The City ofPelham MINUTES OF THE COUNCIL MEETING November 21, 2024-6 6:30 p.m. - Council Chambers PRESENT: Mayor, James Eubanks Mayor Pro-Tem, Rhondal Brown Council Member, Bennett Adams Council Member, Fredrick Davis Council Member, Cody Shiver Council Member, Mistry Troutman City Manager, Christian Drake City Clerk, Lisa Austin City Attorney, Tommy Coleman Police Chief Nealie! McCormick Asst. Chief, Rod Williams Fire Chief, Shane Stinson DDA/Main Strcct Dircctor Camcron Harris Enterprise/Journal, Randy Wind SWGRC, Sheena Stephens **Absent from meeting Council Member Bobby Robinson** of Allegiance. Council Member Davis provided the opening prayer. With a quorum present, Mayor Eubanks called the meeting to order at 6: 35 p.m. followed by the Pledge APPROVALOF AGENDA Council Member Adams made a motion to approve the agenda, seconded by Mayor Pro-Tem Brown. The vote was unanimously approved. CITIZEN'S COMMENTS There were no citizen comments. APPROVALOF MINUTES Mayor Pro-Tem Brown made a motion to approve the Council Meeting Minutes for October 17,2024, and the Work Session Minutes for November 14, 2024, as distributed, seconded by Council Member Shiver. The vote was unanimously approved. DEPARTMENT REPORTS A review ofall department reports. Pagell Sheena Stephens from the South West Georgia Regional Commission came before the council to discuss Brace Grant. Stephens said Mayor Pro-Tem Brown had approached her about the grant. Stephens notified the council that Pelham would receive the grant for $5,000. "Pelham Clean & Green Initiative: Reducing Litter, Illegal Dumping, and Blight in our Community". The $5,000 budget will be allocated tol key areas that will support Pelham's litter elimination project. The largest portion, $3,000, will be used for waste bins and signage, enabling the purchase oftrash and recycling bins to be placed in high-traffic areas. These will also cover the installation of signage encouraging proper waste disposal and warning against illegal dumping. Another $1,000 will go towards clean-up supplies, such as gloves, trash bags, and safety vests, ensuring community clean-up efforts are well-equipped and sustained. A total of $500 will be invested in educational materials and workshops to raise awareness about litter prevention and engage the community in responsible waste management practices. Finally, volunteers will paint fire hydrants ina a fun creative manner, to draw attention to the campaign. This budget will provide the necessary resources foracomprehensive: approach to reducing litter in Pelham. ALCOHOLI LICENSE-DISCOUNTLIQUOR. 456 BAGGS AVE. Discount Liquor, located at 4561 Baggs Avenue near Highway 19, is now under new ownership. Pre city and state regulations, any business that is selling alcohol that changes ownership and is intending to continue selling, alçohol must apply fora a new alcohol license to be approved by the city council. The required public notice was advertised in accordance with the law, running in our local paper tort two consecutive weeks on November 6th and November 13th. A background records check was conducted on Summer Patel for the purpose of beer packaging only, liquor packaging only and wine package only licenses. No record was found to disqualify the applicant, and approval ofl liçenses is recommended for Council Member. Adams made a motion to approve the alcohol license for Summer Patel for Discount Liquor located at 456 Baggs Avenue, seconded by Mayor Pro-Tem Brown. The vote was approval. unanimously approved. ALCOHOLLICENSE A list was provided oft thel business's which currently hold an alcohol license within the City of Pelham. AlI businesses which currently hold an alcohol license do not have any findings which would disqualify Council Member Shiver made a motion to approve the renewal ofa all the 2025 alcohol license as presented, seconded by Mayor Pro-Tem Brown. The vote was unanimously approved. them from continuing tol have a alcohol license for 2025. Page/2 FIRE DEPARTMENT GRANTWRITER CONTRACT The city approached Davidson's Grant Writing to help secure an AFG and Safer Grant for the city. Davidson's Grant Writing has a proven track record ofs successfully securing grants for fire department across Georgia. Their expertise makes them as strong partner fort the City of Pelham as we seek to secure funding through the Staffing for adequate Fire and Emergency Response (SAFER) grant and the assistance to Firefighter Grants (AFG). The SAFER grant will help achieve an important staffing need for our fire department. We plan to request $450,000 to fund three additional firefighter positions, which are essential to meeting the Insurance Services Office (ISO) requirement of an average of four firefighters' response per fire. The AFG grant will address aj pressing need for updated turnout gear, which is the protective equipment used by firefighters when responding to fires. Wei intend to request $60,000 to purchase approximately 12 sets oft tumout gear to meet these needs. There is no charge to write and submit the grant applications. Ifag grant is awarded, Davidson's Grant Writing charges a 5%1 fee based on Council Member Davis made a motion to enteri into a contract with Davidson's Grant Writing for the purpose ofs securing Staffing for Adequate Fire and Emergency Response (SAFER) grant and Assistance tol Firefighter Grants (AFG), seconded by Council Member Shiver. The vote was unanimously the awarded amount. Ifno grant is awarded there is no charge. approved. FIRE DEPARTMENT CASCADE SYSTEM The Pelham Fire Department is seeking the city council's support to move forward with the purchase ofa cascade system, a critical piece ofe equipment fort the department. A cascade system is essential for refilling self-contained breathing apparatus (SCBA)tanks, which provide firefighters with the clean air they need to safely operate in hazardous environments during emergencies. The department currently does notl have the capability to refill our SCBA tanks onsite. This limitation prevents staff from training on the proper use of SCBA equipment. Additionally, after using SCBA tanks during emergencies or training, we must rely on neighboring fire department to refill them. To address this critical need, three quotes in accordançe with Section 2.3 ofthe City's Purchasing Policy were received from: Ten-8:$47,782.33 MBS Safety Solutions: $52,059.72 Municipal Emergency Services: $93,081.67 Mayor Pro-Tem made a motion to approve the purchase ofa cascade system from the low bidder Ten-8 in the amount of$47,782.33, seconded by Council Member Davis. The vote was unanimously approved. Page/3 ROAD CLOSURES PELHAMI MAIN STREET SMALL HISINESSSATURDAY.NOVEMBER3CTH Pelham Main Street is hosting a Small Business Saturday event downtown from 9:00 a.m. until 5:00 p.m. on November 30TH. Pelham Main Street will utilize the Pelham Police Department and thel Downtown Manager to secure the event area with caution tape and cones. Alternative route signs at the intersection Council Member Adams made a motion to approve the road closure of Blythe and McLauglin for the Small Business Saturday on November 30TH from 9-5, seconded by Council Memberl Davis. The vote of Primitive Street and Blythe Street and Primitive Street and McLaughlin Street. was unanimously approved. PELHAM CHAMBER CHRISTMASPARADE. DECEMBER: 3RD The Pelham Christmas parade iss scheduled for December 3rd, with lineup beginning at 4:30 p.m. and the parade starting at 7:00 p.m. Pelham Chamber of Commerce propose using the original parade route and request that aj portion of Sapp Avenue, specifically from Palmer Street to Burum Street, be blocked offt to ensure as smooth a safe event. Coordination with the ChiefofP Police will ensure that all necessary safety Council Member Shiver made a motion to approve the road closure from Palmer Street to Burum Street bel blocked offand a portion of Sapp Avenue and the original parade route on December 3rd for the annual Christmas Parade, seconded by Council Member Davis. The vote was unanimously approved. protocols are in place. PELHAM FEED AND SEED FARMER'S MARKET.DECEMBER 14'H Pelham Feed and Seed is having al Farmer's Market on Saturday, December 14TH downtown. The event will take place from 9:00: a.m. until 1:00 p.m. The downtown manager will be utilized to secure the event area with caution tape. The road closure will be. Jackson Street SW from the intersection of McLaughlin Mayor Pro-Tem Brown made a motion to approve the road closure of. Jackson Street SW from the intersection McLaughlin St. SW to W. Railroad St. S., seconded by Council Member Davis. The vote Street SW to West Railroad Street South. was unanimously approved. 2025STREETI PAVING The goal for the road resurfacing project is to utilize our available funds, effectively, and equitably, ensuring that the roads most in need ofa attention receive the necessary improvements. The available Page/4 funding for this project is TSLOST funds of $343,041.30, LMIG funds of $200,000, and One Georgia Reimbursement of $758,000. The roads were evaluated using the following criteria: Traffic Volume, Current Road Condition, Number of Residence, Future Infrastructure, and Economic Impact. Based on the rating thei following roads were recommended: W.F Railroad Street N., W. Railroad Street S., Reid St., Council Member Troutman made motion to approve the recommended streets of W. Railroad Street N., W. Railroad St. S., Reid St., Mize St., Glausier St., Wilkes Ave., and Lee Williams Drive for 2025 street paving, seconded by Council Member Davis. The vote was unanimously approved. Mize St., Glausier St., Wilkes Ave., Lee Williams Drive. ADJOURN Mayor Pro-Tem Brown made a motion to adjourn, seconded by Council Member Shiver. Mayor Eubanks declared the meeting closed at' 7:04 p.m. Eubanks AUTHENTICATED: This 19THay ofl December2 2024 Chaa City Clerk, ALAL Choo Lisa Austin Page15