TOWN OF GEORGETOWN BOARD OF SELECTMEN October 8, 2024 Regular scheduled meeting minutes CALLTOORDER/PLEDGE OF ALLEGIANCE The Georgetown Board of Selectmen held ai regular scheduled meeting on Tuesday, October 8, 2024. The meeting was held att the Georgetown Town Hall, 404 6th St. with the option to. join virtually. The meeting was streamed live via the town website: www.owmofgeongetown.us, hosted by Town Clerk, Jennifer Yobski. Police Judge pro-tem Jennings called the regular meeting to order at 6:02 p.m. ROLLCALL Police Judge pro-tem Jennings took the roll call, Selectmen answering in-person were, Amanda Cooper, Dwayne Goscinski, Mary Smith, and! Rich Barrows. Absent: Police Judge Kelsey and Rob Connell STAFF Town Administrator: Rick Keuroglian, Town Attorney: Gerald Dahl, Police Chief: Dan Trechter, Town Treasurer: Mary Sims, Assistant Town Administrator: Kazia Hart, Public Works Supervisor: Ryan Zabel, Cindy Neely, Bob Hamilton, Dana Abrahamson, Paul Boat, Robert Smith, Missy Dixon, Amy Saxton, Marketing & Events Manager: Jess Jones, and Town Clerk: Jennifer Yobski AUDIENCE: David Danielson, Jessica Tribbett, and Colleen Duke Virtual: China Tipton and George Marlin AGENDA APPROVAL Amendments: 1.Delete agenda item #3 - Acting Police ChiefGaskins' report. 3.1 Move the Work Session to the first item under New/Unfinished Business 4.Add agenda item #11 - Jessica Tribbett for childcare in Georgetown Selectman Smith, and the motion passed with unanimous vote. 2. Delete agenda item #8 - Professional Services Agreement for On-Call Engineering by Bob Orsatti Selectman Goscinski made a motion to approve the October 8, 2024, agenda as amended, second by Cindy Neely, Town Consultant, and Project Manager for the Argentine North Project gave the Board an update on the project. She mentioned that the project is 75% complete, the utility poles have been removed from Argentine St. between the Bighorn Apartments and Microtel Hotel, and the roundabout has been installed at 22nd St. She added that the project's grant sources are CDOT and DOLA, and CDOTis requiring many forms for its grant compliance, which Craig Abrahamson has been submitting for the Dana Abrahamson, resident of Ward 1, expressed support for hiring thel Police Chief from outside of Georgetown and encouraged the new Chiefa and his new officers to embrace the Town's special events and be welcoming to visitors. She would like the police culture to evolve in Georgetown. She thanked the AUDIENCE BUSINESS project and is also onsite daily at the project. Board fort their service to the town. Page 1 10-8-24 Robert Smith, resident of Ward 3, thanked the Board, for hiring the new Police Chiefand suggested the Board stay true to its values and to steer away from comments made on social media. Colleen Duke, resident of Ward 2, expressed gratitude to the Board for the process ofhiring Police Chief Anne Wilkins, resident of Ward 1, submitted al letter that police Judge pro-tem Jennings read into the Jaime LaCrosse, resident of Ward 1, submitted a letter that Police. Judge pro-tem Jennings read into the Trechter. She is supportive off finding childcare in Georgetown. record. record. Amendment: AYABLES-91921-10924 The Board had a question on this one item and requested that payment not be made, which was Police Department 10-54-610-Equipment & Office Supplies - Police Badges for $297.15 Selectman Smith made: a motion to approve the payables from 9/19/24-1 10/3/24 except for the amendment mentioned above, second by Selectman Barrows and the motion passed with MINUTES APPROVAL- September 24. 2024. Regulars scheduled meeting unanimous vote. Amendments: 1. Under Police ChiefTransition: Replace the first sentence with "Based on previous Board discussions, Selectmen Smith requested clarification and confirmation as to Acting Chief 2.Under Town Administrator's Report, 4th bullet: Change to read' "Meeting with Bob Orsatti on September 30, 2024, to get quotes for studies on water capacity, water distribution system and Selectman Smith made a motion to approve the September 10, 2024, regular scheduled meeting minutes as amended, second by Selectman Goscinski and the motion passed with unanimous vote. The Georgetown Board of Selectmen held a work session regarding proposed Building Services with Clear Creek County. Clear Creek County's Chief Building Official, Dave Danielson, and Amy Saxton, Strategic & Community Planning Division Director were present to propose a Unified Building Code Enforcement Government Entity with the municipalities in the county. The Board of Selectmen recommended including DRC and Planning Commission in further discussions. 1. Welcome Dan Trechter as new Police Chief- Amendments to Employee Contract a. Requesting a waiver to allow a take-home patrol vehicle out ofClear Creek County ChiefTrechter stated that he has established residence in Evergreen after not being able to finda residence in Georgetown. He said he was told that he needed to reside within a 30-minute response time to Georgetown, and when he tracked the drive from Evergreen, it was 23 minutes. Thel Board agreed to allow ChiefTrechter to use the take-home car for official town business and not for personal use. Selectman Smith made a motion to approve amending Dan' Trechter's contract in Section 4, Subsection 71 to be "Trechter may take a patrol vehicle to his home for official business iflocated within a 30-minute response time to the city limits of Georgetown or within Clear Creek County, Gaskins' rank and title". storage, and fire protection". WORK SESSION NEW AND UNFINISHED BUSINESS second by Selectman Goscinski and the motion passed with unanimous vote. Page2 10-8-24 b. Extend housing stipend from 61 months to a year, and not receive any relocation ChiefTrechter explained that in his negotiating conversations with Town Administrator, Rick Keuroglian, he was told that there was a fund for him to use for al housing stipend, moving expenses. ChiefTrechter would like to waive the moving expenses and use all oft the money for thel housing stipend due to the high rental costs in the area. Hel has a year lease and will be moving with his wife to Colorado in phases. He believed it would be al better use ofthe funds. Selectman Barrows made: a motion to approve amending Dan Trechter' S contract in Section 3, Subsection 31 to be "Trechter will be paid an 11-month housing stipend of $500 per month, commencing with the first month ofe employment, as set forth in Section 1"and deleting Section 3 Subsection 3 which involves the moving expense reimbursement, second by Selectman Smith, and the motion passed with unanimous reimbursement (additional expense) vote. 2. Marketing & Events Manager,Jess. Jones -] Rising Star Tourism Award Jess Jones attended the Colorado Tourism Leadership Journey and received the Colorado Tourism Office's Rising Star Leadership Award. Paul Boat stated she had received a standing ovation from her peers in the industry when she received the award. 3. Streetlight Project update and Strousse Park Status Report #36-1 Bob Hamilton Mr. Hamilton submitted both reports tot the Board. Streetlight Project delivered. October. Argentine North Streetlight Project - The 21 poles for the new streetlights have been Argentine South Streetlight Project - The parts required to repair the broken pendants for the streetlights south ofthe roundabout are expected to be delivered by the end of Historic Streetlights on 6th St. - On hold. Strousse Park Status Report #36 Strousse Park Status Report #36 - The original budget given by DHM Design was $1.3 million and the actual cost is $850,000. Town Staff will do the parking lot dirt and gravel work. Handicapped parking designation and curb have been painted. 4. Paul Boat, Executive Director oft the Georgetown Trust for Conservation and Preservation a. Contract between the Town of Georgetown and the Georgetown Trust to provide Mr. Keuroglian explained that CDOT has a contract with the Town of Georgetown to receive funds for the Gateway Visitor Center. The Town of Georgetown has a contract with the Georgetown Trust for Conservation and Preservation, to operate the Gateway Visitor Center. The funding received from the Town is then passed through to the Georgetown Trust. Mr. Boat explained that the contract terms are for five years and is requesting thel Board of Selectman Cooper made a motion to approve the contract between the Town of Georgetown and the Georgetown Trust to provide services for the Gateway Visitor Center,second by Selectman Goscinski and the motion passed unanimously. Request for additional funding for the Gateway Visitor Center services at the Gateway Visitor Center Selectmen to approve the Contract for Services. Page3 10-8-24 b. The Georgetown Trust is requestinga additional funding for services provided in Robert Smith, Chairman of thel Board for the Georgetown Trust for Conservation & Preservation explained that the Gateway Visitor Center is the only public/private Rest Area that is partnered with a retail shop in the state ofColorado. This is why the state cannot put the rest area/visitor center in its Rest Areal budget. Mr. Smith explained that the Visitor Center is the busiest one in the state with 500,000 visitors a year. It is estimated that 10% ofv visitors come into Georgetown. Mr. Smith mentioned that with the funds from CDOT: and the money: made from the retail shop, the Georgetown Trust sponsors the Georgetown Cultural Arts program, the Mountain Jams concert series, and supports preservation projects in the county. Missy Dixon, also on the Board Mr. Smith requested $15,000 from the Board of Selectmen for expenses out of the Board's2025 Selectman Smith made a motion to table until thel Board of Selectmen has its 2025 Budget Work Session, second by Selectman Barrows, and the motion passed unanimously. a. Business Promotion Commission - Mike Huggins from Alternate to Regular Member Selectman Smith made a motion to approve. Mike Huggins to be promoted to ai full member of the Business Promotion Commission and Justin Dowd be appointed as the alternate member of the Business Promotion Commission, second by Selectman Cooper b. Parks & Recreation Commission- - Christian Welbaum applying for a Regular Member Selectman Cooper made a motion to approve Christian Welbaum to fill the vacant seat on the Parks and Recreation Commission, second by Selectman Smith and the motion Georgetown ofDirectors, also spoke in support oft the request. Budget. 5. Commission Appointments and the motion passed with unanimous vote. passed with unanimous vote. 6. Appeal decision ofa Change Order from Velocity Mr. Keuroglian explained that Velocity was awarded the manhole and service line replacements project for $50,922.00. The project was estimated to take 4 weeks, but instead took 14 weeks. A change order was submitted by Velocity after the project was completed. Velocity never relayed to town staff the additional costs that theyi incurred as they were happening as ai regular change Selectman Cooper made a motion to deny the request from Velocity to amend the contract price from $50,922 to $98,316, second by Selectman Smith and the motion passed 7. Resolution #13 (Series 2024) Amending the] Fee Schedule regarding Excavation Permits AI RESOLUTION OF THE BOARDOF SELECTMEN FOR THE TOWN OF GEORGETOWN, Town Clerk, Jennifer Yobski, explained that Excavation Permits are required per Georgetown Municipal Code Section 12.24.010. Town Staff suggest raising the fees for Excavation Permits since they have remained the same since at least 2006. The Town Clerk, Public Works Supervisor, and Road & Bridge Superintendent met to discuss the proposed fees due to time being spent on the applications, inspections, etc. The Town Clerk researched what other municipalities are charging for the permits and the suggested fees are in comparison to current fee schedules ofother towns/cities. order would be presented. unanimously. COLORADO AMENDING FEES ON THE FEE SCHEDULE Page 4 10-8-24 Selectman Smith made a motion to approve Resolution #13 (Series 2024), second by Selectman Cooper and the motion passed with unanimous vote. 8. Xcel Easement - Guanella Pass - Relocate power poles Town Attorney, Gerald Dahl explained that Xcel Energy is requesting an easement on a lot owned by the Town of Georgetown. The easement would allow Xcel Energy to relocate existing Selectman Cooper made a motion to approve the Xcel Easement Agreement for the parcel described in Exhibit A, second by Selectman Goscinski, and the motion passed overhead power. lines poles for the dam project on Guanella Pass. unanimously. 9. Jessica Tribbett for childcare in Georgetown Ms. Tribbett requested $1080 from the Board to be sent to the Georgetown Community School (GCS) for the 2024 budget shortage oft the administrative fees oft the scholarship program distribution for the Georgetown families that are in the program. The School's Foundation cannot release the scholarship funds to the Georgetown Community School until the administrative costs are paid. Selectman Cooper recommended Ms. Tribbett come to a future Board meeting and be on the formal agenda with the dollar request for the amount needed with a verification of pass through and some type ofb backing from the Clear Creek School Foundation, which is the Ms. Tribbett also made ai request from the Board out ofi its 2025 budget, for $10,000 tol help the GCS space continue to the ECE programming for children under 5 years old for the summer seasons. The requested money would go for expenses such as a sunshade for the playground and air conditioning int the two classrooms. This would be an investment sO1 the school could hold the umbrella 501c3 that supports early education in the county. summer program fori next year and subsequent years. The board did not take any action at this time. Police Judge - DRCOG Decarbonization - Update Assistant Town Administrator's Task List STAFF ITEMS This item was tabled because Police. Judge Kelsey was absent from the meeting. Ms. Hart distributed her task list in thel Board's agenda packets and highlighted the following: Lakeview: Flats - Deed restricted unit program Leaf Peeping Traffic Debrief 6th St. Café Table Inventory Town Administrator's Report SAFEbuilt Code Enforcement Officer, Jake Cooke- - Code Violation Cases Summary Mr. Keuroglian distributed his report in the Board's agenda and highlighted included additional information. Town Administrator's Annual Review oft the Strategic Plan this before the Town. Adminstatorsevalution. Mr. Keuroglian distributed his annual review oft the Strategic Plan. The Board of Selectmen needs to read Town Attorney give direction on' Town Administrator's upcoming evaluation Selectman Smith suggested Rick submit his goals, status ofe existing goals, and a self-evaluation. November 12, 2024, meeting - Rick'sevaluation. She also suggested, because oft the Board's limited contact with Mr. Keuroglian, that she would like Town Staff to evaluate him as well. The Town Attorney Town Attorney, Gerald Dahl, submitted ai memo regarding CODA int thel Board's agenda packets. The memo was regarding whether the streets should remain open or closed when CODA is active. Mr. Selectman Smith made a motion to amend the agenda to discuss CDOT give presentation to Board of Selectmen about increasing hours of the Mountain Express Lanes Toll Lane, second by Peak] Period Shoulder Lanes (PPSL) also known as the Mountain Express Lanes will coordinate dissemination ofe evaluation materials to staffa and the Board. Town Attorney - Common Outdoor Drinking Area (CODA)Memo Dahl suggested that ift the streets were open, it could be a dangerous situation. Selectman Cooper and the motion passed unanimously. CDOT presentation will be scheduled soon. ADJOURN Selectman Smith made a motion to adjourn the meeting at 9:42 p.m., second by Selectman Barrows and the motion passed with unanimous vote. ATTEST: pro tem Town Clerk 2 10-8-24 * ETOWN, COLOR *SEAL* ATED JANUAR