1001 CITY OF DIMMITT Regular Meeting November 18, 2024 Castro County Dimmitt, TX Regular Meeting November 18, 2024 The City ofI Dimmitt Council members met in a regular session in the Council Chambers at City Halla as scheduled and posted 721 hours before the meeting. Mayor---- Mayor] Pro-Tem--- Council member-- Council member-- Council member--- Council member-- Council member--- Council member-- City Attorney- City Manager- City Secretary-- Scott Sheffy Stevel Buckley -Gloria Hernandez John Nino Chad Okamoto Sergio Navarro Dewayne Espinosa (Absent) Underwood Law Firm(absent) Daniel Jackson Elaine Kern Item No. 1. Callr meeting to order. Mayor Sheffy called the meeting to order at 6:30 p.m. Item) No. 2. Consider and approvet thet minutes of October 21, 2024 regular meeting. Mayor Sheffy indicated that the council members hadp previously received andi reviewed the minutes from October 21, 2024 regular calledr meeting. Council member Stevel Buckley made a motion to approve the minutes from October 21, 2024 regular called meeting. Council: member Chad Okamoto seconded. The motion was voted on and passed unanimously. Item No.3. Hear public comments. Mayor Sheffy notedt there were noj public comments. reported traffic has steadily increased att thel Library. Smalll Business Incentive! Program. Item) No. 4 Presentation by Gaye Reily-Rhoads Memorial Library activity. Gaye Reily gave a report onl Rhoads Memorial. Library activity for the previous fiscal year. Mrs. Reily Item) No. 5. Discuss and consider action to approve Dimmitt Economic Development Corporation's Maggi Lytle representing the EDC was presentt tos speak with the Council. Thel EDC voted to allocate $20,000.00 tot the Small) Business Incentive Program and the EDCi is asking for the City Council to approve the $20,000.00.. Mrs. Lytle explained the applications can be for one ori more businesses. Council member Steve Buckley made a motion to approve the $20,000.00. EDC project. Council member Chad Okamoto seconded. Ther motion was voted on and passed unanimously. Item No. 6. Public hearing on) EDC Smalll Business Incentivel Program. There were no public comments ori input duringt the public hearing. Item No.7. Discuss and consider action to approve bidsI received for vehicle hail damage repair. The City hadr receivedt twol bids; one: from Dent Plus, LLC for $77,787.65 and one: from Advantage Hail Repair for $155,733.84. City Council discussed the differencel between the bids. Mayor Sheffy asked what the pleasure oft the council would be. Council member Chad Okamoto made a motion to approve the bid from Dent] Plus. Council member Sergio Navarro seconded the motion. The motion was voted on and Item No. 8. Discuss and consider action to approve bid received for building hail damage repair. The City hadr received three bids; One from Quality Roofing) Installation, LLC for $140,315.00, one from Escobar Roofing for $172,485.78, and one from Imperium Roofing for $199,797.00. Council members discussed the bids for thel hail damage repairs for the city building roofs. Council member Sergio Navarro madet the motion to approve the bid from Quality Roofing. Council member Chad Okamoto seconded. Council Members Sergio Navarro, Chad Okamoto, Gloria Hernandez, and John Nino voted for the motion. Council member Stevel Buckley abstained from voting. The motion passed. Item No.9. Discuss and consider actiont to approve action a resolution oft the City Council ofthe City ofI Dimmitt suspending thel December 21,2024 effective date ofA Atmos Energy Corp., West Texas passed unanimously. 1002 Division requested rate changet top permit the cityt time tos study the request and to establish reasonable rates; Approving cooperation with the cities served by Atmos West Texas and authorizing intervention in Atmos West Texas' requested ate change proceeding before the Commission; Hiring Lloyd Gosselink Attorneys and consulting services tor negotiate with the company and direct any necessary litigation and appeals; Finding that the meeting at which thisr resolution is passedi is open tot the public as required by Mayor Sheffy spoke with the council on the resolution. Council member Stevel Buckley made a motion to approve the resolution. Council member Gloria Hernandez seconded. The motion was voted on and Item) No. 10. Discuss and consider action to approve adoption oft thel PROHIBITED SOFTWAREAPPLICATIONDEVELOPERS ON CITY-OW/NED OR LEASED! EQUIPMENT policy into the City of Dimmitt's) Personal Policies andl Procedures Manual. Mayor Sheffy called on City Manager Daniel Jackson. Mr. Jackson reported that the City was required by lawt to adoptt this policy by) November 20, 2024. Council: member Sergio Navarro made an motiont to approve the adoption oft the PROHIBITED SOFTWAREAPPLICATIONDEVELOPERS ON CITY- OWNED ORI LEASED. EQUIPMENT policy. Council member Chad Okamoto seconded. The motion Item No. 11. Discuss and consider action on! bank accounts-consolidated cash. Mayor Sheffy called on City Manager Daniel Jackson. Mr Jackson explained how bank account- consolidated cash will makei financials and the clerk's work easier. Our new software will track all cash flow. The council will still receive monthly reports. Council member Glorial Hernandez made the motion toa approve. Council Member John Ninos seconded. The motion was voted on and passed unanimously. Council member Sergio Navarro stepped out for this action item. He had a direct conflict with this agenda item." The other council members briefly discussed thel bid. Council Member Steve Buckley mader motion toa approve New] Dimension Remodeling to begin work at thel Fire Station. Council Member Gloria Hernandez seconded. The motion was voted on. Council members Steve Buckley, Gloria Hernandez, and John Nino voted to approve. Council member Chad Okamoto abstained from voting. The motion did not Item No. 13. Adjourn into executive session in accordance with the Texas Municipal Government law; Requiring notice oft this resolution tot the company and legal counsel. passed unanimously. was voted on and passed unanimously. Item) No. 12. Discuss and consider action onl Fire Station office remodel. pass. Code Section 551.074: Tex. Gov't Code 551.074 discussion of! personnel matters, Including but not limited to: the appointment, employment, Compensation, evaluation, reassignment, duties, discipline and/or dismissal: Municipal Court Clerk City ofl Dimmitt Employees Mayor Scott Sheffy convened into executive session at 7:07 p.m. Item No. 14. Item No. 15. Reconvene into open session and consider action, ifnecessary, on executive session. Mayor Scott Sheffy reconvened into open session at 7:40 p.m. Council Member Chad Okamoto made a motion to approve the hiring ofar municipal court clerk and the discussed employee Christmas bonuses. Council member John Nino seconded. The motion was voted on and passed unanimously. Mayor Scott Sheffy called on City Manager Daniel Jackson. Mr. Jackson discussed FundView and the training fort the employees andl himself. Mr.. Jackson explained how easy it will bei for our customers toj pay online and our new system will ber more streamlined for the employees. Mr.. Jackson alsor reported the new scraper has been delivered. Landfill supervisor Cleo Luna and Public Works Director Tony Rios are very appreciative oft the new scraper. Ith has already made theirj jobs easier. Mr. Jackson reported Cleol Luna has made al lot ofp progress with this machine. Mr.. Jackson ordered Thanksgiving hams from thel Nazareth FFA for alle employees and the Fire Department. Mr. Jackson also reported our City Christmas party will bel held City Manager's Report. att thel Dimmitt County Club on Friday December 13th at6 6:30. Mayor Sheffy adjourned the meeting at 7:50j p.m. CAH Item No. 16. Adjourn. Mayor City RLb