City of West Point Council Work Session Agenda Tuesday, January 7, 2025 @ 5:30 PM City Hall Council Chambers We Encourage Attendees to Watch the Meeting Live at: tp.hmwdyohwspaintgemeNeaededomcaswatane, MEETING CALLED TO ORDER AGENDA REVIEWED IN ITS ENTIRELY BEFORE DISCUSSION PUBLIC COMMENT ON ANY ISSUE (5 MINUTE LIMIT) NEW BUSINESS City Manager Update Appoint 2025 City Officers Mayor Pro Tem City Attorney Municipal Court Staff 2025 Board and Committee Appointments Qualifying Fees for 2025 Municipal Election Georgia Department of Natural Resources Trail ProjectAgreement CONSIDER ITEMS FOR BUSINESS MEETING (Create Business Meeting Agenda) ADJOURNED NEXT MEETING: Business Meeting Monday, January 13, 2025 @5:30PM 2025 Appointment of City Officers Motion by. Municipal Court. Judge Motion by. City Recorder Pro Tempore Motion by. Prosecuting Attorney Motion by. Motion by. City Attorney Motion by. Public Defender second by. second by. second by. second by. second by. second by. toa appoint toa appoint to appoint to appoint to appoint toa appoint as as as as as as Assistant Prosecuting Attorney 2024/Current Officers Municipal Court. Judge - Luther. Jones Judge Pro-Tem - Benjamin Wilcox Prosecuting Attorney Mark Carlton Assistant Prosecuting Attorney - Alex Dixon City Attorney - Alex Dixon Public Defender- - Brian Joel Aplin Volunteers Needed to Serve on City Boards, Authorities or Commissions Overview Boards Authorities and Commissions are an established feature of municipal government which offers citizens an extraordinary opportunity to participate in a city's government affairs. Their activities have helped to shape or influence public policy inr many areas. The City of West Point has boards, authorities and commissions that endeavor to reflect the varied interests of West Point citizenry. Several oft the City's boards and commissions are required and established by state law, while others result from provisions of the City Charter or form local ordinances. They address such subjects as planning, zoning, development and parks and recreation. Although many boards, authorities and commissions are advisory, their influence and value can be significant. They make recommendations on a wide range oft topics that come before the City Council. Several boards and commissions are quasi-judicial, which means the Council has delegated some portion ofi its legislative authority to a citizen board. Howi to apply Applications are available on the city website and at City Hall. The application contains al list of the various boards and details oft the application process. 2025 Board Appointments March Agenda: (1) Hawkes Library, term expires 3/1/2025 (2) Board of Adjustments, term expires 3/5/2025 (1)Municipal Planning Board, term expires 3/15/2025 Marshall Sapp Dianne Davidson Donald Cleveland Bill Gladden Larry Duncan Joe Thompson Aaron Lewis Jamie Welch October Agenda: (2) West Point Historic Preservation Commission, term expires 10/1/2025 December Agenda: (1) West Point Development Authority, term expires 12/31/2025 (1) Troup County Parks & Recreation Commission, term expires 12/31/2025 All applicants received, including those from incumbents, will be reviewed and considered by City Council. ARESOLUTION ESTABLISHING QUALIFYING FEES FOR 2025MUNICIPAL ELECTION WHEREAS, O.C.G.A. Sec. 21-2-131 requires that qualifying fees for party and WHEREAS, O.C.G.A. Sec. 21-2-131 requires that the governing body oft the municipality fix and publish qualifying fees for each ofits offices no later than public office be fixed and published; and February 1stofthe year the general election is to be held; and WHEREAS, O.C.G.A. Sec. 21-2-131 states the qualifying fee for each office to be filled in the upcoming election shall be three (3) percent oft the total gross salary of NOWT THEREFORE, BE IT HEREBY RESOLVED that the Mayor and City Council ofthe City of West Point, Georgia, do hereby fix the qualifying fee for the office ofCouncilmember. at One Hundred Fifty-One Dollars and Twenty Cents the office paid in the preceding calendar year; ($151.20) and do hereby publish the same. Adopted this 13th day ofJanuary 2025. Steve M. Tramell, Mayor ATTEST: Kristin Lester, City Clerk GEORGIA DEPARTMENT OF NATURAL RESOURCES WALTER ABON,COMMIESIONER December 11, 2024 Steve Tramell, Mayor City of West Point 730 1st Avenue West Point, GA31833 Re: Project Agreement Project Name: Connecting People to the Chattahoochee: Master Plan Implementation of Woodyard Trail Park Project # NRT 24(12) Dear Mayor Tramell The City of West Point formal application for the Connecting People to the Chattahoochee: Master Plan Implementation of Woodyard Trail Park NRT 24 (12) has been granted approval by the Federal Highway Administration, allowing the project to proceed to the next phase in collaboration with the Georgia Department of Natural Resources (GADNR). Enclosed is the project agreement that requires your signature. Upon the receipt of all signatures, an executed copy ofthe agreement, along with a notice to proceed, will be forwarded to you via email for your records. Please be advised that the project cannot commence until the executed agreement and notice to proceed have been issued by our office. Any expenditures incurred prior to the execution oft the agreement will not Ifyou have any questions or require assistance, please do not hesitate to contact us. We are committed to be eligible for reimbursement. providing you with the necessary support. Thank you for making trails aj priority! Sincerely, Oubgaly Ouicia. Jolly Recreational Trails Program Manager Georgia Department ofNatural Resources Cc: Meghan Richardson, Economic Development Director (Email) 2MARTINLUTHER KING] JUNIOR DRIVE SUITE 1352] ATLANTA, GEORGIA: 30334 404.463.1779 I WWW.GADNR.ORG STATE OF GEORGIA PROJECT AGREEMENT DEPARTMENT OF NATURAL RESOURCES Applicant: City of West Point Project Title: Connecting People to the County: Troup Street: 730 1st Avenue City: West Point Zip: 31833 Phone #: 706-645-3518 Chattahoochee: Master Plan Implementation of Woodyard Trail Park. Project #: NRT-24(12) Project Period: The agreement is executed to January 15, 2027 Project Scope (description of project): Development ofar new trail to loop 0.2 miles in West Point to be connected tot the 0.5-mile trail in Alabama. Thej project will incorporate signage and improve access to the existing water trail on the Chattahoochee River. Title of Grant-in-Aid: Georgia Recreational Trails Program Project Cost: Total Cost: Fund Support: Grant-in-Aid: Minimum Local Match: The following are hereby incorporated into this 1.Disadvantaged Business Enterprise Certification of Compliance 2. General Provisions (attached hereto) 3.1 Project Proposal and Application (submitted by applicant and on file with DNR) 4.1 Revised cost estimate agreement: $306,465.00 65% $200,000.00 $106,465.00 The State of Georgia, Department of Natural Resources (hereinafter referred to as DNR), and the City of West Point (hereinafter referred to as the Applicant) in consideration of the mutual promises and benefits flowing to each as hereinafter stated, do hereby agree to perform this agreement in accordance with the National Recreational Trails Act (NRTA), Title I, Part B, Section 1301 of the Intermodal Surface Transportation Efficiency Act of1991 (P.L. 102-240, 105 Stat. 1914), later reauthorized as the Recreation Trails Program under the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (P.L. 109-59, 119 Stat. 1144), and the provisions and conditions of the Federal Highway Administration guidelines for the RTP grant program, and with the terms, promises, conditions, covenants, assurances, plans specifications, estimates, procedures, project proposals, and maps attached The Applicant certifies that it possesses the legal authority to apply for the grant, enter into this Agreement, and to finance and construct the proposed educational resource. A resolution, motion or similar action has been duly adopted or passed authorizing the filing of the project application, approving hereto or retained by the Applicant or DNR and made a part hereof. this agreement, including all understandings and assurances contained therein, and directing the persons whose names and signatures appear herein below to sign this agreement on behalf of the Applicant and to acti in connection with thej project and provide such additional information as may be required. The Applicant further certifies and assures that it has the ability and intention to finance the non-State (local) share of the costs for the project, and that sufficient funds will be available to assure effective DNR agrees to obligate to the Applicant the sum specified hereinabove as the Grant-in-Aid, and to tender to the Applicant that portion of said grant which is required to pay DNR's share of the costs of the project, based upon the percentage of assistance specified hereinabove as Fund Support. The Applicant agrees to execute the project in accordance with the terms oft the agreement. The Applicant further agrees that, as the benefit to be derived by the State of Georgia and DNR from the full compliance by the Applicants with the terms of this agreement is the preservation, protection, and the net increase in the quality of public recreational trails which are available to the people oft the State and the United States, and as such benefit exceeds to an immeasurable and unascertainable extent the amount ofr money furnished by DNR by way of assistance under the terms of the agreement, that payment by the Applicant tol DNR ofa an amount equal to the amount of assistance extended under this agreement by DNR would be inadequate compensation to DNR for any breach by the Applicants of this agreement. The Applicant further agrees, therefore, that THE APPROPRIATE REMEDY IN THE EVENT OF A BREACH BY THE APPLICANT OF THIS AGREEMENT SHALL BE THE SPECIFIC The Applicant agrees to use its best efforts to ensure compliance with regulations pertaining to Disadvantaged Business Enterprises (DBE). The Applicant shall not discriminate on the grounds of race, color, religion, sex, national origin, age, or disability in the selection and retention of contractors, operation and maintenance oft the resource(s) acquired or developed by the project. PERFORMANCE OF THIS AGREEMENT. including procurement of materials and leases of equipment. The following special project terms and conditions apply: responded to the environmental review requests for this project. a. Inj planning and executing the project, the Applicant agrees to consider the comments of agencies who b. The Applicant shall minimize the use of! heavy equipment for clearing and grading and is encouraged to C. As directed under Executive Order 13186, in furtherance of the Migratory Bird Treaty Act (16 U.S.C. sections 703-711), actions must be taken to avoid or minimize impacts to migratory bird resources and to prevent or abate the detrimental alteration of the environment for the benefit of migratory birds, as practicable. An area of forested habitat of 100 acres or larger could be a significant or important site for migratory birds, as could existing bridges or culverts, where the birds may nest. DNR and the Applicant agree that the area of impact of this project is less than 100 acres, and therefore is not considered significant or important to the support of migratory bird populations. The parties also agree that no existing bridge or culvert on the project site will be reconstructed or removed as part of this project. The Applicant agrees to notify DNR ifit seeks to modify the scope oft the project or reconstruct or remove any use porous/pervious surfacing. existing bridge or culvert at the project site. 2 d. The Applicant agrees to observe the comments of DNR's Environmental Protection Division(EPD), Historic Preservation Division(HPD), Wildlife Resources Division(WRD), US Fish and Wildife(USFW), and the Department ofTamsporation(DOT) regarding the project. e.A Authorization is conditional on all necessary R-0-W and easements being acquired. In witness whereof, the parties hereto have executed this Agreement as of the most recent date entered below. STATE OF GEORGIA, DEPARIMENTOF NATURAL RESOURCES CITY OF WEST POINT BY_ BY_ TREVOR SANTOS DEPUTY COMMISSIONER STEVE TRAMELL MAYOR WITNESS WITNESS DATE DATE (Seal) 3