AGENDA Mayor & Council Meeting 5pm Tuesday, November 12, 2024 1. Call to Order 2. Prayer 3. Pledge of Allegiance 4. Roll Call 5. Adopt Agenda Regular Meeting 7. Clerk's Report 8. Department Reports 9. Mayor's Report 11. Old Business 12. New Business 6. Adoption of Minutes-October: 1, 2024 Called Meeting; October 8, 2024 10. Council Members Questions/Comments A. Litigation 247 Maiden Lane (Executive Session Matter) A. Resolution to Award the Construction Contract for the Phase 1 Water B. Resolution to Approve Participation in the GMA-GIRMA First Responder Treatment Plant Clarifier Rehabilitation PTSD Program C.A Approve Repairs to Water Intake Generator 4pm Thursday, November 14, 2024 13. Mayor & Council Called Meeting for Utilities' Rates' Schedule Presentation 14. Historic Preservation Commission Meeting 5:30 pm Thursday, November 15. Mayor & Council Work Session-at 4:30pm Monday, December 2, 2024 16. Mayor & Council Regular Meeting at 5pm Tuesday, December 10, 2024 17. City Hall Will Be Closed Thursday & Friday, November 28&29in 14, 2024 Observance of Thanksgiving Holidays 19. Executive Session Personnel & Legal Matters 18. Citizens' Input 20. Adjournment City of Sparta Mayor & Council Meeting 5PM Tuesday, November 12, 2024 Elected Officials present were. Mayor R.. Allen Haywood, Mayor ProTem Rav Yisrael, Council Members Brandon Nolley and Tom Roberts. Councilwoman Sandra Sherrod arrived at 5:07 pm. The: meeting was called to order by Mayor ProTem Yisrael at 5:00 pm, followed by a moment of City Clerk, Virginia Webb was present. Attorney John Hitchcock was present. silence, thel Lord's Prayer, and the Pledge of Allegiance. Adopt. tAgenda Councilman Roberts motioned to adopt the agenda; Council Nolley seconded. No discussion. Adoption of Minutes - October 1, 2024 "Called" Meeting; October 8, 2024 Regular Councilman Roberts motioned to adopt October 1, 2024 "Called" Meeting minutes; Councilman Councilman Nolley motioned to adopt October 8, 2024 Regular Meeting minutes; Councilman Vote unanimous. Motion passed. Meeting Nolley seconded. No discussion. Vote unanimous. Motion passed. Roberts seconded. No discussion. Vote unanimous. Motion passed. Clerk's Report 1. A combined celebration for third-quarter birthdays and a Thanksgiving dinner was scheduled to take place at City Hall on November 22, 2024, starting at 12 noon. All city 2. Kenneth Harper, a Class One operator/employee at the Water Filter Plant, plans to retire on. January 5, 2025, after dedicating 33 years of service to the City of Sparta. Hel had been avalued team member since. June 25, 1991. A celebration in his honor was planned for 3. The Employee Buyback Program for accumulated hours was currently being offered, allowing employees to sell back up to 801 hours of accrued time. Payments for the buyback were scheduled tol bej processed and distributed by November 27, 2024, in accordance with the guidelines outlined in the Employee Handbook. 4. AsofOctober: 25, 2024, city ordinances were made accessible online through Municode. They could be found on the city's website, cityofsparta.org, using the drop-down menu 5. Property tax bills were mailed out on October 30, 2024. A total of965 bills were sent, amounting to $247,668.95. Property taxes were due by December 31, 2024. Late fees employees were invited to attend. December, with the specific date to be announced later. located in the top-right corner. 1 would begin to be added on January 2, 2025, and would continue to accrue until the taxes 6. Business license renewal notices were mailed out by the end of October 2024. Renewals were due by December 31, 2024. Late payments would incur penalties and interest until 7. Thei next session oft the City of Sparta Municipal Court was scheduled to bel held on November 18, 2024, at 9:00 a.m. This session would take place in the Hancock County 8. The City of Sparta plans tol host its first-ever Christmas tree lighting ceremony on Friday, December 6, 2024, at 6:00 p.m. The event would take place across from the courthouse and would feature songs, refreshments, raffle: items, and photo opportunities with Santa. Individuals or groups wishing to sing, contribute, or participate in the program were 9. The Hancock County Health Department was set to host a community event titled Happy Healthy Holidays on December 14, 2024, from 10:00 a.m. to 1:00 p.m. This event would were paid in full. paid. Courthouse courtroom. encouraged to contact Virginia Web at 706-444-5753 (option 5). include giveaways such as toys, blankets, and vaccines. Departmental Reports - Police, Street, and Utilities (See Attached Pages 9-20) Mayor's Report 1. TIA paving on Hamilton, Maiden Lane, and Rabun Street is scheduled to begin on November 18, 2024. The City of Sparta received extra funds due to inflation, which ensured full coverage of the planned projects and provided surplus funds for other repairs on these streets, restricted for use only on them. The contractor is AIlStar Concrete. 2. The city contracted Southern Asphalt for 21 patches at a cost of $39,714.06, with approximatelly eight additional patches identified that would increase the total cost. The LMIG account held $68,385, with some funds allocated for specific patching work, while the T-SPLOST discretionary funding account had decreased to $13,112 after a $112,000 payment for the resurfacing work on 1,100 feet of Boland Street. 3. The American Rescue. Plan funds received for the city included two payments of $229,000, along with smaller allocations totaling $5,400. The funds have been spent on equipment and materials, along with $30,000 set aside for Overview designation and $30,000 to support city employees who worked during COVID-19 quarantine. The remaining balance: is currently $35,179, but the water intake plant's generator radiator repairs would reduce this amount. Funds needed tol be allocated by December 31 or returned, with plans fora a dump truck leaving approximately $22,000 to $23,000 4. Current projects included street paving and addressing water and wastewater infrastructure. Principal Forgiveness Loans of $2.7: million for wastewater and $4.1 million for water were managed by EMI under Jerry Hood, who was preparing a $5 available. 2 million GEFA principal forgiveness loan request for upgrading aging pipes throughout 5. A$1 million CDBG grant is funding improvements to the lagoon and wastewater plant. The grant is managed by CSRA Regional Commission and EMI. 6. DOT reimbursed the city $110,000 for water line relocations during Highway 15 7. The Sandersville Railroad will cover costs for relocating water and gas lines that are being crossed by the railroad spur currently under construction. This project isi incurring 8. William Beall, a filter plant employee, passed the Class Two certification a: few: months ago and subsequently completed the challenging Class One examination, which has a 9. Jimmie Watkins was working toward his Class One certification, which would increase the city's total number of Class One personnel to three. He is being trained to become 10.A "called" Council meeting is scheduled for November 14, 2024, at 4:001 PM to discuss water and sewer rates, focusing on maintaining the GEFA loan and applying for a $5 million upgrade to the city's water pipes. Raising rates was essential for submitting grant applications due in December, with Bill Powell and. Jerry Hood scheduled to join the the city'si infrastructure. bypass/truck route construction. no expense to the city. pass rate ofu under 17%. filter plant superintendent upon certification. meeting in person or via Zoom. Council Members Questions/Comments 1. Mayor ProTem Yisrael inquired about the distribution oft the remaining $25,000 in ARPA funds following the approximate $10,000 designated for the filter plant generator, and Mayor Haywood addressed the issue, highlighting the unforeseen $11,000 expense and underscoring the need for regular generator maintenance to avoid such problems in the future. The mayor also acknowledged the leaks, possibly caused by pinholes or other damage, and stressed the importance oft timely repairs to prevent additional challenges. He said that the remaining ARPA funds would be designated for mechanical repairs Amanda Akins, Utility Administrator, explained that the department is dealing with several vehicle issues that need immediate attention. One truck may have a serious engine problem, while others require repairs like al heater core replacement, fixing non- She emphasized the need to restore these vehicles and build a betterinventory for water and sewer operations. Currently, parts are ordered only as needed, which causes delays whether there were anyi ideas or plans fori its use. throughout the utilities' system. functioning shifters, and addressing a faulty fuel gauge. and inefficiencies. 3 Akins also mentioned efforts to manage costs, such as exploring more affordable options for asphalt repairs. She highlighted that having a stocked inventory would improve 2. Councilman Roberts inquired about possible solutions to address thei raw sewage odor at Amanda Akins assured the council that the raw sewage odor issue would bei investigated the following day. She further explained that the city has identified additional areas requiring attention, with many issues likely necessitating full line replacements. Akins highlighted the importance of prudent resource management to maintain operations readiness and help the department operate more efficiently. the end of Rabun Street and Hamilton Street. effectively until the budget resets in January. Old Business A. Litigation 247 Maiden Lane (Executive Session Matter) Attorney John Hitchcock explained that there have been ongoing compliance issues with the property that burned down. He detailed the legal actions taken to enforce the sale of the house, which was intended to allow for renovations. However, he noted that Miss Harrison has since filed a lawsuit against the city regarding this process, and the matter is currently in litigation. Hitchcock informed the council that he would give a more detailed update during the executive session. New Business A. Resolution to. Award the Construction Contract for the Phase 1 Water Treatment Plant Clarifier Rehabilitation Mayor Haywood explained that bids had been received and accepted for the project, with a contract price of$315,021.49. Reconstruction Incorporated will manage the clarifiers at the filter plant as part ofthe GEFA project, which will fund the cost. However, the mayor noted that a written resolution is still necessary to finalize the agreement. Mayor ProTem Yisrael expressed concern about feeling rushed when reviewing significant contracts like this one. He emphasized thei importance ofhaving adequate time to thoroughly evaluate such agreements before making a decision. Mayor Haywood pointed out that the legal steps tol bid and offer this contract had been ongoing for over two months. The process was handled by the city'se engineering firm, EMI. Councilman Nolley motioned to award the construction contract for phase 1 water treatment plant clarifier rehabilitation; Councilman Roberts seconded. Mayor ProTem Yisrael and Councilwoman Sherrod chose not to vote on the matter. According to the city charter, in the event ofa tie, the mayor is authorized to cast the Mayor Haywood voted "Yes," resulting in a 3-2 decision. Motion passed. deciding vote. 4 B. Resolution to Approve Participation in the GMA-GIRMA First Responder PTSD Virginia Webb, City Clerk, shared information about thei mandatory PTSD program under GIRMA. The program is required to cover all police officers, firefighters and dispatchers. Several options were reviewed, and the selected quote was approximately $3,300. Webb emphasized that thej program must be implemented by January 1st to comply with ai recently enacted House Bill mandating this initiative. Mayor ProTem Yisrael inquired whether ARPA funds could be utilized for the PTSD program. City Clerk Webb responded that she would need to look into that matter further. Councilman Roberts motioned to approve participation in the GMA-GIRMA First Responder PTSD Program; Councilman Nolley seconded. Councilwoman Sherrod Program refused to vote. Motion passed. C.A Approve Repairs to Water Intake Generator Mayor Haywood stated that the cost to repair the generator is $11,675 with a year Councilman Roberts motioned to approve repairs to the water intake generator; Councilman Nolley seconded. Councilwoman Sherrod refused to vote. No discussion. 3- warranty. 1.3 Motion passed. Mayor & Council Called Meeting for Utilities' Rates Schedule Presentation 4PM Historic Preservation Commission Meeting at 5:30 pm Thursday, November 14, 2024 Mayor & Council Work Session at 4:30 pm Monday, December 2, 2024 Mayor & Council Regular Meeting at 5 pm Tuesday, December 10, 2024 City Hall Will Be Closed Thursday & Friday, November 28th & 29th Thursday, November 14, 2024 in Observance of Thanksgiving Holidays Citizens' Input 1. DeeDee Hyder, a city resident, inquired about the possibility of obtaining a grant to install sewer lines in the downtown corridor to support local businesses. Mayor Haywood explained that existing sewer lines serve most businesses, but some lack bathrooms and cannot connect to the sewer system due to: regulations from the Department ofTransportation. Hei mentioned the need for a new: sewer line to serve 5 businesses on Broad Street that would connect to thel Hamilton Street sewer main, which would cost around $60,000 to $80,000 and require participation from multiple businesses. Hyder further asked about addressing plumbing infrastructure issues and the conditions Mayor Haywood shared that the city plans to apply for a $5 million grant for infrastructure upgrades, but this would depend on stable water rates. that would prompt the city to seek grant funding. Hyder also questioned whether property owners would need to improve their properties to qualify for the new sewer line connection if water bills were: raised for funding. Mayor Haywood responded that the city currently lacks the necessary funds to move forward with thej project and cannot make decisions without secured funding. 2. Charles Jackson, ai resident oft the county, said hel had talked to' Timmy Griffin about finding his sewer line connection. Hel knew it connected to another road but needed to figure out ifit was on the right or left side ofhis property. He thought he needed to replace the connection and asked how that process worked, especially regarding the city Mayor Haywood referred him to Amanda, and Jackson agreed to discuss the issue with 3. Mary Jackson, a county resident, inquired about issues related to the dog pound, specifically: asking ift there were problems with people dropping off dogs. tap. her later. Amanda informed Mary Jackson that they are not having issues with people dropping off dogs at the shelter. She noted that most people understand they operate by appointment only and through calls. Amanda explained that they aim to keep dogs out oft the shelter by taking photos of dogs in need and sharing them with rescue groups, hoping for a pick-up. 4. LaTanya Goodwin, a resident oft the county, expressed her gratitude to the city council for their support with the Pine Treel Festival, especially regarding garbage disposal. She also thanked Police Chief Walker and the entire police department for providing safety 5. Della Smith, a county resident, began by acknowledging the importance ofrecognizing individuals who do exceptional work. She highlighted Amanda, especially after Timmy Griffin left, praising her outstanding efforts and specifically commending ChiefWalker for his contributions in an article she wrote. Smith suggested that ChiefWalker deserves tol be nominated for City Employee oft the Year, noting that he consistently goes above and beyond his duties. She also recognized the overall improvement in the city's streets She emphasized that placing dogs in the shelter is always a last resort. during the event. and acknowledged thel hard work of various employees. 6 She addressed concerns. regarding the Pine Tree Festival. She mentioned receiving numerous complaints about road blockages that hinder access to homes during the festival. Della explained that traffic problems had previously prevented a school from attending a game, and with Highway 15 bypass/truck route: not expected to be completed until December 2025, she suggested that rerouting may be necessary. To alleviate these issues, she proposed that the Pine Tree Festival might need to bei moved downtown. Della emphasized the urgency for the city to come up with a solution, as the DOT: indicated that any changes would need to bei initiated by the city to be approved for next year's festival. 6. James Culver praised Chief Walker forl his outstanding work and acknowledged Amanda Akins, noting that even though he didn'tknow her personally, he sensed her positive impact. Hei mentioned aj potential savings of$18,000 for the city and expressed confidence that hiring Amanda was a wise decision, looking forward to more successful James Culver emphasized his concern by asking ift the city had completely abandoned the Mayor Haywood confirmed that the city had not given up on thej park. He stated that the cleanup would be done gradually, with all benches and tables already acquired. He noted that they needed about $20,000 to complete the project, expressing a desire to finish it James Culver inquired about the status oft the old police building, asking ift there were still Mayor Haywood stated that they were actively working to obtain the next available grant years ahead. park in the community. while acknowledging resource limitations. plans to take action regarding that facility. toi fund the interior renovations oft the old police building. Executive Session for Personnel & Legal Matters Mayor ProTem Yisrael motioned to go into executive session; Councilman Nolley seconded. No discussion. Councilwoman Sherrod refused to vote. Motion passed. Back To Regular Session Councilman Roberts motioned to go back to regular session; Councilman Nolley seconded. No discussion. Councilwoman Sherrod refused to vote. Motion passed. No motions were made to address business that was discussed during Executive Session. Adjournment Councilman Roberts motioned to adjourn the meeting; Councilman Nolley seconded. No discussion. Councilwoman Sherrod refused to vote. Motion passed. 7 The meeting adjourned at 6:20pm. 8 CITY OF SPARTA POLICE 365 SPRING STREET - SPARTA, GEORGIA - 31087 FACE70B-44-S77 / FAX: 706-444-0827 MONTH OF NOVEMBER 2024 ACTIMTY REPORT SHOWING OCTOBER 2024 STATS 911CALLS FOR SERVICE-114 CITATIONS WRITTEN -53 OTHER VIOLATIONS-1DUL SPEEDING -22 NO INSURANCE-3 SUSPENDED LICENSE-3 OTHER TRAFFIC VIOLATIONS-24 STATE WARRANTS-0 ARRESTS-1 - DUI UPCOMING EVENTS WE ARE CURRENTLY ACCEPTING DONATIONS AND NEW TOYS FOR OUR TOY GIVEAWAY. TOYS CAN BEI DROPPED OFFTHE SPARTA POLICE DEPARTMENT. MONEY ORDERS/CHECKS CANI BEI MADE OUTTOS SPARTA POLICE DEPARTMENT, MEMO SECTION WRITETOY GIVEAWAY. TOY GIVEAWAYWILLI BE DECEMBER 13, 2024@5:00PM UNTIL7:00 PM. NEIGHBORHOOD WATCH WILLI MEET AT1 THE PUBLICLIBRARY DECEMBER 5, 2025 @ 5:00PM.THERE WILL BE AFRAUD AND SCAMI PRESENTATION PRESENTED. 9 Street Department Report November 12, 2024 -Clearing storm debris from streets City of Sparta from Hurricane Helene hauled 142 loads of debris to site for GEMA inspection Repaired historical marker in front of City Hall Cleared trees and overgrowth from lifts stations @ Stubwood Drive, Plum Tree -Cleaned ditches at Spring Street/Adams Street, Jones Street, Hwy 22 and -Crew attended class for basic certification on gas "cut on/off" -Worked with ME Sack contractors to haul gravel to worksites including Adams St (behind IGA) & Parkway Drive where leaks were repaired. Also Road & Hwy 22 near' Walker Lane Elizabeth Street assisted with sewer tap project on Parkway Drive -Repaired sidewalk with patch after water leak repaired -Assisted County crew with Pinetree Festival event on Oct 26. Delivered wheeled trash cans to event site and assisted in clean up both in & around event space -Assisted with street closure for Prayer Walk held Oct5 -Haul crusher run to temporarily repair broken concrete in driveway at City Halli from Broad Street entrance 10 11 City of Sparta Utilities Report-City Council Meeting November 11, 2024 Summary Page: Water Plant Operations Water Distribution: 36.1M gallons withdrawn, 28.6M gallons supplied, 1.16M daily average. Key Repairs: Intake generator radiator, pumps, telemetry, high-service meter, pre-soda ash Routine Updates: Generators added to. JTS Service, SCADA battery backup replaced, and pH Personne!: William Bealp promoted; Kenneth Harper retiring Jan: 2025. Upcoming: Inspection by GAE EPD on Feb4 4,2025; Lewis Street tank cleaning. Routine Work: 94% BOD, 86%1 TSS removal, influent float SOP. Repairs: Air reliefvalve, 100 HP pump fors sprayfields. Incident: Contraband found by back gates; K-9 unit notified. Partnership: GAI EPD: advising on pretreatment contract with prison. plumbing. adjustment savings. Wastewater Plant Operations Water Distribution & Sewer Collection Work Orders: 70 completed; notable work on railroad, fire station cleanup, and lift stations. Compliance: Lead and Copper surveys tor residents, early meter reading for compliance. GIS Mapping: Print maps sent for GIS project; long-term digital system planned. Operations: 14 dogs in shelter, adoption and: social media engagement up. Special Events: "Empty the Shelters" event application for December. Debris Removal: 110+ loads cleared post-hurricane. Seasonal Work: Final grass cutting, street sign repairs. Event Support: Assisted with Pinetree Festival preparations. Animal Shelter Donations: Estimated $250 in supplies. Public Works Natural Gas Training: Valve operation and meter display replacement training completed. Inspections: PSCa and regulator station inspections scheduled. Repairs: Leak repairs ongoing; sniff test results under review. Miscellaneous ISOInspection: Set for December2. Grants: Applications forp police cameras andi fire truck equipment. Community Events: Christmas Tree Lighting on December 6; Healthy Holidays event on Upcoming Roadwork: Maiden Lane, Rabun, and Adams Street begin November 18. December 14. 12 City of Sparta Utilities Report - City Council Meeting November 11, 2024 Water Plant Operations Water Withdrawal and Distribution: The Water Plant withdrew 36.1 million gallons from the lake, supplying 28.6 million gallons to the city's distribution system, achieving Intake Generator Radiator Leak: The radiator on the water intake generator at the lake has developed a leak. Replacing it with a new radiator will cost $50,000, while an aftermarket alternative is estimated at $18,000. The radiator was sent to a shop in Dublin, Pump Repairs: Thepost-filter: ands second: filterpumps experienced leaks. The Water Plant Telemetry Issue: Thet telemetry on the Dixie tank went down but was promptly repaired. High-Service Meter Malfunction: The high-service meter was malfunctioning, sO staff ordered a replacement motork head for $150, expected to arrive this week. Pre-Soda Ash Plumbing Leak: Al leak was found in the pre-soda ash plumbing and was Filter Door Gasket: The gasket on Filter 1's door began failing, leading to a water leak. Ar replaçement gasket costing $120 was ordered to stop the water leak and reduce daily Routine Servicing of Generators: The Water Plant and Intake at the Lake generator were added to routine servicing with JT Service to align with the Main Sewage Lift Station SCADA System Battery Backup: The battery backup for the SCADA system failed, and pH Adjustment Cost Savings: The pilot test for the caustic is going well. The full installation ofcaustic for pH adjustment is projected to save the city $18,000 annually. Water Quality Compliance: All drinking water quality goals were met for October. Operator Certification: Operator William Beal passed his Class 1 test and was appointed Retirement Notice: Operator Kenneth Harper has submitted his retirement notice for January 2025. Interviews with potential new operators are: in progress. Upcoming Inspection: A Water Plant inspection by the GA Environmental Protection Lewis Street' Tank Cleaning: USGI has proposed a shutdown and internal cleaning of the Lewis Street water tank, to be coordinated with upcoming Water Plant repairs. During this time, water will need tol be trucked in. This project will bei funded through GEFA. Regulatory Compliance Letter: Due to non-complance with turbidity and chlorine residual levels duringl Hurricane Helene at the Water Plant, al letter must be: sent tor residents by December 1. To accommodate this, meters will be read a week early to include this an average daily output of1.161 million gallons during October. GA for repair; we are awaiting a price quote. operators successfully repaired these by replacing the seals. repaired by ME: Sacks. water usage. servicing. We plan to bring these services in-house over time. ar replacement was purchased and installed. as Assistant Superintendent. Division (EPD) is scheduled for February 4, 2025. information with bills. :, wvI n01 " Primary Source License information Thant cpr tos Ci Atvi 13 City of Sparta Utilities Report - City Council Meeting November 11, 2024 Wastewater Plant Operations Routine Operations: The, Wastewater Plant continued to operate as usual. BOD had a Influent Float Replacement: A float on the influent failed and was replaced. Staff has also developed a Standard Operating Procedure (SOP) for troubleshooting float switches Water Line Coverage: During the hurricane, a water line to the Wastewater Plant became Sprayfield Maintenance: Staff continued to cut the sprayfields as part of routine upkeep. Prison Lift Station Assistance: Staffhandled three septic hauler loads from the prison! lift station after it failed on October ISt. Thej prison began creek sampling for contamination on November 11, 2024. GA Environmental Protection Division (EPD) has advised that the city needs to establish a pretreatment contract with the prison, as violations by the prison Air Relief Valve Repair: ME Sacks repaired an air relief valve for Fields 6-10 afterit Annual Meter Calibration: The annual calibration of plant meters was completed. The chart recorder on the wall oft the pump house has failed and calibration was unavailable. The new digital in-line meters no longer require the use oft the analog chart recorder. Incident at Back Gates: Empty contraband bags were found by the back gates on October Tractor Maintenance: Staff changed the transmission fluid and filters on the Kubota M9960 tractor. Record indicate that it had not been serviced since 2018 for the Pump Rebuild: The 1001 HP pump (Pump 4) for Sprayfields 6-10 was sent to WACO for rebuilding, as Pump 3 is showing shaft wear and is consuming packing at a higher-than- 94% removal and TSS had an 86% removal. and identifying float replacement issues for future staff. exposed int the road. Staff covered it back up: after the storm. fall under the city's permit. failed. 28. The K-9 unit was notified. transmission. normal rate. 14 City of Sparta Utilities Report- City Council Meeting November 11, 2024 Water Distribution and Sewer Collection Work Orders Completed: A total of 70 work orders were completed, including: 27 water leaks, 3 lift station repairs, 2 wastewater sprayfield repairs, 7 miscellancous repairs, 2 service taps installed, 22 water or gas on/offoperations. 41 re-reads, and 3 minor gas repairs. Lead and Copper Survey: Staff is preparing to mail nearly 700 surveys to selected residents by November 151 toi meet the new Lead and Copperr rule compliance requirements. Early Meter Reading: Meters will be read one week carly in November to ensure letters reach residents by December 1, as required for compliance following hurricane violations. Railroad Projects: Timmy Griffin is actively working on water and gas lines along the Old Fire Station Cleanup: Staff cleaned the old fire station attached to City Hall, organizing it for better usage. This will allow each department to have designated spaces Stubwood Lift Station Upgrade: The installation of a new motor at the Stubwood lift station has provided a secondary backup for the city's third-largest lift station. Highway 22 Lift Station Rebuild: The motor at the Highway 22 lift station was rebuilt, as new motors require a 40-week lead time. Additional parts for the lift station rebuild are GIS Mapping Project: Print maps of the water, wastewater, and gas systems have been sent to CSRA for scanning and conversion into a PDF and al basic GIS system, at no cost. Long-term plans include ai full GIS system to aid: staffin locating valves, hydrants, meters, ME Sacks Report: See attached fora a report from ME Sacks regarding recent repairs. railroad, with the railroad reimbursing the city for all related costs. for equipment, allowing for better inventory control. still pending. This is under emergency GEFA funding. and other infrastructure in the field. 15 City of Sparta Utilities Report - City Council Meeting November 11, 2024 Animal Shelter Daily Operations: Staff continued daily tasks, including cleaning kennels, disinfecting, feeding, watering, walking, and providing enrichment for animals. Monthly flea and tick Shelter Population: There are currently 14 dogs in the shelter. One dog, Fiona, was adopted, and her new owner will pick her up after a vacation, bringing the shelter's total to Donations Received: The shelter received donations of dog food and leashes from the residents, Fire Department, Lake Oconee Humane Society, and Tractor Supply. An Social Media Engagement: Staffhave increased efforts on the shelter's Facebook page to improve awareness and encourage adoptions. We currently have 752 follows and likes. New Puppy Intake: Seven puppies were picked up from Maiden Lane. Six were transferred to the Greenville Humane Society, while one was adopted locally. One puppy tested positive for parvo overt two weeks after leaving the Sparta Shelter at another rescue. Parvo Quarantine Protocols: Although iti is believed that thej parvo case did not originate Lost Dog and Rehoming Assistance: Staff supported local residents whose dogs had puppies, assisting with spay/neuter services and helping to find homes for the puppies. Staffsuccessfully helped reunite lost dogs with their owners, keeping most dogs out ofthe shelter wherever possible. We were able to rehome 5 puppies and return 4 dogs to their Department of Agriculture Assistance: Staff is working with the Department of Agriculture regarding unlicensed rescues bringing dogs from out of state into the area. Empty the Shelters: Staff applied to be part of a December Empty the Shelters event treatments were administered to all dogs and the facility grounds. 13dogs. Our capacity is 12 dogs based on our care capabilities. estimated value of $250 for the donations. atours shelter, staff followed quarantine procedures as aj precaution. owners during October. which would sponsor all but $50 oft the adoption cost ofa dog. 16 City of Sparta Utilities Report- City Council Meeting November 11,2024 Public Works Debris Removal: Over 110 dump truck loads of debris were removed from the city int the Hurricane Cleanup: Staffcontinued to clearr roads and remove debris following Hurricane Gravel Delivery Support: Public Works delivered gravel to the Water Distribution Lift Station Access: The team cleared access to the Highway 221 lift station and Twin Plum Seasonal Grass Cutting: Public Works completed the last grass cutting oft the season for Street Sign Repairs: Damaged street signs throughout the city were repaired or replaced. Pinetree Festival Preparation: Staff assisted with preparations and cleanup for the past month. Helene. department as needed. Tree lift station, located in heavily wooded areas. the city. Pinetree Festival, ensuring a smooth event. 17 Cityof/Sparta Utilities Report- City Council Meeting November 11, 2024 Natural Gas Employee Training: Staff completed valve operation training, qualifying five employees tot turn valves on/off, ensuring available backups. A class was also held on replacing gas Inspections Scheduled: The Public Service Commission will inspect Natural Gas operations on December 16, and a regulator station inspection is scheduled for November Meter Painting Training: The next training class, scheduled for November 18, will focus Leak Repairs and Training: Staff are actively working on leak repairs based on the annual snifft test results from Harp and are continuing training until they reach the required level. In the meantime, Timmy Griffin is repairing the leaks found during the snifftest. meter displays as several meters had become unreadable. 131 by Harp and Associates. on meter painting. DT 18 City of Sparta Utilities Report - City Council Meeting November 11, 2024 Miscellaneous: Updates ISO Inspection: Scheduled for December 2, 2024. Staff are working on completing the CJCC Grant Applications: The city has applied for $20,000 in in-car cameras for the Police Department and another $20,000 for flipper additive for the Fire Trucks, through TextMyGov Setup: TextMyGov has been implemented, enabling residents to receive emergency alerts. 653 phone numbers are currently enrolled. Staffis encouraging residents FEMA AFG Grant: Staff continues to work on paperwork required to proceed forward required paperwork. CJCC Microgrants. to update their phone numbers when they pay their water bills. with the acceptance oft the grant. Community Events: The city will host al Happy Healthy Holidays event with DPH on December 14, providing free food, holiday giveaways, and more. Christmas Tree Lighting: Scheduled for December 6 at 6 PM, with sponsorships and donations actively Partnership: The city is approved for on-the-job training reimbursement Staff Activities: City Hall staff helda luncheon for Bosses Day and participated in community trick-or- treating by providing candy. tob begin on November 18, 2024. the city's] Hazard Mitigation Plan. being sought. Workforce through Development. Development Workforce CSRARC Upcoming Roadwork: Roadwork on Maiden Lane, Rabun, and Adams Street is scheduled Hazard Mitigation Plan Update: Staff met with CSRA to continue working on updating ER Clegory CagoryKoywords nkial Thunky PEMOVALS OMPWIEISSUN 3options ar Tankouferyou nawyrgerdegpen undikensing Optionmalude BUILDNGE PERMIT BUSIMNESSLICENSE ZONNCE INFORMATION CODEE ENFORCEMENT OTHERBULDING ISSUES Peaseietusir krownow wer www.MgA-w. nitura.g gaiconcen "bregrsshusene" lfyossmdlis psEsupestaGAs EAK "plnesite saims ateivans 349 9117 "Nian fmens y3 ves AKGASOUTACE GASSERVICE SSUES GASBLUNG CAMURPOIAACAPNVA prulas. MASAMEYMIRPK SBcLtN s sucitevs CMMRw MshwNdueN, vour MeNIwN "yoahevea phovstaeteyeew youanirde withthe photetehees urdstansbetul Weweast yMgN wrmwentAnw Mu Hepargytn a POTHOLE KADISSUE MMAPSSEL STREETS SIGNS SIPFWAI FAILENTREE OTHERRDADS SSUET Pny wthtw MARCRS yu nsk --yAw M Mst Msng votans iASh 55 1 WASE - - Fgportngoptorsare WAIER. LAN SEWER SSUE STOR 19 wwwww.it sel hidemalvey V-X C01 ANT GRALS 1T5 RCGAAOPANEAN DIMNG 4 MWI Vee NOSE eMTS QUAL ITK TOW yuim Overview of M.E. Sack Environmental with CostComparison October 21-1 November12(161 Work Days) $54,710.00 Job! Description Repair Hours ProjectedCost Projected Projected Invoicelf (Not Manhours) 8 $ 2,200.00 $ 1,050.00 s 5 $ 1,375.00 $ 350.00 $ 3 $ 825.00 $ 250.00 $ 4 $ 1,100.00 $ 300.00 $ 4 $ 1,100.00 $ 100.00 $ 3 $ 825.00 $ 800.00 $ 1 $ 275.00 $ 10.00 8 $ 2,200.00 $ 12,000.00 $ 1 $ 275.00 1 $ 275.00 6 $ 1,650.00 4 $ 1,100.00 $ 200.00 $ 2 $ 550.00 $ 150.00 $ 4 $ 1,100.00 $ 175.00 $ 3 $ 825.00 $ 150.00 $ $ 275.00 $ 150.00 $ $ 275.00 $ 150.00 2 $ 550.00 $ 175.00 $ 3 $ 825.00 $ 125.00 $ 3 $ 825.00 $ 150.00 $ 4 $ 1,100.00 $ 150.00 $ 3 $ 825.00 2 $ 550.00 $ 350.00 $ 4 $ 1,100.00 5 $ 1,375.00 85 S 23,375.00 $ 16,785.00 S 2 $ 300.00 2 $ 300.00 10 $ 1,500.00 24 $ 3,600.00 5 $ 750.00 16 $ 2,400.00 8 $ 1,200.00 8 $ 1,200.00 4 $ 600.00 4 $ 600.00 6 $ 900.00 1 $ 150.00 4 $ 600.00 3 $ 450.00 97 $ 14,550.00 Materials Billed By] Job 3,250.00 1,725.00 1,075.00 1,400.00 1,200.00 1,625.00 285.00 14,200.00 275.00 275.00 1,650.00 1,300.00 700.00 1,275.00 975.00 425.00 425.00 725.00 950.00 975.00 1,250.00 825.00 900.00 1,100.00 1,375.00 40,160.00 300.00 300.00 1,500.00 3,600.00 750.00 2,400.00 1,200.00 1,200.00 600.00 600.00 900.00 150.00 600.00 450.00 14,550.00 54,710.00 $55.77 192 $10,707.84 80% REPAIRS ANDI PROJECTS @N Normal Rates with MESE Equipments $275/hr 4"1 MainE Break Behindl IGA (Completed)- -Note: Billedt tOMDI 2 Sewer Tap on 150Parkway (Completed)* 3 Water Tap ati 154T Tommie Ln( (Completed)* 4 2" Main Repair onE Broad (Completed)* 5 Installed Motor/Seal Stubwoodl LS( (Completed) 6 Repaired ARVI for WWTP (Completed)* Alum Line Repairv WTP (Completed) 8 Pul/Delivered Intake Generator Radiator (InF Progress)* 9 MainLSCallboxi Removal for Shipment Completed) 10 Troubleshoot Dixie Tank SCADA (Completed)* 11 Road Repairs from Leaks (Completed) 12 415D Dixie St3 3/4" Servicel Leak (Completed) 13 411 Industrial 3/4" Service (Completed) 14 661 Gilbert R3/4" Service (Completed) 15 34S Stubwoods St3 3/4" Service (Completed) 16 51 University In3 3/4" Service (Completed) 17 84 Mirror Pond Rd3 3/4" Service (Completed) 18 129 Johnnny Britt Rd3 3/4" Service (Completed) 19 71 UniveristyLn314" Service (Completed) 20 373V West Hamilton 3/4" Service (Completed) 21 Clay Circle: 3/4" Service (Completed) 22 156 Bolands St3 3/4" Service (Completed) 23 Installed Booster Pump WTP (Completed) 24 Jetted Parkway Drive (Completed)* 25 2Leaks atE Bell Avenue (Completed)* $ 3 S $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTALVALUE $ CITYPAID Repairs Savings: TOTALI REPAIRHOURS ADMINISTRATIVE ANDI NON-REPAIRI ITEMS @L Lowerk Hourly Rates $150/hr 26 Nursing HomeL Leakl Investigation (Scheduledi for November) 27 Investigation for Elizabethl Lane Taps (Trench Boxi Needed) 28 Locates for GA811- Large Project (Comcast) 29 Cleaneds Supply/Storage Area and Organize 30 Pickups Speciality Supplies (Sewer Core Drill, Piping, Etc) 31 Morning Meetings andA Afternoon Recaps W/Utility Administrator 32 Update Work Orders For Record Keeping 33 Drive Time toL Leaks +F PickupE Equipment 34 Investigation of Misc. Leaks and Taps Priort toF Repair 35 Generator Reviews forF Preventive Maintenance 36 Meet and Greet Departments + Discuss Repairs Needed 37 Mix and Mingle (Old PDS Station)- Storm Drain Damage 38 Sort, Prioritize, ands StudyN Maps fory Watera ands Sewer System 39 Assist with Reports, Answer Questions, Etc. TOTALOTHERHOURS OVERALL TOTAL VALUE 182 $177,000A Annual Contract- Perk Hour 16Days (2Employees 40H Hours and2 20H Hours) 20