LUMPKIN COUNTY Board of Commissioners Work Session II Agenda Commissioners Boardroom 99 Courthouse Hill Dahlonega, GA 30533 November 19, 2024 5:30PM COUNTI DAHLOMECA 1831 CALL TO ORDER CONSIDERATION OF MINUTES 1. Board of Commissioners - Work Session - October 1, 20244:00PM 2. Board of Commissioners Work Session II- October 15, 20245:30PM 3. Board of Commissioners Regular Meeting - October 15, 20246:00P PM RESOLUTIONS 4. 2024-46 Consideration of 2025 BOC Meeting Calendar (County Clerk Melissa Witcher) 5. 2024-47 Establish 2025 Lumpkin County Government Holiday Schedule (Community & 6. 2024-48 Consideration of the Lumpkin County 2025 Budget Calendar for FY 2026 Budget 7. 2024-49 Resolution Approving and Adopting the Lumpkin County Senior Center Policies and Procedures Handbook for LCSC Participants (Assistant County Manager Rebecca Mincey) 8. 2024-50 Appoint Members to the Audit Committee Chairman Dockery to Seat 1, District 3 Commissioner Stringer to Seat 2, Michael Chastain to Seat 3, Melissa Witcher to Seat 4, Charles Jones to Seat 5, County Manager to Seat 6, Finance Director to Seat 7, Budget/Grant. Analyst to Seat 8, and Purchasing. Agent to Seat 9 all with terms expiring 9. 2024-51 Resolution to. Amend the Structure & Appoint Members to Lumpkin County Building Committee Wayne Marshall to Seat 8, Charles Trammell to Seat 9, and Matt Cain to Seat 11 10. 2024-52 Appoint Member to Lumpkin County Park & Rec Citizens Advisory Board Autumn 11. 2024-53 Consideration to Approve the Bylaws of the Lumpkin County Audit Committee andi to Employee Services Director. Alicia Davis) (Finance Dirèctor Abby Branan) 12/31/2025. with terms expiring 12/31/2025 Chatham to Seat 41 with a term expiring 12/31/2026 Amend the Meeting Schedule (Finance Director. Abby Branan) 12. 2023-54 Surplus Items List (Finance Director Abby Branan) CONTRACTSI/AGEEMENTS 13. 2024-082 Georgia Power Additional Lighting in Yahoola Creek Park Service Agreement 14. 2024-089 Stryker ProCare Maintenance Agreement (EMS Director. David Wimpy) 15. 2024-090 Radio Frequency MOU between Lumpkin County Emergency Services and Dawson County Emergency Services (Emergency Services Director David Wimpy) (Director of Operations Ashley Peck) 16. 2023-091 Mauldin &. Jenkins Contract- - 2024-2028 Audit Services (Finance Director. Abby Branan) 17. 2024-092 Loan of 1915 Fry Visible Gas Pump for Display in the Administration Building Lobby 18. 2024-093 Loan of 1920 Fry Visible Gas Pump for Display in the Administration Building Lobby 19. 2024-094 S&L Integrated Systems, LLC Contract Amendment (Finance Director. Abby Branan) (County Clerk Melissa Witcher) (County Clerk Melissa Witcher) OTHER ITEMS 20. 2014 SPLOST 2024 Work Plan Amendment (Finance Director. Abby Branan) 21. 2020 SPLOST 2024 Work Plan Amendment (Finance Director. Abby Branan) 22. Synthetic Turf Projects Discussion (Parks & Recreation Manager Tim Towe, Assistant County Manager Rebecca Mincey) COUNTY MANAGER ASSISTANT COUNTY MANAGER & DEPARTMENT HEADS COMMISSIONERS PUBLIC COMMENT (Agenda Specific) ADJOURNMENT LUMPKIN COUNTY Board of Commissioners Work Session II Minutes Commissioners Boardroom 99 Courthouse Hill Dahlonega, GA 30533 November 19, 2024 5:30 PM COUNTP CALLTO ORDER The meeting was called to order at 5:30 pm. Present were Chairman Chris Dockery and Commissioners Tucker Greene, Bobby Mayfield, Rhett Stringer, and. JeffI Moran. CONSIDERATION OF MINUTES 1.1 Board of Commissioners- Work Session - October 1,20244 4:00PM 2.] Board of Commissioners - Work Session II- October 15, 20245:30PM 3.1 Board of Commissioners - Regular Meeting October 15, 20246 6:00PM RESOLUTIONS 4.2024-46 Consideration of 2025) BOC Meeting Calendar (County Clerk Melissa Witcher) This is for the approval oft thej proposed meeting dates and times for 2025. Request tol Establish 2025 Lumpkin County Government Holiday Schedule Consideration of thel Lumpkin County 2025 Budget Calendar for FY20261 Budget forI LCSC Participants (Assistant County Manager Rebecca Mincey) 5.2024-47 Establish 2025) Lumpkin County Government Holiday Schedule Community & Employee Services Director Alicia Davis) 6.2024-48 Consideration of the Lumpkin County 2025 Budget Calendar for] FY 2026 Budget (Finance Director Abby Branan) 7.2024-49 Resolution Approving and Adopting the Lumpkin County Senior Center Policies and Procedures Handbook This handbook contains information that willl help toi familiarize clients and the public with the Senior Center's most up- 8.2024-50 Appoint Members to the Audit Committee - Chairman Dockery to Seat 11 District. 3 Commissioner Stringerto Seat 2, Michael Chastain toi Seat 3, Melissa Witcher toi Seat 4, Charles Jones to Seat 5, County Manager to, Seat 6, Finance Director to Seat 7 Budget/Grant Analyst to Seat 8, and Purchasing. Agent to Seat 9 all with terms expiring 9.2024-51 Resolution to Amend the Structure & Appoint Members to Lumpkin County Building Committee - Wayne Marshall to Seat 8, Charles Trammell to Seat 9, and Matt Cain to, Seat 11 with terms expiring 12/31/2025 10.2024-52 Appoint Member to Lumpkin County Park & Rec Citizens Advisory Board 4 Autumn Chatham to Seat 41 with 11.2024-53 Consideration to Approve the Bylaws oft the Lumpkin County Audit Committee and to Amend the Meeting Consideration to. Approve the Bylaws oft thel Lumpkin County Audit Committee andt to Amend thel Meeting Schedule to-date programs and services. 12/31/2025. aterm expiring 12/31/2026 Schedule (Finance Director. Abby Branan) 12. 2024-54 Surplus Items List (Finance Director. Abby Branan) Consideration of list of County inventory items tol be declared surplus. Work Session II November 19, 2024 1 CONTRACTS/AGREEMENTS Ashley Peck) 13.2024-082 Georgia Power Additional Lighting in Yahoola Creek Park Service Agreement (Director ofOperations The County Manager said staff would like for this tol be tabled. Commissioner Stringer asked since the Cityi is planning to relocate their shop, do we. know what they plan to do with the property by the Yahoola Creek Park gate? Perhaps we This is an annual agreement toj provide maintenance for the cardiac heart monitors that the Emergency Services 15.2024-090 Radio Frequency MOUb between Lumpkin County Emergency Services and Dawson County Emergency Thisi isal MOU between Lumpkin County Emergency Services and) Dawson County Emergency Services to share each other's radio frequencies, in the case of an incident ort training, both Counties are able to communicate via mobile and 16. 2024-091 Mauldin & Jenkins Contract - 2024-2028 Audit Services (Finance Director. Abby Branan) 17.2024-092 Loan of 1915 Fry Visible Gas Pump for) Display in the Administration Building Lobby (County Clerk 18.2 2024-093 Loan of 1920 Fry Visible Gas Pump for Display in the Administration Building Lobby (County Clerk Lighting Service Agreement with Georgia Power for Additional Light in Yahoola Creek Park could looki into that, he suggested. 14.2024-089: Stryker ProCare Maintenance Agreement (EMS Director David Wimpy) Department owns. Services (Emergency, Services Director David Wimpy) portable radio. Consideration ofa 5-year Contract with Mauldin & Jenkins for Audit Services Melissa Witcher) Melissa Witcher) Loan ofa 1915 Fry Visible Gas Pump for Display in the Administration Building Lobby. Loan of Gas Pumpi for Display in the Administration Building Lobby. 19.2024-094 S&LI Integrated Systems, LLC Contract Amendment (Finance Director Abby Branan) Consideration ofa contract amendment with S&L Integrated Systems, LLC: for audio-visual upgrades at the. Justice Center. OTHER ITEMS 20.2014 SPLOST2024 Work Plan Amendment Finance Director. Abby Branan) 21.2020 SPLOST: 2024 Work Plan Amendment Finance Director Abby Branan) Request to amend the 2014 SPLOST2024 Work Plan Request to amend work plan on 2020 SPLOST Discussion of synthetic turf grant projects. 22.Synthetic' Turf Projects Discussion (Parks & Recreation Manager Tim Towe, Assistant County Manager Rebecca Mincey) Assistant County Manager Rebeccal Mincey provided the Commissioners with al handout going over some of their questions about turf from the previous meeting. Ms. Mincey went over some estimates for various costs and said staffis still looking at converting only the infields oft the cloverleaf to turf, leaving the outfields as grass. Commissioner Mayfield expressed some concern. Whati ifan employee is mowing the outfields and accidentally goes over to thei infield andt tears itu up? Chairman Dockery brought up the multipurpose: field andi its proximity to Yahoola Creek. What ift they start digging andi its starts filling with water? What kind of geotesting will they do toj prevent such aj possibility? He also brought up the cost of replacing the turfi ini ten years and asked how that would differ from the annual: maintenance costs of grass. Additionally, our revenue is projected to decrease because oft the passage ofHB5 581, sO where is the revenue that will Mr. Towe, thel Park & Recl Manager, said that having turf will create a regional draw and result in more tournaments. He said hel believes that Truett McConnell College and Reinhardt University both have grass/turf combination fields, andl he can reach out to them tos see ifthey havel had any issues with it. Commissioner Stringer saidi it willl be hard to decide ifv we doi note even know that the State will approve this change toi the grant award. Chairman Dockery said iti might be beneficial offset the costs? Will we endi up taking revenue from other recreation programs? Work Session II November 19,2024 2 for Commissioner Stringer and Commissioner Mayfield to sit down with stafft to discuss thisi in more detail, and they were both in agreement. COUNTY MANAGER COMMISSIONERS ADJOURNMENT ASSISTANT COUNTY MANAGER & DEPARTMENT HEADS PUBLICCOMMENT (Agenda Specific) The meeting was adjourned at 6:05 pm. Decemlocrlt,2094 Date Attest: Chris AR2 DockeryChaiman Lumpkin CountyBoard ofCommissioners MAcuoallatcley Melissa Witcher Clerk, Lumpkin County Work Session II November 19, 2024 3