Townof Colorado Board ofTrustees Special Meeting Thursday, December 5, 2024,6p.m. Ledaredge Call to Order & Pledge of Allegiance: Mayor Hart called the meeting to order and led the Roll Call: Mayor Greg Hart, Mayor Pro Tem Jim Atkinson, Trustees Steve. Anderson, Cordell Chapman, Justin Hoffbauer, Mick Murray, and Jerry Pippin. Leti it also be shown for the record that Town Administrator (TA) David Torgler, Interim Public Works Director (IPWD) Carl Holm, Finance Director Tammy Francis, Golf Pro Winston Howe, ChiefofPolice Dan Sanders, and Town Attorney Bo Nerlin and Dan Quigley from Buckhorn Engineering appeared via Zoom. Judy Weaver, 18002 Ward Creek Drive: Judy stated the pickleball players do not have a big opinion on where the pickleball courts are located. The group prefers a plan that moves forward. Motion: Trustee Hoffbauer moved, and' Trustee. Anderson seconded to approve the agenda as Roll Call Vote: All voted 'aye,' no one voted 'nay,' the motion passed unanimously, and the Pledge of Allegiance at 6:01pm. Interim Town Clerk (ITC) Brooke Kissner were also in attendance. Constituent Time: Agenda: presented. agenda was approved. Consent Agenda: Motion: Trustee Hoffbauer moved, and Mayor Pro Tem Atkinson seconded to approve the Roll Call Vote: All voted 'aye,' no one voted 'nay,' the motion passed unanimously, and the meeting minutes for November 21,2024. meeting minutes from November 21, 2024, were approved. Deer Trail Bridge Improvement Project: IPWD Holm gave a PowerPoint presentation. Dan Quigley from Buckhorn Engineering appeared via Zoom to answer Board questions. BOARD OFTRUSTEES SPECIAL MEETING1 Trustee Murray left the meeting at 6:40pm and returned to the meeting at 6:44pm. Mayor Hart stated Kissner General Contractors, Inc (KGCI) and Design Build Unlimited (DBU) Hardy Hutto from DBU spoke about their bid and answered questions from the Board. were invited to the meeting to speak to the Board. KGCI did: not appear. Board discussions were had. Motion: Trustee Hoffbauer moved, and Trustee Murray seconded the motion stating both Kissner General Contractors Inc, and Design Build Unlimited, Inc submitted complete and Roll Call Vote: All voted 'aye,' no one voted 'nay,' the motion passed unanimously, and both Kissner General Contractors and Design Build Unlimited bids were deemed complete and Motion: Trustee Murray moved, and Trustee Hoffbauer seconded the motion to accept the DBU, in ajoint venture with ConEx, bid with ai not to exceed the $1,295,514 price, and authorized the Roll Call Vote: Trustee. Anderson, Trustee Chapman, Trustee Hoffbauer, Trustee Murray, Trustee Pippin, and Mayor Hart voted 'aye,' and Mayor Pro-Tem. Atkinson voted 'nay." The motion passed with a six to one majority, and the Design Build Unlimited, inj joint venture with ConEx, bid not to exceed the $1,295,514 price was accepted and the Town. Administrator was instructed Motion: Trustee Hoffbauer moved, and Trustee Murray seconded the motion to accept the Department ofLocal Affairs (DOLA) grant ini the amount of $974,472 to be applied to the Deer Roll Call Vote: Trustee Anderson, Trustee Chapman, Trustee Hoffbauer, Trustee Murray, and Trustee, and Mayor Hart voted 'aye." Mayor Pro Tem Atkinson voted 'nay." The motion passed with a six to one majority, and the DOLA, grant in the amount of $974,472 to be applied to the Motion: Trustee Hoffbauer moved, and Trustee Anderson seconded the motion to authorize administration staff to seek additional funding of $325,000 through the MMOF. Roll Call Vote: Trustee Anderson, Trustee Chapman, Trustee Hoffbauer, Trustee Murray, Trustee Pippin, and Mayor Hart voted 'aye,' and Mayor Pro-Tem Atkinson voted 'nay.' The motion passed with a six to one majority, and administrative staff were authorized to seek additional responsive bids. responsive. Town Administrator to complete the contract. to complete the contract. Trail Bridge Replacement Project. Deer' Trail Bridge Replacement Project was accepted. funding of $325,000 through the MMOF. Mayor Hart called a recess at' 7:55pm and reconvened the meeting at 8:05pm. BOARD OF TRUSTEES SPECIAL MEETING2 Resolution 18-2024: Approving the Budget for 2025 Resolution 18-2024 approving the Budget for 2025. Motion: Trustee Murray moved, and Trustee. Anderson seconded the motion to approve Roll Call Vote: Trustee. Anderson, Trustee Chapman, Trustee Hoffbauer, Trustee Murray, Trustee Pippin, and Mayor Hart voted 'aye.' Mayor Pro Tem Atkinson voted 'nay,' and the motion passed by a majority vote of six to one and Resolution 18-2024 was approved, approving the Budget for Resolution 19-2024: Al Resolution Appropriating Sums of Money to the General Fund, Water Fund, Wastewater Fund, Golf Course Fund, Capital Improvement Fund, Conservation Trust Fund, and Law Enforcement Trust Fund for the 2025 Budget Motion: Trustee Murray moved, and Trustee Anderson seconded to approve Resolution 19-2024 Appropriating Sums ofMoney to the General Fund, Water Fund, Wastewater Fund, GolfCourse Fund, Capital Improvement Fund, Conservation Trust Fund, and Law Enforcement Trust Fund Roll Call Vote: Trustee. Anderson, Trustee Hoffbauer, Trustee Murray, and Mayor Hart voted 'aye." Trustee Chapman, Trustee Pippin, and Mayor Pro Tem Atkinson voted 'nay," the motion passed by a majority vote of four to three, and Resolution 19-2024. Appropriating Sums of Money to the General Fund, Water Fund, Wastewater Fund, Golf Course Fund, Capital Improvement Fund, Conservation Trust Fund, and Law Enforcement Trust Fund for the 2025 2025. for the 2025 budget. budget was approved. Resolution 20-2024: Setting the Mill Levy for 2025 setting the Mill Levy for 2025 at ai rate of6.317 mills. Motion: Trustee Murray moved, and Trustee Anderson seconded to approve Resolution 20-2024 Roll Call Vote: Trustee Anderson, Trustee Hoffbauer, Trustee Murray, Trustee Pippin, Mayor Pro Tem Atkinson and Mayor Hart voted 'aye.' Trustee Chapman voted 'nay,' the motion passed by a majority vote of six to one, and Resolution 20-2024 was approved Setting the Mill Levy for 2025 at a rate of6.317 mills. Resolution 21-2024: 2025 Golf Course Fees setting the 2025 GolfCourse Fees. Motion: Trustee Anderson moved, and Trustee Murray seconded to approve Resolution 21-2024 Roll Call Vote: All voted 'aye,' no one voted 'nay,' the motion passed unanimously, and Resolution 21-2024 setting 2025 Golfc Course Fees was approved. BOARD OF TRUSTEES SPECIAL MEETING3 Resolution 22-2024: Setting 2025 Water Rates, Charges, Credit and Waivers per Motion: Trustee Murray moved, and Trustee. Anderson seconded to approve Resolution 22-2024 Setting 2025 Water Rates, Charges, Credit and Waivers per 13.04.090.A and Sewer Rates per Roll Call Vote: Trustee Murray and Mayor Hart voted 'aye." Trustee Anderson, Trustee Chapman, Trustee Hoffbauer, Trustee Pippin and Mayor Pro Tem Atkinson voted 'nay,' the motion failed by ai majority vote of five to two, and Resolution 22-2024 Setting 2025 Water Rates, Charges, Credit and Waivers per 13.04.090.A and Sewer Rates per 13.08.070.A failed. Resolution 23-2024: Adopting 2025 Water and Wastewater Utility ReliefFund Motion: Trustee Murray moved, and Mayor Pro Tem Atkinson seconded the motion to approve Resolution 23-2024 adopting 2025 Water and Wastewater Utility Relief Fund with the requested change to item number 4 stating "The Board ofTrustees authorizes the Town. Administrator to promote and provide utility reliefto qualifying customers without requesting additional funds Roll Call Vote: All voted 'aye,' no one voted 'nay,' the motion passed unanimously, and Resolution 23-2024 adopting 2025 Water and Wastewater Utility Relief Fund with the requested change to item number 4 stating "The Board ofTrustees authorizes the Town. Administrator to promote and provide utility relief to qualifying customers without requesting additional funds 13.04.090.A and Sewer Rates per 13.08.070.A 13.08.070.A. from the Board ofTrustees." from the Board ofTrustees" was approved. Resolution 24-2024: Waiving December 2024 Utility Penalty Billing Motion: Trustee Murray moved, and Trustee. Anderson seconded the motion to approve Resolution 24-2024 regarding the Waiver oft the December 2024 Utility Penalty Billing Roll Call Vote: All voted 'aye,' no one voted 'nay,' the motion passed unanimously, and Resolution 24-2024: regarding the Waiver oft the December 2024 Utility Penalty Billing was approved. Capital Improvement Projects and Grant Updates: IPWD Holm gave a verbal report regarding the different recreation possibilities within the town and updated the Board on the meeting with Delta County School District. BOARD OF TRUSTEES SPECIAL MEETING4 Agenda Updates: Motion: Trustee. Anderson moved, and Trustee Pippin seconded the motion to postpone. Agenda Roll Call Vote: All voted 'aye,' no one voted 'nay," the motion passed unanimously, and Agenda Items 14-22 until the December 19th regular meeting. Items numbers 14-22 were] postponed until the December 19th meeting. Mayor Hart adjourned the meeting at 9:33pm. Respectfully submitted, PAle/86SYyp Brooke Kissner, Interim Town Clerk BOARD OF TRUSTEES SPECIAL MEETING5