MINUTES POUNCLPEETNG-Monds, June 17-,2024--6P.M. LOCATION:ALAMO CITYHALL INATTENDANCE: Mayor, Pamela Lee, City Manager, Jeff Floyd, Councilmember Steve Jones, Courcilmember Laura Brownley, Councilmember Bobby Cox, Councilmember Dondrea Geter, Councilmember Geoffrey' Villegas, and City Clerk Dana Burkhalter. ABENPC4neimemper Patricial Woodard, and Attorney Russell Clark EXECUTIVESESSION (employee matters & litigations)- started executive session at 5:30 pm. Couhcimember Brownley will take the minutes from Executive session. Call Meetingtoc Order--Mayor Lee called to order @ 6:00 pm. 1. Invochtion-Cityl Manager. Jeff Floyd 2. PledgpofA Allegiance 3. Approve minutes from May 25th Regular Meeting-C Councimember Cox made a moticn to approve, Councilmember Villegas 2nd. Unanimously approved 4. Approve Agenda -- City Manager. Jeff added the Grant with Chris under New Busiress #16 Councilmember Brownley added Farmers Market under old business # 12ANayor Lee added resignation of Code Enforcement officer under new business #13a! Councilmember) Jones made a motion to accept the agenda with the amerdments. 2nd by councilmember Villegas. Unanimously approved. 5. Finance Report- City Manger Jeff talked about the cd's that had been done at the bankand this will show on the bank balance sheet. Councilmember Brownley asked aboul the money that we still have ini the New City Hall account. City Manager. Jeff Floydstated that we have not closed it out yet but when we do it will go back to the Generalf funds account. Mayor Lee said the hours on the doors are still needed and thè signi for the drop box. A motion was made to take care of these things before closingt the account by Councilmember Browniey and 2nd by councitmember Gete! all unanimously approved. OLDBUSINESS 6. East side park update- We got a bid from Greenline for $17,750 Bid from Croft for $55,000A Attorney Clark has drawn up a resolution for Greenline. Amotion was made toa actept the bid from Greenline for the amphitheater at the East Side Park and approvet the resolution by Councilmember Geter and 2nd by Councilmember Jone! all unanimously approved. 7.1 TIARESOULATION TO ACCEPT BIDS -- City Manager Floyd stated thatthe Council approvpd last month to go with Scruggs. Now we need to approve the resolution. Motion made by Councitmember Cox and 2nd by Villegas all unanimously approved. 8. GEFALids and contract and resolution to accept bid. Mckims & Creed enter al bid of61,1p0.001 Tindall Enterprises bid of 43,890.50 and LJA environmental enter no bid. Attorney Clark recommends we go with Tindall enterprises who has the lowest bid. Attornély Clark has alreadylooked over Tindall's contract and the resolution. Motion was made to accept Tindall bid and resolution by Councilmember Brownley 2nd by Coyncilmember. Jones. AlL unanimously approved. Motion made to accept Tindal Contract made by Councilmember Cox and 2nd by Councilmember Villegas. all unanimously approved 9. LMIGealed bids--- City Manager Jeff Floyd stated that for the 2nd time we have not recéivéda any bids. The CityManager suggests that we not puti it back out for bids but callarp see if we can have some contractors fori it next month for the next Council MeétirgJuly15". Councilmember Jones suggested talking to Sims. No vote was takên 10.StormDrain near Lift Station #4 sealed bids. City Manager Floyd stated we recéived3s sealed bids. one from Tripple HI Land clearing for 24,989. Webb swamp Loggirg bid was 18,500 and the 3rd bid was from Taylor & sons Inc for 53,399 Approt ed by Motion was made to go with Webb Swamp Logging llc with al bid of 18,504 by Councitmember Villegas and 2nd by Counclimemberlones Coundil ilmember Geter, and Councilmember Brownley. Councilmember Cox opposed. Motipn made to go with t-lost to payi for the project by Counceimembervilegas and: d by Councilmember. Jones unanimously approved by all 11.GMA RETIREMENT AGREEGMENT/Ordinance-- Attorney Clark looked over the agree! hent and ordinance and checked the boxes that need to be checked. Counpilmember Brownly made a motion to accept the agreement and ordinance 2nd bypouncilmember: Brownly and 2nd by Councilmember Villegas all unanimously: approved. 12.ME: SACK ENGINEERING AGREEMENT FOR EAST RAILROAD SIDEWALK REP! ACEMENT. This is an agreement with the city and ME: SACKS there part twould beppid for using tlost and the project its self would be paid for by TIA. Motionto appove the agreement by councilmember Cox 2nd by CounceimemberVilegas 124F Farmers Market-Councimember Brownley is coming to us again to ask for theCity's permission to use the old hardware store. She would like tol have the city theuse of the building pending the approval of all the guidelines for the Farmers Maket. The citywould not be responsible for anything. Councilmember Brownley beleves that the Old Hardware store would be a drawi for people to come to an indpori farmers market. Council member Brownley stated that by the next council mepting, she will have more answers to all the questions that the council has. alldw NEJVBUSINESS 13.Aménd the 2023 budget $ amend the 2024 budget motion was made to approve the mending oft the 2023 budget by councilmember. Jones 2nd by councilmember ofthe 2024 budget by councilmember Villegas 2nd by councilmember Geter all 13a Resignation letter from Code enforcement officer. Motion to accept the resnation of Code Enforcement officer by Councilmember Cox and 2nd! by çoyncilmember Brownley unanimously approved. Councilmember. Jones said that we need to talk about advertising for Code enforcement officers. Motion was made todvertise fori the code enforcement officer buta also City Manager Floyd call other code officers in other cities and see if they will help us out by Cofncilmember Geter 2nd by councilmember Brownley all unanimously Villegas all unanimously: approved una imously approved. Motion made to approve the amending approved. 14.dto hire clerk--- Mayor Lee asked Dana Burkhalter if she would accept the postion as City Clerk, Dana Burkhalter agreed to accept the position of City Clerk of the fity of Alamo. Motion was made by Councilmember Jones to approve Dana ast the New City Clerk of Alamo. 2nd by Geter. unanimously approved by all. Cityplerk Dana was asked did it need tol be: af full time or part time. City Clerk Dana recer mmends it be a full-time position. Councitmember Jones made a motion to advertise to hire at fullt time Clerk: 2nd by Geter all unanimously approved. 15.5yeèr comprehension plan - City Manager Floyd said some of the things we are looking pdo are Farmers Market, the new: sewer line service, downtown development, finishing the rec department. He stated he would love to see lighting downtown where we havelall the events, a stage. Floyd will send a rough draft of project ideas ini the 16. CDBG gant-City Manager Floyd, Mayor Lee, and City Clerk Dana met with Chris Lowe on Friday. Therei is a grant for sewer upgrades out there. The grant would be to replace lift station 3arp lift station 4 and then possibly add another lift station for the east side park and other hpuses. The other Grant we would bei interested in is the Generator Grant to get ag generator for the well behind the bank. Out of pocket cost for the city would be around morning 20,000. 17.City Mpagerreport-Report in attached 18. Fire Report-report: attached 19. police report- report is attached 20. Mayor pport- Mayor Lee talked about the 4thofJ July event and the city having a booth again this ypar, maybe the bouncy! house and popcorn. Mayor Lee also let the council knowt thatvel had set a date for the back-to-school bash on August 3rd, 2024 PUBLIC PARTICIPATION Mr. Charles Lee spoke and says he likes this council they are concerned, about what is good for the citizens. Farmers Marketl Ilove we really need this to Meeting ad ourned at 7:16 pm with Councilmember: Geter 2nd by Brownley all come here unanimoufyapproved SubmitfedBy: Attest: Gpadu Qanebulhse PresidirgOfficer City Clerk Seal: 1