MINUTES - REGULAR MEETING CITY OF CAMILLA, GEORGIA OCTOBER 14, 2024 The regular meeting of the Mayor and City Council of the City of Camilla was called to order at 6:00 p.m. on Monday, October 14, 2024 by Mayor Owens in the 4th floor conference room at Present at roll call: Councilman Burley, Councilman Morgan, and Councilman Collins. Absent: City Hall. Councilman Palmer City Manager Stroud, City Attorney Wiley, and Clerk Ford were also present. OPENING PRAYER AND PLEDGE Mayor Owens gave the invocation and the Mayor and Council led the Pledge of Allegiance to the Flag. APPROVAL OF AGENDA Mayor Owens asked for a motion to approve the agenda as presented. A motion was made by Councilman Burley and seconded by Councilman Morgan. Mayor Owens asked for a substitute motion for a change order for the new Resource Center that will house the Boys and Girls Club in the amount of $7,417.79. The project was originally at $2.6 million and because the projected cost is going to increase, the Council will have the opportunity to weigh in. The purpose of the change order is the restroom toilets were originally flush and will be upgraded to sensors and an irrigation system will be installed to help with the grassllandscaping. A substitute motion was made by Councilman Morgan and seconded by Councilman Burley for Change Order #2 for the Camilla Resource Center contract to add an additional $7,417.79. Councilman Collins asked to add a substitute motion for the agenda to see about changing the City's election superintendent in light of what happened today. Voting in favor of the Change Order for the Camilla Resource Center: Councilman Morgan, Councilman Burley, Councilman Collins, and Mayor Owens. The motion passed by a 4-0 vote. Councilman Collins made a motion to amend the agenda to remove the City Election Superintendent and replace with a new one. The motion did not receive a second and failed. Sign-in Sheet Attached. CITIZENS AND GUESTS APPROVAL OF MINUTES The following minutes were presented for approval consideration: September 3, 2024 Work Session Minutes September 12, 2024 Budget Hearing #3 (Motion: Councilman Morgan/Second: Councilman Burley/Passed 4-0/Mayor (Motion: Councilman Burley/Second: Councilman Morgan/Passed 4-0/Mayor voted) voted) Page 1of4 SPEAKER APPEARANCES Martha Bateman, Julie Tucker, Austin Rhodes, Lydia Bullard Mayor Owens commented City Manager Stroud would be leaving in about a month and introduced Luke White, assistant city manager for operations. He will be working hand-in-hand with the clerk to ensure the City is ran smoothly. PRESENTATION- CERTIFICATE OF EXCELLENCE- - PERFORMANCE Suzanne Angell and Barbara Reddick appeared before the Mayor and Council to recognize the City of Camilla for excellence in meeting performance standards. Mrs. Angell provided information on how Southwest Georgia Regional Commission, per requirements of the Georgia Department of Community Affairs, conducts monitoring of each local government in the region every 30 months to ensure the regional agenda continues to be successfully implemented to accomplish the desired results. Barbara Reddick recently held a planning implementation meeting with Mayor Owens and went through a checklist which has minimum standards the local government is required to meet and what they consider to be excellent standards (which is above and beyond the minimum standards). After further describing the procedure used to rate local governments, she stated Camilla is being recognized for meeting the excellence standards. They do not have many local governments meeting the excellence standards and most recently recognized Mitchell County for obtaining excellence standards. She read the certificate in to the record and then congratulated the City on becoming a PlanFirst Community. She commented the designation is only awarded to communities actually implementing and can demonstrate they are following their comprehensive plan. Additionally, the Regional Commission submitted to the Department of Community Affairs the City's splash park and gateway signage and the City of Camilla was selected as a Success Story winner. Although many nominations were submitted, STANDARDS Camilla was one oft ten success stories chosen. ACTION. ITEMS PROCLAMATION- RETIRED EDUCATORSI DAY The Maycr and Council reviewed a proclamation in recognition of retired educators in our community who remain dedicated and continue to perform hours of vital community service. Governor Brian Kemp has proclaimed Sunday, November 3, 2024 as Retired Educators Day in Georgia and the City of Camilla calls upon the citizens to observe this day in an appropriate manner honoring the retired educators in our midst. The Council recommends approval of the proclamation and proclaiming November 3, 2024 as RETIRED EDUCATORS DAY IN CAMILLA. The Mayor read the proclamation in to the record. PROCLAMATION- RED RIBBON WEEK The Mayor and Council reviewed a proclamation for Red Ribbon Week to be recognized the week of October 23-31. Red Ribbon Week is a national drug prevention and awareness campaign that began following the murder of] DEA agent Enrique Camarena in 1985. The City of Camilla Youth Council is a proud supporter of this year's Red Ribbon Week and will be engaging with students and the community to encourage their personal commitment to a drug free lifestyle during the week-long recognition. The Council recommends approval of the Red Ribbon Week Proclamation and officially proclaiming October 23 -31,2024 as Red Ribbon Page2 2of4 PROCLAMATION-RED RIBBON WEEK (cont.) Week in Camilla. Mayor Owens commented the Youth Council will be out in the community spreading information about Red Ribbon Week and read the proclamation in to the record. A motion was made by Councilman Morgan and seconded by Councilman Burley to approve the Retired Educators Day proclamation. The motion passed by a 4-0 vote with Mayor Owens A motion was made by Councilman Burley and seconded by Councilman Morgan to approve the Red Ribbon Week proclamation. The motion passed by a 4-0 vote with Mayor Owens voting. The Council reviewed applicants for calendar year 2025 for on-premises and off-premises alcohol licenses becrwine/iquorretal package store). Chief of Police Hendricks conducted required background checks and approved the applications as presented. Council recommends approval of the applicants for calendar year 2025 on-premises and off-premises alcohol licenses. AI motion was made by Councilman Burley and seconded by Councilman Morgan to approve the alcohol license renewals for 2025 as presented. The motion passed by a 4-0 vote with Mayor voting. 2025 ALCOHOL LICENSE RENEWALS Owens voting. TAX COMMISSIONER CONTRACT - 2024 COLLECTIONS The Mayor and Council reviewed a contract submitted by Mitchell County Tax Commissioner Brian Brock for billing and collection ofthe City's 2024 ad valorem property taxes. The contract total is $5,909.75 and payable to Tax Commissioner Brian Brock in the amount of $2,954.88 and the Mitchell County Board of Commissioners in the amount of $2,954.87. Council recommends approval of the contract for billing and collection of the City's 2024 property taxes. A motion was made by Councilman Morgan and seconded by Councilman Burley to approve the contract for collection of 2024 ad valorem taxes. The motion passed by a 4-0 vote with Mayor Owens voting. CHANGE ORDER #2 - CAMILLA RESOURCE CENTER A motion was made by Councilman Morgan and seconded by Councilman Burley to approve Change Order #2 for the Camilla Resource Center that will house the Boys and Girls Club in an amount up to $7,500 (seven thousand, five hundred dollars). The facility will be open within the next 30 days and the projected cost is $2.6 million. The: motion passed by a 4-0 vote with Mayor Owens voting. CITY MANAGER'S REPORT City Manager Stroud stated the solid waste contract is coming up for renewal and he has started the RFP process. He has been tracking the roof replacement at the old Boys and Girls Club and about two weeks out for the work to begin. There are approximately seventeen utility cuts across the city and a contractor has been lined up to come in and replace the asphalt. Councilman Morgan asked about the increase for mosquito spraying and the truck locations. Luke White Page 3of4 CITYN MANAGER'S REPORT (cont.) commented they spray 2 to 3 times a week at night and have upped the spraying to 4 times a week. Larvicide is being used to help attack the mosquitos. MAYOR'S ANNOUNCEMENIS Mayor Owens acknowledged City Attorney LaTonya Wiley, commenting she will be here for a few days this week for a host of reasons and glad to have her any time she comes down. He stated over the last week he had been doing a lot of traveling and one of those travel dates had him in Nashville to meet with the folks from Cobblestone Hotel. Right now prior to reaching out to anyone to do a hotel downtown, they commissioned a feasibility study. For about three months the contractors hit the region and what they were finding is people were doing business in Camilla but staying in Albany and Thomasville instead of Camilla. When they did the numbers, and it is a 54 room hotel, they said it would be feasible to have the hotel here because the people traveling round-trip would stay here. If they do a bond, which is what they would do in this case, they wanted to know if they opened the hotel it would pay the note. The numbers said it would. They had someone in mind but needed to check out their product and he drove the 8 hours to Nashville. They had a two-day conference and it was impressive. They have now asked Cobblestone to nail the numbers down even more and for the most part what he learned in Nashville is the original amount given, $190,000 per room, will hold. One of the things he learned about Cobblestone is the contractor is responsible for any overrun in construction. In the next 18 to 24 months they hope to have a hotel downtown and it should bring about 12 jobs and will pay for itself. Downtown, whether it is a large or small city, is the engine and heartbeat of any town. Hotels are an important piece of economic development regardless of what city you go to and the city of Camilla needs this. He looks forward to a great election season and tomorrow is the first day of early voting. ADJOURNMENT The meeting adjourned at 7:05 p.m. on motion by Councilman Burley. & - BY: ATTEST: KELVIN: M. MAYOR Dunfin CHERYLF@RDGIERK OWENS, Page 4of4 CITY OF CAMILLA, GEORGIA - SIGN-IN SHEET DATE: OCTOBER 14 a084 MEETING: COUNCIL TIME: 6:00 A.M. P.M. WORK SESSION OTHER: SPEAKER NO YES NAME ADDRESS TOPIC OF DISCUSSION 1 Ahhs 2 Abi 3 Vhatia 4 90 Willihlk, 178 LouDae 8265 OldGAHwy3 4241 wsHwy 19 stosun Dr 160D Gront Mahe Ssima 5 SBirboony 6 Bahe! Kud lbs Suzanne Anqel! 8 anban Redaui 9 Dauni Cludc 10 11 12 72 7 KEMysg SI06RC - BiEbad.st WGRC 5606 Ruye Rdg Rd Atsard - Awadk ppss Open 545 S.Horneyst. Camilla GA Camilla,GA 1Slncolt 110 lhonssy los LydiaBullard 13 1 Jestel 14 Wpele 15 Wll V Library LHe 16 Konheess 2471intolwst 17 Ahunctk WIIR-d 104 NEllis St swg SOUTHWESTOGEORGIA REGIONALCOMMISSION Certiticate of Recognition This Prondly Certifies That The City of Camlla Has Achieped. the Excellence Standards" G To achieve the Excellence Standard, local goyeraments must aiready have in place at least two: standards from each of the: seven areas (Commnity Facilities, intergovernmental. Coordination, Natural and Cultural Resources, Economic Development, Housing, Land Use, and Transportation). One standard from each of the seven areas must bei implemented each year tor maintain this status. Octahc14,2024 DATE ANGELL Executive Director phy grodamation ORetired Oducatons Oay WHEREAS, the Governor of the State ofGeorgia has proclaimed the day ofSunday, November 3, 2024 as Retired Educators Day in Georgia; and WHEREAS, there are more than 145,000 retired educators in Georgia, 33,000 plus of whom are members of the Georgia Retired Educators Association; and WHEREAS, the retired educators of Georgia donate thousands of hours of volunteer service and make invaluable contributions to the welfare of their respective communities across the state; and WHEREAS, it is appropriate that a day be designated for citizens to express their appreciation for the contributions that retired educators have made and continue to make for the betterment of human lives and for society; and WHEREAS, local churches will recognize those lasting contributions made by retired educators in this community. NOW, THEREFORE I, Kelvin Owens, Mayor of the City of Camilla and on behalf of the City Council do hereby proclaim November 3, 2024 as "RETIRED EDUCATORS DAY IN CAMILLA" and call upon the citizens of Camilla to observe this day in an Given unto my hand and seal at Camilla, Georgia, on this 14th day of October, in the appropriate manner honoring retired educators. year of our Lord, 2024. CITY OF CAMILLA A ATTEST Cchp f - Cheryl Ford, Cleyk Kelvin groclamation PedgRlbbon OMeeb WHEREAS, communities across America have been plagued by the numerous problems associated WHEREAS, there is hope in winning the war on drugs, and that hope lies in education and drug with illicit drug use and those that traffic in them; and demand reduction, coupled with the hard work and determination of civic engagement by members of the City of Camilla Youth Council to foster a healthy, drug-free lifestyle; and WHEREAS, governments and community leaders know that citizen support is one of the most WHEREAS, the red ribbon has been chosen as a symbol commemorating the work of Enrique effective tools in the effort to reduce the use ofillicit drugs in our communities; and "KiKi" Camarena, a Drug Enforcement Administration Agent who was murdered in the line of duty, and represents the beliefthat one person can make a difference; and free lifestyle and involvement in drug prevention and reduction efforts; and Americans to wear a red ribbon to show their support for a drug-free environment; WHEREAS, the Red Ribbon Campaign was established by Congress in 1988 to encourage a drug- WHEREAS, October 23-31 has been designated National Red Ribbon Week, which encourages NOW, THEREFORE, BE IT RESOLVED the Mayor and Council of the City of Camilla do officially proclaim October 23 -31, 2024 as RED RIIBBON WEEK: in Camilla, Georgia; and BE IT FURTHER RESOLVED the Mayor and Council of the City of Camilla encourage all residents of Camilla to make aj personal commitment for drug-free living. This 14th day of October, 2024. CITY OF CAMILLA 65 Kelvin Owens, Mayor dlufiny Cheryl Fors, Clerk MTAMATNIAETEIPAENT - LIFEISA BMOVIE FM DRIGIRE COMING SOON REDI RIBBON WEEKP0 OCTOBER23-31 WWW/REDRIBBON.ORG 2025 Year-Alcohol Renewals (Beer, Wine, Liquor Pouring, Retail Package Store) /Pool Table & Game Machine Renewal License Applications **ON PREMISES Consumption Pouring) License Manager 1.). Mamarita's Mexican Kitchen (Beer/ Liquor Pouring/Wine) 43S. Scott St. Lauren Mandler Mamarita's 1, LLC 027734002774.00004 **OFF PREMISES (Packaged Sales) License 1.) AARTHI Food Mart Neergja, LLC 2.) BOS Food Mart Lalji 122, LLC 3.) Camilla Exxon Chatha Corporation 4.) Camilla Food Mart Camilla 2015, Inc. 5.) Circle K #2745153 6.) Family Dollar #20348 7.) Hendricks & Hays IGA 8.) One Convenient Stop #6 Shradha Enterprise, LLC 9.) SunStop #419 10.) Susie Q's# #70 AVA Development, LLC 11.) Sweetly, Shealy 12.) Walgreens #12553 Walgreens Company Walmart Stores East, LP (Beer) #000157 (Beer & Wine) #000214, #000215 (Beer) #002615 (Beer) #002559 (Beer & Wine) 92, 94 WI Broad St. 1221 N. Harney St. Narayana R Beeram Jagdish Kumar DI Patel Farooq Ahmad Chatha Manjulaben Patel Sandra Kay Revell 181 US Hwy 19N. 701 N. Harney St. 195 S. Boulevard St. Circle K South Atlantic (Flash Foods, LLC) #002521, #002522 Family Dollar Stores of Georgia, LLC #000250,#000251 Bob &. Jeff's IGA of Camilla, LLC #002783, #002784 (Beer & Wine) (Beer & Wine) (Beer & Wine) #002540, #002644 (Beer & Wine) 50N. Scott St. Tammy D. Jones 681 N. Scott St. 300 W. Broad St. Charles Hanks Dixitkumar Patel 301 US Hwy 19S. Spencer Thomas Southwest Georgia Oil Company, Inc. #002618, #002619 (Beer) #001834 (Wine) #002714 8USI Hwy 19S. 19S. Scott St. 266] E. Broad St. 165 US Hwy 19N. Toccar Fanshea Golden Frances Shealy Dixon Camellia Nicole Holloway Latoya LI Holloway (Beer & Wine) #001838, #001839 #001524, #001525 13.) Walmart Supercenter #843 (Beer & Wine) Retail Package Stores 1.) Camilla Snipes, LLC 2.) Camilla 19N, LLC Retail Package Store 9W Oakland. Ave Manjulaben Patel Retail Package Store 1291 Hwy 19N, Suite 1 Falguniben Patel #000337 #000349 **No Pool Tables/Game Machines License **No Game Machine Renewals ) Beacon Food Mart Camilla 1,LLC (Beer & Wine) #000192,4000193 165N. HarneySt. Azghar Ali (Did not return renewal applications by the deadline of September 16th Beacon Food Mart issues.withillegal gaming machines Current204Storeand Alcohollicenses voided-ifwantstos sellalcohol.wil havetore-apply.) **) Henry Grocery Store South Henry 79, Inc. (Beer & Wine) #000277, #000280 79-BI N. Harney St Vaghela Pragneshsinh Has chosen not to renew alcohol licenses for the 2025 year. ***Have not heard from the 3rd Entity that was awarded a Package Store License.*** Approved: Approved: By Mayor, & Council ChiefofPolice: 4d M Hendhich 0glislzvas City Clerk: Dlegfrl FCTYOF SEAL) SEAL ORGIA Date: 10-14-20a4 CONTRACTFOR: SERVICES TO BILLA AND COLLECT AD' VALOREM PROPERTYTAXESF FOR2024 CityofCamilla Parcels- 2149 Fee per parcel $2.75 Total $5909.75 This contract ist between the City of Camilla, Mitchell County Board of Commissioners and the Mitchell County Tax Commissioner. Either party may terminate this agreement by giving 90 days written notice to the other party. Ifnotice of other partyi is given bye either party during an active biling cyclei in which the municipal taxes have already been applied to the county bills, then such termination will not occur until. January 1"oft the succeeding year. Please send $2954.88 to Brian Brock P.O, Box 373 Camilla, Ga.31730 Please send $2954.87 to the Mitchell Co. Bd of Comm, 5201 US Hwy 195 S. Camilla, Ga. 31730 (SEAL) EXPIRES GEORGIA 51333 PUBLIC HELLCOV TAXCOMMISSIONER: OFMITCHELL COUNTY C3min GBrek BY: (SEAL) ONE (SEAL) SEORG TCHELL (SEAL)ae CHAIRMAN OF THE BOARDO OFCOMMISSIONERS ByBenger Hayad Attest: fluefu CITYOFCAMILLA BY: La CAMIL SEAL GEORO Document AIA Change Order PROJECT: (Name and address) GA-2229 OWNER: (Name and address) Cily ofComilla 30E Broad! Steet Camilla, GA31730 G701-2017 CONTRACT INFORMATION: Date: 7/25/2023 ARCHITECT: Nane and address) SRJ Architccts Inc. P.O. Box 70489 Albany, GA31708 CHANGE ORDER INFORMATION: Change Ordcrl Numbcr: 002 Date: 10/10/2024 CONTRACTOR: Name ande address) LRA Constuctors, Inc. 27271 Upland Court Albany, GA31721 City ofd CamillaResource Center Camilla, Contrac! For: Gencral Construction THE CONTRACTI IS CHANGEDI ASF FOLLOWS: altributable 10 exeauedConsinuction Change Directives.) Youa are directed to make the following changes in this Contract: Addf for changing flush valves and lavatories to automatic flow Add for additional landscaping andi irriyation Addi for interior graphics overage Total Add $7,417.79 The original Contraci Sum was Thc nct change by previously authorizcd Change Orders The Contract Sum priort tot this Change Order was Thc Contract Sum willl bci increascd by this Change Orderi in the amount of Then new Cantract Sum including this Change Order willl be Thc Contract Timc willl bci incrcased by Zero (0) days. Thcr ncw datc of Substantial Completion will bc unchanged fhaurtedaaldrrpion ofl the change and, ifapplicahle, utluch ur reference specific exhibits.. Also inclde agreedupon adusments $3,498.05 $7,687.02 $326.79 Credit for changing the dumpster gate material from steel toa aluminum provided by ana altemate manufacturer <$4,094.07> 2,688.481.00 2.567.92 2,691,048.92 7.417.79 2,698.466.71 NOTE: This Change Order does noti include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that! haveb been authorized by ConstructionChangel Directiveu until the cost and time have been agreed upont by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY1 THE ARCHITECI, CONTRACTORAND OWNER. SRJArchitects Inc. ARCHITECT (Firmname) C - SIGNATURE Loc Martin, Associate Vicc President PRINTED NAME AND1 TITLE elay/ay DAVÉ LRA Consbuctors, Inc. CONTRAÇTPR/ (Hirmgunk) Mikc Boudousquic. Projectn Manbger IE PRINTEDN NAMEA ANDTITLE 10/212024 DATE CilyolCamilla OWNER (Firmr nume) LA SIGNATURE Kelvin M. Owens, Mayor PRINTED NAME ANDT TITLE 10-21-2024 DATE AIA Documen! G701- -2017. Copyrighte1 1979, 1987, 2000, 2001 and: 2017. Allrigls reserved. *The American Instlute ol Architects," "American Insiluteof Auchitects," "AIA," the AIAL Logo, and" AJA Contract Documenta" aret trademerksofl TheA American! Insttule d Archdects. Thisd documenty was produceda at1 10:51:38 1 ETon1 10/10/20241 under Order No.4 4104250269 which expires on02/16/2025. isr nolf for resale, is icensedfor one-time uset only, andr mayonlyt be usedin accordanca with the AIA Contract Documents" Termso af Service. Toreportc copyright violations. e-maild docinlogaiacontracis: com. User Notes: (389ADA39)