City ofThomasville Council Meeting, November 12,2024 The Council oft the City of Thomasville met ini regular session on the above date. Mayor Toddl Mobley presided, and the following Councilmembers were present: Mayor Pro Tem Terry Scott and Councilmembers Scott Chastain, and Royal) Baker. Alsoj present were the City Manager, Chris White; Assistant Cityl Manager, Sheryl Sealy; City Attorney, Timothy C. Sanders; Chief Financial Officer, Ashley Cason; other city staff; citizens and members of the media. It shalll be noted that Councilmember Lucinda Brown was not present at this meeting. The meeting was held in Council Chambers at City Hall, located at 1441 East. Jackson Street, Thomasville, Georgia. Simultaneous access tot the meeting was provided to those members of thei media and citizens unable to attend the meeting via the City of Thomasville's online live stream feed located at www.thomasvlleorg CALLTOORDER Mayor Todd Mobley called the: meeting to order at 6:001 PM. INVOCATION Mayor Todd Mobley gave the Invocation. PLEDGE OF ALLEGIANCE Mayor Pro Tem Terry Scott led thel Pledge of Allegiance. APPROVALOFI MINUTES Councilmember Chastain moved to approve the Regular City Council Meeting Minutes of October 28, 2024, as presented. Mayor Pro Tem Scott seconded the motion. There was no discussion. The motion passed 4-0, with the following votes récorded: AYES: Mobley, Scott, Chastain, Baker. PROCLAMATION Jimmy Smith, Jr. Mayor Mobley recognized the critical role recycling plays in caring for our environment: and addressing the existential threat of climate change. Hej proclaimed November 15,2 2024, as America Recycles Day andj presented a proclamation to Executive Director of Keep Thomas County Beautiful, Julie Murphree, and Director of Solid Waste & Landfill, CITIZENSTOI BE HEARD Mayor Mobley acknowledged thei following citizen as listed on the Citizens to be Heard Sign-in Form. 1. Keith Thomas, resident of Woods Gate Lane, Thomasville, Georgia, commended City of Thomasville Inspectors and members oft the City of Thomasville Planning and Zoning Staff for their service, dedication and hard work for Thomasville residents and business owners. He encouraged Councilmembers to reach out to Tim Watkins, the new candidate elect for Sherriff of Thomas County to show their support. Mr. Thomas also suggested that additional signs be placed on South Pinetree Boulevard to address the excess litter in the area. ADOPTAGENDA City ofThomasville City Council Meeting Minutes, November 12, 2024 Page 1 of 12 Mayor Pro Tem Scott moved to adopt the agenda as presented. Councilmember Chastain seconded the motion. There was no discussion. The motion passed 4-0, with the following votes recorded: AYES: Mobley, Scott, Chastain, Baker. OLD BUSINESS Second reading of an ordinance to rezone 610 North Stevens Street from R-1, Single-Family Residential tol DE, City Planner Kenny, Thompson: reported therel had been no changes tot the ordinance since its passage on firsti reading. Ity was noted that Councilmembers hadi indicated their desire to change the proposed zoning; however, the requested change could not be considered without properly disposing of the current proposed ordinance at hand. Mayor Mobley called for a motion tol be: made for the consideration of the second reading of the ordinance as presented. There was no motion made. Mayor Mobley noted that the motion is nol longer before Council and considered dead. Downtown Edge-Limited use (Residential). NEW BUSINESS Show Cause Hearing - Alcohol Beverage Violations. City Attorney, Timothy C. Sanders, opened the meeting for Show Cause Hearings regarding Mystery Shopper Alcoholic Beverage Violations pursuant to the provisions set forth within Thomasville Municipal Code Chapter 3 "Alcoholic Beverages". Attorney Sanders reported on June 1, 2024, the Thomasville Police Department conducted the annual Mystery Shopper detail in Thomasville, Georgia to assure all businesses licensed in the city limits are within Georgia law. As a result of this investigative detail, and its subsequent actions, a total of twelve (12) establishments had employees who have pled guilty or been adjudicated guilty. Following the adjudication of the establishment's employee, the establishment's license holder is subject to ai fine levied by the City Council pursuant to Section 3-31 of the Municipal Code. The Alcoholic Beverage License Holder has the right to right to request a show cause hearing to be held before the Council oft the City of Thomasville, Georgia, as to why their license to sell alcoholic beverages at the establishment should not be suspended or revoked by Council because of the sale of alcoholic beverage to an underage person. Attorney Sanders reported that each of the establishments have provided proof that an Alcohol Beverage training program is inj place and proof oft the mployee'sparticpation in the required alcohol beverage training program pursuant to Section 3-62 of thel Municipal Code. Attorney Sanders reported four establishments were disposed of by Council during the October 28, 2024, Council Meeting, four establishments will be disposed of at this meeting and the remaining establishments willl have their hearings at a later date. Attorney Sanders further reported the offenses are considered as first offenses as each establishment had no violations in the twelve months] prior tot this citation. Attorney Sanders reported representatives fori followingi four establishments were present, chose not to contest the citation and have elected to pay thel levied fine. ESTABLISHMENT LICENSE HOLDER LHI Brock Jeff Hendricks Stephanie Jones Santiago R. Soloria 1. Thel Billiard Academy, 121 South broad Street 2. Bob and. Jeff's] IGA, 309 Smith Avenue 3. The Tavern on. Broad, 1121 North Broad Street 4. Lal Fogata, 14418 US Highway 19 South Councilmember Chastain moved to approve the levied fine of $500.00 for each establishment, as a first offender for Alcohol Beverage Violation License holder Sales to Underage persons pursuant to City ofThomasville Municipal Code $3-31 as presented. Councilmember. Baker seconded the motion. There was no discussion. The motion passed Consider first reading of an ordinance to rezone 6101 North Stevens Steet from R-1, Single-Family Residential, City Planner, Kenney Thompson reported as per Council's request this item has been revised to accommodate additional restrictions. He further reported that zoning was first applied tot this property in 1958, when it was zoned R-1, Residential along with the surrounding area. However, thel historic properties in the neighborhood are generally 4-0, with the following votes recorded: AYES: Mobley, Scott, Chastain, and Baker. toDE, Downtown Edge-Limited Use (Single-Family Residential). City ofThomasville City Council Meeting Minutes, November 12, 2024 Page2of12 smaller than what is allowed under thel R-1 zoning, with lot widths ranging from 38'-60' and lot areas ranging from 4,500sq. ft. to 6,000 sq. ft. In 2023 the City adopteda ai new set ofz zoning requirements for the downtown and adjacent areas, which includes thel Downtown Edge zone. This district is primarily characterized by a mix of commercial and residential building types that are compatible with Thomasville's traditional neighborhoods. Buildings include pedestrian-oriented frontages with access via porches, stoops, and forecourts. After further discussion to limit the potential negative impact of commercial uses on the property and for the protection and benefit of neighboring properties andi neighbors to ameliorate the potential negative effects ofaz zoning change, the Council expressed a desire The rezoning request has been modified tol Downtown Edge, Limited Use (Single-Family Residential). The Limited Use (LU) zoning only allows fort the prescribed uses (int this case, single-family residential). The Single-Family Residential designation will prohibit any other use of the property that would otherwise All other development standards within the Downtown Edge district will still apply to the property. Mayor Pro Tem Scott moved to order the ordinance to rezone 6101 North Stevens Street from R-1, Residential to DE, Downtown Edge-Limited Use (Single-Family Residential) as read for the first time passed and carried over, as presented. Councilmember Chastain seconded the motion. There was no discussion. The motion passed 4-0, with the toj place al Limited Use designation on the property. be allowed by the Downtown Edge zoning district. following votes recorded: AYES: Mobley, Scott, Chastain and Baker. Thet title of the ordinance read for the first time, passed and carried over follows. AN ORDINANCE TO AMEND THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF THOMASVILLE, GEORGIA, OF 1971, AS. AMENDED WHICH IS SET FORTH IN THE CODE OF THE CITY OF THOMASVILLE, AS CHAPTER 22, CAPTIONED "ZONING", BY EXCLUDING A CERTAIN TRACT OF LAND FROM PARCEL 4 OF SECTION 22-91 CAPTIONED "R-1. SINGLE FAMILY RESIDENTIAL, TO DESCRIBE SAID EXCLUDED TRACT ANDTOI DESIGNATE THE SAID SAME TRACTAS) PARCEL2 OF SECTION22-91 RESIDENTIAL). TO ESTABLISH THE EFFECTIVE DATE OF THIS ORDINANCE; TO REPEAL ALL ORDINANCES IN CONFLICTHEREWITEE ANDI FOR OTHER PURPOSES. CAPTIONED "DE-DOWNTOWN EDGE-LIMITED USE SINGLE-FAMILY Consider first reading of an ordinance to amend Chapter 3, Alcoholic Beverages Approval and Issuance of City Attorney, Timothy C. Sanders reported the City's current ordinance provides that the City Council will issue alcoholic beverage licenses. The proposed amendments to Article II, Licenses, oft the. Alcoholic Beverage ordinance, would vest in the City Manager the authority to issue licenses and approve of the transfer of existing licenses. Violations oft the City'sAlcoholic Beverages ordinance would continue to come before the City Council to make any determination as to whether no action should be taken or whether the licenses should be suspended or revoked. Councilmember Baker moved to order the ordinance to amend Chapter 3, Alcoholic Beverages as presented. Councilmember Chastain seconded the motion. There was no discussion. The motion passed 4-0, with the following Licenses by City Manager. votes recorded: AYES: Mobley, Scott, Chastain and Baker. The title of the ordinance ordered as read for thei first time, passed and carried over follows. AN ORDINANCE TO AMEND THE CODE OF THOMASVILLE, GEORGIA, BY (1) AMENDING CHAPTER 3, ARTICLE II, LICENSES, SECTION 3-27, CAPTIONED "REQUIRED; CONSIDERATION AND APPROVAL; SUBSEQUENT ISSUANCE; CONDITIONAL APPROVAL," (2) AMENDING CHAPTER 3, ARTICLE II, LICENSES, SECTION 3-28, CAPTIONED DISQUALIFICATON PROVISIONS," (3) AMENDING CHAPTER 3, ARTICLE II, LICENSES, SECTION 3-29, CAPTIONED "APPLICATION FORMS; LICENSE NOT TO ISSUE UNDER CERTAIN CONDITIONS," (4) AMENDING CHAPTER 3, ARTICLE II, LICENSES, SECTION 3-31, CAPTIONED "PENALTIES, SUSPENSION; REVOCATION; DENIAL OF RENEWAL OR TRANSFER," (5) AMENDING CHAPTER 3, ARTICLE II, LICENSES, SECTION 3-32, CAPTIONED "TRANSFERS; City of Thomasville City Council Meeting Minutes, November 12, 2024 Page 3 of1 12 CHANGES OF OWNERSHIP; LOCATIONS," (6) REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND (7) PROVIDING FOR THE EFFECTIVE DATE OF THIS ORDINANCE. ANDI FOR OTHER PURPOSES. Consider first reading of an ordinance to amend Chapter 18, Article IV, Hotel/Motel Excise Tax Collection City Attorney, Timothy C. Sanders reportedi the City collects an eight percent (8%) hotel motel tax that was authorized bya a local act ofthe GeorgiaLegislature in 2016. There aret three purposes for whichl hotel motel tax may be expended: 1. TCT: "Promoting tourism, conventions. and trade shows" means planning, conducting, or participating in programs ofi information andj publicity designed to attract or advertise tourism, conventions, or trade shows." a. (Example: TCT funds could be used toj promote ai fireworks show, but the TCT: funds could notl be 2. TPD: "Tourism product development" means the expenditure of funds for the creation or expansion of physical attractions which are available and open to the public and which improve destination appeal to visitors, support visitors' experience, and are used by visitors. Such expenditures may include capital costs Expenditures. (O.C.G.A. $48-13-50.2/4) used tol buy the fireworks.) and operating expenses." (O.C.G.A. $48-13-50.2(6) a. Tourism product development may include, buti is not limitedt to: ii. Sports stadiums, arenas, and complexes; iii. Visitor information and welcome centers; iv. Wayfinding signage; vi. Parks, trails, and other recreational facilities; and vii. Performing arts facilities. Meeting, convention, exhibit, and public assembly facilities; V. Museums, planetariums, art galleries, botanical gardens, aquariums, or zoological gardens; 3. Any other legal purpose. 1. TCT: 2. TPD: 3. Any Legal Purpose: Attorney Sanders further reported that of the eight percent (8%) collections ofhotel motel tax, the TCT, TPD, and any other legal purpose represent the following portions of the collections: 3.5% 1.5% 3% The TCT portions may not be expended by the City and must be expended by either the Destination Thomasville Tourism Authority or another entity specified under Georgia law. The TPD portions and any other legal purpose portions may be expended by the City. Based on a review of Georgia law, it became apparent that certain changes should be made tol bring the ordinance: more closely in line with Georgia law andt the uses of the various portions, as well as to address the reference to the old Roses department store property, which was previously aj prospective site fora an events center. Currently, Sec. 18-105 provides that the collections are allocated as follows: 1. TCT: 3.5% 2. TPD: 1.5% 3. Any Legal Purpose: DTTA DTTA DTTA (for event center tol be constructed: at 207 S. Dawson) While the ordinance provides that the funds were to be expended by the DTTA, the past relationship between the DTTA and the City has been such that thel Mainstreet/Tourism office of the City has overseen the actual expenditure ofhotel motel tax collections through the City'sb budget process. As the Citya and thel DTTA1 move forward, thel DTTA will be taking a more independent role in the management and expenditure of the tax funds allocated to the DTTA. The proposed changes to the ordinance provide for an allocation ofthec collections oft the eight percent (8%) as follows: In connection with this ordinance amendment, the Council will also be asked to approve an agreement between the City and thel DTTA concerning the expenditures ofhotel motel tax collections. Additionally, at al later date there will be an amendment to the local act of the Legislature tol bring the City's ordinance and the local act of the Legislature 1. TCT: 2. TPD: 3. Any Legal Purpose: DTTA City City 3.5% 1.5% 3% in line. City ofThomasville City Council Meeting Minutes, November 12, 2024 Page 4 of12 Mayor Pro Tem Scott moved to order the ordinance to amend Sec. 18-105 of Article IV, Chapter 18 concerning the expenditures ofhotel motel tax collections, as presented. Councilmember Chastain seconded the motion. There was no discussion. The motion passed 4-0, with the following votes recorded: AYES: Mobley, Scott, Chastain, and Baker. Thet title of the ordinance ordered as read for the first time, passed and carried over follows. AN ORDINANCE TO AMEND THE CODE OF THOMASVILLE, GEORGIA, BY (1) AMENDING CHAPTER 18, ARTICLE IV, HOTEL/MOTEL EXCISE TAX, SECTION 18-105, CAPTIONED IMPOSITION AND RATE OF TAX; EXPENDITURE; (2) REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND (3) PROVIDING FOR THE EFFECTIVE DATEOF THIS ORDINANCE. ANDI FOR OTHER PURPOSES. Consideration of approval of agreement between the City and thel Destination Thomasville Tourism Authority City Attorney, Timothy C. Sanders reported that in connection with the amendment to Sec. 18-105 concerning the allocation and expenditure oft thel hotel motel tax collections, iti is also necessary to update the agreement between the City and the DTTA. As previously mentioned, the DTTA willl be taking on a more independent role in connection with pursuing the purposes for which the DTTA was formed, including the expenditure of the hotel motel tax collections allocated tot thel DTTA. Thej portion oft the tax collections allocated tot the DTTAI by the amended ordinance willl be3 3.5%1 thati ist the TCT portion. The TCT portion may be expended fort the "planning, conducting, or participating in programs of information and publicity designed to attract or advertise tourism, conventions, or trade shows." (O.C.G.A. $48-13-50.2(4). Again, as an example, TCT funds could be used toj promote a fireworks show, but TCT funds could not be sued to buy the fireworks. The proposed agreement, effective. January 1, reflects the TCT funds comprising 3.5% oft thel hotel motel tax collections being allocated to the DTTA. The agreement also follows OCGA $48-13-51(e)02), which outlines aj process by which the DTTA] proposes al budget plan for the expenditure ofthel TCT funds allocated tot thel DTTA, which ist theni incorporatedi intot the City's! budgett toi reflect thea allocation ande expenditure of the TCT funds by the DTTA. The DTTA is required to only expend the funds from the City "for and only for planning, conducting, or participating in programs of information and publicity designed to attract or advertise tourism, conventions, or trade shows within the corporate boundaries oft the City" in accordance with thel budget plan. The agreement provides for audit obligations on thel DTTA: regarding the use oft the TCT funds and allows the Cityt to Councilmember Chastain moved to approve the agreement between the City and thel Destination Thomasville Tourism Authority andt to authorize thel Mayort tos sign the agreement, as] presented. Councilmember Baker secondedi thei motion. Councilmember Chastain reported thatt thel DTTA Board agreed with the agreement and that the City can request any information regarding how the funds are being spent. There was no further discussion. The motion passed 4-0, with Consider resolution requesting transfer ofLapham-Patterson House from the State of Georgia to the City. City Attorney, Timothy C. Sanders reported the Lapham-Patterson. House, located at 626 N. Dawson Street, Thomasville, Georgia and situated on approximately one (1) acre ("House"), was built in approximately 1884 and placed on the National Register ofl Historic Places in 19701 having been designated by the Secretary oft thel Interior as al National Historic Landmark. The City purchased the House in 1970, conveyed itt to the State of Georgia in 1971 and the House was then designated as al heritage preserve pursuant to O.C.G.A. $12-3-75. For the past several years, thel House has been maintained and operated by the Thomasville History Center through an arrangement with the State. The State has expressed interest in transferring thel House out of State hands. The History Center has expressed interest in owning and operating the House in connection with its operations, which entail continuing to keep the House open to tourists who visit Thomasville. Because of the heritage preserve designation, Georgia law, places a number of requirements and steps that must be met and taken in order to lift the heritage preserve designation and ultimately transfer the House out of State hands. In short, the City must make a request to the State DNR Board to remove the heritage preserve designation and transfer thel House to the City. The resolution is thei first step in al long process and provides, among other things, that the City may rescind its request at any time prior to formal acceptance ofthe House by an ordinance, which is required by Sec. 2-1 of the City's Code of Ordinances. Simultaneously with the transfer to the City, the City is required by Georgia law to convey a conservation easement on the House to the fore expenditure of specified Hotel/Motel Tax Collections. verify that the funds have been spent appropriately. the following votes recorded: AYES; Mobley, Scott, Chastain, and Baker. City of1 Thomasville City Council Meeting Minutes, November 12, 2024 Page 5of12 State, placing certain development restrictions on thel House. The History Center, as the intended ultimate owner of thel House, has reviewed the easement andi is comfortable with the terms oft the easement. Ati this point, the City would transfer the House to the Thomasville Payroll development. Authority, which in turn would convey the House to the Center. The PDA would serve an intermediary rolei int this process because ity was created to support industry and the general welfare of Thomasville and Thomas County, the tourism industry is an important component of the Thomasville/Thomas County economy, and the PDA is better equipped legally to transfer the House to the History Center. In 2025 the City, PDA and the History Center would enter into an agreement through which the City, PDA and) History agree that upon transfer oft thel House to the City, there would be simultaneous closings that day to transfer the House to the History Center. Thel History Center would be legally obligated to accept the House and close the same day the House is transferred to the City. The History Center would also agree toi indemnify and hold harmless the City and thel PDA from any claims arising from thei transactions andt the City'sa and] PDA's ownership ofthel House. The agreement would be entered into in 20251 to avoid the legal complications oft the agreement straddling a calendar year and the issues that arise as to whether the agreement is still binding. Attorney Sanders provided the below 1. The City requests by resolution that the House be transferred, the heritage preserve designation be lifted and 2. The resolution and request are then considered by the Board of thel Dept. of Natural Resources, in this case 3. The City, PDA and thel History Center enter into an agreement through which the History Center agrees to accept the House from the PDA once the House is transferred to the City and agrees to indemnify and hold the City and the. PDA harmless from any and all claims associated with the House and the transfer of the 4. If the Board approves the request, the Board would pass its approval along to the State Properties 5. The Legislature would consider and approve the request to remove the heritage preserve designation and 5. Once thel billi is passed by thel Legislature, the stage is set fort the Governor tos sign the billi intol law, lifting the 7. The City would consider an ordinance on two readings to accept the House and convey the conservation 8. Simultaneously with the conveyance of the House to the City, the City would also execute a conservation *Steps 8, 9 and 101 will occur alli in one day andi the City's and PDA's ownership oft the House will be momentary and Mayor Pro Tem Scott moved to approve the resolution requesting the removal of the heritage preserve designation and transfer of thel Lapham Patterson House tot the City tol be ultimately conveyed to the History Center, as presented. Councilmember Baker seconded the motion. Discussion ensued regarding the importance of the Lapham-Patterson House (affectionately called The LP House by locals) has in the Thomasville community. The motion remained unchanged and there was no further discussion. The motion passed 4-0, with the following votes recorded: AYES: summary ofa all of the steps that would bet taken from start to finish: describes in the resolution thei intended uses oft thel House. at thel Board's next meeting on December 3, 2024. House. Commission, who must also approve the request, along with the Legislature. convey thel House through the passage ofal bill. designation and conveying thel House tot the City. easement to the State on thel House. easement back tot the State, as required by O.C.G.A. $12-3-76.* 9. The City would convey thel House to thel PDA.* 10. Finally, thel PDA will convey the House tot thel History Center.* purely toj facilitate the transfer oft the House to the History Center. Mobley, Scott, Chastain and Baker. The approved resolution follows. CITYOFTHOMASVILLE: GEORGIA RESOLUTION WHEREAS, thel Lapham-Patterson House, located at 6261 N. Dawson Street, Thomasville, Georgia ands situated on approximately one (1) acre ("House"), was built in approximately 1884 and placed on thel National Register ofHistoric Places in 19701 having been designated by the Secretary of thel Interior as a National Historic Landmark; City of1 Thomasville City Council Meeting Minutes, November 12, 2024 Page 6of12 WHEREAS, the City of Thomasville ("City") purchased the House in 1970, conveyed it to the State of Georgia in 1971 and the House was then designated as al heritage preserve pursuant WHEREAS, the Department of Natural Resources of the State of Georgia ("DNR") no longer desires to own andi maintain thel House and the Thomas County Historical Society, Inc., also known as the Thomasville History Center, a Georgia nonprofit corporation ("History Center"), desires to own and maintain the House in connection with andi in furtherance ofthel History Center's to O.C.G.A. $12-3-75; charitable purposes; economy oft the Thomasville; WHEREAS, the House is a tourist attraction and tourism is a vital component of the WHEREAS, the Thomasville Payroll Development Authority ("PDA") was created in 1960b by al local constitutional amendment to the Constitution ofl 1945 (Ga.L. 1960,p.1329,1960 WHEREAS, the PDA was created for the purpose of expanding and developing industry in the City of Thomasville and' Thomas County and for improving the general welfare of Thomas WHEREAS, O.C.G.A. $12-3-76(b) sets forth thej procedures by which the State of Georgia and DNR may convey property subject to al heritage preserve designation, including but not limited tot thei requirement thats such] property may only be conveyedt toa county or local government, subject toa a perpetual conservation easement in turn being conveyed to the State of Georgia by the WHEREAS, the City desires tor request that thel heritage preserve designation bel lifted from the House, that thel House be conveyed to the City, in accordance with the procedures set forth in O.C.G.A. $12-3-76(b), subject to a perpetual conservation easement being immediately thereafter conveyed to the State of Georgia in a form and substance substantially similar to the easement WHEREAS, the City thereafter desires to in turn convey the House to the PDA in furtherance of the purposes oft the PDA and thel PDA will in turn convey the House to the History Center tol be used andi maintained by the History Center in connection with andi ini furtherance ofthe Amendment"); County; requesting county or local government; attached hereto and made aj part hereofas Exhibit A ("Easement"); History Center's charitable purposes. NOW, THEREFORE, BEI ITI RESOLVED, as follows: Section 1. Incorporation of Recitals. The Recitals set forth above are incorporated herein Section 2. Request to Remove Heritage Preserve Designation. The City Council hereby requests that the State of Georgia and DNR remove the heritage preserve designation from the Section 3. Request to Convey the House Subject to Conveyance of Conservation Easement. The City Council hereby requests that the State of Georgia and DNR convey the House to the City in accordance with the procedures set forth in O.C.G.A. $12-3-76(b), subject to the Easement being immediately thereafter executed and recorded in favor ofthe State of Georgia. Section 4. Right to Terminate Requests. The preceding requests are subject to the unqualified right of the City to terminate both the request to remove the heritage preserve designation and the request to convey the House at any time prior to the City's official acceptance oft thel House, as required by Sec. 2-1 of the Code of Ordinances of the City ofThomasville. Section 5. General Authority. From and after the approval oft this Resolution, the Mayor, Mayor Pro Tempore, City Manager, officers and employees of the City are hereby authorized, empowered and directed to do all: such acts and things and to execute all such documents asi may be by this reference as ifset forth fully in this Section 1. House. City ofl Thomasville City Council Meeting! Minutes, November 12,2024 Page 7of12 necessary to comply with thej purposes andi intents ofthis Resolution, subjectt toi ther right toterminate the requests described! herein, and all ofthei forgoing in consultation with the City Attorney. Section 6. Actions Approved and Confirmed. All acts and doings of the City Council, Mayor, Mayor Pro Tempore, City Manager, officers and employees of the City that are in conformity with thej purposes andi intents ofthis Resolution andi int thei furtherance oft this Resolution Section 7. Severability of] Invalid Provisions. If any one or more of the provisions herein contained shall bel held contrary to any express provision ofl law or contrary toi the policy ofe express law, though not expressly prohibited, or against public policy, or shall fora any reason whatsoever be held invalid, then such provisions shall be null and void and shall be deemed separable from the remaining provisions ands shalli in no way affect the validity of any oft the other provisions hereof or Section 8. Repealing Clause. Allresolutions or parts thereofin conflict with thej provisions herein contained are, to the extent of such conflict, hereby superseded and repealed. Section 10. Effective Date. This resolution shall be effective immediately upon its shall be, and the samel hereby are, in all respects approved and confirmed. ofthe actions authorized, approved and confirmed hereunder. Section 9. adoption. Adopted and approved this 12"day ofl November, 2024. Ratify resolution to authorize submittal of US Department of. Justice, Office of. Justice Programs, Bureau of Justice Assistance, FY241 Edward Byrne MemorialJustice. Assistance Grant (JAG) and to authorize the Grants Thomasville Policel Department Major, Shane Harris reported' Thel Edward Byrne Grant Program provides investments int technology and equipment to allow law enforcement toi more efficiently and effectively respond toi thei rise ofcrime and community violence. Thej purpose oft this projecti is to adds surveillance cameras tot the department's existing Flock camera network. The Condor cameras offer twol key features not present ini the existing Falcon cameras. The Condor can detect human movement while alerting officers through the Flock software. The Condor also works with the Falcon cameras to detect vehicles of interest in criminal investigations. Lastly, the camera can be remotely operated by officers in the field. Officers can pan, tilt, and zoom in on objects up to 25 times magnification. Integrating the camera systems will increase the department's capability in detecting and solving crime. Data derived from the equipment willl be used throughout Thomasville and' Thomas County tol help develop strategies to reduce crime. The outreach partners willa also use the data and community-oriented strategies tor reach communities throughout southwest Georgia with programs that target underserved communities plagued by disinvestment and crime. The expected outcome is a reduction in crime and an increase in prosecutions of the perpetrators based on the evidence collected. An increase in public outreach through education events and one-on-one mentoring is also expected. Intended beneficiaries are residents living in high-crime areas as well as adjacent businesses. Other beneficiaries include residents who are victims ofviolent crime through counseling ande education regarding alternative behaviors toj prevent and resolve conflicts. Primary activities will include the purchase of the Flock Safety Condor surveillance system. The Condor will assist officers in monitoring and determining causes ofcrime andj providing evidence forj prosecution. The Flock system Condor cost is $102,000 and the data and strategies developed from this system will benefit Mayor Pro Tem Scott moved to approve andi ratify the resolution to authorize the submittal of the grant as presented. Councilmember Chastain seconded the motion. There was no discussion. The motion passed 4-0, with the following Administrator: as the signatory for the online application. approximately 44,000 Thomas County Residents. votes recorded: AYES: Mobley, Scott, Chastain, and) Baker. The approved resolution follows. RESOLUTION WHEREAS, the Council oft the City of Thomasville, Georgia, is committed to advancing work that promotes civil rights and equity, increases access toj justice, supports crime victims and individuals impacted by thej justice system, strengthens community safety, protects the public from crime and evolving threats, and builds trust between law enforcement and the community;and, City of Thomasville City Council Meeting Minutes, November 12, 2024 Page 8of12 WHEREAS, the Council of the City of Thomasville, Georgia, desires to submit an application to the US Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, FY24 Edward Byrne Memorial Justice Assistance Grant (JAG) to obtain funding for eight (8) Condor cameras to decrease crime and provide as safe community environment; and, WHEREAS, the Council of the City of Thomasville, Georgia, desires to authorize authorizes the Grant Administrator, Pam Schalk, to make representation on behalf of the City of Thomasville, Georgia on all necessary andi related documents as shalll be necessary ini relation tot the WHEREAS, pursuant to the City of Thomasville's Grants Policies and Procedures, the application deadline for submission of the FY24 Edward Byrne Memorial JAG grant created the need fort the application to be submitted prior to Council approval; therefore, the approval shall be NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Thomasville, Georgia, hereby ratifies the authorization for the submission ofa FY24 Edward Byre Memorial JAG application in an amount up to one. hundred-two thousand dollars ($102,000); and, BE IT FURTHER RESOLVED, that the Council of the City of Thomasville, Georgia, further authorizes the Grant Administrator, Pam Schalk, to make representation on behalf of the City of Thomasville, Georgia on all necessary and related documents as shall be necessary in relation to the online FY24 Edward Byrne Memorial JAG online application: and, FY24 Edward Byrne Memorial JAG online application; and, ratified' by the Mayor and Council. PASSED, APPROVED, AND ADOPTED by the Council of the City of Thomasville, Georgia, on this, the 12th day of November 2024. Resolution to authorize submission of] Environmental Protection Agency (EPA)Grant Application fort the Solid Director of Landfill & Solid Waste, Jimmy Smith, Jr., reported that approximately half of global greenhouse gas emissions are the result of natural resource extraction and processing. Increasing recycling reduces climate, environmental, and social impacts of materials use, and keeps valuable resources in use instead of in landfills. Some communities that lack waste management infrastructure do not have recycling programs, which increases thel burden on our landfills and decreases their capacity. To reduce the impacts of materials and strengthen the U.S. recycling system, the EPA: and others have undertaken significant efforts to advance the circular economy ini the United States. The National Recycling Strategy proposes building a circular economy to reduce material use, redesign materials to be less resource intensive, and recapturing "waste" as a resource to manufacture new materials and products. The Solid Waste for Infrastructure (SWIFR) grant program funded through the BIL is anl historic investment in the health, equity, andi resilience of American communities. The unprecedented funding provided byt the BILI through the SWIFR grants will assist local waste management authorities by supporting improvements to local post-consumer materials management, including municipal recycling programs, and assisting local waste management authorities in making improvements tol local waster management: systems. Currently the recycling bale center lacks the infrastructure needed to efficiently process recyclable materials. The lack of cover for the cardboard materials leads to water damage and contamination. There are no facilities for staff to get out ofbad weather. The site is not fenced, and some materials are blown off-site by the wind resulting in aj permitting violations. While recycling has gone down since 2019, there was an increase starting in 2022. Additional contractual staff is needed to meet and handle the increase in materials for sorting and processing. With the new facilities and additional staff, the recycling program can once again become self-sustaining while reducing the amount of waste going into our landfill. Noi matching funds are required; however, a2 20% contingency for this project will be included. in the application. It is requested that Council approve the 1. Submission of an EPA SWIFR grant application, a1 maximum amount of $500,000.00 for funding assistance towards infrastructure and staffing needs for improvements to the Solid Waste Recycling Bale Center; and Waste Infrastructure for Recycling (SWIFR) Grant Program. following: 2. To authorize allocation of] FY 2025 Budget funds for project; and City of1 Thomasville City Council Meeting Minutes, November 12, 2024 Page9of12 3. To authorize the Mayor, or his successor, to sign all necessary and related documents to the Solid Waste Councilmember Chastain moved to approve ther resolution as presented. Councilmember Baker seconded thei motion. There was no discussion. The motion passed 4-0, with thei following votes recorded: AYES: Mobley, Scott, Chastain, Infrastructure for Recycling Grant Program application and grant agreement. and Baker. The approved resolution follows. RESOLUTION WHEREAS, the Council oft the City of Thomasville, Georgia, desires to provide waste WHEREAS, the Council of the City of Thomasville, Georgia, desires to apply to the Environmental Protection Agency's(EPA): Solid Waste Infrastructure forl Reyaling(WIFR)grant program for the purchase of recycling infrastructure to assist with making improvements to local WHEREAS, the City ofThomasville Solid Waste Department has an opportunity tos submit an EPA SWIFR application for a grant of up to seven hundred eighty-two thousand ($500,000) in WHEREAS, the Council of the City of Thomasville, Georgia, desires to authorize the Mayor to sign all necessary and related documents as shall be necessary in relation to the SWIFR NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Thomasville, Georgia, hereby authorizes the submission of an EPA SWIFR grant application in an amount up to BE IT FURTHER RESOLVED, by the Council of the City of Thomasville, Georgia, BE IT FURTHER RESOLVED that the Council of the City of Thomasville, Georgia, further authorizes the Mayor oft the City ofThomasville, orl his/her successor, as the signatory on all necessary and related documents as shall be necessary in relation to the EPA SWIFR grant reduction and increased recycling opportunities for our community; and, waste management facilities; and, funding assistance so as to obtain funding assistance; and, grant application; and, $500,000; and, hereby authorizes the allocation of FY 2025 Budget funds as for this project; and, application. PASSED, APPROVED, AND ADOPTED by the Council of the City of Thomasville, Georgia, on this, the 12th day of1 November 2024. Resolution to accept funding from the Natural Gas Infrastructure Safety and Modernization Grant Program Assistant Utilities Superintendent, Eric Gossett reported the Infrastructure Investment and Jobs Act (IIJA)(Pub. L. 117-58) administered by the US Department of Transportation provides funding for the Natural Gas Distribution Infrastructure Safety and Modernization (NGDISM) Grant Program. NGDISM funds are available for municipality- or community-owned utilities (not including for-profit entities) to repair, rehabilitate, or replace their natural gas distribution pipeline system or portions thereof, or to acquire equipment to (I)reduce incidents and fatalities and (2) avoid economic losses. Through the NGDISM Grant Program, PHMSA seeks to: reduce the risk profile of existing pipeline systems with pipe prone to leakage of methane, create related good-paying jobs and promote economic growth, and benefit disadvantagedrural: andi urban communities with safe provision ofnatural gas. Original application consisted of rehabilitating two regulator stations, replacing steel services and equipment in the sum of $2.3 million. An application was submitted June 2024: for thel Natural Gas Infrastructure Safety and Modernization Grant Program. The bulk of the application was not funded. However, all requested equipment was approved in the sum of $74,200. and Authorize the Mayor or Mayor Pro Tem to sign all necessary and related documents. City of Thomasville City Council Meeting Minutes, November 12, 2024 Page 10of12 The equipment will consist ofl leak detection equipment, GIS equipment and GIS software. There is no match for this grant. Itis requested that Council approve the resolution to accept thel FY2024 Natural Gas Infrastructure Safety and Modernization Grant and authorize the Mayor or Mayor Pro Temp to sign all necessary documents related to the acceptance. The resolution also requests al budget amendment for FY2024 to allow for the acceptance of the grant award and expenditures related toi the purchase ofl leak detection equipment, GIS equipment and GIS: software. Councilmember Baker moved to approve the resolution as presented. Mayor Pro Tem Scott seconded the motion. There was no discussion. The motion passed 4-0, with the following votes recorded: AYES: Mobley, Scott, Chastain, and Baker. The approved: resolution follows. RESOLUTION WHEREAS the FY2024 Natural Gas Infrastructure Safety and Modernization Grant Program is ai federal program that is distributed by the U.S. Department ofTransportation; and, WHEREAS the Council oft the City ofThomasville, Georgia, desires to support the repair, rehabilitation, or replacement oft the natural gas distribution pipeline system or portions thereof, or to acquire equipment to reduce incidents and fatalities and avoid economic losses.; and, WHEREAS the Council of the City of Thomasville, Georgia, desires to accept a FY2024 Natural Gas Infrastructure Safety and Modernization Grant Program award so as to obtain funding assistance for leak detection equipment, GIS equipment and GIS: software; and, WHEREAS the Council oft the City ofThomasville, Georgia, desires to commit funding in the FY2025 budget to provide for the provision of the reimbursable funds as a requirement oft the FY 2024 Natural Gas Infrastructure Safety and Modernization Grant Program Grant application; WHEREAS, the Council of the City of Thomasville, Georgia, desires to authorize the Mayor to sign all: necessary and related documents, as shall be necessary in relation to thel FY2024 NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Thomasville, Georgia, hereby authorizes the acceptance of an award in the amount ofs seventy-four thousand two hundred dollars ($74,200) from the FY2024 Natural Gas Infrastructure Safety and Modernization Grant Program on, or before, the application' S deadline of. June 20, 2024, to obtain assistance in BE IT FURTHER RESOLVED that the Council of the City of Thomasville, Georgia, further authorizes the amendment of the FY2024 Budget in the amount of seventy-four thousand twol hundred dollars ($74,200) so as for the commitment and appropriation of funds in thel FY2024 Natural Gas Infrastructure Safety andl Modernization Grant Program andi for expenditures related to thej purchase of] leak detection equipment, GIS equipment and GIS software; and BE IT FURTHER RESOLVED that the Council of the City of Thomasville, Georgia, further authorizes thel Mayor or Mayor Pro Tempore of the City ofThomasville as the signatory on all necessary and related documents as shall be necessary in relation to the FY2024 Natural Gas Infrastructure Safety and Modernization Grant Program application and grant agreement. and, Natural Gas Infrastructure Safety and Modernization Grant Program. purchasing leak detection equipment, GIS equipment and GIS software; and PASSED, APPROVED AND ADOPTED by the Council of the City of Thomasville, Georgia, on this, the 12th day ofNovember: 2024. City of Thomasville City Council Meeting Minutes, November 12, 2024 Page 11of12 REPORTS City Manager White reported that the City of Thomasville's Proposed FY2025 Budget will be presented to Councilmembers in aj public meeting tol be held on Monday, November 18, 2024, at 2:001 PM in Council Chambers. Councilmembers collectively thanked Veterans and current service men and women for their service. It was reported there were several Veterans Day presentations within the Thomasville community on November 11,2024. ADJOURNMENT Having noi further business for consideration, the Thomasville City Council Meeting was adjourned at 6:221 PM. CITY OF THOMASVILLE, GEORGIA AEE Mayor, Silea Bouuon ATTEST: City Clerk [seal] a5n City ofThomasville City Council Meeting Minutes, November 12,2024 Page 12of12