TOMAHAWK PUBLIC LIBRARY Monday, December 16, 2024 LIBRARY BOARD OF TRUSTEES Tomahawk Public Library 300 West Lincoln Avenue Meeting Room and Virtual meeting 4:30 P.M. The Library Board meeting will be held at the Tomahawk Public Library Community Room. Remote attendance in a virtual meeting room facilitated through Zoom will also be available. Details for the virtual meeting room are listed after the agenda. BOARD MEMBERS SAMANTHA: COLBURN 2025 PRESIDENT COM: FINANCE BARB ZASTROW 2026 - MVCE PRESIDENT COM: PERSONNEL NANCY HERBISON 2026-SECRETARY COMPERSONNEL PAT BRIMACOMBE 2026-1 TRUSTEE COM, BUILD & GR MARGUERITE LYSKAWA 2026 LIN CTYBOARD: COM; FINANCE JUDITHI NELSON 2025 -TRUSTEE COM: PERSONNEL TADD WEGENER 2026- CITYG COUNCIL COM: FINANCE SHERI WOODALL 2024 TSDISTRICT COM:BUILD&GR AGENDA A. CALLTOORDER B. ROLLCALL C.P PLEDGE OF ALLEGIANCE D. PUBLIC COMMENTS (During this item on the agenda the Board listens to oral comments from members of the public on non-agenda items. When speaking please state your name and limit your time to five minutes.) E. APPROVE MINUTES November 18, 2024 F. TOMAHAWK AREA HISTORICAL SOCIETY LIAISON REPORT 1. Letter about basement and cage area, sent G. LIBRARY BUSINESS: 1. ALA Grant - Automatic inner lobby door & push plates are 2. One of our HAV adult wing fans is broken and will be replaced installed H. FUND FUNDRAISING/DONATIONS/GRANTS 1. 2025 ALA Grant round three of Libraries Transforming Communities: Accessible Small and Rural communities, completed 2. Tomahawk Community Thrift Shop Grant Application Due Dec 31 COMMITTEE REPORTS 1. Building/and Grounds Committee PLEASE TURN CELL PHONES ON SILENT DURING MEETINGS POSTED: 12/12/2024 Page 1of3 a. discuss/take action on project list a. review/approve vouchers b. monthly report on donations & grants . discuss/take action on 2025 Library Budget i. discuss/take action on wages and budget 2. Finance Committee 3. Personnel Committee a. discuss/take action on hiring i. Shelvers J. LIBRARY DIRECTOR'S REPORT K. CONCERNS AND COMMENTS FROM TRUSTEES L. DISCUSSION OF FUTURE AGENDA ITEMS M.SET NEXT MEETING DATE: January 20, 2025, at 4:30 p.m. N. ADJOURN Tomahawk Library is inviting you to a scheduled Zoom meeting. Tomahawk Library is inviting you to a scheduled Zoom meeting. Tomahawk Library is inviting you toascheduled Zoom meeting. Time: Dec 16, 2024 04:30 PM Central Time (US and Canada) Topic: December Tomahawk Public Library Join Zoom Meeting ttps/uSO6we.200om.5//831836314067PdEaTUcAHAISCMWV6banDYdgl6vigVz 1 Meeting ID:83183631408 Passcode: 099013 One tap mobile 13017158592,83183631406H, *099013# US (Washington DC) 13052241968,83183631408Hw. *099013# US Dial by your location +1 3052241968 US +13092053325 US +1 301 715 8592 US (Washington DC) Page 2 of3 +1312 626 6799 US (Chicago) +1 646! 558 8656 US (New York) +1 646 931 3860 US +1 346 248 7799 US (Houston) +1 3602 2095623 US +13863 347! 5053 US - +1 507 4734847 US - +1 564 2172000 US +16 669 4449171 US +1689: 2781000 US +1719 3594580 US +1720 707: 2699 US (Denver) +12 253 2050468 US +12532 215 8782 US (Tacoma) Meeting ID: 831 8363 1408 Passcode: 099013 Find your local number: tps/Pusobweb.pom.us/V/eSMI9ME Any additions to this agenda willl be added to the original posted at Tomahawk Public Library. Any person who has a qualifying disability as defined by the Americans with Disabilities Act, that requires the meeting or materials ati the meeting to be in an accessible location or format must contact Heidi O'Hare Tomahawk Public Library, 453-2455, at least three days prior to the meeting sO any necessary arrangements can be made to accommodate each request. Page 30 of3 Tomahawk Public Library Board of Trustee Meeting Monday, November 18, 2024 Tomahawk Library Community Room/Zoom The meeting was called to order by President Samantha Colburn at 4:30 pm. Present: Samantha Colburn, Marguerite Lyskawa, Tadd Wegener, Sheri Woodall, Barb Zastrow, Pat Brimacombe, and Judith Nelson Public Comments: None Minutes: yskawa/Wegener moved to approve the October 21, 2024 minutes as printed. Motion carried. Tomahawk Area Historical Society Report: 1. Letter about not receiving the Flexible Facilities Program grant: The historical society willl be able tor remain ini the basement. They will need to move into the cage area. Lyskawa suggested a statement about the historical society items having to move into the caged are be added to the letter. Library Business: 1. ALA Grant - Working with Entrance Technologies & Pieper Electronic for the automatic inner lobby door. AI new pole installed for the handicapped accessible door. We will not have to adda a sidewalk piece for patrons who use walkers or wheelchairs to get to the button. The doori is working well. At the front desk they have al button that opens the inner doors. With the money left over O'Hare would like to purchases handicapped accessible tables like the one by the 2. Middle Reader' Wall- Friends is donating the funds to add a "felt right" installment in the youth wing between the window (chess table) and DVD: section. The wall display will be blue, green and yellow. They will be able to pin posters to it and iti is noise cancelling as well. computers. Fund Fundraising/Donations/Grants 1. Update Wisconsin Arts Board Grant for $2,500- - Drawing & Painting programs dates October 3, November 7, and December 5. O'Hare met with them and we have been invited to do a second round of art programs. We could become part of other art programs and able to offer them twice a month. She will discuss it in December with staff. The library is eligible for as second grant. The grant is due in. January or February. People taking the painting class would like to continue as an open space one day per month. The classes are for all ages. 2. Tomahawk Community Thrift Shop Grant Application Due December- asked for financial support of early reader books, face painting part and other materials. O'Hare is working on grant. She will finish within three weeks. She bought a 11x17 size poster to sign and present to the Thrift Shop as at thank you for supporting the programs at the library. The face painting party 3. Money received from the Friends of the Library will be used on the Bluey & Bingo Spring Break event. The Library will also be asking for funding of the foam party which will bei the last day of O'Hare said will be the opener for the summer programs. the. July summer activities. Committee Reports 1. Buildings/and Grounds Committee a. New building work order sheet has been started. Currently, no tracking sheets have been returned. Shifting and weeding adult audiobooks and books. No council vote needed. b. ACu units andi furnace update -t they looked at the units and dugs something up and will be a. Review and approve vouchers: Colburn/Lyskawa moved to approve vouchers 116167, 116172, 116174-75, 116191-92, 116196, 116202, 116207,116209-211, 116213, 116218-19, 116227. Manual check' WPS $954.00a and $2,414.96 check #116165 Security Health Plan. Purchase shelving to for organization in the basement- O'Hare is asking for $2,000 to purchase the following: rolling cart, plastic shelving, shelves, bins. Colburn/Zastrow d. Discuss/take action of 2025 Library Budget - O'Hare is waiting for the amount that insurance will go up. The board will look at wages in December. Vote not needed. i.Circulation & Cataloging Librarian, part-time 25 to 29 hours: hired Bonnie i. Circulation & Program Librarian, part-time 251 to 29 hours: hired' Victoria back. All units are here. Council vote not needed. 2. Finance Committee Motion carried. b. Donations and Grants - No discussion. motioned. Motion carried. 3. Personnel Committee a. Discuss/take action on hiring iii. Shelver: Some applicants are looking for 3 hours some 6 hours. Might hire 2 people in a combination of hours. Library Directors Report for the supplies. None O'Hare went over Minecraft Paint Party and stated donation money from the Nature Grant helped pay Concerns and Comments from trustees: Future Agenda Items: In the new year discuss computer usage. The libraryi is being used by al lot ofy youth after school. The problem is making sure the parents have given permission to use the computer. Also making sure we have a policy that is fairt to all patrons. Library budget, wages. The next regular meeting will be December 16, 2024 at 4:30 pm. Adjourn: Zastrow/Colburn motion, carried unanimously. Director Report December 2024 ITEMS: Polar Express BINGO - Reading challenge for Dec 16-. Jan 4 Polar Express - Search and find TPLteen - Movie marathon Dec 27th 1-4:30 & Dec 27 - 3/21, every Friday 3:30 to 5 Comments - Computer sign-up for children, Family asked to leave after behavior problems Let's Move It, Move It, Move It = Tuesdays at 10-12, Play based for little ones and caregivers Tinker Tuesday - Tuesdays at 3:30-5, STEAM activities for school age Library Time - Thursdays at 10:00-11:30, Play based for little ones and caregivers Events: Virtual LEGO Challenge - December = Ornament Passive Programs & handouts- - Handouts At the Library: Friends = Start working in the basement this spring F-SET - Meeting in small meeting room on Wednesdays 10:00am to 3:00pm Aspen - Computers, 2 iPads at front desk & 1 iPad in children's area Small Meeting Room - 1 computer, microfilm & workspace Computers -4 4 computers Study/ Worktables - 8 stations Lincoln County Warming Center Other Library Business: Program meeting - Weekly, Tuesdays at 10:40 V-Cat meeting - Next February 6 at9:30 Tomahawk City Council- Common Council Jan 7at5:30 Healthy Minds - January 17th at 8:30 Create, Collaborative Hubs Unite - Monthly emails Display case = Mosaic/ dolls Training & Goals for 2025: June 19th staff training - Summer planning, create goals for 2025 & move youth non-fiction Library Statistics & Programs Report - November 2023 2,047 31 17 129 1,002 1,693 1,675 955 50 431 8 134 10 138 1 60 6 68 7 104 1 3 0 0 2 3 0 0 0 0 9 460 16 224 365 14 2024 Yrto Date 1,992 34 18 152 491 2,063 1,512 919 4 455 18 202 0 0 1 60 14 234 0 0 1 6 0 0 1 1 0 0 0 0 4 129 14 142 282 17 LIBRARY VISITS 24,208 285 199 1,677 7,247 24,089 15,955 8,982 441 9,048 87 1,516 41 631 12 682 68 914 49 718 12 258 6 31 15 217 6 634 COMMUNITY ROOM USAGE SMALL COMMUNITY ROOM COMPUTER USAGE IN-HOUSE WIRELESS WEBSITE OVERDRIVE CIRCULATION V-CAT ITEMS SENT WISCAT ITEMS SENT V-CAT & WISCAT ITEMS RECEIVED CHILDREN'S PROGRAMS (0-5) In-Person CHILDREN'S PROGRAMS (0-5) Virtual or off site CHILDREN'S PROGRAMS (0-5) Self Directed CHILDREN'S PROGRAMS (6-11) In-Person CHILDREN'S PROGRAMS (6-11) Virtual or off site CHILDREN'S PROGRAMS (6-11) Self Directed YOUNG ADULT PROGRAMS (12-17) In-Person YOUNG ADULT PROGRAMS (12-18)) Self Directed OTHER PROGRAMS (All Ages) In-Person OTHER PROGRAMS (All Ages) Virtual Program Attendance (0-5) Vitual or off site Program Attendance (0-5) Self-Directed Participation (0-5) Program Attendance (6-11) Vitual or off site Program Attendance (6-11) Self-Directed Participation (6-11) Program Attendance (12-18) Self-Directed Participation (12-18) Program Attendance (All Ages) Vitual Program Attendance (All Ages) Self-Directed Participation (All Ages) OTHER PROGRAMS (All Ages) Self Directed 67 3,902 147 1,958 3,152 325 Homebound Visits Material Delivered New Items/ Materials New Patrons Tomahawk Public Library Circulation Report November November Year to Date 2023 1,479 380 1,359 132 26 97 165 898 158 4,694 2024 1,089 268 1,207 56 34 30 93 803 105 3,685 2024 14,244 3,203 13,845 1,037 716 455 1,799 8,586 1,690 45,575 Adult Books Juvenile Books YP Books Books on CD Compact Discs Periodicals DVDs Adult New/High Demand Books Library of Things Total Circulation Monthly Circulation By Patron Residency November November Year to Date 2023 1,511 1,950 858 222 89 9 4 51 4,694 2024 1,076 1,690 693 187 9 5 12 9 4 3,685 2024 14,393 21,055 6,959 2,035 464 84 16 77 51 441 45,575 City of Tomahawk Lincoln County Oneida County Price County Marathon County Taylor County Langlade County Other WVLS CO. Other WI Counties ILL Total Outlook Application Submission Received Date Wed 12/11/2024 12:55 PM To Heidi O'Hare director@tomahawk.lib.wi.us> From American Library Association adminstrator@grantinterace.com> Dear Heidi O'Hare, Thank you for submitting your LTC: Accessible Small and Rural Libraries Round 3 Application (2024 - 2025). It was successfully received. You will be contacted if any additional information is required. As a reminder, please save this email address adminstratoregrantinterlace.com, as a contact to ensure you receive messages regarding your application. Sincerely, American Library Association Public Programs Office ubiçprogramsealaorg Stay_Inspired -J Join Our Newsletter Applicant Information Heidi O'Hare Tomahawk Public Library 300 W. Lincoln Ave Tomahawk, WI 54487 715-453-2455 director@tomahawk.lib.wi.us Organization: Tomahawk Public Library Form Name: LTC: Accessible Small and Rural Libraries Round 3 Application (2024-2025) Process Name: PPO LTC: Accessible Small and Rural Communities Round 3 (2024-2025) Project Name: TPL LTAccess3