Town of Bayfield Special Town Board Meeting December 11, 2024 1199 Bayfield Parkway Bayfield, CO 81122 Mayor Au called the meeting to order at: 5:04 pm. Town Board Members Attendance: Trustee Nyberg - Present Trustee Zazzaro - Present Trustee Hartz- - Present Trustee Katsos - Present Trustee Morlan - Present Trustee MacLaurin - Present Mayor Au - Present Staff Present: Dustin Hayden (Town Clerk), Marie Kehm (Human Resource Director), Michael Hoguet Discussion is had between the Mayor and the Board and the Town Attorney as to if an executive session of (Chief is Police), Lindsey Nicholson (Town. Attorney). Agenda Item #1 D: Approve Agenda needed or not. Motion to approve Agenda as posted: Trustee Morlan Second motion: Trustee MacLaurin Vote: Trustee Nyberg -Yes Trustee Zazzaro- Yes Trustee Hartz - Yes Trustee Katsos Yes Trustee Morlan - Yes Trustee MacLaurin- - Yes Mayor Au - Yes Agenda Item #2 Executive Session pursuant to C.R.S. S2 24-6-402(4) (b), (e)(I) and ()() concerning conferences with an attorney, determining positions relative to matters that may be subject to negotiations and Personnel matters Upon motion and affirmative vote of 2/3 of the quorum present, Executive Session regarding conferences with an attorney, determining positions relative to matters that may be subject to negotiations and discussion current personnel interested in assuming Town Manager duties pursuant to C.R.S. S 24-6-402(4) ((1) of concerning Personnel matters, except if the employee who is the subject of the session has requested an meeting, or if the personnel matter involves more than one employee, all the employees have requested an open open meeting, and, ifnecessary, C.R.S. S 24-6-402(4)(b) concerning conference with an attorney for the local public body for the purpose of receiving legal advice on specific legal questions over current personnel interest ina assuming Town Manager duties, and C.R.S. .$24-6-402(4) (e)(I) determining positions relative to matters that Imove to go into executive session In accordance with C.R.S. Section 24-72-204 (3)(a)(IX) and C.R.S. Section 24-6-402 (3.5), Executive Session pursuant to C.R.S. Section 24-6-402(4)() a personnel matter; consideration of documentation, resumes, letters of reference, and other materials and for conducting Interim Town Interviews. In accordance with C.R.S. Section 24-72-204 (3)(a)(IX) and C.R.S. Section 24-6-402 Manager and consideration of documentation, resumes, letters of reference, and other materials for conducting and (3.5), discussion of a personnel matter under C.R.S. Section 24-6-402(4)) and not Involving: any specific employees who have requested discussion of the matter in open session; any member of this body or any elected official; the appointment of any person to fill an office of this body or of an elected official; or personnel policies that do not require the discussion of matters personal to particular employees; The topic involves consideration of may be subject to negotiations. 1 Town of Bayfield Special Town Board Meeting December 11, 2024 1199 Bayfield Parkway Bayfield, CO81122 documentation, resumes, letters of reference, and other materials for conducting interviewing Interim Town Manager candidates: Trustee Zazzaro Second motion: Trustee Morlan Vote: Trustee Nyberg -Yes Trustee Zazzaro- Yes Trustee Hartz-Y Yes Trustee Katsos Yes Trustee Morlan = Yes Trustee MacLaurin- -Yes Mayor Au -) Yes Agenda Item #3 Resume Open Session at 5:47 pm The time is now 5:47 and the executive session has been concluded. The participants in the executive session were: Mayor Au, Trustee Nyberg, Trustee Zazzaro, Trustee Hartz, Trustee Katsos, Trustee Morlan, Trustee For the record, if any person who participated in the executive session believes that any substantial discussion of any matters not included in the motion to go into the executive session occurred during the executive session, or that any improper action occurred during the executive session in violation of the Open Meetings Law, Iwould ask MacLaurin, Town Attorney Lindsey Nicholson and HR Director Marie Kehm. that you state your concerns for the record. None stated. Agenda Item #3A: Conflict of Interest Agenda Item #3 B: General Public Input None stated. Lucy Stewart of Bayfield states trash pickup is not happening. Dumped half of it on the street and not the truck. Asks if the contract is a five-year contract. Town Clerk Hayden states the companies switch out in at the start of the New Year and the new company is on a five-year contract. Agenda Item #: 3C: General Public Input on Agenda Items Brian Blanchard 627 Louisiana Dr. What information? We do not even know who this person sO how can we ask any questions. Julie Blanchard 627 Louisiana Dr. I hope you are making a decision is, on new town manager that will be here for a period of time that makes sense. We do not know when we a are getting a permanent town manager. So let us not do something for a couple of months. Trustee Katsos states she feels Trustee Hartz should not be voting at this time, she should recuse herself. Trustee Morlan states we are revisiting the interim town manager. We were unhappy with how those negotiations were going with the first candidate as far as their availability and they withdrew Motion to have our Town. Attorney to go in to negotiations with Jay Ruybalid with the point person when the Town Attorney has questions or issues and he will disseminate that to the rest of the Board. being We Mayor would like that references are obtained and Marie Kehm our HR Director is to look for those from the Town of Dolores and some general ones. We would also like her to review online and make sure there are no media for the candidate. Our negotiations with him are to include the same offer that we posted concerning for the position. $2500-$3500 range, $2500 housing and travel. In addition, if needed there is a week of unpaid vacation. Remote day can be moved if necessary but we expect an in person four day work week. If we are unable to come to an agreement then our HR Director Marie Kehm is to look for more interim town manager candidates and we will Agenda Item #4 Action Agenda Agenda Item #4A: Interim Town Manager Position Therefore, today. the social do we are meeting tonight to find another solution to that. another Second: Trustee Zazzaro executive session on Tuesday if necessary regarding it: Trustee Morlan 2 Town of Bayfield Special Town Board Meeting December 11, 2024 1199 Bayfield Parkway Bayfield, CO81122 Vote: Trustee Nyberg_Yes Trustee Zazzaro- -Yes Trustee Hartz-) Yes Trustee Katsos - Yes Trustee Morlan - Yes Trustee MacLaurin- - Yes Mayor Au- Yes Agenda Item #5 Board of Trustees Reports, Requests for Future Agenda a. December 17, 6:30pm Board of Trustees Regular Meeting Items and Committees 9.Adjourned at 5:55 pm Approved as presented on 12/11/2024: Sho 2 A Thomas E. Au, Mayor Dustin Hayden, AE 3