CITY OF PINE LAKE REGULAR MEETING MINUTES November 26th, 2024 at 6:00 PM Pine Lake Courthouse 459 Pine Drive, Pine Lake, GA Call to Order: Mayor Pro Tem Jean Bordeaux called the Work Session to order at 6:00pm. Present: Mayor Pro Tem Bordeaux, Council Member Jeff Goldberg, Council Member Thomas Torrent, Council Member Tom Ramsey, and Council Member Augusta Woods. Also present were Interim City Manager Billy Beckett, Chief of Police Sarai Yhudah-Green, City Attorney Susan Moore, Public Works Special Projects Manager Bernard Kendrick, and Assistant City Clerk Ned Dagenhard. Mayor Brandy Hall was not in attendance. Announcements/Communications Council Member Goldberg complimented the completed renovation of the Pine Lake Courthouse, personally thanking Special Projects Manager Bernard Kendrick. Mr. Goldberg referred to the renovated space as, "really something special," to which all members of City Council nodded in agreement. Adoption of the Agenda of the Day Council Member Woods moved to amend the Agenda of the Day to include the addition of Old Business Item 1, GMA Contract- Educational Services - Adoption; Council Member Torrent moved to amend the Agenda of the Day to include the addition of New Business Item 6, Rescheduling of December 31st Regular Council Member Ramsey seconded. Meeting. No discussion took place. Mayor Pro Tem Bordeaux called for a vote. All members voted in favor, and the motion carried. Page 1 of6 CITY OF PINE LAKE REGULAR MEETING MINUTES November 26th, 2024 at 6:00 PM Pine Lake Courthouse 459 Pine Drive, Pine Lake, GA Adoption of the Minutes October 25th, 2024- City Council Fall Retreat Council Member Torrent moved to adopt the Minutes from the October 25th City Council Member Ramsey asked that the supplemental report authored by the Georgia Municipal Association be redacted, citing some inaccuracies. Council Fall Retreat; Council Member Ramsey seconded. Mayor Pro Tem Bordeaux called for a vote. All members voted in favor, and the motion carried. October 29th, 2024 - Regular Meeting Council Member Ramsey moved to adopt the Minutes from the October 29th Regular Meeting; Council Member Torrent seconded. No discussion took place. Mayor Pro Tem Bordeaux called for a vote. All members voted in favor, and the motion carried. November 12th, 2024 - Work Session Council Member Torrent moved to adopt the Minutes from the November 12th Work Session; Council Member Ramsey seconded. No discussion took place. Mayor Pro Tem Bordeaux called for a vote. All members voted in favor, and the motion carried. Page 2 of6 CITY OF PINE LAKE REGULAR MEETING MINUTES November 26th, 2024 at 6:00 PM Pine Lake Courthouse 459 Pine Drive, Pine Lake, GA Old Business 1. GMA Contract - Educational Services Council Member Torrent moved to approve the contract with GMA for providing educational services at the October 25th City Council Fall Retreat; Council Interim City Manager Beckett stated that approval of the contract is simply agreement over the terms of service and cleared the. way for payment of associated fees. City Attorney Susan Moore referred to the document as "boiler Member Woods seconded. plate,"echoing recommendation for approval. Mayor Pro Tem Bordeaux called for a vote. All members voted in favor, and the motion carried. New Business 1. Swearing-in Ceremony - Police Administrative Officer - Danette Washington Mayor Pro Tem facilitated the swearing-in ceremony for Officer Danette Washington. Officer Washington recited her oath of office, and was formally welcomed by the Mayor Pro Tem. No discussion took place. No action was taken by City Council. 2. Presentation of FY2023 Audit Report. James Whitaker, P.C. James Whitaker--the City's Auditor--presented the audit report of the 2023 The entire FY2023 Audit Report is available on the City of Pine Lake website fiscal year. (see: City Government > Finance). No discussion took place. No action was taken by City Council. Page 3 of6 CITY OF PINE LAKE REGULAR MEETING MINUTES November 26th, 2024 at 6:00 PM Pine Lake Courthouse 459 Pine Drive, Pine Lake, GA 3. FY2025 Budget - Overview Presentation - City Manager Beckett Interim City Manager Billy Beckett presented an overview of the FY2025 Budget A general narrative and full FY2025 Budget document are available on the City to City Council. of Pine Lake website (see: City Government > Finance). No discussion took place. No action was taken by City Council. 4. Contract Submittal Process - City Attorney Moore City Attorney Susan Moore summarized the contract process--from generation through adoption--for City Council. No discussion took place. No action was taken by City Council. Page 4 of6 CITY OF PINE LAKE REGULAR MEETING MINUTES November 26th, 2024 at 6:00 PM Pine Lake Courthouse 459 Pine Drive, Pine Lake, GA 5. Capital Projects - Update - Special Projects Manager Kendrick a. Courthouse Renovation b. Pedestrian Bridges C. Wetlands Maintenance Special Projects Manager Bernard Kendrick provided City Council with an update of (3) ongoing capital improvement projects with the City of Pine Lake. In addition to cosmetic improvements, the Courthouse Renovation included Mr. Kendrick stated that the Pedestrian Bridge project was projected to begin in December, with and estimated construction timeline of 2-3 months. Mr. Kendrick added that vegetation management in the Eastern and Western Wetlands was ongoing, with the clearing of the Western Wetlands near repairs to the roof, electrical system, and HVAC system. completion. No discussion took place. No action was taken by City Council. 6. Rescheduling of December 31st Regular Meeting Council Member Ramsey moved to reschedule the December 31st Regular Meeting to December 17th, in conjunction with the tentative adoption date of the FY2025 Budget; Council Member Goldberg seconded. No discussion took place. Mayor Pro Tem Bordeaux called for a vote. All members voted in favor, and the motion carried. Page 5 of6 CITY OF PINE LAKE REGULAR MEETING MINUTES November 26th, 2024 at 6:00 PM Pine Lake Courthouse 459 Pine Drive, Pine Lake, GA Reports and Other Business Council Member Goldberg asked that the issue of assessment for multifamily residential properties be revisited. Adjournment Council Member Goldberg moved for adjournment at 8:44pm. PINE oF DR ogr 6 das Ned Dagenhard City Clerk or Delegate COUNTI Page 6of6