BALDWIN COUNTY REGULAR MEETING December 3, 2024 1601 N Columbia St. Suite 220 6:00 PM MINUTES PRESENT John Westmoreland Kendrick Butts Sammy Hall Emily Davis Henry Craig OTHERS PRESENT Carlos Tobar Dawn Hudson Brandon Palmer Cindy Cunningham Bo Danuser CALLT TOORDER at6:00PM. INVOCATION Chairman' Westmorland called the December: 3, 2024 Baldwin County Commissioners Meeting to order Commissioner Sammy Hall said a prayer. PLEDGE OF ALLEGIANCE APPROVAL OF MINUES Commissioner Westmoreland led the Pledge of Allegiance. Commissioner Davis made a motion to approve the November: 19, 2024 regular meeting and executive session minutes. Commissioner Butts secondedi ther motion and the motion was approved unanimously. Chairman Westmoreland announced that Commissioner Craig was attending the meeting via telephone. ADMINSTRATVE/PFICAL MATTERS Amendment tot the Agenda agenda was amended. Adoptt the 2025 Budget Commissioner Hall made a motion to amend the agenda to add personnel matters and litigation to the executive session. Commissioner Davis seconded the motiona and ther motion passed unanimously. The Assistant County Manager Dawn! Hudson presented the 2025 Fiscal Year budget for approval. She stated the County musta adopta a budget beforet the beginning of the newi fiscal year; the public hearing was held November 19th and1 the budget was made available tot the public; there were no changes to the budget that was presented on November 19th and all advertising requirements had been met. Commissioner Butts made a motion to adopt the 2025 fiscal year budget. Commissioner Hall seconded Chairman' Westmoreland recognized those who signed up tos speak ont the agenda item. ther motion. Maurice Liggins of 103 Pine! Ridge Roada and owning property at 127 Sidney Butts Road addressedi the Commissioners askingi ifa allt the districts got ane even cut oft the budget. Ms. Hudson responded that the Desiree Liggins of 103 Pine Ridge Roada and127 Sidney Butts Roada addressed the Commissioners regarding the $7,000i increasei int the animal control budget and asked whati they could do with! $7,000; there was a discussion aboutt thet funding level for thea animal control, and the revenues and expenditures oft the golf course andi the water park. Ms. Liggins statedt that something needed tol be done aboutt the animal problem, people needed tol be madet tos spay and neuter their pets. Commissioner Westmorland calledf for1 the vote and the budget was approved unanimously. County Manager Carlos Tobar stated that this agreement with the Department of Natural Resources was neededi to obtaina a $200,000 grantt to completea a .57 mile portion oft the Fishing Creek Trail at the Commissioner Hallr made ar motion to approve the agreement with the Department of Natural Resources. The motion was seconded! by Commissioner Davis. Ther motion passed unanimously. County Manager Carlos Tobar stated1 this was an agreement with T-Mobile. Commissioner Davis and the motion passed unanimously. budget allocations were not separatedi into districts. Fishing Creek Trail Extension - Downtown Connector Oconee River Greenway from Elbert Street to Georgia Military College. T-Mobile Hometown Grant Program Commissioner Hall made ar motion to approve the agreement. The motion was seconded by Chairman' Westmoreland recognize the members who requested to speak ont the agenda item. Maurice Liggins of1 172 Sidney Butts Roada addressed the Commission asking where the park would be. Desiree Liggins, 103 Pine Ridge Road, asked where the historically neglected areas referenced int the grant were located. Mr. Tobar responded that it would bet the Oconee Heights Park. County Manager Carlos Tobar reported ont thel bid opening tabulation for ballf fieldI lights with Qualite Sports Lighting beingt the low bid of $474,418. He stated1 the references had checked and he There was a discussion about the qualifications of Qualite Sports Lighting Company including their qualifications, they had done work in Georgia, their home location was in Michigan and they specialized Commissioner Halll Made a motiont to accept the bid from Qualite Sports Lighting and to offer a contract top provide the lighting att the ball fields int the amount of $474,418. The motion was seconded by County Manager Carlos Tobar discussed the bid opening fori the recreation department concession stand and1 the two companies that submittedal bid. Mr. Tobar recommended awarding the contract with Out There was a discussion about thet two companies that submitted bids, the percentage oft the sales each would payb back tot the county and that Out of the Park Concessions were currently providing the Commissioner Buttsr made a motion toa accept the bidi from Nicolasa's Catering and Concessions, LLC and offer ac contract int the amount 30% ofs sales. Commissioner Davis seconded the motion and Chairman Commissioners Butts, Davis and Craig voted aye. Commissioners Halla and' Westmoreland votedr no. The motion passed and an agreement was authorized for Nicolasa'sCatering: and Concessions, LLC. Mr. Tobars statedi it would goi in Oconee Heights. Ballfield Lighting Contract recommended enteringi into ana agreement with Qualite. ins sports fields. Commissioner Butts and the motion passed unanimously. Concession: Stand Contract oft the Park Concessions. concessions. Westmoreland calledt for the vote. OLDE BUSSINESS Commissioner Davis stateda al loti ifv water was running across Emmanuel Harris Road that could be coming Mr. Tobarg gave an update of the water park stating the pools were complete and they were working on the bathrooms and concession area. There was discussion abouta an RFP for concessions and for chemiçals fori the water park. Commissioner Halls statedt they neededi to adopt and publicize the rules 50 people knewt the rules, expectations, and cost before the aquatic center opened; they also shoulds start advertising fore employees and lifeguards, they did not want the park tol bet finished and theyr not be ready. Commissioner Westmoreland statedt theyt the operations should be contracted for atl least the first couple ofy years. Commissioner Davis felt that with all the reputable restaurants in Milledgeville, Chairman' Westmoreland. askedi for an update ont the Board of Elections building and the Boardo of Therev was a discussion about advertising: and hiringa al Board of Elections Director and working closely with that person to get thes specifications for the elections building, the Board of Elections Director would be! hiredI like any other department head. Mr. Westmoreland: stated the Boardo of Elections needed tol bel highp priority, next year would bet the only year they could buildt this without an election. Commissioner Davis askedf for report on the Waste Management Contract. Mr. Tobar stated the contract County! Manger Carlos Tobar reported ont the Thursday design kickofff for the Lee Memorial Library; the road resurfacing hadb been completed and was waiting for striping and corrections were being made on threes streets; the commission votedt tor move forward on the Fishing Creek project; there was no FHWA contracti for Oconee Heights Street Scape project; the airport terminal apron expansion and the lower rampe expansion public hearing would be December 10th ate 6:00; Real Time Crime Centerf foundation should begin soon;t the utilityl locates had been calledi inf for the Cooper Station storm drain pipe relocation: and repairs; Bike Walk Baldwin received a grant for phase 2; the Qualite contract was approved for the ball field lights; everything was in orderf fori the pickleball courts; Harrisburg Park pre- construction meeting! had been! held and1 they would receive al bid for the design ofar new community center; the Oconee Heights playground equipment contract should be signedt this week, the Coopers Park rain garden should be constructed in Spring of 2025 and1 the basketball courts resurfaces and splash padb built by Memorial Day; and: scheduling a works session to discussf for the Land Development Code. Commissioner Westmoreland askedf for an update ont the roadi resurfacing. Mr. Tobar statedt there were threer roads being repaired and the rest oft the paving was done. There was a discussion about the Log Cabin Road resurfacing, the quality oft the surface, andt that the contractor was not GDOT certified. Desiree Liggins, 127 Sidney Butts Road, request al longer public speaking time. She addressed the Commissioners asking whent the 2025 list of TSPLOST roads was coming out and questioned the methods Maurice Liggins of 127 Sidney Butts Roada and 103 Pine Ridge Road addressed the commissioners about roadr resurfacing andt thep policies, procedures and process ofr rating andi identifying the roads selected for resurfacing. Mr. Liggins suggested that the Commissioners use computer students from Georgia College off the hill but may bei from a pipe,t the road also needed to bef finished. they wouldg geta al bidf for good concessions. Elections. NEWBUSINESS expired in 2026. COUNTY MANAGER'SI REPORT PUBLIC COMMENT PERIODI FORI NON-AGENDAI ITEMS for selecting the order oft the resurfacing projects. and Georgia Military College tol help with technology, it wasi free labor. There wasa a discussion about the process of approving roads for resurfacing. Gerald McBride stated1 that Ms. Davis had answered his questions. Representative Ken Vance statedt that hist term expired January 13th and that he enjoyed his time ast the State Representative and getting 23 million dollars for Georgia College and Georgia Military College; approved legislation for staggeredi terms, and writtens support letters for grants. He enjoyed and had beent honored tos serve the citizens andt this commission. Representative Vance wished everyone well and thanked them for allowing! him tos serve for the last two years. EXECUTIVE! SESSION passed unanimously. RECONVENE Commission Davis made a motion to goi into closed session to discuss property acquisition and disposition, personnel matters and litigation. Commissioner Butts seconded the motion and the motion The Commission moved into executive: session ate 6:481 PM. Commissioner Hall made a motion to adjourn the executive session and return to opens session. Commissioners Butts seconded ther motion andi itp passed unanimously. The Commissioners returned to opens session at7 7:43 PM. ADJOURNMENT Commissioner Davis made a motion to adjourn the meeting at7 7:45 PM. Commissioners Butts seconded the motion andi itp passed unanimously. The December: 3, 2024 was adjourned at7 7:45F PM. ZPAR Respectfullys submitted, Chairman A Cenchial K. Cunningham County Clerk Mingtiem BALDWIN COUNTY, GEORGIA FISCAL YEAR: 2025 BUDGET RESOLUTION AI RESOLUTION ADOPTING AI BUDGET FOR THE FISCAL YEAR 2025 JANUARY- DECEMBER) FOR EACH FUND OF BALDWIN COUNTY, APPROPRIATING THE AMOUNTS SHOWN INI EACH BUDGET AS EXPENDITURES, ADOPTINGT THE ITEMS OF ANTICIPATED FUNDING SOURCES, PROHIBITING EXPENDITURES FROM EXCEEDING APPROPRIATIONS, AND PROHIBITING EXPENDITURES WHEREAS, al Proposed Budget for each oft the various Funds of the County has been WHEREAS, appropriate advertised public hearings have been held on the FY2025 Proposed Budget, as required by Federal, State and Local Laws and Regulations; and WHEREAS, the Board of Commissioners has reviewed the Proposed Budget and has made certain amendments to Funding Sources and Appropriations; and WHEREAS, the Budget fore each Fund includes Appropriations for Fiscal Year 2025, incorporates certain levies, assessments, fees and charges to finance these expenditures and lists the Anticipated Funding sources; and WHEREAS, each of the Funds has al balanced budget, such that Anticipated Funding NOW, THEREFORE, BE IT RESOLVED that the within and attached Budget Summary and Supplemental Fee Schedule is hereby approved as the Budget for the 2025 Fiscal BE IT FURTHER RESOLVED that in accordance with O.C.G.A: 33-8-8, the proceeds from the tax on insurance premiums estimated to be $2,200,000 for FY2025, shall be used for the provision of fire protection services to the residents of the unincorporated BE IT FURTHER RESOLVED that the Budget shall be adjusted so as to adapt to changing governmental needs during the fiscal year as follows, such amendments shall be recognized as approved changes to this resolution in accordance with O.C.G.A. Anyi increase in Appropriations in any Fund for a Department, whether through a change in Anticipated Revenues in any Fund or through at transfer of Appropriations among Departments, shall require the approval of the Board of Commissioners with the following exceptions: int the case of insurance reimbursements for vehicle collisions and other equipment losses, the Finance Director and the County Manager are granted authority to allocate funds to the appropriate Department from insurance proceeds and/or from the Risk Management Fund for the replacement or repair of damaged equipment; in the case of donations for specified purposes, the Finance Director and FROM EXCEEDING ACTUAL FUNDING SOURCES. presented to the Board of Commissioners; and, sources equal Proposed Expenditures; and Year. Baldwin County. 36-81-3(d)(1): the County Manager are granted authority to allocate funds to the appropriate Department and from contingency for leave payments that are unanticipated; in the case of end-of-fiscal year adjustments, the Finance Director and the County Manager are granted authority to transfer available appropriations among Departments and to make other adjustments as necessary to ensure that overall expenditures are in agreement with appropriations, as required by the Department of Audits. Reallocation of Appropriations in any Fund among the various accounts within al Department shall require only the approval of the Finance Director and the County Manager. BEI IT FURTHER RESOLVED that in accordance with GASB 54, it will be the County's policy to maintain an adequate General Fund unassigned fund balance to provide liquidity in the event of an economic downturn or natural disaster and the financial standard to maintain for the unassigned fund balance will be 10% of budgeted BEI IT FURTHER RESOLVED that temporary tax anticipation notes shall be authorized as needed for general operating expenditures incurred during fiscal year 2025. Such notes shall not exceed $7,000,000 and shall have a maturity date of December 31st of the calendar year in which the notes are executed. Interest rate proposals shall be requested from full-service financial institutions, including all those located within Baldwin County. This amount is within the legal debt level of Baldwin County for temporary loans, whichi is 75% ($16.5 million) of the total amount of taxes collected in expenditures. the previous year ($22 million). ELR Attest: Cynthia K. BOARD SEAL OF BALDWIN COUNTY GEORGIA N3t Gslnglon Cummighamrcoumycu Baldwin County Board of Commissioners FY25 General Fund FY25 Proposed Budget GENERAL FUND Revenues: Taxes $24,923,500 $1,346,000 $2,709,500 $959,000 $0 $62,000 $30,000,000 Intergovernmental. Revenue Charges for Services Fines and Forfeitures Investment Income Miscellaneous Revenues Total Revenues- General Fund Expenditures: General Government 1110 Board of Commissioners 1410 Voter Registration 1420 Board of Elections & Registration 1510 Financial Management 1535 GIS/IT 1545 Tax Commissioner 1550 Board of Assessors 1565 General Government Buildings and Plant 1599 Other General Administration $448,000 0 646,000 1,581,000 376,700 1,190,000 964,000 1,084,300 315,000 6,605,000 377,700 920,000 713,000 130,200 738,400 371,600 527,800 220,500 312,200 Judicial/Courts 2151 Superior Court 2181 Clerk of Superior Court 2210 District Attorney 2350 State Court. Judge 2360 Solicitor-General 2410 Magistrate Court 2451 Probate Court 2610 Juvenile Court 2810 Public Defender Baldwin County Board of Commissioners FY25 General Fund FY25 Proposed Budget 4,311,400 6,336,000 4,923,500 195,000 89,800 449,000 147,000 12,140,300 2,490,000 33,000 2,523,000 70,000 25,000 3,000 38,000 150,000 286,000 1,044,000 538,000 785,400 407,300 2,774,700 169,000 11,800 321,800 211,000 713,600 Public Safety 3310 Law Enforcement Administration 3326 Jail Operations 3630 EMS Operations 3710 Coroner /Medical Examiner 3910 Animal Control 3920 Emergency Management 4210 Highways and Streets 4910 Maintenance and Shop Public Works Health and Welfare 5110 Health 5440 Intergovernmenta Welfare 5520 Senior Citizens Center 5540 Transportation Services 5450 Vendor' Welfare Payments (Burial Services) Culture & Recreation 6110 Culture/Recreation Administration 6124 Water Park Administration 6135 Golf Course Operations 6510 Library Administration Development 7131 Agricultural Resources- - County Extension 7140 Forest Resources 7520 Economic Development 7563 Airport Baldwin County Board of Commissioners FY25 General Fund FY25 Proposed Budget Other Uses 9120 Other Finances Uses 9910 Contingency 646,000 0 646,000 $30,000,000 Total Appropriations - General Fund Baldwin County Board of Commissioners FY25 Speciall Revenue Funds FY25 Proposed Budget 2,855,000 319,000 3,000 83,000 529,000 3,789,000 3,393,000 0 396,000 0 3,789,000 UNINCORPORATED: SPECIAL SERVICE DISTRICT Revenues: Taxes Licenses and Permits Chargesf for Services Miscellaneous! Revenue Other Financing Sources Total Revenues Unincorporated: SSD Expenditures: 3510 Fire Department/ Administration 3571 Fire Stations- CSH 7220 Planning & Development 9910 Contingency PublicSafety Development OtherUses Total Expenditures- Unincorporated: SSD SOLID WASTE REVENUE DISTRICT Revenues: Refuse Collections Total Revenues. -Solid Waste Rav Dist Expenditures: 4510 Waste Disposals Services Total Expenditures- Solid Waste Rav Dist $2,500,000 $2,500,000 $2,500,000 $2,500,000 $804,700 $400,000 $1,204,700 $1,204,700 $1,204,700 Public Works E-911 Fund Revenues: Chargesf for Services Transferl In-GF Total Revenues Expenditures: 3810 E911 Operations Total Expenditures PublicSafety Baldwin County Board of Commissioners FY25 Special Revenuel Funds FY25 Proposed Budget Lawl Library Fund Revenues: Fines andf forfeitures Total Revenues Expenditures: 1599 Other General Administration Totale Expenditures Jaill Inmate Fund Revenues: Miscellaneous TotalRevenues Expenditures: 3326 JailOperations Total Expenditures Drugl Task Force Revenues: Iintergovernmental Matching Funds Finesa andf forfeitures Investmente earnings Miscellaneous Transferl In- GF Total Revenues Expenditures: 3351 Drug TaskF Force TotalE Expenditures Drug Seizurel Fund Revenues: Miscellaneous Total Revenues Expenditures: 3310 Law Enforcement Administration TotalExpenditures $15,000 $15,000 $15,000 $15,000 $350,000 $350,000 $350,000 $350,000 $27,000 $50,000 $500 $1,000 $150,000 $228,500 $228,500 $228,500 $5,000 $5,000 $5,000 $5,000 General Government Publics Safety PublicSafety PublicSafety Baldwin County Board of Commissioners FY25 Special Revenuel Funds FY25 Proposed Budget $10,000 $10,000 $10,000 $10,000 $60,000 $60,000 $60,000 $60,000 $3,000 $3,000 $3,000 $3,000 $500,000 $500,000 $500,000 $500,000 $70,000 $70,000 $70,000 $70,000 Drug Education! Fund Revenues: Miscellaneous Total Revenues Expenditures: 3310 Law Enforcement Total Expenditures Drug Treatment Education Fund Revenues: Fines andf forfeitures Total Revenues Expenditures: 2120 Ocmulgee Drug Treatment Courts Total Expenditures Power Point Training Facility Fund Revenues: Miscellaneous Total Revenues Expenditures: 3310 LawE Enforcement Administration Total Expenditures Hospital Special Service District Revenues: HospitalFee Total Revenues Expenditures: 5170 Indigent MedicalCare Total Expenditures Hotell Motell Tax Fund Revenues: Taxes TotalR Revenues Expenditures: Total Expenditures PublicSafety Judicial/Courts Publics Safety Healtha and Wettare Economic Development: andF Resources 7530 Economic Development: andl Tourism FY 2025 Water Fund FY2025 Proposed Revenues: Charges for Services WATER CHARGES SERVICE CONNECTION FEES RECONNECTION CHARGES LATEFEES TRANSFER FEE CUST DEP NON-REFUNDABLE SERVICE CALLS OTHER WATER CHARGES SEWERAGE CHARGES BAD CHECK FEES Total Water Fund Revenue Expenditures: 4,500,000 150,000 100,000 50,000 2,000 5,000 0 5,000 950,000 2,000 5,764,000 5,764,000 5,764,000 4410 WATER. ADMINISTRATION TOTAL WATERI FUND