBTT We answer to you. Corporate Headquarters: 3020 Columbia Avenue Lancaster, PA 17603. Phone InPTOInREN E-mail: rettew@rettew.com- Web site: rettew.com PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT entered into on this Mount Joy Borough Project No. 029612002 4th day of December 2024 by and between located at 21 East Main Street, Mount Joy, Pennsylvania 17552 hereinafter called "CLIENT" and RETTEW Associates, Inc., hereinafter called "RETTEW" is as follows: THE AGREEMENTI IS ENTERED INTO WITH RESPECT TO THE FOLLOWING PROJECT: Stormwater Management Design - BMP 125 Improvements located at: Mount. Joy Borough, Lancaster County, Pennsylvania hereinafter called the PROJECT. THE CLIENT ANDI RETTEW AGREE AS FOLLOWS: A. Scope of Services to be Provided by RETTEW: As outlined in the attached Proposal dated December 4, 2024. B. Total Fee to be Paid to RETTEW: As outlined int the attached Proposal dated December 4, 2024. Schedule fort the Services of RETTEW: As outlined in the attached Proposal dated December 4, 2024 and upon receipt of the signed Professional Services Agreement. D. This PROFESSIONAL SERVICES AGREEMENT shall include the PROFESSIONAL SERVICES AGREEMENT TERMS AND CONDITIONS as attached hereto. ACCEPTANCE ANDI EXECUTION OF THIS AGREEMENT: BY: BY: (Client Signature) (Printed Name) (RETTEWS Signature) James R. Caldwell (PrintedN Name) TITLE: DATE: TITLE: Municipal Team Lead DATE: RMTTEW 029612008 PROFESSIONAL SERVICES. AGREEMENT TERMS AND CONDITIONS 1. Scope of Services. RETTEW. Associates, Inc. ("RETTEW") agrees top provide professional services setf forthi int the Scope of Services tot the Client (the "Services") Professional Services Agreement. andi its attachments, constitutest the entire agreement between thep parties concerningt the Services. Unless specifically includedi int the Scope ofServices, RETTEW: shallr notp provide any construction phases servicesi including, but noti limitedt to, construction observation of any other contractor's swork. RETTEW: shall RETTEW shall not be responsible for procuring permits, certificates, and licenses responsibilities ares specifically assigned to RETTEW int the Scope of Services. 2. Invoices, Client represents and warrants thati it possessest the financial resources signiticantly on contingent, third-party monies. Client agrees to maintain such every4 weeksf for serviçes performed tod datea andaf finali invoice will bet timely provided partialr month overdue. Any rightt to withholdp payment based onc errorsor discrepancies date ofi invoice. Client will reimburse RETTEW's reasonable attorneys' fees and defend,i indemnify and! hold RETTEW. harmless from any damages that may arise due 3. Standard ofCare. RETTEW: shall perform the Services inan manner consistent profession currently practicing unders similar circumstances att thes samet time andi int the material consideration of this or similar locality. This standard of care shall exclusively bej judged as ofthe time thes services arer rendered and nota according tol later standards. RETTEW MAKES NOI EXPRESS WARRANTIES, ANDI EXPRESSLYI DISCLAIMS ANY ANDALL 8. Insurance. WARRANTIES IMPLIED BY LAW AS THEY MAY APPLY TO THIS AGREEMENT, INCLUDING THOSE OF MERCHANTABILITY ANDI FITNESS FORAPARTICULARI PURPOSE. Clienta agreest that neither) RETTEW nora any ofits performance ofthe Services shall not create af fiduciary duty or agency relationship. limitation, reasonable: attorneys' ande experts' fees and other reasonable defense costs) 9. (a) arising out ofa any negligent act or omission, or any breach oft this Agreement, by ofthel used ofor reliance ont the drawings, sketches, specifications and other documents "Deliverables')by: any third-party. To the fullest extent permitted by law, RETTEW agreest toi indemnify, defend and hold the Client Group! harmless from and against any arising out of any negligent act or omission, or any breach of this Agreement, by RETTEW or any individual or entity for whose acts RETTEW is responsible. With regard to any claims arising out of professional serviçes, any defense obligation used in Paragraphs 4 and 5,a "Group" includes the identified party, its parents, subsidiaries and affiliates, their agents, successors and assigns, or any of their shareholders, directors, partners, members, officers ore employees. extent caused by its negligence orb breach oft this Agreement. component itself, ort thec costo ofi installation. lostp profits, lost revenues, lost business opportunties, lossof use, fines, penalties, and loss ofor corruption to data) arising from or relatedt tot this Agreement, regardless of d. RETTEW hereby advises Client that it is willing to negotiate higher limitations ofl liability than those setf forth herein, subjectto increased compensation. Client has chosen to enter into this Agreement subject to the above limitations of responsible for any errors or omissions by other consultants, contractors or is their not such Contractors' failure to adhere tot the Deliverables, regardless of whether not to, RETTEW is observing their work. RETTEW owes no to Contractor orr subcontractors. Client will user reasonable efforts toi includet thet following against the project engineer. for damages sustained in connection with the pursuantt tot these Termsa and Conditions (the "Terms"). These Terms, together witht the the theory liability, and even if they have been advised of the possibility ofs such not control, or be responsible for, the construction means, methods, techniques, liability after consideration ofthe totality oft the proposal presented by RETTEW. sequences orp procedures ofa any contractor and shall not ber responsible fors sites safety. 6. Relationship with Other Consultants and Contractors RETTEW required for any construction unless such procurement responsibilities or other respective subcontractors (collectively, "Contractors"), including, but not limited tof fulfill its payment obligations hereunder and that such resources do not rely discover their errors, omissions or other defects in its work duty or in any the work ofi its to duringt the term hereof and that the failure tor maintain such resources: shall itsa agreements with other Contractors ont the Project: "Tot thej extent language permitted in ai material breach hereof. Unless otherwise agreed, Client will bei invoiced by law, contractor or consultant expressly waives any claims or causes action upon completion oft the Services. Paymenti is due onr receipt and is past due 30 days under any theory of liability, 10 the extent that the damages project, litigation costs incurred inj pursuing collection of any amount due from Client, in Agreement may bet terminated by either party upon 7 days writtent notice ifthe other addition to amounts otherwise due hereunder. Timely payment to RETTEW is a party fails materially to perform in accordance with its terms. If the Project is material consideration of this Agreement, RETTEW may suspend or terminate its permanently abandoned, this Agreement may bet terminated by Client upon: atl least 7 work upon written notice ifa any Clienti invoice is not timely paid. Client agrees to days written notice to RETTEW, Int thee event oftermination ofti the! Project, Clienty will with that degree of care and skill ordinarily exercised by members oft the same matter, the latter as approved by Client ina advance. Timely payment to) RETTEW closingt isa damagesorl loss. resources constitute 4 fulleste of is an intended resulted from third-party fromi invoice date. Interest willl bea added after 300 daysa att ther rate of1.5%p perr month or personali injury or property damage. except The int thei invoice is waivedi ifnoti identified inv writing to RETTEW within 10d days ofthe 7. Termination. addition beneficiary of this provision. " project engineer In to any other termination rights set forth herein, this compensate RETTEW for Services performed or provided up to its receipt of the writtent notice oft termination, for all reimbursable expenses incurred by RETTEW in furtherance of the Services (whether or not incorporated into the Services to termination), andi reasonable fees and expenses directly associated witht the prior the accordance with this Agreement shall constitute substantial non-performance payments and in a Compensation insurance, General Liability insurance, Automobile insurance, and Professional Liability insurance in commercially reasonable amounts. Client will such waiver wouldi invalidate the applicablei insurance coverage, thep parties waive all tosuchs suspension ort termination. Client's failure make to same Agreement. termo causef fort termination! by RETTEW. Duringt thet ofthe Agreement, RETTEW willr maintain Workers' subconsultants owesa anyf fiduciary dutyt to Clientora agency relationship! betweenClient maintain, orr require its other contractors or consultants onthel Projectt tor maintain, such and RETTEW and that, in any event, RETTEW's course of conduct during the policies (ifa applicable)i inc commercially: reasonable amounts. Exceptt to thee extent that 4. Indemnification. To the fullest extent permitted by law, Client agrees to ofthe otherf for damagest tot thec extento coveredb by propertyi consultants, insurance, employees defend and hold the RETTEW Group! harmless from and against any and ast they may have to they proceeds ofsuchi insurance. Client andl RETTEW: excepts shall suchrights of demands, claims, liabilities, costs and expenses (including, without similar waivers from their contractors, consultants anda agents. Client or any individual ore entity for whose acts Client isI responsible or (b) arising out construction cost and other cost opinions or estimates aret to be made on the basis of in any form provided to or for Client by RETTEW under this Agreement (the best judgment as an experienced and qualified design professional, generally familiar and all manner ofc demands, claims, liabilities, costs ande expenses (including, without of determining prices, or over competitive bidding or market conditions, RETTEW limitation, reasonable attorneys' ande experts' fees and other reasonable defense costs) cannot and does notg guaranteet that proposals, bids, or actual construction cost will not assumed by RETTEW shali be interpreted as an obligation to reimburse reasonable 10. Disputes. Ifa dispute arises from or relates to this Agreement or the breach defense costs, including but not limited to reasonable attorney's and expert's fees. As thereof, that cannot! bes settled through direct discussions, the parties agree to endeavor rights against each other anda againstt the contractors, agents ande require opinions of probable indemnify, manner all of Probable Construction Cost. RETTEW's Opinions RETTEW's experience and qualifications as an engineer and represent RETTEW's with thei industry. However, because RETTEW has no control over the cost oflabor, materials, equipment, ors services furnished by others, or overt thec contractor'st methods vary from opinions ofp probable construction cost prepared by RETTEW or other cost opinions ore estimates. If Client wishes greater assurance ast top probable construction costs, Clients shall employ ani independent coste estimator. first to settle the dispute by non-binding mediation administered by the American Arbitration. Association under its Construction Industry Mediation Procedures before resorting to litigation. The parties further agree that they may initiate litigation regarding: any dispute arising outo oforr relating to this Agreement, or breacht thereof, if litigation, thep prevailing party shall bee entitledt to collecti itsr reasonables attomeys' fees, shall beg governedb by ando construedu undert thel law ofthes statey wheret the work hereunder 11. Client Responsibilities. Client will provide access to the site as necessary for RETTEW's performance oft the Services. Client will provide, in a timely fashion, 5. Limitations ofLiability. - RETTEW Group'saggregate! liability for damages arising from orr related to mediation does not result in a resolution within 90 days of initiation. Litigation this Agreement, under any theory ofl liability, shall not exceed thei fees paid by Client between thep partiesr regarding this Agreement shall beb broughti inac court ofc competent forp performance ofthe Services. RETTEWS shall only bel liable fors sucho damagest tot the jurisdictionl locatedi int thes state wheret thev work hereunderi is performed. Int the event of b. IfRETTEW: fils toi include any requiredi item or component ofthe Project experts' fees and costs related tot thel litigation from the other party. This Agreement without charge to Clienta and reasonable: additional construction costs incurred by the isp performed, without regard toi its principles of conflicts ofl laws. The parties waive special, indirect, incidental or consequential damages (including, but not limited to, complete physical information. about the site that may be necessary or desirable for from the Deliverables, RETTEW shall correct the omission on the Deliverables c. Neither party Group shall be liable to the other for punitive, exemplary, Client due to the omission, but shall not be responsible for the cost oft the item or their right, ifany, toajuryt trial. Rev. 01/21/2024 RETTEW RETTEW to perform the Services, Client will timely review proposals, schedules, plans, and: specifications preparedb by RETTEW, and cooperate with) RETTEW: so that RETTEW may complete the Services in a timely fashion. Failure to provide such timely review may adversely impact scope, schedule and budget related to the Services. RETTEW shall be entitled to rely on information and recommendations providedby Client, andi its Contractors withouti independent evaluation or verification. suspected defects int the Services, sot that RETTEW may take measures tor minimize contractual requirement on its Contractors. Failure by Client, and/or Client's Contractors, tos sor notify RETTEW shall relieve RETTEW of the costs ofremedying the defects to the extent of the additional costs resulting from the failure of prompt locations ofk known or suspected underground utilities or other underground structures or features ata and near the project site that could affect the services to be provided (collectively, "Underground Utilities") and will provide allo drawingsi ini itsp possession or control thati identify Underground Utilities. RETTEW will be responsible fort the proper siting of underground utilities when provided with proper and accurate information regarding their location. Client agrees to defend, indemnify and hold RETTEW harmless from all penaities, claims and damages it sustains inc connection properly identified, or notp properly located by municipalities, authorities, or utilities ini its work. after properr notice (ie, after callingt the applicable state utility locating! hotline, ifone knowledget thaty violate state utility! locatingr noticer requirements ori invalidate otherwise subsequent writings, unless specifically and explicitly agreed to by both parties, in writing. Ift the Client directs RETTEW to initiate Services before execution of an agreement, these Terms will gover the engagement, unless subsequently agreed by the parties in writing. Neither party may assign this Agreement without the other party's written consent, which shall not be unreasonably withheld, Ifa any provision hereof is deemed invalid or unenforceable, the other provisions shall remain in full reviset thep proposali ifthe Agreementi isn note executedb by Clienty withine 60d daysofreceipt. 18.1 RETTEW offers construction observation and construction administration services, but does not offer construction management or construction serviçes. (Construction management services are offered RETTEW's inspection RETTEW Field Services, Inc.) RETTEW shall become generally familiar with the determine, ing general, ifsuchy worki isb being performed ina manner indicatingt thats such work, when fully completed, will bei in accordance with the construction documents. RETTEW shall not be required to make exhaustive or continuous on-site visits to observe the quality or quantity of such work. RETTEW's services do not include supervision or direction oft the actual work ofthe contractor, its employees, agents or subcontractors. Client agreest tor notify the contractor accordingly. The contractor shall alsol bei informedby Client that neither thep presenceofRETIEW's: field representative 18.2 RETTEW shall not be responsible for any contractor's schedules or failure to have control over or charge ofa acts or omissions ofa any contractor, subcontractor, or their agents or employees, or of any other persons performing portions of the 12. Notice of Defects. Client shall promptly report to RETTEW any defects or force and effect, and binding upon the parties hereto. RETTEW may withdraw or thec consequences ofsuch defect. Client will user reasonable effortst toi include a similar 18. CONSTRUCTION SERVICES (Ifi included in Scope of Services) notification. by affiliate, 13. Underground Utilities. Client will identify to RETTEW, in writing, the progress and quality of that portion of the work within the Scope of Services to with: (a) Underground Utilities that are not identified tol RETTEW as required, not nort the observation! by RETTEW shall excuse the contractor for defects or omissions exists), and (b) construction schedules or practices out of RETTEW's control or carry outt the work ina accordance witht the construction documents. RETTEW: shall not Unless expressly stated otherwise int the Scope of Services, the* Totall Fee" 18.3 Client agrees that its contractor will be solely and completely understands ittol bec defined andi is nota a cost-not-to-exceed limit the performances oft the work, and thatt these requirements will compensation. For fixed feep projects, payments shall ber madel based on not be limited to normal working hours. Any observation of the contractor's b. Client is responsible for RETTEW's out-of-pocket expenses incurred in thereunder, or any state, county, or municipal law or regulation of similar import or proper utility notificationt made by RETTEW. 14. Fees. above is RETTEW's as Project RETTEW RETTEW's on! construction" work. for responsible andp persons property during and continuously apply best estimate oft the cost of Services required to complete the working conditions ont thej job site, including safety ofallp the perçent of work completed fore each phase ofs work, unless otherwise agreed. For time ande expense (cost plus)projects, billings areb based ont thel hours worked,i including travel time portal-to-portal, and reimbursable expenses. Overtime for non-exempt performing the Services, including, but not limited to, travel expenses, outside consultants, approval and permit fees, and any supplemental insurance requested. Reimbursable expenses willb beb biledatRETTEWsactal cost, plusl 15%, excepts sales tax will ber reimbursed: ato cost: andi mileage willl ber reimbursed: att the: applicable federal rate. Hotels and meals will be billed as aj per diem expense as set out in the Rate a. RETTEW shall be entitled to an equitable increase in compensation ifiti is required to perform additional work due to changes in Client decisions or Client's thep projects scope, quality, or budget) are considered" "Additional: Services" and will be regarding the Additional Services. RETTEW reserves the right to refuse toj perform amounts owed to RETTEW, RETTEW grants Client physical ownership of the Deliverables, and royalty-free, nontransferable license to uset thel Deliverables solely tangible form byl RETTEW in furtherance oft this Agreement The Deliverables may not be used ona any other projects or by at third-party to complete the Project without RETTEW's consent. Use oft the Deliverables (or the data contained therein) in a Deliverables (or the data contained therein), is at Client's sole risk. Client agrees to performance conducted by RETTEW's personnel will not include review of the adequacy of the contractor safety measures in, on or near the construction site. RETTEW is notr responsible fora any contractor'sf failure to observe or comply with the Occupational Healtha ands Safety Actof1 1970, andr regulations ors standards promulgated Ifexpressly required the Scopeo ofServicest doso, RETTEW: shallr review contractors' submittals within 101 business days oft their submission, but only for the limited purpose ofc checking for conformance with information given and the design concept expressed in the construction documents. Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of other orp performance ofe equipment ors systems designed by any contractor, all of techniques, sequences or procedures and RETTEW does not check or review the payment shall not bec construed: as permitting any departure from the contract between RETTEW'sreview: anda acceptançe ofs shop drawings ors submittals does noto constitute submittal and (1) RETTEW and Owner have given written approval to the specific deviation as a prior change in the work, or (2) a change order has been issued characteristics of materials, systems or equipment is required by the construction documents, RETTEW shall bee entitled tor rely upon such certification toe establisht that 18.5 Ifthe Scope of Servicesi includes] RETTEW's reviewo ofc contractors' requests for payment, then such services shall be conducted in the following manner. Unless otherwise agreed in writing, RETTEW shall, within 10b business days from the date of RETTEW's observations of the work and give Clienti itsr recommendations regarding RETTEW: andt there arer nok known defects or deficiencies int the work for which Client interim only, shall bes subjectt toa ane evaluation oft the completed work compared to the construction documents, ifr requested by Client, and do not guarantee against minor deviations from thec construction documents: as ofthec date oft ther review. employees will beb billeda at 1.5t times the hourly rate, intent. 18.4 undert to Schedule. 15. Additional Work. details such as dimensions and installation quantities or for substantiating instructions for failure tor make decisions inat timely fashion. Services or tasks beyondt those setf forth which remain the responsibility of the contractor. RETTEW's review shall not int the Scope of Services (including but not! limitedt to, revisions due to adjustments in constitute approval of safety precautions or of construction means, methods, billed at) RETTEW's standard hourly rates, unless the parties agree otherwise in a methods by which the contractori intends to execute the design. Ar recommendation: for b. IfAdditional Services aret requested, RETTEW willj provide Client witha change Client and the contractor or the construction documents, and the contractor shall order or amendment to this Agreement to memorialize the parties' obligations remain responsible for any error in details, dimensions or otherwise that may exist. Additional Services until it receives written approval of the change order or approval or acceptance of design changes contained therein unless the contractor has amendment from the Client. IfRETTEW does not receive such written approval ina specifically informed RETTEW in writing of such deviation at the time of the 16. Work Product and Intellectual Property. Conditioned on full payment of authorizing the deviation. When professional certification of performance for the Project. RETTEW retains all other intellectual property rights in the ther materials, systems ore equipment will meett the performance criteria required by the manner that is contrary to this paragraph, or any alteration or modification oft the receipt by RETTEW, review and evaluate such requests for payment based upon defend, indemnify and! hold RETTEWI harmlessi from any liability for damages arising such request. RETTEW's recommendations: shall constitute a statement to Clienta asof froms such use, alteration or modification. Payment ofalls sums duei ina accordance with the date oft the contractor's request, that: (a) the work has progressed to the point the terms oft this Agreement. is a condition precedent to Client's ownership or use of indicated; and (b)t that tot the best of RETTEW's! knowledge, information: and belief, thel Deliverables. Client shall consult with RETTEW before interpreting or clarifying the quality oft the work is consistent with the construction documents prepared by 17. Miscellaneous. There arer no third-party beneficiaries of this Agreement There should withhold payment under applicable law: The foregoing statements shall be change order ora amendment tot this Agreement. timely manner, thep projects schedule could bei impacted. Deliverables and the intellectual property rights in any other document reduced to construction documents. thel Deliverables. areno understandings or agreements conceming this Projecte excepta as expressly stated herein. These Terms cannot ber modified, altered, abridged, rescinded or supplemented by any unilateral statement or writing ofe either party. These Terms control over any Rev. 01/21/2024 BOROUGH 13e OF MOUNT JOY 21 EAST MAIN STREET MOUNT, JOY, PENNSYLVANIA 17552 INCORPORATED 1851 TELEPHONE (717)653-2300 FAX (717)653-6680 January 6, 2025 Sandra Orth Commonwealth Financing Authority/DCED Commonwealth Keystone Building 400 North Street, Fourth Floor Harrisburg, PA 17120-0225 REF: Multimodal Transportation Fund Grant Borough of Mount Joy Contract #: C000081933 Ms. Orth, Please accept this letter as a formal request to extend the June 30, 2025, deadline for the grant awarded to the Borough of Mount Joy for the Safety Enhancement Project, Phase lunder the Multimodal Transportation Fund Program. On September 23, 2024, Ihad submitted a request to add additional street markings to the project within the area which was identified in the original MTF Grant Application. On October 3, 2024, Ireceived an email from you that this request had been approved. This work, which includes updating several "Piano Key" crosswalks, Pedestrian Crossing markings and sharrows" has yet to be completed. While it is our desire to have the work completed in the spring of 2025, it is possible that the work may not be completed by the June 30, 2025, deadline. It is anticipated that this work will cost approximately $45,000.00. Iti is further anticipated that the Borough will not need to utilize grant funds for the installation of bus shelters as the South-Central Transportation Authority (SCTA) has advised that they will install the shelters at no cost to the Borough. Based upon the aforementioned justification, it is requested that the time extension for grant contract C000081933 be extended. Respectfully request, William Hall Council President David Greineder Council Vice-President Copy: file COUNCIL MEETS THE FIRST MONDAY OF EACHMOMTHATZOOPM. Manager From: Sent: To: Subject: Follow Up Flag: Flag Status: Orth, Sandra <sorth@pa.gov> Friday, December 6, 20242:19PM Manager Contract Expiration Follow up Flagged PLEASE READTHIS EMAIL-I DO NOT DISREGARD.ASACTION IS REQUIRED INORDERT TO RECEIVE GRANT FUNDING. Dear Grantee: **Ifyou are no longer the correct contact for this grant contract, please reply to this email to include the contact information and name of the correct person SO I may update my records. Thank you for your assistance** Your contract, C000081933, for the Borough of Mount Joy Safety Enhancement Project - Phasel I project submitted by Borough ofl Mount Joy under the Multimodal Transportation Fund program will be expiring on 6/30/2025. Currently, our records indicate that youl have a balance remaining of $228730.89. Ifyou do not feel that you will be able to incur all costs associated with the project before the end oft the contract period. please provide a letter on grantee letter head (via email as a PDF - No USPS mail) outlining the status ofthe proiect, the reasons your proiect is running behind schedule. your proposed iustification for the contract extension. and when you plan to draw down the remaining funds. The deadline for receipt oft this letter will Likewise, ifyou are not going to need an extension and your project will have incurred all costs by 6/30/2025, Also, please include the names. titles and email addresses for the two authorized individuals who would be Below are the DCED Legal signature requirements that will be applicable unless your two parties were be, January 15,2025. please confirm that via email. signing the electronic contract extension. if approved. authorized via resolution. Authorities- - Chairman or Vice Chairman of Board or Executive Director with Secretary or. Assistant Secretary Borough - Mayor and someone from Mayor'soffice as witness or Council President and a second council City- Mayor and someone from Mayor'soffice as witness or Council President and a second council member Corporation President or Vice President and Secretary, Assistant Secretary, Treasurer or Assistant Treasurer as attestation member Council ofGovernment Executive Director and a second staff person as witness County - Commissioner or Chairperson and a second commissioner/council member Home Rule Charter - Manager and another staff person as witness Limited Partnership General Partner AND a Witness Member Managed LLC- Authorized Member and a' Witness Manager Managed LLC- Authorized Manager and a Witness Secretary or another board member as second signature Sole Proprietorship = Sole Proprietor (owner) with any witness General Partnership All Partners Non-Profit Organizations- - President, CEO, Executive Director or Board Chair and the Secretary, Assistant 1 School District = Superintendent or Assistant Superintendent and Staff person as witness Township Supervisor Chairperson and a second supervisor Please contact me with any questions or concerns at the contact info below. Thank you, Sandi Orth Sandi Orth I Economic Development Analyst PA Department ofCommunity & Economic Development Office of Business Financing & Workforce Development Commonwealth Keystone Building 400 North Street, 4th Floor Harrisburg, PA 17120-0225 Phone: 717-720-7337 I sorth@pa.gov alaraan in You Confidentiality Notice: This electronic communication: is privileged and confidential andi is intended only for the party to whom iti is addressed. Ifreceived in error, please return to sender. Please Note: Ifthis email contains a PDF, then the attached PDF file must be produced exactly as provided; no alterations may be made toj format or content. Ifchanges are required for any, reason, ar new) file must be provided by the Department of Community and Economic Development. Any alterations to the pdf) file made by the recipient without the Department of Community and Economic Development 's consent will render the pdf file and its contents null andvoid. 2 13P Sidewalk Inspection- Sidewalk (Existing) Condition Survey MOUNTJOYBOROUGH Sidewalk Name/ID 425 COLUMBIAAVE Inspection Date 10/30/24 Temperature Weather Overall (Condition: Fail) Comments No comments Sidewalk (Condition: Pass) Cracking None of thea above Spalling: and Chipping No Spalling Sidewalk' Width 4ft Additional Information Curb/Condition: Pass) No Cracking Noneoft the Above Spalling Curb No Spalling Additional Information Handicap Ramps (Condition: Pass) Handicap Ramps Needed? ADAF Required Slope ADAI Required Landing Area Detectable' Warning Surface (DWS) Additional Information Time 12:00AM Investigator Dennis Nissley Heaved, Shoved, and/or Pushed Curb Sections (more than 1" out of parallel or vertical alignment) How many areas haves significant amounts of chipped curb? No Downspouts and Rain Gutters (Condition: Pass) Existing Downspout Needs Disconnected Additional Comments 1of3 Slopes (Condition: Fail) Cross Slope of Sidewalk More than 835katadrivewayapron Running! Slope Combination Slope: at Driveway Heaved! Sidewalk Recommendations Whereapproachingac driveway the sum of the Cross Slope and thel Running Slope exceeds 16% 1. Driveway apron needs tol ber replaced duei to steep slope Prepared By CSDatum 2of3 PhotoLog PhotoN0.1:17303025464271420065568041474137jp8 SNART 3of3 135 MOUNT JOY BOROUGH AUTHORITY MOUNT JOY, PENNSYLVANIA 17552 P.O.E BOX25 From the Office of: Scott. J. Kapcsos Authority Manager/ Administrator INCORPORATED 1948 Phone: (717)653-5938 Fax: (717)653-6680 Email: scotk@mounyoypaorg Mr. Mark Pugliese Mount. Joy Borough Manager 21EMain St Mount Joy, Pa 17552 Re: Request to utilize al Borough Road for detour plan Dear Mr., Pugliese lam writing to request al letter from the Mount Joy Borough providing the Authority permission to utilize aE Borough owned roadway! know as N. Plum St, fromi the intersection at' W. Main St1 to the Borough boundary line, as part of a detour plan that willl be submitted to Penn Dot. The detour plan willl be utilized for the Authority's Fairview Rd Water Main Replacement Project planned to be completedin A copy of the proposed detour plan that will bes submitted to Penn Dot will be provided via email. 2025. Please let me know ify you have any questions regarding this request. Respectfully, bplfune Scott. J. Kapcsos Authority Manager/A Administrator da RD OLD PAT 20 4 6 4 o - 3 0 E E € N 9 6 8 00 U N 8 U 6 5 6