AGENDA CITY OF HERMITAGE Monday, January 6, 2025 6:00 p.m. BOARD REORGANIZATION MEETING BOARD OF COMMISSIONERS REORGANIZATION MEETING 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Consideration of the Election of the President oft the Board ofCommissioners 5. Consideration oft the Election of the Vice President ofthe Board of Commissioners . Consideration of ai motion to appoint Black, Bashor & Porsch, LLP as auditor for the years 7. RESOLUTIONI NO. 1-2025 authorizing the submission of the 2024 Community 2024, 2025 and 2026. Development Block Grant Application. 8. Public Comments 9. Adjournment 6 PROPOSED FEE SCHEDULE: Service Annual Audit Funds Single Audit Service (ifapplicable) Hermitage Municipal Authority Out of Pocket Costs (Confirmation.Com Fees) City YE 12/31/2024 $63,000 $10,000 $7,000 $14,500 $800 $500 YE 12/31/2025 $57,500 $11,000 $7,500 $15,000 $800 $500 YE12/51/2026 $59,000 $12,000 $8,000 $15,500 $800 $500 Community Development and Project Hermitage Municipal Authority Note - YE 12/31/2024 fees proposed above are unchanged from the third year fee originally included in the December 2022 proposal, with one exception. The 2024 Annual Audit fee above has been increased by $7,500 to include additional time anticipated to perform initial audit procedures and reporting for Wheatland Borough. The majority of this workis considered a one-time effort, and wel have correspondingy reduced the proposed Annual Audit fees in years 2 and 3. -3- 7 RESOLUTION RESOLUTIONI NO.1-2025 CITY OF HERMITAGE, MERCER COUNTY,PENNSYLVANIA A Resolution oft the CITY OF HERMITAGE Commonwealth of Pennsylvania, authorizing the submission of an application to thel Pennsylvania Department of Community and Economic Development for funding through the Community Development Block Grant (CDBG) Program, as authorized under the Housing and Community Development Act [42 USC 5301 and 24 CFR Part 570), and further certifying compliance with WHEREAS, iti is necessary and int the public interest that CITY OF HERMITAGE, Pennsylvania, receive funds from the Commonwealth through the Department ofCommunity and Economic Development in the requirements of said program. accordance with the Community Development Block Grant Program; and apply for Community Development Block Grant funds; and WHEREAS, the CITY OF HERMITAGE has the legal authority and responsibility under Act 179to WHEREAS, CITY OF HERMITAGE have undertaken a considerable citizen participation process including written invitations to municipalities, informational meetings, hearings and legal notices all ofwhich culminated in the prioritization of projects and development ofa Community Development Plan; and WHEREAS, CITYOF) HERMITAGE are familiar with the requirements ofthe program as provided for int the Housing and Community Development Act (HCDA) and the Community Development Block Grant regulations; and WHEREAS, CITY OF HERMITAGE wishes to apply for said funds. NOW, THEREFORE, BEI ITI RESOLVED by the CITY OF HERMITAGE that the BOARDOF COMMISSIONERS is authorized to have prepared the necessary forms and documents to submit an application to the Department of Community and Economic Development for Community Development Block Grant funds fort the purposes aforesaid; and BEITI FURTHER RESOLVED, ifCDBG funds are determined by the Pennsylvania Department of Community and Economic Development to be expended on ineligible program costs or do not meet a national objective, CITY OF HERMITAGE agrees to repay the proportion deemed ineligible from non-federal sources. BEI ITI FURTHER RESOLVED that the Community Development Plan was developed in coordination with low and moderate individuals, interested organizations, non-profits and other interested parties through the citizen participation process and municipal information gathering is hereby adopted; and application forms and affix thereto the official seal of CITY OF HERMITAGE. Adopted by CITY OF HERMITAGE at the Special Meeting on JANUARY 6. 2025. BEITI FURTHER RESOLVED that the BOARD OF COMMISSIONERS oft the CITY OF HERMITAGE is empowered to placel his/her signature, on behalf of the governing body, on necessary ATTEST: HERMITAGE BOARD OF COMMISSIONERS Gary P. Hinkson, City Secretary January 6,2025 Date Seal Duane Piccirilli, President